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Board Meeting Agenda Item 15 February 11, 2003 Attachment 1 Scope of Work University of California Interagency Agreement Evaluation of Conversion Technology Processes and Products INTRODUCTION Assembly Bill 2770 (Chapter 740, Statutes of 2002) requires the California Integrated Waste Management Board (Board) to prepare a report on new and emerging conversion technologies that might be able to use currently-disposed materials as feedstock. Further, AB 2770 requires the Board to define and describe each conversion technology; evaluate their technical performance characteristics, feedstocks, emissions, and residues; and identify the cleanest, least- polluting technologies. For purposes of this Scope of Work, conversion technology means the processing, through non-combustion thermal, chemical, or biological processes, other than composting, of residual solid waste to produce electricity, alternative fuels, chemicals, or other products that meet quality standards for use in the marketplace. The purpose of this Scope of Work is to establish guidelines by which the Contractor shall conduct research on conversion technologies in order to fulfill the requirements of AB 2770 as described above. The Contractor shall be responsible for completion of the tasks outlined in this Scope of Work. The Board, in agreement with the Contractor, may modify the Scope of Work (within reason) based on new information gathered during the contract term and agreed to by mutual consent of the contracted party(s). TASKS Task 1 – Technology Identification /Evaluation The Contractor shall identify and describe conversion technologies and processes including, but not limited to, gasification/pyrolysis; hydrolysis (acid and enzyme); fermentation, distillation, and digestion; catalytic cracking; plasma arc; and steam sterilization. The evaluation of conversion technologies shall include, at a minimum, an analysis of the performance characteristics, current technical limitations and commercial status of each technology; identification of emissions, residues (hazardous and non-hazardous), nuisance factors (noise, dust, traffic), and other environmental impacts associated with each technology, identification of the cleanest, least-polluting technologies; description of applicable non-hazardous feedstocks (e.g., plastics, paper, organic materials) and feedstock requirements (e.g., acceptable moisture and contamination content, pre-processing requirements); and sensitivity of emissions and residues to changes in feedstock characteristics. The evaluation shall also include analyses of: 1) how conversion technologies can contribute to carbon recycling/efficiency; 2) additional research necessary to improve conversion technologies’ technical and environmental performance; 3) economic performance including costs (e.g., capital, operating) and benefits of different equipment and processes for each technology; and 4) optimal configurations (e.g. size, modularity, economy of scale). Board Meeting Agenda Item 15 February 11, 2003 Attachment 1 Prior to completing this task, the Contractor shall convene a working group of experts identified by the Contractor, and subject to the approval of the Board Contract Manager, to present and discuss information about conversion technologies. Subject to approval of the Board Contract Manager, the Contractor will be responsible for all logistical details of the meeting including, but not limited to, securing a location and arranging for audio/visual equipment. Deliverables: The Contractor shall provide a Technology Evaluation Preliminary Report that contains all of the information described above, including all presentations and recommendations from the working group. This report shall also include a database that incorporates fields for each record summarizing information obtained in each of the main evaluation areas. The database shall comply with Board software standards and may be posted to the Contractor or Board websites. This Preliminary Report shall be made available, through the Board Contract Manager, for peer review by a panel of independent, scientific experts that are either approved by the Board Contract Manager or that are made available through Board agreements with the University of California or other appropriate institutions. The Contractor shall incorporate the Preliminary Report, including revisions based on peer review comments, into the Draft and Final Reports described in Task 6. Task 2 – Product Evaluation The Contractor shall describe the most marketable products of each conversion technology (e.g., electricity, fuel gases, alcohols, biodiesel, bio-oils and other biofuels, steam, heat, and other energy forms, citric acid and other chemicals, organic and inorganic fertilizers, fibers, and other materials) and the positive and negative environmental attributes of these products compared to the environmental attributes of similar competitive products. The Contractor shall also describe the current and likely market potential for the products and identify how similar competitive products may affect market penetration. The Contractor shall also identify barriers (e.g., resource distribution, grid interconnection, fuel distribution infrastructure issues, and regulatory inhibitors) to successful market penetration of the products derived from conversion technologies and recommend options to overcome those barriers. Deliverables: Upon completion of this task, the Contractor shall provide a Product Evaluation Preliminary Report. This Preliminary Report shall be made available, through the Board Contract Manager, for peer review by a panel of independent, scientific experts that are either approved by the Board Contract Manager or that are made available through Board agreements with the University of California or other appropriate institutions. The Contractor shall incorporate the Preliminary Report, including revisions based on peer review comments, into the Draft and Final Reports described in Task 6. Task 3 – Performance Validation and Research testing Subject to approval of the Board Contract Manager, the Contractor shall conduct independent laboratory testing of technologies in order to provide more detailed assessments than possible through the survey work of the previous tasks. This task may include conducting credible performance tests and monitoring emissions and waste discharges using approved protocols, in an attempt to validate or establish the technical and environmental performance of