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RDC 2009-05-13

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					                                 CITY OF WHITING
                           MINUTES OF THE MEETING OF
                         THE REDEVELOPMENT COMMISSION
                         OF THE CITY OF WHITING, INDIANA
                                    MAY 13, 2009

I.    Call to Order
The Redevelopment Commission of the City of Whiting met for a regular meeting on
Wednesday, May 13, 2009 at 6:30 p.m. in the Whiting City Hall Conference Room.

II.    Roll Call
The following members were in attendance: Mayor Stahura, Mr. Progar and Mr. Wajvoda. Staff
present: Attorney Sejna, Redevelopment Director Kark and Recording Secretary Giancola.
School Board Representative Tony Borgo was also present along with concerned citizens. Mayor
Stahura announced that a quorum is present for this evening’s meeting.

III.    Minutes
Mayor Stahura asked if there were any additions or corrections to the minutes of the April 8,
2009 regular meeting and the minutes of the April 8, 2009 executive session. Mr. Wajvoda made
the following correction to the minutes of the April 8, 2009 minutes and the minutes of the April
8, 2009 executive session: Under Roll Call, add Redevelopment Director Kark.

Attorney Sejna made the following correction to the regular minutes. On page two, under the
Redevelopment Director’s Report, the last sentence should be corrected to read: “The escrowed
funds of $250,000 held from the sale of the property will be transferred into the Commission’s
TIF account.

Mr. Progar moved to approve the minutes of the April 8, 2009 regular meeting and executive
session as amended. The motion was seconded by Mr. Wajvoda and passed unanimously.

IV.    Accounts Payable Vouchers
Mayor Stahura announced that the Commissioners have before them the accounts payable
voucher register numbers 361to 376. He asked if there were any questions regarding the register.
Mr. Wajvoda moved to approve account payable voucher numbers 361 to 376. The motion was
seconded by Mr. Progar and passed unanimously.

V.    President’s Report
Mayor Stahura reported on the following communications:

A letter dated April 28, 2009 to Mr. Bob Hennessey from Redevelopment Director Kark
regarding the purchase of sand to prepare the lots located at 1940 New York Avenue and 1936
New York Avenue.

A letter dated April 28, 2009 from the State of Indiana Alcohol and Tobacco Commission to the
Whiting Redevelopment Commission regarding the approval of the escrowed permits.
VI.    Secretary’s Report
No report was given due to Mr. Lowry’s absence.

VII. Attorney’s Report
Attorney Sejna said that she will be reporting under new business.

VIII. Redevelopment Director’s Report
Mr. Kark reported that the real estate contract with Hennessey for the sale of the lot located at
1940 New York Avenue has been completed. A new single family home will be constructed at
that site. He has spoken to a person that is interested in building a new home at 1938 New York
Avenue. He mentioned that request for proposals to demolish 1923 New York Avenue will be
opened at this evening’s meeting. After that property is demolished, the Commission will request
development offers for that property.

Mr. Kark reported that the Commissioners have received copies of the Commercial Façade
Improvement Assistance Program Guidelines for 2009. Mr. Progar moved to approve the 2009
Commercial Façade Improvement Guidelines, contingent upon funding. The motion was
seconded by Mr. Wajvoda and passed unanimously. Mayor Stahura mentioned that the
Commission will review and approve all applications.

Mr. Kark reported that the request for acquisition and development offers for the following
properties was published in The Times on April 27th and May 7th.
1443 121st Street
2432 Schrage Avenue
1542-119th Street
1514-16 119th Street
2729 Schrage Avenue

The development offers will be opened at the next regular meeting of the Redevelopment
Commission on June 10, 2009.

IX.     New and Unfinished Business
Mayor Stahura announced that Redevelopment Director Kark did solicit quotes for the
demolition of two structures located at 1923 New York Avenue. As of this date three proposals
were received. Recording Secretary Giancola opened the proposals and gave them to Attorney
Sejna.
1. TRI, Inc.
5020 Railroad Avenue
P.O. Box 592
East Chicago, IN 46312
Demolition                $21,256
Asbestos Removal          $15,525
Total Bid                 $36,781
Executed Non-collusion affidavit included.

2. Alliance Demolition



                                                2
3455 Ridge Road
Lansing, IL 60438
Demolition & Removal $27,480
Asbestos Removal          $3,950
Total Bid                $31,430
Executed non-collusion affidavit included.

3. JM Wrecking
201 Marble Street
Hammond, IN 46327
Demolition & Removal $28,300
Asbestos Inspection, sampling and reports if needed $575
Total Bid                $28,875
Executed non-collusion affidavit included.

Mr. Wajvoda moved to refer the proposals for the demolition of the structures located at 1923
New York Avenue to the Building Commissioner and Redevelopment Director for review and
recommendation. The motion was seconded by Mr. Progar and passed unanimously.

