HANOVER VILLAGE COUNCIL MEETING

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					             HANOVER VILLAGE COUNCIL MEETING

                    HANOVER, OHIO

                    MARCH 11, 2009


MAYOR DUANE H. FLOWERS CALLED THE VILLAGE COUNCIL MEETING TO
ORDER AT 6:30PM. HE GAVE THE INVOCATION AND SUE SPAULDING LED
US IN THE PLEDGE OF ALLEGIANCE.

ROLL CALL:

DARLA COZZENS PRESENT                JACK CONARD PRESENT

KEN CAMPBELL PRESENT                 JACK GARBER PRESENT

SUE SPAULING PRESENT                 BRIAN DIXON PRESENT

MINUTES OF THE FEBRUARY 2009 MEETING: THE MINUTES WERE
REVIEWED AND DISCUSSED BY COUNCIL. WITH NO CORRECTIONS MAYOR
FLOWERS SAID MINUTES WILL STAND APPROVED AS READ.

LETTERS AND CORRESPONDENCE:

  1. LICKING COUNTY HEALTH ANNUAL REPORT
  2. LETTER FROM OHIO DIVISION OF LIQUOR CONTROL ABOUT PERMIT
      BEING TRANSFERRED FROM RIESBECK’S TO JARU ENTERPRISES INC.
  3. LETTER FROM OHIO MUNICIPAL CLERK ASSOCIATION
  4. INVITATION FROM MED MUTUAL OF OHIO FOR LUNCHEON ON
      MARCH 19, 2009 10 AM TO NOON RAMADA INN ZANESVILLE, OHIO.
  5. THE ENERGY CO-OP TIMES NEWS REPORT
  6. LETTER FROM OHIO RISK MANAGEMENT
  7. FIRE LEVY AND STREET LEVY
  8. LETTER FROM AUDITOR’S OFFICE, THE VILLAGE WILL BE AUDITED
      THIS YEAR.
  9. THE CLERK TOLD COUNCIL SHE PUT THE VILLAGE BOOK IN THEIR
      MAIL BOXES.
  10. THE MAYOR RECEIVED A LETTER FROM THE OHIO DIVN OF LIQUOR
      CONTROL ABOUT WHICH SHOWS THE APPLICATION AT THE GAS
      STATION HAS BEEN RESINDED.
  11. CENTURY NATIONAL BANK CONCERNING PHASE 4 IN HAINSVIEW
      FOR CARL HAINS. THEY HAVE PLACED 35,000.00 IN ESCROW UNTIL
      FEBRUARY 10, 2010. WE NEED TO MAKE SURE CARL HAINS
      COMPLETES THE ROAD WITH ASPHALT.
  12. COMMUNITY CLEAN-UP WEEK, THE VILLAGE CAN PICK ANY DAY IN
      APRIL. THE LICKING VALLEY LIONS CLUB HAS PICKED MARCH 28TH
      AS THERE DAY TO WORK IN THE VILLAGE ON THE SIDEWALKS. THE
      MAYOR SAID WE COULD SET OUR CLEAN UP DATE ON THE SAME
      DAY.
  13. APPLIANCE AND TIRE RECYCLING WILL BE SATURDAY MAY 16TH,
      WHICH IS AT THE COUNTY GARAGE ON EAST MAIN STREET.
  14. RULES ON BUILDING FEES AT PLANNING COMMISSION REPORT.



CLERK TREASURER’S REPORT: THE CLERK READ BEGINNING AND
ENDING TOTALS IN THE FOLLOWING ACCOUNTS. GENERAL, STREET, FIRE,
CAPITAL PROJECT AND CASH JOURNAL SUMMARY. THESE TOTALS
AGREED WITH THE BANK STATEMENT.

FINANCE COMMITTEE REPORT: JACK CONARD HAD NO REPORT.

