Terms of Reference by oUsDWTj

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									                          Kent Children’s Trust (KCT)
                        KCT Multi-Agency Data Group
                 Terms of Reference (Updated September 2009)

1. Overarching Purpose
The KCT Multi-Agency Data Group (the Group) serves as the data and analytical specialists of
the Kent Children’s Trust, providing it with high quality indicators and information about the
population outcomes of children and young people in Kent.

2. Objectives
    Inform the KCT’s commissioning and performance management through the effective
      use of shared multi-agency indicators and data.
    Provide a forum for, and facilitate communication and reporting about, indicators and
      interpretation as one multi-agency body of the KCT.
    Advise and make recommendations to the KCT Executive Commissioning Group
      (KCTECG) and its sub-groups about the quality, interpretation, and limitations of
      indicators/data, as well as about emerging related issues or requirements.
    To facilitate networking opportunities between data analysts from different agencies

3. Accountability
The KCT Multi-Agency Data Group is accountable to KCT Executive Commissioning Group.

4. Authority
The KCT Board agreed (17 July 2008) to create a formal Multi-Agency Data Group of the Trust
to support it with the following:
  Needs, Priorities and Data Analysis - Priorities for Kent children will be established at
     county and local levels through the effective use of multi-agency data sources about
     children’s health, learning, safety, well being and life chances. The Integrated
     Commissioning Framework will ensure that planning and decisions are evidence based
     and services are effectively monitored and reviewed. Partners of the Kent Children’s Trust
     are committed to sharing data to enable effective integrated planning and commissioning.
     (Governance Framework, Item 6)
  Contribute to the development of robust and effective monitoring and performance
     arrangements and open organisational practice to scrutiny (Partnership Agreement, Item 7)
  Support the work of KCT by identifying people within their organisation to join KCT working
     groups or to undertake any necessary research or additional work (Partnership Agreement,
     Item 14)

5. Responsibilities
The KCT Multi-Agency Data Group is responsible for the following i) Roles and ii) Deliverables.

Roles
    Providing expert advice and analysis on behalf of the KCTECG and its sub-groups in its
      use of indicators in performance management.
    Identifying data/systems issues (and the potential to remove any barriers) to reporting at
      disaggregated levels to inform KCT commissioning.
    Reporting and advising on levels of data quality for agreed indicators.
    Advising and developing the understanding of KCT members and its sub-groups on
      interpretation of agreed indicators, data and trends (including prioritising).
    Interrogating data further and conducting analyses of outcomes to help inform effective
      targeted action, research and evaluation.
    Identifying future demand for data related to policy and strategy developments, and
      advising based on what is feasible/available.
    Facilitating the use of the KCT Planning Toolkit, including advising on data
      developments and refinements needed to support multi-agency commissioning cycle
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       Facilitating indicators and analysis requests from KCT sub-groups


Deliverables
    Indicator Framework - is updated and agreed annually, based on the ECM Outcomes,
       as part.of the KCT’s Performance Management Arrangements, to reflect new and/or
       changed indicators.
    Data for the indicators in the agreed framework - are provided at County and District
       levels wherever possible to inform KCT commissioning (including accessing and
       providing comparator data where available) on regular timescales, and according to
       definitions.
    KCT Planning Toolkit – indicators are reported via this site
       (http://www.kenttrustweb.org.uk/kct/kct_multiagency_data.cfm) and are updated monthly.
    Reports - analysis and interpretation of indicators, trends, and “drill-down”, to help
       inform KCT decisions as part of commissioning cycle, including the multi-agency KCT
       Needs Assessment process informing the Children and Young People’s Plan
    Code of Practice for Data Sharing and Reporting – updated annually to ensure
       national and local requirements (local i.e. Information Community Agreement) are met

6. Membership
Membership consists of core members (those responsible for contributing a number of priority
indicators) , and associate members, who add value to the work of the group either through key
links to other partnerships, or through current work they are involved in. Core members should
attend every meeting, or send an alternative. Associate members should attend when items
relevant to them are on the agenda. Membership will be reviewed each year.

