2010 DULUTH FALL FESTIVAL
FOOD VENDOR APPLICATION
About the The Duluth Fall Festival is a two-day event with an estimated 100,000 visitors. The weekend is
Festival comprised of Arts, Crafts, Parade, Entertainment, Road Race, and Food. All proceeds from the Festival
are used for the development and beautification of historic Downtown Duluth.
th th th
Festival Dates Set up: Fri., Sept. 24 Show: Sat., Sept. 25 , 9 AM to 6 PM and Sun., Sept. 26 , 9 AM to 5 PM
Food Vendor Information
Business Name Contact name
City State ZIP -
Telephone (Home) - - (Work) - (Mobile) - -
List, in order of importance, all food you would like to serve (use back of application if you need more room.) To avoid
duplication, we may need to omit one or more items from your list.
Booth Revenue ***NEW:*** The vendor shall pay the Duluth Fall Festival 20% of all gross revenue received at
Sharing System your booth (less your deposit).
Booth Deposit $400 Single space (10’x10’) Note: Your check is not deposited until
Fees $700 Double space & all trailers (20’x10’) acceptance. Booth deposit fees are credited
towards the 20% revenue payment.
$50 Clean-Up (separate check, that is deposited
Deposits do not guarantee acceptance.
only if your booth space is not left clean)
Power Fees $75 1 120v plug What will the electricity be used for?
$150 1 220v plug
$50 x (add’l plugs) = Add’l Power Cost Note: Special electricity needs may require
Total Power Cost additional fees.
Menu & Photos Enclose your menu along with three photos (one showing the booth set-up, one of your work in
progress, and one of the product to sell). Note: Menu and photos will not be returned.
Submit Signed Duluth Fall Festival Checks Payable To: Duluth Fall Festival
Application Attn: Food Vendor Committee Deadline: June 30, 2010; incomplete applications will not be
(both pages), P.O. Box 497 considered.
Menu, Photos, Duluth, GA 30096
Returned Checks: will be assessed a $35 fee
and Checks To
Notification of Late June: Applicants will be notified of acceptance
Acceptance By September 15: Detailed information packets with booth assignment, set-up times, and instructions
will be mailed to you
Cancellations Cancellations must be made in writing.
and Refunds After June 30 Refunds will be subject to a $25 administration fee.
After August 31: No Refunds—Deposit fees and power fees will be forfeited.
I have read and fully understand all the terms and conditions of this application, and I understand that this application creates a binding contract between me, and any entity through
which I shall conduct business at the Duluth Fall Festival (collectively, jointly and severally, the “Exhibitor”) and the Duluth Fall Festival, Inc, The Exhibitor hereby agrees to abide by
all of the terms of this contract, as set forth herein, and by all additional rules and policies imposed by the Festival upon its participation in the Festival, should this application be
accepted. The Exhibitor hereby agrees to defend, indemnify, and hold harmless the Festival and its personnel, the City of Duluth (the “City”), all organizations and persons
sponsoring, managing, or in any other way participating in the Duluth Fall Festival, from any loss, expense, liability, claim, damage, penalty, or lawsuit in any way arising from the
Exhibitor’s involvement or presence, or that of any employee, contractor, or other personnel under the direction of the Exhibitor, at the Duluth Fall Festival. The Exhibitor hereby
agrees that all disputes arising or relating to this agreement with the Duluth Fall Festival, Inc. will be adjudicated solely in binding arbitration in Gwinnett County, Georgia with an
arbitrator selected by Duluth Fall Festival, Inc., and that the sole venue for disputes regarding this arbitration provision shall be the Superior Court of Gwinnett County, Georgia.
Page 1 of 2
Food Vendor INFORMATION
Food Vendor Policies
Only items listed on your application and approved may be sold your booth.
No hot dogs or funnel cakes are allowed! (This prevents competition with the Festival Concession Stand).
All prices must be clearly displayed.
Minimum beverage price (hot, cold, bottled water): $1.50
Vendor acceptance and placement is at the sole discretion of the Food Vendor committee and decisions are final.
Vendors must be present for the entire two-day Festival: Saturday: 9:00 AM to 6:00 PM and Sunday 9:00 AM to 5:00 PM.
Important: If you cannot attend, notify the Duluth Fall Festival Food Vendor committee as soon as possible.
Vendor “no shows” forfeit their commitment fee.
Vendors unable to attend may not allow another vendor to take their space.
With the exception of service animals, pets are not allowed. Be kind to your pets by leaving them at home.
Detailed information packets containing booth assignment, set-up times and general instructions will be sent to you by
September 15 .
Booth sizes are 10’x10’ or 20’x10’. Vendors must stay within the designated booth area and shall not encroach into
neighboring booths. Even if you had extra space in a previous year, you are not assured space outside of your booth.
During set-up, vendors must unload their vehicle and immediately move to Vendor Parking before setting up their booth.
Participants must supply their own tents (with sides), tables, chairs, lights, extension cords, tools, and any other booth
support materials. Tents must be weighted to withstand adverse weather conditions. No spikes or nails may be driven into
paved streets or green space due to underground wiring and sprinkler systems.
An ice truck will be onsite during the entire Festival.
Ice is sold for a reasonable price.
Vendors are expected to carry enough stock for the entire weekend.
Booth restocking shall be completed by 8:00 AM Saturday and Sunday mornings.
During Festival hours, no vehicles are permitted in the Festival area; vendors may restock booths by hand only.
Vendors shall not begin booth breakdown until the end of the show at 5:00 PM Sunday. Vendors who leave before the end of
the Festival (except for an emergency) may be prohibited from participating in future Festivals.
Vendors shall not drive their vehicles into the Festival area until their booth is completely broken down.
Vendors are responsible for maintaining and leaving their assigned booth area in good condition and free of litter or refuse.
Vendors who do not leave their booth clean, will be assessed the $50 Clean-Up Deposit.
Security and Insurance
Security will be provided Friday and Saturday nights. However, neither the Festival nor the City of Duluth takes responsibility for
theft, loss, or damage to vendor, vendor equipment, or personal property while setting up, participating in, or breaking down.
Vendors understand that neither the Duluth Fall Festival nor the City of Duluth maintains insurance coverage on the vendors’
property. It is the sole responsibility of the vendor to obtain such insurance. The vendor assumes responsibility and agrees to
indemnify and defend the Duluth Fall Festival and it’s volunteers and the City of Duluth and it’s employees against claims or
expenses arising out of the participation in the Duluth Fall Festival.
Interpretation and Violation
Any points not covered elsewhere are subject to settlement by the Duluth Fall Festival committee. Any violation by a vendor of
these policies, rules, or regulations may void the agreement for booth space and such vendor shall forfeit all monies that have
been paid. The Duluth Fall Festival reserves the right to terminate the agreement for booth space without written notice.
I have read and fully understand all the details as set forth and agree to abide by all policies, rules, and regulations, which are a part of this
Page 2 of 2