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					                           Horticultural Inspection Society

                                    Southern Chapter
                       Sixth Annual Meeting & In-Service Training

MINUTES OF SEPTEMBER 14, 2004

BUSINESS MEETING: The business meeting for the Sixth Annual Meeting & In-Service
Training of the Horticultural Inspection Society, Southern Chapter, was held on September 14,
2004. Vice President Allen Whittington III, LA, called the meeting to order, at 8:00 p.m. at the
Sheraton Convention Center Hotel in Baton Rouge, Louisiana.

PRESENT: Twenty members representing seven states were present: Voting Delegate Tim
Johnson and Immediate Past President Richard Wingard representing the Alabama Department
of Agriculture and Industries; Secretary Beverly Bachus, David Blackburn, Treasurer Steve
Bostian, Vernon Griffin, Marvin Johnson, James Neely, Larry Sims, and Voting Delegate
Delbert Wisdom representing the Arkansas State Plant Board; Voting Delegate J. Brett Laird,
Vice President Allen Whittington III representing the Louisiana Department of Agriculture and
Forestry; Voting Delegate Guy Buford and Wally Cade, representing the Mississippi
Department of Agriculture; Voting Delegate Rickey Gregory, Daniel Overcash and Frank
White, representing the North Carolina Department of Agriculture; James Branham and Harley
Holsten representing the Oklahoma Department of Agriculture and Consumer Services; and
Voting Delegate Tom Finn representing the Virginia Department of Agriculture and Consumer
Services.

States not represented were Florida, Georgia, Puerto Rico, South Carolina, Tennessee and
Texas.

ROLL CALL OF STATES          Secretary Beverly Bachus, AR, conducted the roll call of states. A
quorum was declared.

MINUTES OF THE LAST MEETING: Vice President, Allen Whittington III, LA, called for
corrections or additions to the minutes of the Fifth Annual Meeting and In-Service Training
Business Meeting. There were no corrections or additions to the minutes. North Carolina made
a motion to accept the minutes as written. Arkansas seconded the motion. Vote was taken by a
roll call of the states. Motion carried.

TREASURER’S REPORT:Committee Chairman and Immediate Past President Richard
Wingard, AL, gave the report on behalf of he Audit Committee stating that the committee had
reviewed the records of the income and expenses incurred by the Chapter up to July 31, 2004.
A copy of the Treasurer’s Report was given to the meeting attendees (see attached). Oklahoma
made a motion to accept the Treasurer’s Report. Arkansas seconded the motion. Vote was
taken by a roll call of the states. Motion carried.

OLD BUSINESS: Secretary Bachus, AR, gave a PowerPoint presentation put together by
President Stacey Simmons, FL (not present), on President Simmons’ trip to Colonial
Williamsburg, Virginia and the Southern Plant Board Meeting held in April 2004. The 2005
meeting of the Southern Plant Board meeting will be held in Florida in April of 2005. Vice
President Whittington, LA, asked if there was any other old business to consider. Secretary
Bachus, AR, stated that Central Chapter HIS member Carl Harper, KY, had agreed to take over
the Chapter website. Ms. Bachus reminded the membership that Resolution Number 11,
adopted September 12, 2004 addresses the matter of hiring out to a separate entity the operation
of the Chapter Website and that the amount to be spent on the website shall not exceed an
amount equal to 15% of the membership dues collected each year. Ms. Bachus stated that based
on 2004 Chapter Membership, this amount would be equal to $288.00 for the current year. Mr.
Harper discussed with the group some issues regarding the website such as moving it from its’
existing location and the filtering of information to him from the Executive Committee.

Vice President Whittington, LA, asked if there was any more old business to consider. No other
old business was addressed.

NEW BUSINESS:

EDUCATION COMMITTEE REPORT: Committee Chairman Guy Buford, MS, gave the
report for the Education Committee. Mr. Buford stated that the committee wanted to keep the
website maintained as a main source of information for the Chapter and to utilize email for
specific concerns.

MEMBERSHIP COMMITTEE REPORT: Wally Cade, MS, gave the report for the Membership
Committee. The committee discussed ways to boost membership by encouraging a list of new
employees from the Director’s of our agencies. The committee also discussed the Chapter
President taking the opportunity at the Southern Plant Board meeting to stress the continuing
education aspect of the Society and encourage membership. Vice President Whittington, LA,
added that it would be beneficial to encourage the administration from the hosting state to attend
the annual meeting.

