Mt. SAN ANTONIO COLLEGE
REGULAR MEETING OF THE BOARD OF TRUSTEES
Wednesday, December 17, 2003
CALL TO ORDER
The regular meeting of the Board of Trustees of Mt. San Antonio College was called to
order at 6:00 p.m., on Wednesday, December 17, 2003. Trustees Baca, Bader, Chen
Haggerty, Chyr, and Hall were present.
Christopher C. O'Hearn, President; Nancy Rice, Vice President, Administrative Services;
Wade Frary, Vice President, Human Resources; and David Grant, Interim Vice President,
The Board adjourned to Closed Session to discuss the following items:
Conference with Labor Negotiator
Mt. San Antonio College Negotiator, regarding Faculty Association, CSEA 262 and
CSEA 651, Management and Confidential
Public Employee Discipline
Public employee discipline pursuant to California Government Code Section 54957
Conference with Legal Counsel – Anticipated Litigation;
Government Code Section 54956.9
Claim from Allied Air Conditioning
The meeting adjourned at 6:30 p.m. to join a reception to welcome Trustee Rosanne
Bader to Mt. San Antonio College as a member of the Board of Trustees.
1. PUBLIC SESSION
The public meeting reconvened at 7:02 p.m.
2. ADMINISTER OATH OF OFFICE
The oath of office was administered to newly elected Trustee Rosanne Bader by
Christopher O'Hearn, President/CEO, Mt. San Antonio College.
President O’Hearn administered the oath of office to reelected Trustee Fred Chyr.
Congresswoman Hilda Solis administered the oath of office to reelected Trustee Manuel
Each Trustee was elected to a four-year term.
Congresswoman Solis presented Trustees Baca, Bader, and Chyr with a Certificate
displaying the official Congressional Seal of Approval to recognize their outstanding and
invaluable contributions to the College and the community.
3. ELECTION OF BOARD OF TRUSTEES OFFICERS
It was moved by Trustee Hall, seconded by Trustee Bader, that Trustee Chyr serve as
President of the Board. Motion unanimously carried. Student Trustee concurred.
It was moved by Trustee Chyr, seconded by Trustee Chen Haggerty, that Trustee Hall
serve as Vice President of the Board. Motion unanimously carried. Student Trustee
It was moved by Trustee Baca, seconded by Trustee Hall, that Trustee Chen Haggerty
serve as Clerk of the Board. Motion unanimously carried. Student Trustee concurred.
4. INTRODUCTIONS AND RECOGNITION
The following new staff were introduced to the Board:
Gary Angle, Equipment Technician-Electronics, Technology & Health Division
Valerie Gebhardt, Clerical Specialist, Natural Sciences Division
Andrea Hughes, Secretary, Facilities Planning & Management
Ronald Jackson, Senior Tool Keeper, Technology & Health Division
Anthony Saladino, Grounds Equipment Operator
5. APPROVAL OF MINUTES
It was moved by Trustee Chen Haggerty, seconded by Trustee Hall, to approve the
minutes of the regular meeting of November 19, 2003. Motion unanimously carried.
6. ACTION TAKEN IN CLOSED SESSION
7. PUBLIC COMMUNICATION
A. William Chiu, Associated Students President, reported the following:
The Associated Students passed a resolution in support of the alternative
calendar being studied by the Academic Senate and Faculty Association. While
it has not yet been decided that the College will move to an alternative calendar,
students support the concept.
In an effort to clean up the campus and highlight a health issue, students held a
contest during one week in November to see which student club could pick up
the most cigarette butts. The Eagle Club won and received a cash prize.
The students’ holiday celebration held on December 3 was a success. President
O'Hearn and Vice President Grant were thanked for attending.
Ten students plan to attend the Community College League of California’s
Annual Legislative Conference to be held in Sacramento on January 25-26,
B. Robertson Wellen, Academic Senate President, reported the following:
The Senate is currently reviewing two important documents – the distance
learning course approval process and the on-line certificate process. Once
approved, the Senate will be able to sit down with administration to discuss lifting
the moratorium for on-line classes.