Attorney Sejna stated that that the first order of business is to ratify the real estate contract by
and between the Whiting Redevelopment Commission “Buyer” and Dolores M. White and the
Estate of Margaret G. Keevil for the properties located at 1545, 1513, and 1515 Fischrupp
Avenue for $127,250. She explained that the Commission previously approved the contract as to
form because the property was involved in an estate and approval was needed from the probate
commissioner to dispose of the property.

Mr. Wajvoda moved to ratify the real estate contract dated April 28, 2009 for the purchase of
1545, 1513, and 1515 Fischrupp Avenue. The motion was seconded by Mr. Progar and passed
unanimously.

Attorney Sejna presented a development agreement between the Whiting Redevelopment
Commission and Hennessey Homes for the construction of homes on the west side of New York
Avenue. She explained that the Commission issued a Request for Qualifications for a Builder on
September 10, 2008 and Hennessey Homes was chosen as the preferred developer.

Mr. Wajvoda moved to allow Mayor Stahura to enter into the development agreement with
Hennessey Homes for the development of the west side of the 1900 block of New York Avenue.
The motion was seconded by Mr. Progar and passed unanimously.

The next item of business is the real estate contract by and between the City of Whiting
Redevelopment Commission “Seller” and Hennessey Development the “buyer” for the real
estate located at 1940 New York Avenue in the amount of $6,000. Attorney Sejna mentioned
that the Commissioners approved the contract as to form at their last meeting and Mr. Robert
Hennessey did execute the contract on May 1, 2009. Mr. Wajvoda moved to authorize Mayor
Stahura to sign the real estate contract with Hennessey Development for the sale of the lot




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located at 1940 New York Avenue. The motion was seconded by Mr. Progar and passed
unanimously.

Attorney Sejna then presented two documents related to the purchase of the property located at
1645 Center Street. The first document is a real estate contract by and between the City of
Whiting Redevelopment Commission “Buyer” and Kenneth and Lynette J. Haluska “Seller” for
the purchase of the property located at 1645 Center Street. The purchase price for the real estate
is $101,300 which is the average of two appraisals. Attorney Sejna explained that after the
Commission acquires the property, they will enter into an agreement with the School City for the
final transfer of the property.

Mr. Wajvoda moved to approve the real estate contract as to form by and between the Whiting
Redevelopment Commission (Buyer) and Kenneth and Lynette J. Haluska (Seller) for the
property locate at 1645 Center Street and to allow Mayor Stahura as President of the
Commission to sign the agreement. The motion was seconded by Mr. Progar and passed
unanimously.

The next document is an agreement to pay relocation expenses in the amount of $2000 to
Kenneth and Lynette J. Haluska upon the sale of 1645 Center Street. Mr. Progar moved to
authorize Mayor Stahura to execute the agreement to pay relocation expenses in the amount of
$2,000 to Kenneth and Lynette J. Haluska after the sale of 1645 Center Street. The motion was
seconded by Mr. Progar and passed unanimously.

Attorney Sejna then presented an agreement to transfer real property. The Whiting Robertsdale
Historical Society is willing to transfer the property they own located at 1610-119th Street to the
Whiting Redevelopment Commission for the nominal sum of $10.00. Attorney Sejna explained
that the Historical Society did not file the proper paperwork for their tax exempt status. Once the
Commission obtains the property they will be responsible for the back taxes. Attorney Sejna
explained that the Commission will file a petition with the county to get the back taxes forgiven.

Mr. Wajvoda moved to authorize Mayor Stahura to enter in an agreement to transfer real
property from the Whiting Robertsdale Historical Society (owner 1610-119th Street) to the
Whiting Redevelopment Commission. The motion was seconded by Mr. Progar and passed
unanimously.

Attorney Sejna then asked the Commissioners to consider the adoption of Resolution No. WRC
2009-12. This Resolution formally accepts the donation of the real estate located at 1610-119th
Street from the Whiting Robertsdale Historical Society.

Mr. Wajvoda moved to approve Resolution No. WRC 2009-12 “A RESOLUTION OF THE
WHITING REDEVELOPMENT COMMISSION ACCEPTING A DONATION OF REAL
ESTATE (1610-119TH Street) FROM THE WHITING-ROBERTSDALE HISTORICAL
SOCIETY.” The motion was seconded by Mr. Progar and passed unanimously.

Attorney Sejna presented a development agreement between the Whiting Redevelopment
Commission and Memory Makers (the developer). The agreement allows the purchase of 1930



                                                 4
New York Avenue from the Developer in the amount of $153,000 which is the average of two
appraisals. The Commission will sell the lot at 1530-119th Street for $10.00 to the developer. The
Commission will provide a loan to the Developer to be used exclusively for construction of a
new commercial structure locate at 1530-119th Street in the amount of $50,000. The loan would
be forgiven if the development is successfully completed by June 30, 2010.