RESOLUTION COMMITTEE REPORT: Resolution Number Fourteen was read by Committee
Chairman Marvin Johnson, AR. The resolution concerns Host State Appreciation. A motion was
made by Alabama to accept the resolution and was seconded by North Carolina. Vote was
taken by a roll call of the states. Motion carried.
AWARD COMMITTEE REPORT: The committee report was given by Chairman Vernon
Griffin, AR. Mr. Griffin stated that the committee had reviewed the guidelines for the Tavo
Good Spirit Award and the HISSC Distinguished Achievement Award and proposed no changes
to the guidelines.

NOMINATING COMMITTEE REPORT Chairman J. Brett Laird, LA, presented the following
nominations:

Editor Selection Chairman Laird stated that the committee nominated Guy Buford, MS, for the
office of Editor. Mr. Buford accepted the nomination. Vice President Whittington, LA, asked
for other nominations from the floor. There were no other nominations. Alabama made a
motion to elect Guy Buford to the office of Editor. North Carolina seconded the motion. Vote
was made by a roll call of the states. Motion carried with Mississippi abstaining from the vote.

Treasurer Selection: Chairman Laird stated that the committee nominated Steve Bostian, AR,
for the office of Treasurer. Mr. Bostian accepted the nomination. Vice President Whittington
asked for other nominations from the floor. There were no other nominations. Oklahoma made
a motion to elect Steve Bostian to the office of Treasurer. Arkansas seconded the motion. Vote
was taken by a roll call of the states. Motion carried.

Secretary Selection: Chairman Laird stated that the committee nominated Beverly Bachus, AR,
for Secretary. Ms. Bachus accepted the nomination. Vice President Whittington asked for other
nominations from the floor. There were no other nominations. Oklahoma motioned to elect
Beverly Bachus to the office of Secretary. Alabama seconded the motion. Vote was taken by a
roll call of the states. Motion carried.

Vice President Selection: Chairman Laird stated that the committee nominated Tom Finn, VA,
for the position of Vice President. Mr. Finn accepted the nomination. Vice President
Whittington asked for other nominations from the floor. There were no nominations from the
floor. North Carolina made a motion to elect Tom Finn to the office of Vice President.
Mississippi seconded the motion. Vote was taken by a roll call of the states. Motion carried.

President Selection: Chairman Laird recommended the nomination of Allen T. “Buster”
Whittington III, LA, for Chapter President. Mr. Whittington accepted the nomination. Vice
President Whittington asked for other nominations from the floor. There were no other
nominations. Mississippi made a motion to elect Allen Whittington to the position of Chapter
President. Oklahoma seconded the motion. Vote was taken by a roll call of the states. Motion
carried.

HOST STATE FOR THE 2005 ANNUAL MEETING: Tom Finn, VA, accepted the nomination
to host the 2005 Annual Meeting and In-Service Training in Virginia, with a tentative date of
September. Mr. Finn discussed a tentative location of Colonial Williamsburg, Virginia.

DESIGNATE REPRESENTATIVE TO THE SOUTHERN PLANT BOARD MEETING: Vice
President Whittington stated that in the past the Chapter President would attend the meeting, and
if they could not attend, another member of the Executive Committee who could obtain funding
to attend from their state or a current member from the host state (Florida) would attend the
meeting. Mr. Whittington stated that he was looking forward to attending the meeting.

OTHER BUSINESS: Vice President Whittington asked if there was any other business to
discuss. Discussion ensued about thanking former Editor John Rochelle, TN, (not present) for
the excellent job done as editor in the past year.

PASSING OF THE PRESIDENCY: Vice President Whittington stated that without President
Simmons present, he would pass the Presidency to himself.

ADJOURNMENT: President Whittington called for a motion to adjourn the meeting. Virginia
made a motion to adjourn the meeting. Mississippi seconded the motion. Vote was taken by a
roll call of the states. Motion carried. The meeting was adjourned at 8:30 p.m.

                                    H.I.S. Southern Chapter
                                         Webmaster: Carl Harper

				
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