MIDLOTHIAN INDEPENDENT SCHOOL DISTRICT
Official Minutes of the Board of Trustees
L.A. Mills Administration Complex
November 17, 2003 7:00 p.m.
The MISD Board of Trustees met in a Regular meeting on November 17, 2003 in the
L.A. Mills Administration Complex at 100 Walter Stephenson Road, Midlothian, Texas.
Board Members: Duke Burge, Jim Mentzel, Jay Roberts,
Ronnie Russell, Phil Seay, Cindy Williams
and Dirk Younts
Administration: Dr. J.D. Kennedy, Jerry Allen, Billy Barrett,
Nancy Bergvall, Janis Edwards, Harriette Fowler,
Jay Franklin, Jana Hathorne, Dr. Al Hemmle,
Larry Keiser, Lisa Knight, Dolores McClatchey,
Kirk Paschall, James Smith, Danny Stout,
Coy Tipton, Beth Van Amburgh, Cherie Wagoner
and Judy Walling
Visitors: Walter Dewar, Advanced Placement Strategies
Weldon Flanery, Foundation Development Consultants
Leesa Vardeman, John Wallis and Chad Davis, VLK
Jeff Edwards, Kevin Smith and Bruce Wood, Claycomb
Mark Vanderwoort and Jess Corrigan, HKS
1. CALL TO ORDER
Cindy Williams called the meeting to order at 7:10 p.m. She stated that a quorum
was present, that the meeting had been duly called, and that notice of the meeting
was posted in accordance with the Texas Open Meetings Act, Texas Government
Code Chapter §551.
2. PUBLIC COMMENT
Mrs. Julie Boyle addressed the Board regarding the band program.
Mr. Tom Boyle addressed the Board regarding programs in Midlothian Independent
Dr. Gerald Clark addressed the Board regarding the size and enrollment of schools.
A. The 2003 Texas State Fair Champions were recognized.
B. Dr. Kennedy recognized Stuart Pryor for his service to the District as lead
facilitator of the Growth Management Committee.
Regular Meeting – November 17, 2003 -1-
4. PUBLIC HEARING
A. Larry Keiser presented the overview of the School FIRST (Financial Integrity
Rating System of Texas.)
B. Larry Keiser presented the Midlothian ISD Rating.
C. There was no public comment on the report.
5. CONSENT AGENDA: ACTION ITEMS
A. Approval of Minutes
1. October 15, 2003 – Public Meeting
2. October 20, 2003 - Regular Meeting
3. October 22, 2003 - Special Meeting
4. October 29, 2003 - Public Meeting
B. Interlocal Agreement Between the Midlothian Independent School District and
the Texas Department of Health
C. Out of State Travel to Assistive Technology Conference
D. Health Advisory Council
E. District and Campus Performance Objectives
F. Use of MMS Library by Christ Family Fellowship of Ellis County
Phil Seay moved, seconded by Jay Roberts to approve the Consent Agenda with
modification to October 20th minutes. The vote was unanimous.
6. DISCUSSION/ACTION ITEMS
A. Walter Dewar from Advanced Placement Strategies presented information on the
B. Weldon Flanery presented information on an Education Foundation.
The Board recessed at 9:02 p.m. and reconvened at 9:17 p.m.
C. Dirk Younts moved, seconded by Ronnie Russell to table the presentation until
after the Growth Management meeting on November 19th. The vote was
D. Ronnie Russell moved, seconded by Jay Roberts to postpone item 6D to the
next scheduled meeting. The vote was unanimous.
E. Dirk Younts moved, seconded by Ronnie Russell to postpone the hiring of the
architects (agenda items E and F) until after the final report of the Growth
Management Committee. The motion failed with two members voting in favor
and five members voting against the motion. Dirk Younts and Ronnie Russell
voted in favor of the motion. Duke Burge, Jim Mentzel, Jay Roberts, Phil Seay
and Cindy Williams voted against the motion.
F. Select Construction Delivery Methods
G. Jay Roberts moved, seconded by Jim Mentzel to have Dr. Kennedy proceed with
developing a policy on facility use and administrative guidelines. The motion
passed with six members voting in favor and one member opposed to the
motion. Jim Mentzel, Jay Roberts, Ronnie Russell, Phil Seay, Cindy Williams
and Dirk Younts voted in favor of the motion and Duke Burge was opposed to the
Regular Meeting – November 17, 2003 -2-
H. Advertising (postponed)
I. TASB Localized Policy Manual Update 71 (postponed)
J. Dirk Younts moved, seconded by Jim Mentzel to approve the property tax
exemption for organizations engaged primarily in performing charitable functions
effective in 2003. The motion passed with five members voting in favor and two
abstentions. Jim Mentzel, Jay Roberts, Phil Seay, Cindy Williams and Dirk
Younts voted in favor of the motion. Duke Burge and Ronnie Russell abstained.
The Board recessed at 9:44 p.m. and moved into Closed Session at 9:46 p.m.
K. Consideration of Personnel
1. Resignations of Professional Employees
3. Leaves of Absence
4. Evaluation of Personnel
L. Closed Session, under Texas Government §Code 551.071, Consultation with
Attorney, and §551.074, Personnel Matters
1. Consider all Matters Regarding TPM and Claim for Contract Payment
2. Consider all Matters Regarding Employment Contract of Bobby Cotton,
3. Head Football Coach
4. Sheila Beal, et al. v. Midlothian Independent School District #070908 of Ellis
County, Texas; Molly Helmlinger, in her official Capacity as Superintendent;
and Does 1 through 50
The Board moved out of Closed Session at 10.58 and into Open Session at
M. Action, if any, on Matters Discussed in Closed Session
Phil Seay moved, seconded by Jim Mentzel to approve the personnel resignations,
employment, and leaves of absence as presented. The vote was unanimous.
Phil Seay moved, seconded by Jim Mentzel to accept the resignation of Bobby
Cotton in his position as Head Football Coach and to immediately issue Mr. Cotton a
new contract in the sole capacity of teacher, at his current salary, for the remainder
of the 2003-04 school year. The vote was unanimous.
7. SUPERINTENDENT’S REPORT AND ANNOUNCEMENTS
A. District and Campus Materials
B. District Enrollment Information
C. Business Reports
D. Dr. Kennedy presented a construction report.
E. Items for Next Regular and/or Special Board Meetings
1. November 3 – AEIS and Campus Improvement Plans
2. November – Financial Integrity Rating System (FIRST)
3. Joint City Council/School Board Meeting
4. November 17 – Regular Meeting
5. Reschedule January and March Meetings
Regular Meeting – November 17, 2003 -3-
8. ADJOURNMENT OF MEETING
The meeting adjourned at 1:41 a.m. on November 18, 2003.
Secretary Date Approved
Regular Meeting – November 17, 2003 -4-