Core Members

Kent County Council      Performance Monitoring Officer                Graham Harlow
                         SPPDS                                         (Rachel Kennard, alternative)
                         Children, Families & Education Directorate
Kent County Council      Research & Evaluation Manager                 Eileen McKibbin
                         SPPDS, CFE, KCC                               (Rachel Kennard, alternative)
                         Children, Families & Education Directorate
Kent & Medway Public     Team Manager                                  Del Herridge
Health Observatory       Public Health Information                     (Sarah Spencer, alternative)
Kent Police              Senior Analyst                                Nas Peerbux
                         Business Information Unit                     (Jenny Errington, alternative)
Kent County Council      Manager, Reporting and Data Analysis          Katherine Atkinson
                         Management Information                        (Rachel Atkinson, alternative)
                         Children, Families & Education Directorate
Connexions Kent and      Head of Information and Deployment            Lauren Anning (Adam
Medway                                                                 Jenkins, alternative)
Kent County Council      Business Information Manager,                 Sharon Maistre-Welsh
                         Youth Offending Service, Communities
                         Directorate

Kent County Council      Performance and Contracts Manager, Kent       Mark Gilbert (Helen
                         Drug and Alcohol Action Team, Communities     Groombridge, alternative)
                         Directorate
Kent Fire Service        Senior Analyst, Corporate Policy and Review   Nicola Harryman (Ciaran
                                                                       Grimes, alternative)
District/Borough rep 1   Policy Officer, Maidstone Borough Council     Clare Wood
District/Borough rep 2   Performance and Information Manager, Thanet   Stephen Tebbett
                         District Council
Kent & Medway Child      TBC                                           TBC
Health Information
System



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Kent County Council     Senior Planning and Research Officer            Debbie Mayes
                        (Demographer), Research & Intelligence, Chief
                        Executive’s Department

Kent County Council     Performance Monitoring Officer                  Rachel Kennard
                        Strategic Planning & Review Team
                        Children, Families & Education Directorate
Associate members

Local Children’s        Project Officer                                 Tony Haynes
Services Partnership    Thanet 1 & Thanet 2 LCSPs
Kent Police             Every Child and Young Person Matters            TBC
                        Programme Manager
Job Centre Plus         TBC                                             TBC
Kent County Council     Manager, Data Quality                           Maureen Robinson
                        Management Information
                        Children, Families & Education Directorate
Kent County County      Head of Performance and Information             Steph Abbott
                        Management, Kent Adult Social Services
Kent County Council     Researcher, Early Years & Childcare             Tony Alderton
                        Strategic Planning & Review Team
Kent County Council     Performance Officer                             Shirley Brinson
                        Community Safety Unit (link to CSPs)
                        Communities Directorate
Kent County Council     Road Safety Engineer                            Jo Horton
                        Kent Highway Services
                        Environment, Highways & Waste Directorate
Kent County Council     M.I. and Communications Officer                 Peter Lowe
                        Kent Youth Service
                        Communities Directorate

The Chair will be elected by Group members annually at the same meeting when the Terms of
Reference are approved.

7. Meetings
    As representatives of KCT partners, members should attend all meetings or send an
     alternate if unable to attend.
    Decisions will be made by consensus in the first instance, or by simple majority in the
     second instance. Quorum would be 2/3 representative of membership.
    All members are able to contribute items to the agenda.
    Meetings will be bi-monthly. Additional meetings/workshops may be called at certain
     time of the year to ensure completion of deliverables.

8. Administrative support
Administrative support to the Group, including meetings, coordinating Group workplan, etc, will
be done by the Team responsible for supporting the KCT Board on its performance
management (at the time of writing, this was SPPDS, CFE, KCC).

9. Key Linkages
The Group will not duplicate the work of other data groups; rather, as an over-arching/strategic
body supporting the KCT, it will link with other strategic data groups of the Kent Partnership,
and help to facilitate analysis and access to indicators about children and young people.

10. TOR approval and review date
The original Terms of Reference were completed September 2008; this updated version
incorporating comments from group members was agreed November 2010. The Terms of
Reference will continue to be reviewed for updates annually.




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