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Minutes of the Academic Senate October 19, 2007 Submitted by Lyle Zynda Present: P. Aghimien, G. Anderson, O. Barrau, E. Bender, J. Blodgett, P. Bushnell, J. Bushong, J. Chaney, L. Chen, L. Collins, R. Cordell, J. Eggleston, J. Elliott, W. Feighery, S. Gerencser, A. Gift, O. Grant, A. Grens, A. Guillaume, P. Henry, L. Hieronymus, J. Hinnefeld, M. Horvath, J. Hurst, L. Kahan, B. Knowles, L. Lambert, A. Lidinsky, E. Lucal, A. Magnan-Park, D. Marr, J. Mattox, J. McLister, D. McMillen, G. Mettetal, M. Nair, I. O’Connor, K. Okrah, K. Parker, M. Reck, M. Regan-Kubinski, E. Roth, K. Rusnock, M. Russo, N. Santean, S. Sernau, D. Shlapentokh, K. Smith, C. Sofhauser, A. Stankrauff, M. Tetzlaff, S. Thomas, R. Torstrick, J. Vander Veen, M. Verges, D. Vollrath, L. Williams, D. Youngs, L. Zynda MLS Program Announcements. Ken Smith announced that the MLS program is forming a press, Wolfson Press, named in honor of IU South Bend’s first chancellor, Lester Wolfson. The press is intended to create opportunities for graduate students to hold internships in editing, publishing, and design. Upcoming publications are Gabrielle Robinson’s biography of local businessperson and philanthropist Kurt Simon and an anthology of commentaries from WVPE’s Michiana Chronicles. Smith also discussed the range of recent MLS theses (including several that have worked to preserve the civil rights history of our region) and a new MLS track in public writing and civil engagement. The meeting was called to order at 2:00 p.m. Approval of September Minutes. The minutes from the September meeting of the Academic Senate were approved. ADMINISTRATIVE REPORTS VCAA Guillaume. Vice Chancellor Guillaume announced Michael Lassiter’s upcoming research talk. Nominations for Distinguished Research Awards will be due November 1 and early January. Nominations should be channeled through the deans. Also, a report will soon need to be written on diversity; the VCAA issued a call for volunteers. He then announced two ongoing searches, first for the Associate Vice Chancellor for Research and Graduate Programs (chaired by J. Hinnefeld) and the other to replace Linda Fritschner (chaired by M. Russo), who is retiring. Finally, the VCAA introduced Amy Pawlosky as the instructional technology specialist in UCET. VCAA Guillaume delivered his State of Academic Affairs address (attached). Chancellor Reck. The Chancellor reported she attended President Mc Robbie’s dedication the day before. Of the various issues raised, most relevant to us is the Degrees of Excellence initiative, which aims to increase program completion and graduation rates at all IU campuses. The President is calling on all campuses to put aside 5% of their existing non-academic budgets into this initiative. Since we already are working on retention, this initiative fits well into IU South Bend’s existing activities. President McRobbie’s inaugural address is available on the campus bulletin board. A Student Housing Advisory Board has been formed, with Bill O’Donnell and Karen White as co-chairs. Other committee members are Mike Prater, Ken Baierl, Marty Gersey, Karen Vargo, Betsy Grogan, Teresa Santos, Steve Rose, Cathy Buckman, Jeff Johnston, Jeff Walker, Julie Williams, Jim Hurst, Ann Grens and Laura Hieronymous. Everyone was encouraged to attend the official student housing kickoff on November 5. Here to discuss the impact student housing has had on the culture of IUPUI’s campus will be two guests, Dr. Karen Whitney (Vice Chancellor for Student Life and Dean of Students at IUPUI) and Hayward Guenard (Director of Housing and Student Life at IUPUI). The October 23 dedication of the Hammes Information Center was announced, and people encouraged to attend. Jeffrey Jones (currently Associate Vice Chancellor for Engagement at Purdue University North Central) has been named Vice Chancellor of Student Affairs and Enrollment Management. He will join us November 1. The Chancellor thanked Karen White for serving interim in this position. The Ad Hoc Campus Safety Committee’s recommendations were discussed. The recommendations (attached) are divided into four purposes. The ones that are checked are already being implemented. Under Purpose 1, item 3 is on hold because of the IU-Notify system being installed across the campuses. Item 5 is on hold for similar reasons. Under Purpose 2, item 4, the Chancellor noted that more prominent and substantive drills will be implemented (we already have some drills, for fire purposes, but they are scheduled for times with few students on campus). All items under Purpose 3 are being implemented. Under Purpose 4, items 4 & 5 are on hold for analysis of resources required. The Chancellor then opened the floor for discussion. Of concern was afterhours presence (e.g., of student study groups) and the need for authorization for it. Also discussed was the timing of drills so as not to disrupt classes during exams. Senate President Cordell. The Senate President made a number of announcements. The