PROFILE OF ADMINISTRATIVE SUPERVISOR
NAME SAM K. GEORGE
DATE OF BIRTH 12 March 1973
MARITAL STATUS Married
EDUCATIONAL QUALIFICATION Bachelor of Commerce, India (1994)
Post-Graduate Certificate in Marketing & Sales
Management, Bombay, India (1995)
Windows 2000, MS Word, Excel, Power Point,
COMPUTER SKILLS Outlook Express, Tailor-made Programs, SAP MM
Module & Internet Proficient
LANGUAGES KNOWN English, Hindi & Malayalam
ADDRESS FOR COMMUNICATION C/o Suryaplacement
SUMMARY OF EMPLOYMENT
KEY SKILLS: Administrative Professional experienced mainly in Construction, Oil & Gas Sector with Multi-
national Companies backing with on-the-field experience of 15 years in the area of Office Administrative jobs.
Ability to work in fast-paced environments demanding strong Organizational and Interpersonal skills. Ability to
assess priorities and maintain composure and diplomacy at all times. Possess strong oral and written
communication skills in English language, working in multi-cultural/ multi-disciplinary environment, and quickly
adapting to new work environment. Responsibilities mainly includes i.e. Overseeing general Administrative
activities, Organizing of various Projects related Reports, Preparing & maintaining all Databases, Calendar
Management, Meeting Coordination, Transport Coordination, Organizing and handling all office communications
and Coordination with Clients and various Govt. Organizations.
Attended DODSAL’s special In-house Training Program in SAP HR & MM Module.
S . N o. Organization Name Designation Duration
1 SIX Construct Co, Dubai, UAE Sr. Administrative Officer Sept. 2008 to Till Date
DODSAL Engineering & Const.
2 Administrative Officer June 2006 to May 2008
Pte. Ltd., State Of Qatar
Phoenix Banking Technology
2 Administrative Officer Jun. 2005 to May 2006
Solutions P. Ltd., India
FAFCO Ltd. Dammam,
3 Project Secretary June 2001 to Mar. 2005
Kingdom of Saudi Arabia
Al-Saeedi Automotive Trading Administrative Assistant Cum
5 Oct. 1995 To Mar. 2001
Co. Dubai, U.A.E. Accounts Clerk
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HISTORY OF EMPLOYMENT (Present to Previous)
1. SIX Construct Co. Ltd. BESIX Group is the largest Belgian construction group, a conglomerate of
companies active in the Construction, Engineering, Environmental, Real-Estate and Concession
sectors. One of the main constructions Contractor of Burj Khalifa Tower, the tallest building in the
world. The Group was founded in 1909.
Presently functioning as Sr. Admin. Officer & reporting to Admin & Finance Manager., HOD.
Working as info-hub between Management and Project Site for providing administration related
information and supervising administrative activities.
Coordination with various Site Administrative Officers to ensure the smooth functioning
adhering to the Company policies and procedures
Monitoring Transport facilities & managing cost control
Maintaining AMCs and managing repair, maintenance & replacement of office equipments,
appliances, furniture, furnishings, vehicles, building, etc.,
Organizing meetings, conferences, making travel arrangements and hotel reservations for
guests & foreign delegates.
Liasioning with various Govt. Depts. like Ministry of Labor, Municipality and RTA
Organizing employees leave schedules and arranging suitable replacements
Coordination with different Camp Bosses to administer Labor Camp activities such as room
allotments in accordance with Trade & Nationality of employees
Upkeep of office administrative facilities and ensure availability of daily miscellaneous
requirements like general admin, verification of stationery stock, courier, florist, Security
personnel, pest control, housekeeping, etc to provide harmonious work culture to employees.
Monitoring back office operations, inter-office correspondence, handling of Petty cash,
confidential mails, quotations etc.
Primary responsibility for invoice verification, certification and expenses tracking. Maintaining
Bills and submitting to Finance Department.