Professor Wellen thanked the Associated Students for passing the resolution in
support of an alternative calendar.
The theme for the January 9 flex day activities is “Student Learning Outcomes.”
C. Kathi Van Natter, Classified Senate President, reported the following:
The Senate’s Fourth Annual Silent Auction/Christmas Boutique raised $700
toward the Senate’s Educational Scholarships and Professional Development
One of the Senate’s goals this year was to offer a classified workshop titled,
“Interview Panel Techniques.” The idea behind the workshop was for classified
staff to have a better understanding of the interview process while serving on a
panel. Ms. Van Natter announced that registration for the workshop will open
January 7. Workshop presenters are Helen Lawrence (Counseling) and
Bridgette Betance (Human Resources). The first workshop will take place in
D. Representing the Faculty Association, Terri Smith reported that the Faculty
Association has confirmed its negotiating team for the Spring. Team members will
include Terri Smith, Paul Sharpe, and Jim Manson. The Association has task
forces working on several different issues they hope to bring to the table. She
commended those task force members for all their work.
E. President O'Hearn thanked Congresswoman Solis for attending the meeting to
swear in Trustee Baca, and thanked her for her continuing support of Mt. San
President O'Hearn added his congratulations to the many others extended this
evening to Trustees Baca, Bader, and Chyr. He said he looks forward to working with
each of them. He also presented each with a Certificate from the Los Angeles
Registrar-Recorder’s Office certifying their election.
President O'Hearn’s report also included the following:
Renee Graves, from Vicenti, Lloyd & Stutzman, provided a report to the Board
on the 2002-03 fiscal year audit for the College, Financial Aid, and Auxiliary
Services. The College again received a “clean/unqualified” audit. There were
two findings – one related to capital assets and ways to improve the system and
improve the controls in that area, and one related to financial aid and resolving
prior years receivables and payables. Auxiliary Services also received a
“clean/unqualified” audit. One finding was reported in this area related to loans
to students. It is recommended that these accounts be analyzed and any
uncollectibles written off.
Gary Nellesen, Director, Facilities Planning and Management, provided the
following construction update:
Language Center/Health Careers Center – Construction is 35% complete and
is on schedule and within budget. Mr. Nellesen noted that the building
has had a name change – from the ESL Building to the Language
Center. This occurred because of the inclusion of additional programs
– AmLa, Foreign Languages, and Sign Languages, although ESL
remains a major occupant. The expected project completion date is
Energy Conservation Phase 2 – Construction is 85% complete and is on
schedule and within budget. Equipment testing will begin next month
and completion is expected in February 2004.
Welding and Air Conditioning Technology – This project started just a month
ago and is in the earthwork and water/electrical infrastructure stage. It
consists of two buildings totaling 26,500 square feet, plus site work and
landscape at Bonita and Temple. The expected completion date is
Athletic Fields – This project started December 1, and is in the demolition work
stage. It includes the baseball and softball field/stadium, lighted soccer
fields, and golf practice area. The expected completion is August 2004.
Campus Infrastructure - Phase A is complete. Phase B will begin
construction in December. Phases A and B represent work done to
provide power/sewer/water for the current projects (Sciences, Athletics,
Welding, Language Center, Health Careers, and Central Plant). A
major power shutdown will occur December 26-29 to upgrade the main
switch station and add capacity for all new projects.
The following three projects are in the bid award phase:
Science Complex – The DSA-approved construction documents have been
submitted to the Chancellor’s Office, where they are currently under
review for permission to bid. This is a $40 million, two-building
complex, consisting of 120,000 square feet. Bids will be solicited and
awarded from January through March 2004, and construction should
begin in April/May 2004. Expected completion date is November 2005.