READING OF PAYMENT OF BILLS:

WINDSTREAM                            55.95
ADR & ASSOCIATES ENGINEERING        3869.48
ADR & ASSOCIATES ENGINEERING         468.00
VALLEY PEOPERTY MAINTENANCE         6256.00
FRIEDA ENGLER                        128.39
MASI ENVIRONMENTAL SERVICES          249.25
WASTE MANAGEMENT OF OHIO INC          24.45
THE ENERGY CO-OPERATIVE               42.50
THE ENERGY CO-OPERATIVE             1300.72
AMERICAN ELECTRIC POWER               34.84
AMERICAN ELECTRIC POWER              737.41
WILLIAM ENGLER                       100.00
U.S. POSTMASTER                        42.00
AMERICAN ELECTRIC POWER                42.42
AMERICAN ELECTRIC POWER                13.26
NEWSPAPER NETWORK OF CEN. OHIO        108.99
AMERICN ELECTRIC POWER                763.36
RUSSELL DIXON                            50.00
HANOVER DRIVE THRU                      16.59
VALLEY PROPERTY MAINTENANCE           1790.46
U.S. POSTMASTER                         81.00
MICHAEL L. SMITH L.C. TREASURER          24.00
FRIEDA ENGLER                           530.10

BRIAN DIXON MADE A MOTION TO SEND THE BILLS TO THE FINANCE
COMMITTEE, SECONDED BY KEN CAMPBELL.
KEN CAMPBELL MADE A MOTION TO PAY THE BILLS, SECONDED BY BRIAN
DIXON.

THE MAYOR CALLED FOR A ROLL CALL VOTE. ALL AYES.

THE ATTORNEY FOR THE VILLAGE WAS RUNNING LATE SO THE MAYOR
CALLED FOR AN ORDER OF THE DAY AND WENT ON TO THE BOARD OF
PUBLIC AFFAIRS.

BILL ENGLER REPORTED THAT THERE IS A PROBLEM AT 158 ECHO DRIVE
FROM THE MANHOLE INSTALLATION AND THE VILLAGE WILL PAY TO GET
THIS CORRECTED. THE ELEVATION IS NOT CORRECT.

CONSULTING ENGINEER’S REPORT:

JEFF CARR REPORTED ON THE FOLLOWING AT THE COUNCIL MEETING.

ITEMS OF INTEREST
STIMULUS- A LOT HAS OCCURRED THIS PAST MONTH ON THIS.
HANOVER PEDESTRIAN BRIDGE PROJECT
SUBMITTED UNDER THE INFRASTRUCTURE
THIS WILL NOT BE FUNDABLE DUE TO RIGHT OF WAY ISSUES

WWTP METHANE RECOVERY STUDY
THIS WAS SUBMITTED, PENDING APPLICATION

VILLAGE OF HANOVER REGIONAL WATER SYSTEM REPORT
THIS WAS SUBMITTTED TO DRINKING WATER SECTION
APPLICATION COMPLETED AND DUE 13TH

STREAM BANK STABILIZATION/CLEANOUT PROJECT
SUBMITTED TO WATERSHED SECTION, PENDING APPLICATION

VILLAGE OF HANOVER STORM WATER PHASE 3
SUBMITTED TO INFRASTRUCTURE, PENDING APPLICATION

VILLAGE OF HANOVER PAVING PROJECT
SUBMITTED TO INFRASTRUCTURE
WILL NOT BE FUNDED DO TO REQUIREMENTS

VILLAGE OF HANOVER WATER SYSTEM IMPROVEMENTS
SUBMITTED TO DRINKING WATER
MORE THAN LIKELY WILL NOT BE APPROVED DUE TO TIMELINE OF
CONSTRUCTION.

DRAINAGE PROJECT PHASE 2
LMI STUDY RESULTED IN 81% LMI AND CONFIRMED WITH COUNTY. WE
NEED TO SIGN A FEW PAPERS BEFORE OFFICIAL.

SUBMITTED SCOPE OF WORK TO ACOE FOR WORK IN DILLON FLOOD
EASEMENT, THEY ARE STILL REVIEWING. HE WANTS TO MEET ONSITE
SOON TO WALK

NEED TO SETTLE EASEMENT. VILLAGE CURRENTLY HAS PRESCRIPTIVE
EASEMENT SINCE THAT IS THE OUT FALL FOR THE VILLAGE AND HAS
BEEN THERE FOREVER.

SUBMITTED SCOPE OF WORK TO ACOE FOR OLD HANOVER PUMP STATION.

INSURANCE CLAIM
CORRESPONDED BY JANICE SHARP TODAY AND SHE IS OUT OF TOWN FOR
A COUPLE OF WEEKS. SHE NEEDS FUEL RECEIPTS TO COMPLETE
SUBMISSION.

