LIBERTY TOWNSHIP BOARD OF TRUSTEES
MINUTES OF REGULAR MEETING
November 20, 2006
6400 Princeton Road
Liberty Township, OH 45011
On November 20, 2006 at 5:20 P.M., the Liberty Township Board of Trustees met this
day for an Executive Session to discuss pending litigation. Upon call of the roll, all
trustees were present. Also present were Roger Reynolds, Dina Minneci, Melanie
Brokaw, Paul Stumpf and Scott Phillips.
Mr. Kern MOVED TO GO INTO EXECUTIVE SESSION. Mr. Hiltman seconded. The
motion passed unanimously.
Mr. Hiltman MOVED TO COME OUT OF EXECUTIVE SESSION. Mr. Kern seconded.
The motion passed unanimously.
Mrs. Matacic called the regular meeting to order at 7:00 P.M. Upon call of the roll, all
trustees were present.
Mrs. Matacic led the Pledge of Allegiance.
Mrs. Matacic asked for Public Comments.
Nancy Azeez, 4863 Logsdons Meadow Drive, said she has a concern about the traffic
between her street and Rt. 747. She asked if a light could be installed.
After discussion, Mr. Kern stated that we would check again with ODOT and get back
with Mrs. Azeez.
Trustees agreed to table the November 6 minutes until the next meeting.
Mr. Reynolds presented Supplemental Appropriations as follows:
Supplemental Appropriations
General Fund
1) $1,800 to Medical/Hospitalization (1000-110-221) from Property Insurance
(1000-110-381) for remaining 2006 medical bills
2) $700 to Medical/Hospitalization (1000-110-221) from Liability Insurance (1000-
110-382) for remaining 2006 medical bills
3) $500 to Medical/Hospitalization (1000-110-221) from Postage (1000-110-342) for
remaining 2006 medical bills
Road & Bridge Fund
1) $350 to Other-Insurance Benefits (2031-330-229) from Property Insurance
(2031-330-381) for remaining 2006 expenses
2) $200 to Property Tax Collection Fees (2031-330-314) from Office Supplies (2031-
330-410) for remaining 2006 expenses
Zoning Fund
1) $500 to OPERS (2181-130-211) from Other Expenses (2181-130-599) for 3rd
quarter/final 2006 payment
2) $1,500 to Repairs & Maintenance (2181-130-323-0002) from Unemployment
(2181-130-240) for remaining 2006 expenses
3) $200 to Electricity (2181-130-351) from Office Supplies (2181-130-410) for
remaining 2006 expense
4) $800 to Contracted Services (2181-130-360) from Office Supplies (2181-130-
410) for remaining 2006 expenses
Police Fund
1) $500 to Property Tax Collection Fees (2192-210-314) from Other Expenses
(2192-210-599) for remaining 2006 expenses
Minutes
November 20, 2006
Page 2 of 3
New Appropriation
General Fund
1) $8,500 to Parks- Salaries for remaining 2006 payroll expense
2) $12,000 to Zoning- Accounting/Legal fees for remaining 2006 legal expenses
Mr. Kern MOVED TO APPROVE THE SUPPLEMENTAL AND NEW
APPROPRIATIONS AS PRESENTED. (2006-137) Mr. Hiltman seconded. The
motion passed unanimously.
Mr. Reynolds submitted bills to be paid.
Mr. Hiltman MOVED TO PAY THE BILLS AS PRESENTED. Mr. Kern seconded. The
motion passed unanimously.
Mrs. Matacic noted that the Appropriations Report and Cash by Fund Summary Report
was in their Trustee Packet
Business Items
Mrs. Minneci presented two requests:
Requests for Requisitions over $1,000
1) Admin. $ 1,984.29 1000-110-290 Ford Motor Credit Company – Township
$ 5,952.85 1000-760-750 Administrator vehicle (Attachment)
$ 7,937.14
2) Admin. $ 2,000.00 1000-110-342 Reserve Account for Postage Meter.
Mr. Hiltman MOVED TO APPROVE THE REQUESTS FOR REQUISITIONS OVER
$1,000.00 AS SUBMITTED. Mr. Kern seconded. The motion passed unanimously.
Park Committee
Fire Department
Chief Stumpf requested a resolution to authorize the Fire Chief to start the hiring
process for five (5) full-time firefighters/paramedics to replace two (2) vacant full-time
positions and add three (3) new positions. He explained the timeline to the Trustees.