Seismic Retrofit/Arts Center Remodel - The DSA-approved construction
documents have been submitted to the Chancellor’s Office, where they
are currently under review for permission to bid. This is a $2.5 million
project. Construction is scheduled to begin in April 2004.
Music Expansion – This project is in the pre-qualifying of contractors stage.
Bids will be solicited and awarded from January through March 2004,
and construction should begin in April 2004.
The following projects are in the design work phase.
Master Plan Update – This update will address some site changes, sub-
projects, and temporary housing issues to identify cost-saving
opportunities. They are also working to identify opportunities to move
projects ahead in the timeline in an effort to reduce inflation effects.
Classroom Remodel Project – A Request for Proposal (RFP) for architectural
services has been sent out to ten firms. Responses are due back
January 8, 2004. Design work is expected to be initiated in February.
This project is being co-funded by the State - $9 million State, $11 million
Design and Online Technology - Request for Proposals for architectural
services will be distributed this month. It has a preliminary budget of
$10 million, which may be revised as the project develops. Design
work will begin in February and should take approximately 18 months.
Business and Computer Technology Center – This project may be moved
forward in the timeline because of a potential savings of $1-2 million.
Student Support Services Renovation - Current plans include the relocation of
Student Health Services.
Mr. Nellesen commended Bovis Lend Lease, specifically Randy Hartman, Vice
President, for the quality of service the College is receiving. He also thanked
Margaret Young, Director of Purchasing, and her staff for the great work they are
doing with such a high volume of projects.
Trustee Hall suggested that, as the College is able to accelerate its building
program, and with the lower interest rates, some savings of funds might be
realized. If that is the case, he would like the College to consider ways to take
advantage of today’s technology related to security to protect the College’s
assets, as well as staff and students. He said it is often less expensive to install
security measures when a building is in the construction stage, rather than after
it is completed.
Trustee Baca commended Mr. Nellesen for being able to keep the construction
projects on schedule and for making sure it has the least impact on education, as
9. CONSENT AGENDA
President O'Hearn asked the Board to make the following corrections and addition to the
Consent item #5, page 18. The title at the bottom of the page should be changed
from Faculty Stipend to Performance Fee.
Consent item #7, page 25. Under PE/Athletics, add: Debbie Cavion as Assistant
Athletic Director for the spring semester. Under Technology & Health, add David
Schmidt’s name under Electronics & Computer Technology.
Addendum – Consent item #24.
It was moved by Trustee Hall, seconded by Trustee Baca, to approve or ratify the
PRESIDENT’S OFFICE AND INSTITUTIONAL ADVANCEMENT
1. Annual approval of employees authorized to sign contracts or documents.
2. Approval to award mini grants to colleges providing services for grant-related
activities through the “Industry/Discipline Collaborative for Family and Consumer
Sciences” (Mt. SAC #948).
3. Approval of intent to apply for a grant from the National Science Foundation, titled
“Enhancing Student Learning by Incorporating NMR Spectroscopy into the General
and Organic Chemistry Curriculum.” ($185,385 over three years)
4. Approval of activities/grant extension for the “Enrollment Growth for Associate
Degree Nursing Programs–Year 1” (Mt. SAC #946). The Chancellor’s Office is
extending the performance period for the first year through December 31, 2003, so
that all the funds can be expended. Approval to pay stipends to faculty for attending
HUMAN RESOURCES AND STAFF & ORGANIZATIONAL LEARNING
5. Approval of Personnel Transactions, Reference No. 6, dated December 17, 2003,
STUDENT LEARNING and STUDENT SERVICES
6. Approval of service agreement.
7. Approval of Department Chairs, Program Directors, and Assistant Athletic Director for
the calendar year 2004, as corrected.
8. Approval of additions and changes in the Center of Excellence Program.
9. Approval of intent to apply for renewal of a contract for the East Los Angeles Small
Business Development Center (SBDC) and for grant funding for Nursing Workforce
Diversity Program through RHORC.
