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					The DNA of Emergency
    Management




                       1
             Approaches to
            Disaster Planning
Two types of planning

u   Emergency
    0perations Plan

u   Emergency Support
    Function

                                2
             Planning Process
uIdentify   Problems and
Needs
uSet Goals
uDetermine Objectives      The Planning Cycle

uSet Priorities
uDesign Action programs
uEvaluate Results


                                                3
The Planning Process
   Process or Paper?
Planning is a comprehensive tool
          that address:
           uMitigation
         uPreparedness
            uResponse
            uRecovery

                                   4
 The Comprehensive
Emergency Management
       System



     Mitigation


                       5
 The Comprehensive
Emergency Management
       System


     Preparedness




                       6
 The Comprehensive
Emergency Management
       System


      Response




                       7
   The Comprehensive
  Emergency Management
         System
Recovery
           Short Term
           Long Term
                        Public
                        Private
                                  8
The Integrated Emergency
      System (IEMS)
A thirteen-step approach to disaster
mitigation, designed to prevent
injuries, reduce property damage and
save lives.




                                       9
    The Integrated Emergency
          System (IEMS)
u   Hazard analysis         u   Capability shortfalls
u   Capability assessment   u   Multi-Year development
u   Emergency operation     u   Annual development
                                increment
    planning
                            u   State and Local resource
u   Mitigation efforts      u   Federal resource
u   Emergency operations    u   Annual work increment
u   Evaluation


                                                           10
The Integrated Emergency
 System (IEMS) Concept

  To develop and maintain a credible
   emergency management system.

 Agencies can begin to achieve this
 goal by:


                                       11
    The Integrated Emergency
     System (IEMS) Process
u   The process includes two paths:

Steps 1-7 focus on current capabilities and
  activities.

Steps 8-13 is emphasizing capability
  improvements.

                                              12
The Integrated Emergency
 System (IEMS) Process
 STEP 1: Hazards Analysis Knowing
 what could happen, the likelihood of
it happening, and having some idea of
  the magnitude of the problems that
 could arise, are essential ingredients
       for emergency planning.



                                          13
Conduct a Hazard Analysis




                            14
The Integrated Emergency
 System (IEMS) Process
 STEP 2: Capability Assessment The
  next step for the jurisdiction is to
   assess its current capability for
  dealing with the hazards that have
       been identified in Step 1.




                                         15
The Integrated Emergency
 System (IEMS) Process
   STEP 3: Emergency Operations
  Plans A plan should be developed
 with functional annexes common to
   the hazards identified in Step 1.




                                       16
The Integrated Emergency
 System (IEMS) Process
 STEP 4: Capability Maintenance.
 Once developed, the ability to take
  appropriate and effective action
     against any hazard must be
   continually monitored or it will
  diminish significantly over time.



                                       17
The Integrated Emergency
 System (IEMS) Process
     STEP 5: Mitigation Efforts
  Mitigating the potential effects of
hazards should be given high priority.
Resources utilized to limit the effects
of a hazard or reduce or eliminate the
    hazard can minimize loss and
        suffering in the future.


                                          18
The Integrated Emergency
 System (IEMS) Process
 STEP 6: Emergency Operations The
     need to conduct emergency
 operations may arise at any time and
  must be carried out under current
   plans and with current resources
   despite the existence of plans for
 making improvements in the future.


                                        19
The Integrated Emergency
 System (IEMS) Process
 STEP 7: Evaluation The outcome of
  the emergency operations (Step 6)
  should be analyzed and assessed in
      terms of actual vs. required
    capabilities and considered in
 subsequent updates of Steps 2 and 8.



                                        20
The Integrated Emergency
 System (IEMS) Process
   STEP 8: Capability Shortfall The
 difference between current capability
  (Step 2) and the optimum capability
 reflected in the standards and criteria
 established by FEMA represents the
           capability shortfall.



                                           21
The Integrated Emergency
 System (IEMS) Process
 STEP 9: Multi-Year Development
Plan Based on the capability shortfall
 identified in Step 8, the jurisdiction
     should prepare a multi-year
development plan tailored to meet its
  unique situation and requirements.



                                          22
The Integrated Emergency
 System (IEMS) Process
   STEP 10: Annual Development
    Increment With the multi-year
    development plan serving as a
 framework for improving capability
     over time, the next step is to
 determine in detail what is going to
          be done next year.


                                        23
The Integrated Emergency
 System (IEMS) Process
   STEP 11: State/Local Resources
   State and local governments are
expected to contribute financially and
in-kind to capability development and
   maintenance efforts as they have
           done in the past.



                                         24
The Integrated Emergency
 System (IEMS) Process
  STEP 12: Federal Resources The
 Federal Government will continue to
    provide policy and procedural
   guidance, financial aid, technical
 support, and staff resources to assist
    State and local governments in
     developing and maintaining
              capability.