Supervising the salary disbursement of Workers through the agent as per the requirement of
Wage Protection System (WPS) of Ministry of Labour, UAE
Managing, Housekeeping, miscellaneous Vendor Payments, Stationary, Electrical related works,
Carpenter related and miscellaneous office maintenance works.
Functioned as Site Administrative Officer and directly reporting to Project Manager
Coordination with Head Office for mobilizing of manpower as per Site requirement
Organizing Transport facilities at site in coordination with Head Office and Car Rental Cos.
Arranging proper disbursement of salary at site. Handling of Site Petty cash, preparation of
vouchers and Expense statement.
Monitoring Time Keepers and making sure monthly Time Card Data are exported to Head
Office before 2nd of every month.
Coordination with Head Office for various issues like transfer of manpower, medical check ups
at respective Hospitals (Adh, Dxb, Shj) for Visa, Air Tickets, Settlement & dues, Medical Claims,
Leave requests, Resignation/Termination, Visa renewal and Coordination with Camp Boss for
Proper document management for all incoming and outgoing documents.
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2. DODSAL Engineering & Const. Pte. Ltd., (Multi-national Company specialized in Construction
& Commissioning of Plants & Pipelines in Oil & Gas, Electrical & Water and Power Industries).
Qatar Petroleum’s Project “EPIC of Ras Laffan Common Cooling Seawater System Phase II for
Once Through Consumers – GTC 06/101/EM” for US$. 1 Billion.
Functioned as Secretary Cum Admin. Officer at Site Procurement Office.
Provided Executive-level administrative and secretarial support functions to the Corporate
Procurement Manager including updating and verifying of Local Purchase Orders and Service
Purchase Orders in System Application Products in Data Processing (SAP) software
Keeping soft records of all Material Requisitions received from Stores, raising request for new
Vendor approvals, responsible for updating of all Purchase Order and Service Purchase Order
Write out minutes of the meeting and coordinate follow-up action on decisions of the board and
other staff meetings
Maintaining database of Non-Material Requirement Certificates.
Coordination with vendors for and obtaining RFQ and LPO receipt confirmation
Coordination with Finance and Stores Dept. for various issues
Handling all Procurement related correspondences (both outgoing and incoming) as per
DODSAL’s procedure for Internal Communication and Document Control also responsible for
organizing systematic Filing, Indexing and Labeling system
Fully responsible for maintaining systematic record of soft files of all Incoming and Outgoing
correspondences and responsible for initiating proper distribution of documents for complete
All encoding jobs i.e. raising RFQ, Price Comparative Statements
Fully responsible for updating documents with the latest revision and maintaining the
superseded documents like Procurement Procedures etc.
Write out minutes of the meeting and coordinate follow-up action on decisions of the board and
other staff meetings
3. Phoenix Banking Technology Solutions, Bangalore, India (Multi-national Software Company
involved in developing Banking Software for Middle East Banks.)
Functioned as Administrative Officer & directly reporting to the Managing Director.
Responsible for organizing Banking Technology Event. Coordinating with IT Managers of
Indian and Multi-national Banks, Software companies and Educational Institutions for
registration of delegates and sponsorship.
Coordinating with local VENDORS and inviting quotation for the purchase of Asset items like
Computers, Heavy-duty HP Printers, EPABX system, Wireless Routers, Office furniture and
Organizing recruitment advertisements, coordinating with News agencies for timely release of
the advertisement, maintaining database of all applicants, communicating and conducting
preliminary telephonic interview with the candidates.
Coordination with Bangalore Chamber of Commerce for membership and availing
recommendation letter for issuance of Visa from Consulate General of Saudi Arabia, Bahrain
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Monitoring day-to-day office routine jobs i.e. correspondence, preparation of monthly project
status reports, coordinating with Project Managers based in Bahrain, handling of Petty cash,
preparation of monthly payroll of staffs and preparation of salary cheques, handling all monthly
payments and receipts, arranging for printing of company brochures, leaflets, pamphlets and
Company name boards.