UFC passed an intellectual property policy last year, but it hasn’t yet been forwarded to the Trustees, because of format and form issues brought up by President Herbert. It is still being revised in the IU Council’s office. It is not known what is happening with the research misconduct policy (also passed last year). The Trustees have cut their meetings per year from 9 to 6. New IU organizational charts have a Regional Campus Chancellor in the President’s office. As for the guidelines issued for the formatting of PTR dossiers, both substantive and procedural issues were discussed at the UFC, particularly with respect to the regional campuses’ worries that they had not been adequately consulted. There will be further information forthcoming about this issue. Both our PTR and Ad Hoc PTR committees will be kept informed. Also discussed at the UFC were bookstore prices, issues regarding the ordering of the proper number of books, and delays in financial aid (now an issue because vouchers are not available). A Bookstore Advisory Committee is now being organized for IU South Bend’s bookstore. Marty Gersey. Director of Safety and Security Gersey reported on the Campus Emergency Plan. The first issue discussed was the emergency number (911 is now the number to call). Also, uniforms for officers are now being worn as means to the goal of greater visibility. Emergency Preparedness Report. This report (attached) describes how various campus agencies should respond to various kinds of emergencies. Communications between and interoperability of the various agencies during emergencies is a major issue to be faced. There is also a need for common structures and terminology. We have to be prepared to maintain operations under many contingencies. There are two plans in draft form: the Comprehensive Emergency Management Plan (CEMP) and the Pandemic Influenza Plan. The Comprehensive Emergency Management Plan (CEMP) was discussed in detail. This is an all-hazard, all-risk plan. There are a number of Emergency Support Functions (ESFs) used in most such plans; ours has 18. Gersey discussed the structure of these, and the personalities and authorities involved. He noted that the campus Emergency Action Plan is available on the website of the campus Police Department. Also there is an Emergency Procedures Handbook. Gersey encouraged people to know their emergency contact person (these are also listed on the website). Issues discussed in the report include the following: Continuity planning – How to keep going in case of disaster (major fires, major obstacles to faculty making it to campus, etc.) Interoperability issues with off-campus, outside agencies – A federal plan has been used as a model to insure communication between various agencies (detailing common strategies and language); training is available to all who may have responsibility for responding. IU-Notify – This system is intended for internal communications; other methods are needed to supplement this (e.g., sirens, contacting people in classrooms and campus housing). Two groups are working on this, one led by Mark Broom (IUB), who heads a policy/strategy group for use of IU-Notify. A major issue is to keep it limited to real emergencies. Other implementation issues (e.g., the number of calls to phones technically possible) are present as well. The floor was then opened for discussion. Prevention issues were discussed (e.g., procedures for dealing with potentially dangerous students or other individuals). NEW BUSINESS Associate Faculty Merit Policy Resolution. The Associate Faculty Merit Policy (attached) was then discussed. Point F was dealt with in the March 2006 meeting, and so was not discussed further; only those points with new substantive changes were discussed. There was a motion to split discussion to individual items (points) and limit each to 5 minutes. The motion was seconded and approved. Point B deals with time served before eligibility for application; the proposed change is from 14 to 12 semesters served. An extraneous word “terms” was eliminated. Point B as thus amended was approved by voice vote without further discussion. Point C – A change in wording was suggested: “and on satisfactory performance in research, creative activity, or service.” The amended wording was offered as a friendly amendment to clarify a point. A motion to accept this was made, seconded, and approved by voice vote. Subsequent discussion however led to a motion to return to the original wording with “this” replaced with “the second area.” This new motion was seconded and approved by voice vote. Point C as thus amended was approved by voice vote. Point E – The makeup of the Associate Faculty Advisory Committee was discussed. After this, the point as proposed was approved by voice vote. Point I – Deletion of this item (as proposed) was approved by voice vote. Point K was tabled to the November Senate meeting because of loss of quorum. The meeting adjourned at 4:00 p.m.
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