DRAINAGE PROJECT PHASE 1

ESTIMATED TIMELINE

JUNE 2008- FUND COORDINATOR SUBMITS GRANT
SEPTEMBER 2008- GRANT AGREEMENT SENT TO VILLAGE
DEC/JAN/FEB 2008-09 ENVIRONMENTAL WORK DONE BY FUND
COORDINATOR
MARCH 2009- START ON ENGINEERING PLANS
FEB/MAR 2009- FUNDS RELEASED
APR-MAY 2009- START BID PROCESS
MAY/JUNE 2009- AWARD AND CONSTRUCTION COMMENCE

WWTP OPERATION
MET WITH COMPLIANCE UNIT ON SITE AGAIN THIS WEEK.
SLUDGE HAULING- WE NEED TO CONTINUE TO HAUL MORE SLUDGE FROM
THE SITE. PO WILL NEED TO BE INCREASED.

PUMP. WE PURCHASED A PUMP A FEW MONTHS BACK AND TO REPLACE A
FAILING PUMP. IT IS TIME TO REPLACE THE OTHER PUMP SOON. IT WOULD
BE THE SAME 795.00 AS LAST TIME. I WILL GET OFFICIAL QUOTE AND SEND
TO FRIEDA.

LICKING COUNTY IS STARTING A TASK FORCE PROGRAM FOR PROJECTS.

JEFF CARR TALKED ABOUT THE SLUDGE AT THE PLANT AND EPA SAYS ITS
GROWING MORE FILAMENT AND BACTERIA THAN IT SHOULD. THEY TOOK
A SAMPLE WITH THEM, THIS IS OIL AND GREASE. THE BUSINESSES WILL
NEED TO BE INSPECTED AND AN ORDINANCE NEEDS TO BE DONE ON THIS.
MR. BINDLEY SAYS WE NEED TO DO MORE THAN JUST AN ORDINANCE ON
THIS. THE HEALTH DEPARTMENT WILL NEED TO GET INVOLVED ON THIS.
THE VILLAGE NEEDS TO SIT DOWN AND SET THIS UP. THIS SHOULD BE PUT
ON THE WEBSITE. JEFF CARR WILL SEND THIS TO BILL TO PUT ON THE
WEBSITE.

THEY COUNCIL WILL NOW GO BACK TO THE CITIZEN’S REPORT:

THE RESIDENTS DID NOT HAVE ANYTHING THEY WANTED TO DISCUSS
UNDER CITIZENS’S REPORT.

LAW DIRECTOR’S REPORT: MR. BINDLEY TALKED ABOUT THE VILLAGE
DOING A RE-BID ON THE TRASH. THE CLERK WILL BE SENDING A NEW BID
NOTICE TO WASTE MANAGEMENT, BIG O AND RUMPKE. THE CLERK
REPORTED THAT THIS HAS BEEN MAILED AND THE BIDS WILL BE OPENED
ON THE 27TH OF MARCH AT TEN AM. THEY TALKED ABOUT THE CODE FOR
COMMERCIAL AND RESIDENTIAL, THERE WAS SOME CONFUSION ON THIS.

SUE FROM WASTE MANAGEMENT WANTED TO TALK TO THE COUNCIL
MEMBERS, MAYOR AND RESIDENTS. THE ROUTE SUPERVISOR WAS ALSO
THERE FOR THE MEETING.

SHE TALKED ABOUT THE PRICE OF FUEL AND HOW WE CANNOT CONTROL
THE PRICE ON THIS. THEY THOUGHT THE WAY THEY HAD IT SET UP WAS
THE FAIREST WAY TO DO THIS.

SHE GAVE THE VILLAGE A SHEET ON THE FUEL CHARGE AND SOME
EXAMPLES ON THIS. THEIR RATE WAS 12.77 PLUS FUEL AND FOR SENIORS
IT WAS 12.13 PLUS FUEL.

THE BIDS FOR BIG O WAS 16.85 AND SENIOR RATES WERE 15.15.

THE BID FOR RUMPLE WAS 17.45 AND THE SENIOR RATES WERE 16.45.

SHE SAID THE FUEL RATE CAN BE SEEN AT WM.COM WHICH IS UPDATED
EVERY MONDAY. SHE ALSO SAID THEY ALREADY HAVE 50 PERCENT OF
THE BUSINESS IN THE VILLAGE. THEY BILL QUARTERLY. THE AMOUNT
CAN GO UP OR DOWN ACCORDING TO THE FUEL RATE.

THE QUESTION WAS ASKED, HAVE YOU EVER PUT IN A BID WITHOUT FUEL
CHARGE ON IT. SHE SAID YEARS AGO THEY DID, BUT THE RATE ON THE
FUEL WAS A LOT LOWER THEN.
THE QUESTION WAS ASKED, WOULD A THREE YEAR CONTRACT MAKE
ANY DIFFERENCE IN THE PRICE. SHE THOUGHT A 3 YEAR CONTRACT
WOULD MAKE MORE SENSE.