Mr. Hiltman MOVED TO AUTHORIZE THE FIRE CHIEF TO START THE HIRING
PROCESS FOR FIVE (5) FULL-TIME FIREFIGHTERS/PARAMEDICS TO REPLACE
TWO (2) VACANT FULL-TIME POSITIONS AND ADD THREE (3) NEW
POSITIONS. Mr. Kern seconded. The motion passed unanimously.
Fiscal Officer
Mr. Reynolds asked the board if they desired a hearing for a liquor permit for the Twin
City Mini Mart at 4428 Hamilton-Middletown Road. The Board did not request a hearing.
Services Department
Rick Plummer discussed the Sidewalk Policy. Mr. Plummer stated that Ms. Brokaw
researched this and that the ORC says we can assess property owners curb, sidewalk
and gutters costs.
The Board agreed that sidewalks should be the property owner’s responsibility but want
to look at more information on curbs and gutters.
Zoning Department
Mr. West requested a resolution that the 120 day temporary development moratorium
created by Resolution No. 06-089 be extended an additional sixty (60) days until
Monday, January 22, 2007.
Mr. Hiltman MOVED TO EXTEND THE 120 DAY TEMPORARY DEVELOPMENT
MORATORIUM CREATED BY RESOLUTION N0. 06-089 AN ADDITIONAL SIXTY
Minutes
November 20, 2006
Page 3 of 3
(60) DAYS UNTIL MONDAY, JANUARY 22, 2007 AS PRESENTED. (2006-138)
Mr. Kern seconded. The motion passed unanimously.
Mr. West requested a resolution to appoint Mark Hendryx to the Liberty Township
Zoning Commission for a five year term expiring on September 1, 2011.
Mr. Hiltman MOVED TO APPOINT MARK HENDRYX TO THE LIBERTY TOWNSHIP
ZONING COMMISSION FOR A FIVE YEAR TERM EXPIRING ON SEPTEMBER 1,
2011. (2006-139) Mr. Kern seconded. The motion passed unanimously.
Mr. West requested a resolution to appoint Arthur Ollendorff, M.D. to the Liberty
Township Zoning Commission as the second alternate for a five year term expiring on
September 1, 2011.
Mr. Kern MOVED TO APPOINT ARTHUR OLLENDORFF, M.D. TO THE LIBERTY
TOWNSHIP ZONING COMMISSION AS THE SECOND ALTERNATE FOR A FIVE
YEAR TERM EXPIRING ON SEPTEMBER 1, 2011 (2006-140). Mr. Hiltman
seconded. The motion passed unanimously.
Mr. West requested a resolution to approve a black powder coated mast arm and
illuminated signage for the signals at Millikin and Cincinnati Dayton Roads.
Mr. Hiltman stated that this is an image thing; it’s our main corridor and more or less a
one time expense.
Mr. West went over the intersections where signals would be needed and what type and
which ones could be upgraded.
Mr. Kern MOVED TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO
AUTHORIZE THE BUTLER COUNTY ENGINEERS TO BID THE CONSTRUCTION
DOCUMENTS FOR MILLIKIN ROAD AND CINCINNATI DAYTON WITH A BLACK
POWDER COATED MAST ARM AND ILLUMINATED SIGNAGE FOR PAYMENT IN
2007 WHEN THE CONTRACT IS AWARDED. Mr. Hiltman seconded. The motion
passed unanimously.
Mr. West reviewed the Monthly Zoning Report. The next Zoning Commission Meeting is
December 4 and the next Board of Zoning Appeals Meeting is December 14.
Sheriff’s Department
Lt. Mike Smith read the Sheriff’s Department Report for October.
Administration
Other
Mr. Reynolds mentioned the State Auditor’s Office, due to staffing constraints, informed
him that the 2005-2006 audit will be outsourced. Concerns were expressed by the
trustees.
Trustees Comments
Mr. Hiltman asked that we give serious consideration to landscaping the entrance and
exit ramps at 129 at our two major intersections.
There being no more business to come before the Board, Mr. Hiltman MOVED TO
ADJOURN. Mr. Kern seconded. The motion passed unanimously and MEETING
ADJOURNED.
______________________________
Christine Matacic, President
_______________________________
Roger Reynolds, Fiscal Officer