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Review of Books Report - Society for Creative Anachronism

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Name of Branch
Date of Review
Reviewer Name
Witness Name

Table of Contents
REVIEW OF BOOKS REPORT 1                      Review of Books Report page 1
REVIEW OF BOOKS REPORT 2                      Review of Books Report page 2
CONTACT INFO                                  Contact Information
COMMENTS                                      Comments

NOTE: Filing this report electronically is NOT a substitution for sending in a
signed paper copy.

Cells in Blue are editable. All other cells are locked.
Version: AS XLI 1.0


                                THE SOCIETY FOR CREATIVE ANACHRONISM, INC. - FINANCIAL REPORT

                                 Branch:                                                  Date:                   .


                                               REVIEW OF BOOKS REPORT - 1
Yes             No
                      A. Financial reporting (SFP I)
                      Annual financial reports present for last three years or since branch status achieved.
                      Quarterly financial reports present for last three years or since branch status achieved.
                      B. Event or other activity reporting (as required by kingdom policy)
                      For every event, event reports, NMS reports, and any other event reports as required are present.
                      C. Warrant and membership status for the financial officer and the emergency deputy (SFP II)
                      Membership status and warrant status is up-to-date.
                      D. Segregation of Duties (SFP III)
                      The Exchequer is not solely in charge of expense approval.
                      The Exchequer does not hold any other branch office.
                      Funds are not co-mingled with anyone's personal or business funds.
                      All equipment officers (if any) are also warranted.
                      E. Training for the financial officer(s) including access to handbooks (as required by kingdom policy)
                      Access to handbooks is available, either printed or on-line.
                      All training required by the Kingdom has been completed.
                      F. Bank account setup and status (including signatory verification) (SFP IV and V)
                      All bank accounts are set up and maintained according to Society and Kingdom financial policies.
                      All signatories are members and fulfill all Society Financial Policy requirements.
                      G. Ledger maintenance and bank account reconciliation (SFP VI)
                      Ledgers are printed and filed quarterly and reconciled monthly.
                      H. Transaction documentation, including deposits, receipts, advances and advance reconciliation (SFP VI, IX)
                      Deposit documentation exists, and deposits are made within required timeframes.
                      Receipt documentation exists, and are for acceptable approved expenses.
                      Advance documentation exists, and includes appropriate estimate information.
                      Advances have been reconciled within required timeframes.
                      I. Standard Financial committee meeting minutes and decisions (SFP VII)
                      Financial committee minutes are printed in the files.
                      Financial committee non-ordinary business is printed and kept in the files (if applicable).
                      Budgets are kept in the files, and used when approving expenses.
                      J. Compliance with Financial policies in effect (local and higher) (SFP VIII)
                      Society, Kingdom and Branch financial policies are known and applied.
                      Branch financial policy is written and approved by the Financial Committee and the Kingdom Exchequer.
                      K. Special Purpose and Dedicated Funds (leave blank if none or not applicable) (SFP X)
                      Written fund purposes and/or uses exist and are being followed.
                      L. Controlling Disbursements (SFP XI)
                      All disbursements are made by check made out to a person or a business.

                                               If any answer is no, include detail on the next page.
Legal Names:          Print                                         Sign


Reviewer                                                                                                           Date:

Witness                                                                                                            Date:
                                                                           -1-
Constants
REVIEW OF BOOKS REPORT 1
REVIEW OF BOOKS REPORT 2
CONTACT INFO
COMMENTS
Versi o n : AS XLI 1. 0                                                                                                       Constants
                                  THE SOCIETY FOR CREATIVE ANACHRONISM, INC. - FINANCIAL REPORT                               REVIEW OF BOOKS REPORT 1
                                                                                                                              REVIEW OF BOOKS REPORT 2
                                     Branch:                                          Date:                    .              CONTACT INFO
                                                                                                                              COMMENTS

                                               REVIEW OF BOOKS REPORT - 2
Yes                No
              M. Cash control procedures exist and are being followed consistently (SFP XII)
              Written procedures for running gate at events as well as taking in funds from other sources exist.
              N. Asset management procedures (SFP XIII)
              Written current equipment list exists and is maintained, as well as maintenance procedures for special items.
              O. Correspondence is answered appropriately
              Written correspondence is answered promptly and correctly.
              P. Action plans executed from prior reviews (leave blank if none or not applicable)
              Progress was made on action items from last review (see next page).
Q. Action plans from this review
Section       Action plan                                                                                          Date Due




R. Commendations from this review
Section    Commendation




Legal Names:              Print                                Sign

Review er                                                                                                          Date:

Witness                                                                                                            Date:
                                                                      -2-
Version: AS XLI 1.0


                                   THE SOCIETY FOR CREATIVE ANACHRONISM, INC. - FINANCIAL REPORT

                                    Branch:                                   Date:            .

                                     REVIEW OF BOOKS CONTACT INFORMATION

                             Reviewer
                          Legal Name:

                        Street Address:
                                                                   State or                   Zip or
                                    City:                         Province:             Postal Code:
                                   Home                           Alternate
                              Telephone:                            Phone:
              Internet or E-mail Address
                                                                                      Membership #:
                   (Required if available):
                           SCA Name:                                                      Exp. Date:


                                Witness
                          Legal Name:

                        Street Address:
                                                                   State or                   Zip or
                                    City:                         Province:             Postal Code:
                                   Home                           Alternate
                              Telephone:                            Phone:
              Internet or E-mail Address
                                                                                      Membership #:
                   (Required if available):
                           SCA Name:                                                      Exp. Date:


                                Witness
                          Legal Name:

                        Street Address:
                                                                   State or                   Zip or
                                    City:                         Province:             Postal Code:
                                   Home                           Alternate
                              Telephone:                            Phone:
              Internet or E-mail Address
                                                                                      Membership #:
                   (Required if available):
                           SCA Name:                                                      Exp. Date:




                      #VALUE!
Constants
REVIEW OF BOOKS REPORT 1
REVIEW OF BOOKS REPORT 2
CONTACT INFO
COMMENTS
                                                                                      Constants
Version: AS XLI 1.0
                                                                                      REVIEW OF BOOKS REPORT 1
                      THE SOCIETY FOR CREATIVE ANACHRONISM, INC. - FINANCIAL REPORT
                                                                                      REVIEW OF BOOKS REPORT 2

                                                                                      CONTACT INFO
                      Branch:                                   Date:             .   COMMENTS
                                            COMMENTS

				
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