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Surf Science & Technology (SS&T) Applied Marine Sports Science (AMSS) EOE 3410 Fieldtrip Information (2011) 1. Introduction This information is for the attention of all participants in the Marine Sports third year fieldtrip to SW France. The fieldtrip constitutes module EOE 3410 and it is compulsory for all AMSS and SS&T students to attend the trip, complete any coursework set in respect of the work involved and gain marks at an appropriate level, for the award of the BSc (honours) degree. The University is fortunate to have the support of various commercial organisations in delivering the trip. It is hoped that students will appreciate the value of such co-operation and strive to gain maximum benefit from it. It is vital that students realise that the trip is NOT a holiday, though it should nevertheless be greatly enjoyable. Successfully completion of the module will entail a lot of hard work, both during the trip and subsequently back in Plymouth. During the trip, SAFETY is the paramount consideration. All participants should therefore acquaint themselves very thoroughly with Section 4 of this handbook, which deals with this subject. 2. Organisational details 2.1 Travel and accommodation Students are expected to make their own way to SW France. For example, on Friday 30th September there is a Ryanair flight departing London Stansted at 1215h and arriving in Biarritz at 1505h, present cost is £33.99. Return flight is available on Wednesday 5th October for £16.99. Other flights will also be available on the web. Alternatively, if groups want to drive, there are Brittany Ferries from Plymouth to Roscoff, followed by a 10 hour drive to Biarritz. Details of the location of the base for the fieldtrip are shown in the next section. You should report to the VVF LA CHAMBRE D’AMOUR, in ANGLET at 4pm on Friday 30th September 2011. The keys for your accommodation will not be available before this time. Do not call at the VVF Reception and demand keys. Keys will be distributed only by academic staff and only between 4pm and 6pm. You will need to complete the two forms at the back of this booklet and hand these to academic staff. All students must arrive before 6pm as important details about the weeks activities will be given out at the evening meal on Friday evening. Location Anglet is located in the far South West of France, in the Basque Region. It is to the south of the town of Bayonne and to the north of Biarritz. All three seem to merge into one another in places however. The VVF is about 3 miles from Parme Airport in Biarritz. Once in Anglet/Biarritz, following the signs for “Plages Nord” will take you to Plage De La Chambre D‟Amour. The VVF building is very large and distinctive, right on the sea front, beyond the Sables D‟Or shopping precinct. VVF Building Maps The following four maps in reducing scale, indicate Anglet and the location of VVF La Chambre D’Amour. VVF La Chambre D‟Amour VVF La Chambre D‟Amour 2.2 Staff Staff on this fieldweek will be: Dr Jon Miles ) Dr Mark Davidson ) Fieldtrip leaders Prof Paul Russell ) Mr Matt Barlow Ms Emily Beaumont Mr Richard Kenyon ) Technical 2.3 Contact Addresses During the fieldtrip, staff will be in regular contact with Barbara in the SMSE Office. Tel: 00 44 1752 586102. Messages can be left there for forwarding. Urgent messages can be delivered to The Fieldtrip Leader through the VVF Head Office. The group is staying at the VVF “La Chambre D‟Amour”, in Anglet. VVF VACANCES "La Chambre d‟Amour" Promenade des sources 64600 Anglet Biarritz Tél : 05 59 31 31 31 e-mail: firstname.lastname@example.org 2.4 Vehicles For students who drive down there is car parking space at the VVF to leave vehicles. Staff will have an equipment van and people carrier in case emergency transport is needed. A locally sourced coach will be used for the Billabong (Hossegor) visit. 2.5 Programme of activities Friday 30/09 arrive at VVF at 4pm. Compulsory evening meeting and briefings Saturday 1/10 workshops Sunday 2/10 workshops Monday 3/10 visit to Billabong HQ in Hossegor, workshops Tuesday 4/10 data analysis and preparation for assessed presentations Tuesday evening Wednesday 5/10 depart after breakfast Students will have time for surfing, sightseeing, shopping etc during late afternoon and early evening. Those wishing to surf or take part in other “beach” activities will also have the chance to do so before the start of work on each day. (Advisory only – please see safety note 4.6 below). 2.6 Daylight low-tide times for SW France Tide tables for the Biarritz area will be distributed at the start of the fieldtrip. 3. What you will need for the fieldtrip 3.1 Equipment Students should ensure that they are equipped with the following: Essential yourself in reasonably good health with your „work‟ head on hard cover notebook pens, pencils, ruler scientific calculator notepad / ring binder sun protection cream, sunglasses and hat light waterproof coat Useful clipboard camera may also be very useful for recording information and experiences binoculars reference books e.g. Masselink and Hughes „Introduction to Coastal Processes and Geomorphology‟ 3.2 Clothing The fieldtrip will have a generally informal tenor so casual clothes will be fine. Students are asked to take some smarter clothes for the visit to Billabong HQ to create the best possible impression, including shoes with covered toes for factory visit. It is worth noting that the area around Biarritz is fairly smart and the French dress well. Wearing reasonably smart clothing while out and about will undoubtedly help students to blend in and be treated well. While the French are not averse to exposing bare flesh while sunbathing, they are of the conviction that the beach is the correct place for this - do not walk around the streets of Anglet or Biarritz without a shirt on. Fine weather can be experienced in SW France in October but it is also a time when storms can occur. There is the possibility that we will have no option but to work in the wind and rain. Students should therefore come prepared for this. Wellington boots should not however be necessary since most of the fieldwork will take place on sandy beaches where bare feet or sandals are more appropriate. 