THE MAYOR SAID THAT THE VILLAGE RESIDENTS, 81 PERCENT ARE AT
POVERTY LEVEL AND WE NEED TO GET THE BEST RATE FOR THE VILLAGE
THAT WE CAN.

THE SENIOR RATE IS FOR 55 AND ABOVE. SHE HANDED OUT A CHART OF
HOW THEY FIGURE THE RATES.

FIRE CHIEF’S REPORT: FIRE CHIEF BRIAN SPELLMAN WAS AT THE
MEETING AND REPORTED THE FOLLOWING.

HE SAID THINGS ARE GOING WELL IN THE DEPARTMENT. HE SAID THEY
HAVE HAD 79 RUNS IN THE VILLAGE.

HE TALKED ABOUT THE RENEWAL BEING PUT ON THE LEVY. HE SAID HE
WOULD CONTACT THE ATTORNEY ON THIS HIMSELF. MR. BINDLEY SAID
WE NEED TO DO 2 ORDINANCES TO GET THIS ON THE LEVY. MR. BINDLEY
SAID THAT BRIAN SHOULD TALK TO THE AUDITOR’S ABOUT THIS. THE
FILING WILL NEED TO BE DONE BY AUGUST, 2009 TO BE PUT ON IN
NOVEMBER.

HE TALKED ABOUT THE EMS BILLING AND ANSWERED QUESTIONS ON
THIS. IF TRANSPORTED THEY WOULD CHARGE, IF NO INSURANCE THIS
WOULD BE FORGIVEN.

BRIAN TALKED ABOUT HOW THE FIRE DEPARTMENT NEEDS TO MAKE
MONEY TO HELP REPLACE EQUIPMENT AS NEEDED.

BRIAN SAID IF THEY HAD THIS LAST YEAR, THEY WOULD HAVE MADE
AROUND 82,000.00.

JACK GARBER, SAID A LOT OF PEOPLE DON’T UNDERSTAND THAT IN YOUR
INSURANCE YOU ARE ALREADY PAYING FOR THIS.

THE CLERK ASKED IF PEOPLE ARE COVERED UNDER MEDICARE. HE SAID
THEY COVER THIS. IT ALSO DOES NOT AFFECT YOUR CREDIT RATING IF
NOT PAID.

THE MAYOR SAID HE THOUGHT COUNCIL WOULD GO ALONG WITH THIS
BUT WE ARE NOT GOING TO TRY TO GET OTHER AREAS TO GO ALONG
WITH THIS.

MR. BINDLEY SAID MOST COMMUNITIES ARE DOING THIS.
THE MAYOR SAID WE WOULD TRY TO HELP THE FIRE DEPARTMENT AS
MUCH AS WE CAN.

STREET COMMISSIONER’S REPORT: KEN CAMPBELL, JACK GARBER AND
DARLA COZZENS HAD NOTHING TO REPORT.

THE MAYOR ASKED IF THEY HAD A PROBLEM WITH THE LIONS CLUB
DOING THE SIDEWALKS ON THE 28TH. THEY SAID NO.

THEY DID TALK ABOUT THE LEVY FOR THE STREETS COMING UP AND
HOW THE VALUE OF THE PROPERTIES IS GOING DOWN. THEY WILL
PROBABLY DO A RENEWAL.

JEFF CARR ASKED IF ANYONE HAS SEEN ANY CRACKS ON THE STREET
PAVEMENT?


PLANNING COMMISSIONER’S REPORT: BRIAN DIXON TALKED ABOUT
THE ORDINANCE THE PLANNING COMMISSION IS PRESENTING TO
COUNCIL ON MULTI FAMILY DWELLINGS. THE PLANNING COMMISSION
HAS HAD PUBLIC MEETINGS ON THIS.

TOM FREDERICK HAS WORKED ON THIS ORDINANCE. THEY WILL DO MORE
ON THIS UNDER NEW BUSINESS.

BRIAN DIXON SAID NEWARK HAS RAISED RATES AND HE THINKS WE
SHOULD OPT OUT OF THIS.

MAYOR DUANE FLOWERS HAD WRITTEN TO THE CITY OF NEWARK ABOUT
THIS.