10. Approval of proposal to continue the Small Business Development Center (SBDC)
in the City of Altadena.
11. Approval of additions to the Community and Non-Credit Education Program.
12. Ratification of changes to Contract Education agreements – The Training Source.
13. Ratification of an Educational Services Agreement with East San Gabriel Valley
14. Ratification of a Tech Prep Consortium Grant – Administration of Justice Event.
15 Approval of Budget Increases.
16. Approval of the appointment of the Director of Purchasing, Margaret Young, to be
the in-house Citation Appeal Hearing Officer.
17. Approval of a renewal agreement with School Services of California, Inc. to provide
bi-weekly periodicals, entitled Community College Update, at an annual cost of
$3,420, plus expenses.
18. Approval of a renewal agreement with Thacker Berry Farms to lease College
property at the southwest corner of Grand Avenue and Amar Road, for the period of
January 15, 2004 through May 15, 2004, at a monthly lease amount of $1,250.
19. Approval of an agreement with The Vinewood Company to provide DSA-approved
inspection services for the Athletic Facilities, at a cost not to exceed $136,400.
20. Ratification of an agreement with Dougherty + Dougherty to provide space planning
services for the temporary modular buildings, at a fixed cost of $2,500, with
reimbursable expenses not to exceed $500.
21. Approval of the following Bid:
Bid No. 2595 Construction of Athletic Fields, General Construction. Awarded to
Michael Anthony Companies, Inc., in the amount of $2,649,495.
22. Approval of the following Completion Notice:
Bid No. 2526 Emergency Generator Installation, Information & Educational
Technology Building (5-5A), Rokni Electric Co., Inc., Contractor.
23. Approval and acceptance of the following donations/gifts to the College:
Phyllis Z. Sindel – Joe Martech Printing-Etching Press (1981), valued by donor at
$1,500, to be used by the Art Department.
Grace T. Hanson – Whirlpool Refrigerator, valued by donor at $250, to be used by the
Natural Sciences Department.
Jeannie Yang (Estate Handled by Carol Tseng) – 106 ¼” wide x 56 ¼” Painting, no
value by donor, to be used by the Art Gallery.
Bear Paw Ranch – Heifer Show Calf, valued by donor at $1,000, to be used by the
Redwood Jordan – Four Propylene Water Barrels, valued by donor at $120, to be used
by the Horticulture Department.
Mary L. Williams – Computer and Office Equipment, Software, Cables and
Accessories, valued by donor at $5,525, to be used by the Electronics and Computer
Robert J. Carlos – Leinen Machine Lathe, valued by donor at $2,440, to be used by the
Manufacturing Technology Department.
Larry and Karen Pendleton – Computer and Office Equipment, Software, Cables and
Accessories, valued by donor at $5,525, to be used by the Electronics and Computer
24. Approval to deny the Claim Against the District by Aaron Boyd, and instruct
Administrative Services to notify the claimant of the denial according to Government
Code Sections 910 through 915.4 and that the claim be referred to our claims
Motion unanimously carried. Student Trustee concurred.
10. APPOINTMENTS TO THE CITIZENS OVERSIGHT COMMITTEE
Trustee Chyr reminded Board members that two years ago, the Board appointed eleven
members of the community to the College’s Citizens Oversight Committee. In
accordance with Proposition 39 guidelines, after the passage of the November 2001 bond
measure, the College was required to establish a Citizens Oversight Committee to inform
the public, at least annually in a written report, concerning the expenditure of the bond
proceeds. Since committee members may serve for no more than two consecutive
terms, Trustee Chyr recommended that the Board reappoint half the members for
another two years and allow the remaining to term out. Staggering the terms will allow for
continuity of the committee’s work.
It was moved by Trustee Baca, seconded by Trustee Bader, to reappoint the following
people to the Citizens Oversight Committee: Lina Ledford, Edward Lo, Richard Malooly,
Barbara Price, Mike Spence, and Roy Test, and to appoint the following new members:
Marlen Garcia, Laurie Marshall, Armando Macedo, Becky Meza and Don Sachs. Motion
unanimously carried. Student Trustee concurred.