                                          25
The Integrated Emergency
 System (IEMS) Process
 STEP 13: Annual Work Increment
 As capability development projects
  and activities are completed, the
jurisdiction's capability shortfall will
be reduced. These improvements will
     be reflected in the capability
 assessment and capability shortfall
 (Steps 2 and 8) as the results of the
   process are reviewed each year.
                                           26
    Comprehensive Emergency
       Management Plan
u   Who, What, When, Where, and How the
    Community will Respond
u   Centerpiece of a Comprehensive
    Emergency Management Program
u   Standard with Local, State & Federal



                                           27
    Comprehensive Emergency
       Management Plan
u   Does:                      u   Doesn’t
    – Use a Team Approach          – Provide Agency
    – Assigns responsibility         Details
    – Establishes Authority        – Have Just One Author
    – Identifies Resources         – Deal with Just One
    – Defines Roles &                Hazard
      Responsibilities
    – Provide Flexibility



                                                            28
    Comprehensive Emergency
       Management Plan
u   Types of Plans:

u   Emergency Operations      u   Emergency Support
    Plan (EOP)                    Functions.
    –   Basic Plan                – Federal 12 ESF’s
    –   Annexes                   – Florida 18 ESF’s
    –   Appendices                – Puerto Rico 15 ESF’s
    –   Standard Operations
        Procedures

                                                           29
Comprehensive Emergency
   Management Plan
   u   Using the ESF Guidelines
            – Federal Model
             – State Model
             – Local Model




                                  30
      Components of the Federal
        Response Plan (ESFs)
u   Transportation   u   Resource Support
u   Communications   u   Health & Medical
u   Public Works &       Services
    Engineering      u   Urban Search &
u   Fire Fighting        Rescue
u   Information&     u   Hazardous Materials
    Planning         u   Food
u   Mass Care        u   Energy

                                               31
Emergency Support Functions
      (State, Sample)
    Transportation
u
                                 Additional ESF for state
u   Communications
u   Public Works & Engineering     and local Plans
u   Fire Fighting                  (Non Federal)
u   Information& Planning
u   Mass Care                    u Public Security
u   Resource Support             u Donations
u   Health & Medical Services
u   Urban Search & Rescue        u Fiscal
u   Hazardous Materials
u   Food

u   Energy

                                                            32
Emergency Support Functions
      (State, Florida)
    Transportation
u
                                 Examples of additional
u   Communications
u   Public Works & Engineering     ESF for state and local
u   Fire Fighting                  Plans (Non Federal)
u   Information& Planning        u   Military Support
u   Mass Care                    u   Public Information
u   Resource Support             u   Volunteers and Donations
u   Health & Medical Services    u   Animal Issues
u   Urban Search & Rescue        u   Other include: Business and,
u   Hazardous Materials          u   Industry and Tourism, Etc.
u   Food

u   Energy

                                                                    33
Emergency Operations Plan

  Using Guidelines in CPG 1-8, or
  State and Local Guide (SLG) 101

   CPG-1-8 is no longer published
   however, still a good reference


                                     34
    Emergency Operations Plan
u   Basic plan
    – begins with a series of statements that serve as
      the introduction to the overall plan.
    – The Basic plan is the umbrella document that
      draws together all other parts of the plan.
       F   Statement of Purpose
       F   Situations and Assumptions
       F   Organization and Assignment of Responsibilities
       F   Concept of Operations
       F   Administration and Logistics
       F   Plan Development and Maintenance
       F   Authorities and Reference
       F   Definitions and Terms
                                                             35
    Emergency Operations Plan
    Annexes the the Basic Plan
u   Direction and Control   u   Law Enforcement
u   Warning                 u   Fire
                            u   Search and Rescue
u   Communications
                            u   Radiological Defense
u   Public Information      u   Engineering Services
u   Evacuation              u   Agricultural Services
u   Shelters                u   Damage Assessment and
                                Analysis
u   Mass Care
                            u   Transportation
u   Health and Medical      u   Resources Management
    Services                u   Terrorism


                                                        36
Emergency Operations Plan
      Appendices

     An appendix contains details,
  methods and technical information
 that are unique to specific hazards as
   being likely to pose a threat to the
               community



                                          37
Emergency Operations Plan
SOP and other attachments
 Check lists
 Charts
 Maps
 SOP’s
 Catalogues of Resources
 Call up lists
 Contact lists, etc.
                            38
Characteristics of a Good Plan
u   Clarity                    u   Based on facts
u   Accuracy -                 u   Based on Community
    – No Mistakes                  resources
u   Comprehensiveness          u   Used simple language
u   Accessibility              u   Is a working, fluid
u   Conciseness                    document
    – The shorter the better   u   Assigns Reps. to those
    – Updated Regularly            who know the mission

                                                            39
    Characteristics of a Bad Plan
u   Used as a Door Stop
u   Weighs over three pounds
u   Has dust on it
u   Cannot be found, or absent during the
    disaster
u   Only one copy exists
u   Has outdated phone #’s and names

                                            40
                   Exercise
u   Practiced
    – Planning Process
    – Pre-Incident Plan
    – Action Planning




                              41
      Five Types of Exercises
u   Orientation
u   Table Top
u   Functional
u   Full-Scale
u   Actual Event



                                42
               Summary
u   Training and
    Planning are
    comprehensive
    tools which
    address:
u   Mitigation
u   Preparedness
u   Response
u   Recovery             43
QUESTIONS




            44

				
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