THE MAYOR SAID WE HAVE BEEN UNDER CONTRACT WITH NEWARK
SINCE 1992 TO DO COMMERCIAL. HE SAID HE HAD TALKED TO ERIC HAINS
WHO IS GOING TO BUILD APARTMENTS AND HIS BUILDER WOULD RATHER
WORK WITH THE STATE ON THIS.

IT WAS DECIDED THE ATTORNEY WILL DRAFT AN ORDINANCE FOR THIS
AND THE COUNCIL WILL MEET IN A SPECIAL MEETING ON THE 18TH OF
MARCH AT 6:30 PM. TO VOTE ON THE ORDINANCE.

ZONING INSPECTOR: TOM FREDERICK SAID EVERYTHING HE HAD, HAS
BEEN DISCUSSED.

DRAINAGE AND SEWER COMMITTEE’S REPORT: BRIAN DIXON HAD NO
REPORT.
GROUND DIRECTOR’S REPORT: SUE SPAULDING SAID SHE WAS GIVEN A
LETTER FROM THE HEALTH DEPARTMENT ABOUT MOSQUITO SPRAYING.

SHE ALSO SAID SHE HAS BEEN PLAYING PHONE TAG WITH THE PERSON
FROM OHIO RISK MANAGEMENT.

GRIEVANCE COMMITTEE REPORT: THE MAYOR SAID HE HAD TALKED
TO THE VILLAGE ATTORNEY ABOUT THE CAR THAT IS SITTING ON
PRIVATE PROPERTY WHICH IS MR. SMITH’S PROPERTY. THE VILLAGE
CANNOT DO ANYTHING ABOUT THIS AND MR. SMITH SHOULD CONTACT
PARK NATIONAL BANK ON THIS. MR. BINDLEY SAID THIS COULD BE
TRESPASSING.

ZONING APPEALS COMMITTEE REPORT: NO REPORT

MAYOR’S MINUTE: NO REPORT

UNFINISHED BUSINESS:
50 YEAR FLOOD MEMORIAL, THE MAYOR ASKED SUE SPAULDING TO
CONTACT THE ARMY CORP OF ENGINEERS TO SEE IF WE CAN DO THIS AT
THE PARK. SHE SAID SHE WOULD CONTACT THEM.

TRASH ORDINANCE- THE ATTORNEY SAID WE COULD CHANGE THE SPECS
ON THIS IF COUNCIL WANTS TO. COUNCIL SAID THEY ARE HAPPY IT WILL
BE FOR 3 YEARS. A RESIDENT ASKED IF THEY SHOULD PAY THEIR BILL
NOW AS IT IS DUE AND WHEN WILL THE COMPANY THAT GETS THE JOB
START ON THIS. THEY HAVE IT PLANNED TO START IN JUNE, 2009.

COUNCIL SAID THEY WANT ONE PRICE AND 3 YEARS FOR THE CONTRACT.

RECREATIONAL LOT FROM CARL HAINS

NEW BUSINESS:

RESOLUTION AND ORDINANCES

TRASH CLEAN-UP DAY AND WEEK

THE FOLLOWING ORDINANCE HAD ITS FIRST READING

THIS IS 2009-12
THIS ORDINANCE CAME FROM THE PLANNING COMMISSION AS A
RECOMMENDATION WHICH IS AMENDMENTS TO CERTAIN SECTIONS AND
ADDING SOME SECTIONS TO THE CODE.
THIS IS FOR LOW DENSITY RESIDENTIAL DISTRICT R-2, LOCAL BUSINESS
DISTRICT AND GENERAL BUSINESS DISTRICT.

A MOTION TO WAIVE THE 2ND AND 3RD READING WAS DONE BY SUE
SPAULDING AND SECONDED BY BRIAN DIXON.

A MOTION TO APPROVE WAS ISSUED BY KEN CAMPBELL, SECONDED BY
SUE SPAULDING.

THE MAYOR ASKED FOR AYES. ALL AYES.

TRASH CLEAN UP WEEK WAS DECIDED THAT THIS WILL BE MARCH 28TH
WHICH WILL START ON THE 21ST AND FINISH ON THE 28TH.

YARD SALES WILL BE JUNE 6TH, 2009

FOURTH OF JULY CELEBRATION IS JUNE 27TH, 2009.

A MOTION FOR ADJOURNMENT WAS ISSUED BY JACK GARBER AND
SECONDED BY SUE SPAULDING.


RESPECTFULLY SUBMITTED:



_________________________________    __________________________________
DUANE H. FLOWERS, MAYOR             FRIEDA ENGLER, CLERK/TREASURER

				
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