3.3 Surfboard (advisory only - please see safety note 4.6 below) The waves can be quite challenging in France in October, so shortboarders are advised to consider a slightly longer board, eg 6‟6” to 7‟0”. Longboards can work well but in the heavy shorebreak that is common, can be prone to breakage. If you are not an experienced surfer but wish to take advantage of the great waves that will be on your doorstep, a bodyboard can be great fun. Be sure to wear fins when using a bodyboard though. 3.4 Wetsuit (advisory only - please see safety note 4.6 below) Water temperatures are still quite tolerable during October in SW France so a summer suit or a long-sleeved shortie should be adequate. 3.5 Money Aside from paying for their own travel, students should not be required to make any financial contribution to the trip. Note the University is reducing the fieldwork bursary but staff are working hard to ensure this does not affect arrangements for the current trip. Breakfast and evening meal are provided at the accommodation. Both are large and excellent - and you are free to eat as much as you wish. Students should bring sufficient money to cover their additional costs for items such as snack-lunches, drinks, etc. Students are reminded that staff do not expect to be asked to change currency or lend money. It is possible to walk into Biarritz (30 mins) to access cashpoints / banks. 3.6 Attitude It may seem trivial but a section on “attitude” has been included here because it is very important that students understand that they are guests of another country and as such should respect cultural differences and local customs. This is particularly important during work on the beaches and while surfing in free time. It is not good practice to shout or talk loudly in English; when in the water, in the street or in cafes, bars and restaurants. Students should be polite at all times and avoid arguments. In the water, students should smile towards local surfers and offer and respond to greetings appropriately. French surfers are generally very polite and will readily offer a “bonjour” as you encounter them. You should respond with the same level of politeness. Do not “drop-in” or “snake” local surfers and try to avoid calling local surfers off waves when you have been dropped in upon – remember there is a lot of beach available and it is usually possible to find a less crowded peak. Students should also be aware that WCT events are being held in the area, so they may at times find themselves sharing the surf with professional surfers. These surfers (men and women!) can cover considerable distances very quickly and make seemingly impossible sections so extra care should be taken to avoid dropping-in. 4. Safety The beach at ‘Chambre D’Amour’ is exposed to all Atlantic swell and wind waves. There is virtually no continental shelf and the waves break with speed and power. The associated currents and rips are strong and dangerous. The waves can also pick up very quickly. Be aware at all times and treat the ocean with respect. Accidents and injuries can ruin fieldtrips so it is in everyone‟s interest that a competent safety regime is in place and adhered to. Nothing in life is entirely risk-free, but the following sections provide a sound safety framework that should not moderate the prospect of everyone having an enjoyable and informative experience. 4.1 SMSE Safety Policy The SMSE Safety Policy embraces and reinforces the safety policies of the University of Plymouth and its Faculty of Science & Technology, with special attention to the maritime activities of the School. The policy states that all work will be covered by a risk assessment. Where such an assessment indicates a level of risk that is unacceptable high, the activity will be curtailed or halted altogether. The activity will be re-assessed and the risk level deemed to be acceptable before the activity will be allowed to continue. The activities involved in the Marine Sports Fieldtrip are collectively subject to risk assessment, with individual activities identified. 4.2 Safety File The Safety File will be in the possession of the Fieldtrip Leader during travel and located in his apartment while staying at the accommodation. The Safety File will contain personal details of each participant (students and staff), including disabilities, medications, special dietary needs, allergies, etc that have been notified. The file will also hold details of contact names and addresses for each participant. At the end of this document is attached a copy of the form that must be completed and submitted to the Field Trip Leader at the beginning of the trip. Copies will be available from staff at the accommodation. 4.3 Safety Communications Routine safety messages will be given at the start of the morning and afternoon workshop briefings each day. This will include safety aspects relating to supervised work and advice on wave conditions for unsupervised free-surfing. Staff will give a verbal flag system: Red flag – don‟t enter the water – rips and large waves Yellow flag – proceed with caution if sufficiently experienced Green flag – no major problems or rips. Be aware at all times that conditions can and do change quickly. A Log Book for the Fieldtrip will be retained by the Trip Leader. Important Students are requested to comply immediately and without question, with safety instructions given by University staff, staff of sites being visited and local authorities (police, fire service, ambulance, lifeguards, etc). Students are reminded that many of the lifeguards on patrol on French beaches are members of the French CRS, wielding considerable power and noted for not tolerating dissent of any kind. 4.4 First Aid Mr Richard Kenyon and Mr Matt Barlow each hold Beach Lifeguard qualifications and have undergone first aid training. One or other should be contacted immediately in the event of illness or injury. The dedicated Marine Sports first aid kit will be carried by Mr Richard Kenyon during fieldwork and located in his apartment at other times. This is comprehensive and includes items such as a neck brace, blankets and a resuscitation mask. Students should note that it is good practise to prepare and carry their own first aid kits, to include any special medicines and equipment of which they feel they may have special need. This may include items such as inhalers, support bandages, special creams and ointments, etc. 4.5 Incident reporting All injuries (even slight ones) and illness should be reported to the Trip Leader who will complete an accident report form. Incidents which can be described as “near misses” should also be reported. These can provide useful lessons for the future. 