Mr. Progar moved to approve the development agreement by and between the Whiting
Redevelopment Commission and Memory Makers as to form and authorize Mayor Stahura to
execute the agreement when the developer obtains the necessary financing. The motion was
seconded by Mr. Wajvoda and passed unanimously.

Attorney Sejna presented a real estate contract by and between the City of Whiting
Redevelopment Commission (Seller) and Memory Makers, Inc. (Buyer) for the property located
at 1530-119th Street for $10.00. Mr. Progar moved to approve the real estate contract by and
between the Whiting Redevelopment Commission and Memory Makers for the property located
at 1530-119th Street and authorize Mayor Stahura to execute the contract once the developer
obtains his financing. The motion was seconded by Mr. Wajvoda and passed unanimously.

The next document is a real estate contract by and between the City of Whiting Redevelopment
Commission (Buyer) and John S. Lovasko (Seller) for the property located at 1930 New York
Avenue for $153,000. Mr. Wajvoda moved to approve the real estate contract by and between
the Whiting Redevelopment Commission (buyer) and John S. Lovasko (seller) for the real estate
located at 1930 New York Avenue for $153,000 and authorize Mayor Stahura to execute the
contract in the event that the seller obtains the proper financing.

Attorney Sejna presented an intralocal agreement between the Whiting Board of Public Works
and Safety and the Whiting Redevelopment Commission. The purpose of the agreement is for
the Whiting Redevelopment Commission to finance the construction of a public parking lot
located at the 1500 block of 119th Street. Since the Board of Works meets more frequently they
will be responsible for preparing the specifications for the work, for advertising and bidding the
projects, and for supervising the work subsequent to the contract awards.

Mr. Wajvoda moved to approve the intralocal agreement between the Whiting Board of Public
Works and Safety and the Whiting Redevelopment Commission for the construction of a public
parking lot on the 1500 block of 119th Street. The motion was seconded by Mr. Progar and
passed unanimously.

Attorney Sejna stated that the Commissioners have before them Supplemental Agreement No. 1
which is between the City of Whiting and American Structure Point who is the consultant on the
lake front project. She explained that part of the project will impact the baseball field that is
located in the park. The issue of relocating the baseball field needs to be addressed. There are
two phases to the supplemental Agreement. The first is the Standard Diamonds Park Phasing
Plan. The second phase is the Amoco Park Baseball Diamond. Attorney Sejna explained that
these are conceptual plans and asked that the Commission approve the additional fees under this
supplemental agreement for $32,200.




                                                 5
Mr. Wajvoda moved to approve Supplemental Agreement No. 1 by and between the City of
Whiting and American Structure Point in the amount of $32,200. The motion was seconded by
Mr. Progar and passed unanimously.

Attorney Sejna then presented an invoice from Vavrek Architects, Inc. for $3,400. Tom Vavrek
paid K&S Engineering $3,400 for soil borings for the new parking lot on the 1500 block of 119th
Street. Mr. Progar moved to approve the additional cost payable to Vavrek Architects, Inc. for
soil boring performed by K&S Engineering. The motion was seconded by Mr. Progar.

Attorney Sejna than asked the Commission to authorize the Mayor to execute a proposal
submitted by Vavrek Architects, Inc. The proposal is for conceptual work/architectural services
for a new public works facility. The fee shall be an hourly rate of $100/hr with costs not to
exceed $5,000.

Mr. Progar moved to approve the proposal submitted by Vavrek Architects, Inc. for architectural
services/conceptual work for a new public works facility at a cost not to exceed $5,000. The
motion was seconded by Mr. Wajvoda and passed unanimously.

Mr. Progar moved to authorize notice of a work session of the Whiting Redevelopment
Commission on May 19, 2009 at 6:00 P.M. The purpose of the work session is to discuss
amendments to the Redevelopment Plan for the City of Whiting. The motion was seconded by
Mr. Wajvoda and passed unanimously.

X.      Public Discussion
Ms. Liz Zurawski, 1922 New York Avenue stated that she and her husband are no longer
interested in opening a new business in Whiting. She said that they are tired of waiting for an
opportunity. Mayor Stahura apologized and said that he whishes he had more options to offer to
potential developers.

XI.    Adjournment
There being no further business, Mr. Wajvoda moved to adjourn the meeting. The motion was
Seconded by Mr. Progar and passed unanimously. The meeting was adjourned at 7:02 P.M.

___________________________________
Respectfully Submitted
Jennifer Giancola, Recording Secretary




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