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									Project Management

Professor: Dr. Miguel Alonso Jr.
Outline
   Introduction
   Creating a project Charter
   Task Definitions, Milestones, Defining Times
   Organizing the tasks
   PERT Charts, Critical Paths, and Gantt Charts
   Details, Details
   Personnel Distribution, Money, and Resources
   Documentation and Team Roles
Introduction

   “Failure to plan is planning to fail”
   Questions that should be addressed in a
    project plan
       What do you/team do first?
       What comes next?
       How many people?
       Resources?
       How long?
       Milestones? What can be completed by end of
        quarter?
       When will it be finished?
       How do we know when were done?
Creating a project charter

   First step in project planning is to create a
    project charter (project summary)
       Description
       Objectives
       Outcomes or deliverables
       Duration
       Community partners
       Stakeholders
       Team membership and roles
       Planning information
Task definitions

   Once the project charter has been defined, the next step
    is to identify the completion tasks to achieve the
    objectives and outcomes
   Many tasks will have to be completed for project
    completion
   Effective plans are detailed enough to be managed
   Plan should allow for the following
     hold members accountable
     Identify all needed resources, materials, funding, and
        people
     Allow project progress to be assessed to make sure it is
        on schedule
     Manage people and resources by shifting from one task
        to another as needed for project completion
Tips for defining tasks

   Use past experiences
   Gather data from instructors, advisors, alumni,
    community parters, and stakeholders for input
   Include tasks associated with other tasks
   Example task: pg 338
Milestones

   A milestone is a deadline for some deliverable
   Maybe subcomponents for the project, or
    when all parts are available
   Each phase of a design project should be a
    milestone
   They are useful as checks for the plans
    progress
   Should not be left for the end
   They serve two purposes
       Meet and celebrate short-term goals, good morale
        booster
       Monitoring project progress so that if off schedule,
        steps can be taken to bring the project back on
        schedule
Defining Times and organizing
the taks

   Must attach a completion time to each takes
   Can be measured in working days
   In defining task times, you should budget in
    lead times for components
   Be conservative and allow enough time for the
    learning curve of a new task
   If a task spans several weeks, break it up into
    smaller tasks
   Optimize the project plan by determining task
    relationships and prioritizing the tasks
PERT Charts and Critical
Paths

   Project Evaluation and Review Technique
   Each task is represented by a box that
    contains a brief description and duration for
    that task
   Milestones have rounded edges
   Lines determines tasks that are part of a
    series or can be completed in parallel
   Great tools for initial task completion
   Critical path is the longest series of tasks
       Example: Mathematics in an engineering
        curriculum
Gantt Charts

   PERT chart is good for a limited set of tasks
   When the tasks become numerous, a Gantt
    chart is more appropriate
   A Gantt chart is a table where the rows
    represent tasks, and the columns represent
    the timeline
   Tasks and Milestones can be represented
    using different colors
   Task responsibility can be included as an
    additional column after the
    file:///mnt/win_d/scans/gantt%20chart.bmp
   task description
Details, Personnel
Distribution, and
Money/Resources
   Details tend to pile up at the end, especially for
    a new project (unforseen circumstances)
   Detail as much as possible at the beginning
   Work must be balanced and take into account
    your team members individual expertises'
   What resources will be used?
   Setup a budget
       Use prior estimates
       Internet searches
       Item cost associated in addition to the items
        (shipping costs, etc.)
Documentation, Team roles,
and Software

   Begin documenting the project from day one
   Include documentation milestones as part of
    the project plan
   Makes it easier to backtrack and reassess
    project tasks if needed
   Work reduction upon project completion
   Important team roles include:
       Project leader or monitor
       Procurement
       Financial officer
       Liason
   Software: Microsoft Project or Open
    Workbench
Semester Project Ideas
   Spaghetti Bridge
       http://42explore.com/bridge.htm
   Robot (Lego or otherwise)
   Catapult
   Rollercoaster, Hovercraft
       http://www.youtube.com/watch?v=U4M9VWeIktg
        &feature=user
   Go Cart
   Wii Hacks
   Hovercraft
   Trebuchet
   Self-balancing Robot
   Segway Skateboard
   GreenPower Science
   Bridge
   Maglev
Class Work

   For your project:
   Create a project Charter
   Setup Task Definitions, Milestones, and Define
    Times
   Organize the tasks
   Create relevant PERT Charts, Critical Paths, and
    Gantt Charts
   Establish Personnel Distribution, Budget, and
    Resources
   Establish Documentation tasks, deadlines and
    Team Roles and Responsibilities

								
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