specific Board Meeting Agenda Item 15 February 11, 2003 Attachment 1 conversion technologies. Work proposed under this task will require specific review and approval by the Board on a case-by-case basis: prior to initiating testing on any specific technology, the Contractor shall submit, for the Board Contract Manager’s approval, a written proposal justifying the work to be conducted and outlining the test plan. Subject to approval of the Board Contract Manager, the Contractor shall also conduct research on feedstocks to determine optimal requirements (e.g., acceptable moisture content, pre- processing requirements, etc.) for maximum conversion of the particular feedstock to product and for minimizing emissions. The Contractor shall also provide recommendations for additional research and testing needs on emissions and feedstock. Deliverable: Following completion of testing, the Contractor shall submit a Performance Testing Preliminary Report which describes the technologies and feedstocks that were tested, test methods utilized, test results, and recommendations for additional research and testing including a preliminary budget. This Preliminary Report shall be made available, through the Board Contract Manager, for peer review by a panel of independent, scientific experts that are either approved by the Board Contract Manager or that are made available through Board agreements with the University of California or other appropriate institutions. The Contractor shall incorporate all Preliminary Reports, including revisions based on peer review comments, into the Draft and Final Reports described in Task 6. Task 4 – Future Technology Proposals The Contractor shall provide recommendations regarding how the Board might best evaluate, on a technical, environmental, and economic basis, future proposals received by the Board. These recommendations can include the feasibility of using an outside contractor on a retainer basis, Board staff, or other options for such evaluation. The recommendations shall include discussion of the type of technical expertise necessary to conduct such evaluations and of information needs and criteria to consider when evaluating proposals. Deliverable: The Contractor shall provide a Future Technology Proposals Preliminary Report with recommendations on how the Board should evaluate future proposals. The Contractor shall incorporate this Preliminary Report into the Draft and Final Reports described in Task 6. Task 5 –Peer Review for Life Cycle Analysis/Market Impact Assessment Task 5-A: The Contractor shall provide a list of potential candidates within the University of California system, not affiliated with this Contract, that the Board can utilize for peer review of the proposed methodologies and draft results of the Board’s “Conversion Technologies Life Cycle and Market Impact Assessment” contract. Task 5-B: The Contractor shall also review and comment on the draft methodologies and draft results for the “Conversion Technologies Life Cycle and Market Impact Assessment” contract, both of which shall be provided to the Contractor by the Board Contract Manager. Under the direction and coordination of the Board Contract Manager, the Contractor shall coordinate its efforts (e.g., exchange information) under Tasks 1, 2, and 3 above with those of the Contractor Board Meeting Agenda Item 15 February 11, 2003 Attachment 1 for the “Conversion Technologies Life Cycle and Market Impact Assessment” contract and shall attend and participate in public workshops conducted as part of that contract. Deliverable: The Contractor shall provide to the Board a List of Potential UC Peer Reviewers. The Contractor also shall provide two Review Memoranda on the “Conversion Technologies Life Cycle and Market Impact Assessment” contract to the Board Contract Manager, one that contains comments on draft methodologies and one that contains comments on draft results. Task 6 – Draft Final and Final Report Task 6-A: The Contractor shall submit a Draft Final Report that includes all of the above information and recommendations for the Board’s future efforts in the area of conversion technologies. The Contractor shall submit an outline prior to writing the Draft Final Report to the Board’s Contract Manager for review, comment, and approval. Task 6-B: The Contractor shall revise the Draft Final Report based on comments received from the Board Contract Manager, including comments from any peer reviews conducted under the auspices of the Board, and provide a Final Report to the Board Contract Manager. The Final Report shall adhere to the Board’s Publications Guidelines and shall be reviewed by the Board technical editor. The Contractor will not receive final payment until the Board Contract Manager has approved the Final Report. The Final Report shall be printed double-sided, on recycled-content paper. The final report shall also be made available in electronic format for possible posting on the Contractor or Board websites Timeline and Deliverables Task Deliverable Time Frame Budget 1: Technology Technology Evaluation October 1, 2003 $205,000 Identification and Preliminary Report Evaluation 2: Product Evaluation Product Evaluation Preliminary October 1, 2003 $ 35,000 Report 3: Performance Validation Performance Testing November 1, 2003 $ 100,000 and Research Testing Preliminary Report 4: Future Technology Future Technology Proposals November 1, 2003 $ 10,000 Proposals Preliminary Report 5: Peer Review A. List of Peer Reviewers April 2003 $ 5,000 B. Review Memoranda (2) June and $ 15,000 December 2003 (total) 6: Draft Final Report and A. Outline of Final Report October 1, 2003 Final Report B. Draft Final Report December 1, 2003 $ 20,000 C. Final Report April 2004 $ 10,000 Total $400,000 Board Meeting Agenda Item 15 February 11, 2003 Attachment 1 COPYRIGHT PROVISION The Board shall be owner of all rights, title and interest in, but not limited to, the copyright and trademark to all Deliverables developed under this report. Contractor shall establish for the Board good title in all copyrightable and trademarkable materials developed as a result of this Scope of Work. Such title shall include exclusive copyrights and trademarks in the name of the State of California, California Integrated Waste Management Board. The Board shall grant to the Contractor a non-exclusive, royalty-free, irrevocable and non-transferable license to reproduce, prepare derivative works and distribute copies of Deliverables for educational purposes.
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