Overseeing all operations including housekeeping and office security issues. Plan and
coordinate corporate luncheons and develop presentations for related on and off-site meetings.
Organize the details of special events, travel arrangements, hotel bookings, corporate agendas
Periodical maintenance of AMC for computer, UPS, EPABX, Bajaj Allianz insurance for vehicle.
Coordinating with Service providers of Web Hosting, Electricity Board, Tata Tele-services,
BSNL, Airtel, Air Travel agency and Hotels.
Allocation of tasks to sub-ordinates and monitoring and maintaining of various soft record files
etc. Maintaining important and confidential documents under safe-custody.
4. Fouad Abdulla Fouad Co. Ltd., Dammam, K.S.A. (Company involved more than 30 years in
Construction business for civil and building works including all related Electrical, Mechanical
and HVAC works for Buildings, Plants and Substation jobs of Saudi Aramco.)
Functioned as Secretary & directly reporting to the QA/QC Manager.
Responsible for organizing the submittals required for the newly awarded projects from world-
known Companies like SAUDI ARABIAN OIL COMPANY (ARAMCO), TECHNIP, SIEMENS,
DODSAL & SNAMPROGETTI etc. Project Quality Plan, Loss Prevention Manuals, Project
Organization Chart, list of valid Craftsmen, Curriculum Vitas of Key Personnel to be assigned to
the new Project, QA/QC Personnel list etc. and QA/QC documents and forms of Civil, Electrical,
Mechanical and Instrumentation prior to the commencement of the Project.
Processing Welder’s Certification Card for renewal. Maintaining and updating of all Craft
Certification Record files like Welders, Riggers, Painters, Abrasive Blasters, Scaffolders, Cable
Splicer, Heavy Equipment Operators, and Saudi Aramco Work Permit Receivers.
Organizing reports and technical documents to be submitted for Bid proposal to Saudi Aramco.
Preparation of monthly Time Sheets, Coordinating with different Project Sites and updating
Weekly QA/QC Personnel list.
Preparation of Curriculum Vitas of QA/QC Engineers, Inspectors and Supervisors for endorsing
to Clients under Manpower supply.
Drafting correspondences and maintaining orderly and systematic filing systems.
Updating all files for training of QA/QC Personnel covering latest Saudi Aramco Engineering
Standards and Procedures.
Assigned in Project “Ras Tanura Refinery Waste Water Treatment Plant Expansion & Haradh Gas
Plant” as Project Secretary. Mainly looking after the overall functioning of the Project Site, i.e.
Coordinating with the Main Client Saudi Aramco, Coordinating and updating the Head Office
on all the Current issues. Arranging for mobilization of Project employees to the Project Site.
Assisting the Project QA/QC Manager and Construction Manager in the preparation of various
reports to be submitted to Saudi Aramco.
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Preparation of daily Material Requisition and forwarding to the Head Office Warehouse,
handling petty cash, preparation of the entire Project employee’s Time Card, forwarding details
of vacationing employees to the Head Office.
Organizing daily correspondences, monitoring the records of all Craftsmen assigned in the
Arranging for demobilization of Project employees at the end of Project and compiling all the
documents, labeling, packing and forwarding to the Head Office.
5. Al-Saeedi Automotive Trading Co., Dubai, U.A.E. (Main Authorized Dealer in UAE for BF-
Goodrich Tires from US)
Functioned as Administrative Assistant Cum Accounts Clerk.
Responsibilities include handling correspondence, coordinating with branch offices and
collection of daily cash sales from all branch offices, preparing sales statement and handling
daily bank transactions.
Preparation of invoices, monthly payables & receivables outstanding statement, payment
follow-up, processing chequs, local purchases and payments.
Assisting the Accountant in finalizing the monthly accounts.
Monitoring day-to-day routine office administration.
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