CREATING AN EMAIL SIGNATURE IN OUTLOOK 2007
The Signature feature within Outlook enables you to automatically add an email signature to all of
your outgoing messages.
All members of staff within Edinburgh Napier University should have an email signature using Arial
12 point font and which follows the University standard, see example below:
Helen MacDonough
C&ITS User Information Officer
C&IT Services
Edinburgh Napier University
Craiglockhart Campus
Edinburgh
EH14 1DJ
Tel: 0131 455 4231
Email: h.macdonough@napier.ac.uk
To create a Signature:
On the Menu Bar select Tools.
Choose Options.
Click on the Mail Format tab.
Click on the Signature button:
Click on the Mail
Format tab
Click on the
Signatures button
Produced By C&IT Services Page 1 02/07/2009
Email Signature Outlook 2007
A screen similar to the following will appear:
Click on the New button:
You will be prompted to enter a name for your signature.
Once you have entered a name and clicked OK the edit screen will appear:
Produced By C&IT Services Page 2 02/07/2009
Email Signature Outlook 2007
Ensure the font is set to Arial 12 and enter your signature text into the text box
remembering to follow the University standard guidelines.
In the Choose default signature section select whether you want your signature to appear
on new messages only or if you would also like it to appear on replies and forwarded
messages also:
Using the drop down menus select your signature name to
determine whether your signature should appear in
replies/forwarded messages as well as new message.
Enter your
signature using the
University standard
guidelines
Once you have finished creating your signature click OK. You will return to the Options
screen.
Click OK to return to your mailbox.
Produced By C&IT Services Page 3 02/07/2009
Email Signature Outlook 2007