4.6 Free time Although there are experiments that offer the opportunity to do so, at no time during the trip is it actually a requirement that students go in the sea. During the fieldtrip, periods of free time will be made available to students, during which students may wish to go surfing. Staff will make it clear when academic work has ended and these times will be logged in a Fieldtrip Log Book. ***Important*** Any student engaging in watersports activities during his or her free time does so entirely at his or her own risk. University of Plymouth staff will not be held responsible for any accidents or injuries incurred by students who are engaging in surfing activity or swimming. This condition will apply whether students use shortboards, longboards, bodyboards or are bodysurfing. All students will sign a declaration to this effect. *****Very Important***** There may be times when staff will recommend that conditions are unsuitable for some or indeed all students to go in the sea. When large waves are prevalent, the French beaches can be very dangerous and each year people are drowned in the heavy shorebreak. In the event of such advice being given, students are required to heed it. Remember that some members of staff on the trip have considerable surfing and lifeguarding expertise and have many years of experience of the beaches of SW France. Surfing alone should be strictly avoided. If students wish to go sightseeing or leave the main group for any other reason, the intended route and expected time of return should be communicated to staff or others who are staying put. 4.7 Alcohol and drugs It is recognised that during free time, students may consume alcohol. This is part of French culture and not in itself a problem provided that a moderate approach is taken. Excessive consumption, leading to drunkenness and its associated problems must however be avoided. Since it impairs judgement and causes dehydration, students intending to surf during their free time are strongly recommended to avoid all consumption of alcohol during the 24 hours beforehand. *****Very Important***** The use of drugs that are illegal in either the UK or France will not be tolerated on the field trip, even during free time. Anyone found in possession of or using such substances will be reported to the authorities immediately and expelled from the fieldtrip and required to leave the accommodation. The Trip Leader will report the matter to the Head of School immediately upon return to the UK so that appropriate disciplinary action may be considered. 4.8 Noise at night at VVF The VVF accommodation is shared with some other paying guests, and students are required to be respectful towards other residents, in particular by keeping noise levels down at night. 4.9 Sun Protection Even in October, the sun can be very powerful in SW France. Students should take precautions in respect of the dangers associated with strong sunlight – eg pterygia skin cancer and sunburn. Sun cream, peaked caps and sunglasses should be taken. 4.10 Travel during visits Seat belts that are provided in vehicles should be worn at all times. Students should not distract the attention of the driver of the vehicle in which they are travelling. Reckless behaviour on the part of any student while travelling in fieldtrip vehicles may lead to expulsion from the trip. In the event of a breakdown or an accident students should stay with the rest of the group, leave the vehicle and move to a position of safety wherever possible. Keep off the carriageway and do not wander off. ***Important*** Smoking is expressly forbidden in vehicles. 4.11 General safety during fieldwork The basic rules are: Listen to the instructions and follow them Be aware of what is going on around you – know the state of tide, think about the position of hazards. If you are unsure about how something works, ask - do not guess Before you begin a task, consider what you will do in the event of having a problem Look out for your colleagues – if you see a potential problem developing for them, let them know immediately Lives are infinitely more valuable than equipment. Do not be a hero/heroine trying to save a piece of gear. Look out for additional safety information, such as signs indicating high voltage cables, unstable cliff faces, etc. DISCLAIMER I fully understand that if I engage in any recreational activity (including surfing and swimming in the sea) before or after academic work relating to the Marine Sports, SW France Field Trip, I do so entirely at my own risk. While surfing during this trip, I will bear full responsibility for my own personal safety and for any liability to others that I may incur. I do not expect the University of Plymouth to make any provision for ensuring my safety while surfing. In the event of my sustaining injury or death while surfing, neither I nor my next of kin will pursue the University of Plymouth and/or members of its staff for any form of compensation. I do not expect the University of Plymouth to pursue on my behalf, any claim for personal injury caused by the negligence of others while taking part in recreational surfing. I have read and fully understood this disclaimer. Signed Name (print) …………………………………………. ………………………………………… Date …………………………………………… SURF SCIENCE & TECHNOLOGY STUDENT PERSONAL INFORMATION The purpose of the information you provide on this form is safety management of field trips. The information will not be put to any other use. You should give your home and term time addresses and for each, the name of someone you would like us to contact in the event of your becoming ill or having an accident. Your name Home address Home contact Term address Term address contact Please note below any non-medical considerations that may become important if you become ill or have an accident. (an example might be your religious beliefs) Please note here any medical conditions, considerations or requirements that staff should be aware of. (examples might be diabetes and use of insulin; asthma and use of inhaler; allergies to certain foods, such as nuts)
"Very Important - Plymouth University"