Please see Jill's note below by panniuniu


									Please see Jill’s note below. Jill is the person who is working with us (in a non-partisan fashion) to
find the best deal and match for our conference sites.
No pressure, but I wanted to make you aware of the situation.

Dewayne Johnson, Professional Development Director
Soil and Water Conservation Society

From: Jill Stone
Sent: Wednesday, February 21, 2007 7:47 AM
To: Dewayne Johnson
Subject: RE: New offer from Hyatts - St Louis & Dearborn

I forgot to mention, and I would be remiss in my assistance to you if I didn’t, is that in the current
economy, there is a chance that we could lose this space/rates, etc. if a decision is not made
soon. I don’t mean to scare you into doing something, I just want you to be aware that other
groups are “swooping” in and taking space that are being held on a tentative basis.

That being said, I have asked both hotels to hold space/rates, etc. but if another group wants
space over your dates, as long as the hotels are holding your space, they will give you at least 48
hours notice to either sign a contract or back out of the dates. However, they do not have to
continue to hold the space – they could let it go so that they or other hotel sales people can sell
it. I know it’s out of your hands at this point, I just wanted you to be aware of the “climate” of
hotels right now. It is very much a seller’s market and the hotels are finding they are in high
demand so space is at a premium. If the hotels do decide to let go of the space, and we have to
re-look at the areas you are interested in, rates, meeting room rental, etc. could go up a lot. On
the other hand, nothing could happen, you could make a decision and everything will stay the
same, I just want you to be aware of what could happen.

Let me know if you have any questions or would like to discuss this over the phone. Again, let
me know what you can when you can.

Have a great day!

Jill Stone
HelmsBriscoe St. Louis

HelmsBriscoe, the Global Leader of Meetings Procurement

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