SGPS Bi-Weekly Memo for Graduate Assistants and Chairs
For archives of past memos click here.
Friday, August 27th, 2010
1. Fall Term Information
2. Update on TA Negotiations
3. Electronic Offer Letters
4. Update from the Ombuds Office
5. FYI - Information That Has Been Sent to Graduate Students
1) Important Fall Term Information
OUTSTANDING OFFERS FOR 1108: All outstanding offers of admission for the Fall 2010 term will be
withdrawn on September 1st, the official start of the term. If applicants wish to accept the offer after
this date, please contact Kimi or Teri in SGPS.
PENDING FINANCIAL AID: All nominated (pending) 1108 funding for graduate students will be deposited
into tuition accounts on September 1st in a mass process. Please have all Fall term funding nominated
by this date in order to include your students in this process, otherwise there could be a significant
delay, with the possibility of late payment penalty charges.
REFUNDS: The first payments for graduate student credit balances in the Student Center will take place
on September 15th. You will be contacted if there are cheques for your students; students eligible for
direct deposit (EFT) will receive an email notification. For more information regarding payments from
the Student Center, please visit: http://grad.uwo.ca/eft.htm.
COURSEWORK DEGREE COMPLETION: Students completing in the Summer 2010 term by coursework
must have all grades assigned by the August 31st deadline.
REGISTRATION QUESTIONS: If your registered student listing shows anything unexpected, i.e. missing
students, extra students, wrong registration status, etc. please investigate in the Student Center. Please
contact Kimi or Teri in SGPS if you have any questions.
2) Update on TA Negotiations:
The University has been working together with the GTA union on negotiating a new contract.
Negotiations will continue into the fall.
In the meantime continue to follow the processes and procedures itemized in the last collective
Please click here to review our employer obligations. You can also visit
http://communications.uwo.ca/contract_negotiations/index.htm for information and updates on the
If you have questions please direct them to Ron Wagler at email@example.com.
3) Electronic Offer Letters
As indicated during the Summer Refresher beginning September 1, 2010 we will be moving to electronic
offer letters. We will no longer be sending hard copy offer letters to programs unless a student
indicates they need one.
Programs will have the ability to see which letters have been produced and to see whether or not they
have been viewed by the applicant by running the following query:
Program assistants will also have the ability to view individual letters in PeopleSoft by going to “Campus
Community” then “Student Services Center”.
If your program would like to use “if statements” to provide students with information specific to your
program please let Teri know.
4) Update from the Ombuds Office:
Jennifer Meister began August 3 as Acting Ombudsperson, replacing Adrienne Clarke while she is on
leave. The Office of the Ombudsperson is a free, confidential and impartial service for the University
community. We are located on the third floor of the Student Services Building in Suite 3100, Room
3100b. You can contact us at 519-661-3573 or firstname.lastname@example.org.
5) FYI – Information That Has Been Sent to Graduate Students (To see the
complete memo click here.)
Bus passes will be available during office hours (Monday - Friday 9 am - 4 pm, except August 27th 9 am -
Health Plan Family opt-in until September 30th in the SOGS office. Opt-out period September 1 – 30th,
For post doctoral fellows - Single and family health plan opt-in available from September 1 to September
30th. Forms available here.
TA Day: Graduate Student Conference on Teaching
Wednesday September 8th, 2010, Arthur & Sonia Labatt Health Sciences Building, 9:00 a.m. to 4:45 p.m.
This one-day conference introduces graduate students to teaching at The University of Western Ontario
and helps them prepare for their roles as teaching assistants. Join TSC staff and award-winning
professors to learn about facilitating discussions in tutorials, helping undergraduate students in
laboratory settings, dealing with difficult students, and much more!
Online registration is now open please visit http://www.uwo.ca/tsc/ta_day.html for more information
and to register for this event.
ITA Day: International Graduate Teaching Assistant Conference
Tuesday September 7th, 2010, The D.B. Weldon Library Room 258, 1:00 p.m. to 5:00 p.m.
International graduate students (on student visas, landed, or permanent residents) who are new to
teaching in Canada are invited to spend this half-day with colleagues from the Western teaching and
learning community. We present a series of workshops and discussions including the following:
Teaching in the Canadian classroom
Culture-shock - how to find support for those critical first few weeks in a new place
Cross-cultural balance - how to honour your home culture while enjoying things about a new
Finding a school-community at Western
Resources that support international TAs at Western
Online registration for this event is now open. Please visit http://www.uwo.ca/tsc/ita_day.html for
more information and to register for this event.
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