In accordance with the provisions of Proposition 39, members represent the following
One member who is active in a business organization representing the business
community located within the College district;
One member active in a senior citizen’s organization;
One member active in a bona fide taxpayer association;
One student who is currently enrolled and active in a student organization; and
One member of a College Advisory Council or Foundation.
President O'Hearn pointed out that Director Nellesen gives a construction update at each
of the Citizens Oversight Committee meetings, similar to tonight’s presentation, so
committee members stay fully informed on construction progress.
11. APPROVAL OF RESOLUTION 03-06 – LABOR COMPLIANCE PROGRAM
It was moved by Trustee Baca, seconded by Trustee Hall, to approve Resolution No. 03-
06 – Adoption of a Labor Compliance Program. Motion unanimously carried. Student
Trustee Hall asked for an estimated percentage that costs would increase in order to
comply with this requirement. Vice President Rice said although initially it was thought
that costs could increase by as much as three percent, it is currently expected that the
costs will be one-half of a percent or less.
12. AUDIT REPORTS
It was moved by Trustee Hall, seconded by Trustee Chen Haggerty to accept the audit
reports from Vicenti, Lloyd & Stutzman, Certified Public Accountants, for the fiscal year
ending June 30, 2003, relating to books and records of the Mt. San Antonio Community
College District, Financial Aid, and Mt. SAC Auxiliary Services Corporation. Motion
unanimously carried. Student Trustee concurred.
13. BOARD COMMUNICATION
All Board members welcomed Trustee Bader back to the Board of Trustees and
congratulated Trustees Baca and Chyr on their reelection.
Trustee Chen Haggerty said she attended the Sixth Annual Wassail Dinner and
Concert and commended the singers on an outstanding program. She also enjoyed
attending the annual RHORC luncheon. Trustee Chen Haggerty also thanked
Director Nellesen for the detailed construction update.
Trustee Bader thanked everyone for their support during her campaign, and said
she appreciated the warm welcome back to the Board. She said she has enjoyed
working with the Foundation for the last couple of years, and it was with regret that
she resigned as its President. Trustee Bader said she is looking forward to the
challenge of serving the College as a member of its Board of Trustees.
Trustee Baca thanked Congresswoman Solis for taking time from her busy
schedule to attend tonight’s meeting and administer the oath of office to him. He
said he is also looking forward to participating in next month’s Puttin’ on the Hits.
Trustee Hall said he recently received a letter from a new coalition, the Underfunded
Caucus. He agreed that we need to deal with the equalization issue and asked
President O'Hearn to keep the Board informed and let members know if they should
be writing letters.
Trustee Hall said he attended the Nursing Completion Ceremony held December
13. It was the first time he has been able to attend, and he found it to be very
inspiring and a nice ceremony. There were 36 new Nursing graduates.
Trustee Hall commended Vice President Rasmussen on the 2004 calendar/2002-03
annual report, saying it provides a good summary of College activities.
In closing, Trustee Hall applauded President O'Hearn for the holiday message he
sent out to staff. He thanked the President for speaking on behalf of the Board to
Student Trustee Prado distributed a flyer from the Biology Department staff
reporting that retired Professor Lou Shainberg has been diagnosed with Chronic
Lymphocytic Leukemia and is undergoing chemotherapy. The Biology Department
has committed to raising $30,000 for the Leukemia and Lymphoma Society. Any
donations can be sent to Deidre Vail, in Biology.
Trustee Chyr echoed earlier comments that the Wassail Dinner and Concert was an
outstanding event. He offered kudos to Professors Jason Chevalier, William
McIntosh, Bruce Rogers, and Kevin Wiley for producing such a wonderful event.
The meeting adjourned at 8:43 p.m.