LINCOLN CONSOLIDATED SCHOOLS by panniuniu

VIEWS: 17 PAGES: 12

									                           LINCOLN CONSOLIDATED SCHOOLS
                                 BOARD OF EDUCATION
                                   REGULAR MEETING
                                   NOVEMBER 24, 2008

Place:    Childs Elementary Cafeteria

Time:     7:00 p.m.


BOARD MEMBERS PRESENT
         Kimberly A. Samuelson, President
         Gregory J. Gurka, Vice President
         James R. Paschal, Secretary*
         Kenneth D. Goetz, Treasurer
         Jeremy C. Keeney, Trustee
         Jennifer LaBombarbe, Trustee
         Jan S. Upston, Trustee

         *Arrived at 7:10 p.m.


ADMINISTRATORS PRESENT
         Lynn Cleary, Superintendent
         Sylvester Rowan, Executive Director for Human Resources
         Cathy Secor, Director of Business Services
         Vicki Coury, Technology Supervisor
         John McGehee, High School Principal
         John Dignan, High School Assistant Principal


OTHERS PRESENT
         Samatha Hyder, Genevieve Cobbs, David Jenvy, Aaron Riser, Hannah Elliott, Ava
         Myles, Aviva Neff, Heather Neff, Liz Williamson, Shelby Carpenter, Ibi Akinbola,
         Opeyemi Akinbola, Kim Phelps, Robin Moore, Lloyd Ingram, Ian Dunlop, Kay Dunlop,
         Sharon Miller, Mildred Williams-NAACP, Beth Boyle, Richard Oliver, Cheryl McKenzie,
         Janet Bell, Christine Chie, Joanne Proudman, Dennis Villegas, Maria Tapia-Villegas,
         Tanya Mitchell, D. Russell, Craig Brann, Chrysann McGregor, Greg Brown, Laurie
         Price, Edgar Brown, Donna Moffett, Loverta Chamberlain, Patricia Miller, Tracy
         Gamboe, Don Gamboe, Darrol Mackay, Karen & Roger Facer, Katie Moffett, Emily
         Cobb, Leslie Wallen, Sherry Smith, Karen Cook, Barb Clock, Elke Tucker, Marcia
         Cannon, Isobel Guck, Gretchen Guck, Tiffany Gillespie, Elizabeth Gillespie, Dawn
         Gillespie, Roxanne Mayville, Scott Opfermann, Chad Opfermann, Deb Ross, Darlene
         Bush, Kerri Reuter, Jim Harless, Kelli Ann Hume, Emily Gilstorff, Patrick Mackay,
         Carolyn Rushing, Leslie Schwegler, Cheryl Waldenmyer, Jackie Shock, Sandy
         Janowiak, Michelle Maskill, Hunter Wiles, Alexandria Sprout, Geri McClure, Julie
         Hyder, Lauren Neumann, Michael Vargo, Katie Vargo, Dianne Vargo, Maria
         Heningburg, Tim Riser, Kim Porter, Mary Tornquist, Linda Soper, Kimm Kenney,
         Deisha Myles, Maggie Mitchell, Amy Getz, Monica Getz, Jennifer Czachorski, Dorcas
         Aduroja, Bola Aduroja, Jessica Bible
Minutes
Board Meeting of November 24, 2008
Page 2


  1.0   CALL TO ORDER

        Mrs. Samuelson called the meeting to order at 7:02 p.m.


  2.0   ROLL CALL

        Roll call showed all Board members present, with the exception of Jim Paschal, who
        arrived at 7:10 p.m.


  3.0   ESTABLISHMENT OF QUORUM

        A quorum was established.


  4.0   PLEDGE TO FLAG

        The Pledge of Allegiance was recited by Board and audience members.


  5.0   ACCEPTANCE OF AGENDA

        It was moved by Goetz and seconded by Gurka that we accept the agenda as
        presented.

                             Ayes:            6

                             Nays:            0

                             Motion carried


  6.0   PRESENTATIONS

        6.1    Human Resources Presentation

               Mr. Rowan offered a PowerPoint presentation outlining the role of the Human
               Resources Department.

               *Mr. Paschal arrived at 7:10 p.m.

               Mr. Goetz requested additional data regarding legal issues and claims,
               specifically volume as compared to prior years. Additional discussion of the
               evaluation process and timeline followed. Ms. Cleary advised an update on
               evaluations would be reported at the end of the school year.

        6.2    Special Education Presentation

               Mrs. Burkett gave an overview of the Special Education Department, including
               performance to state indicators and board goals, enrollment, MME scores, and
               the new student support structure implemented as a result of the revised
               graduation requirements for students with disabilities. Discussion followed.
Minutes
Board Meeting of November 24, 2008
Page 3



        6.3      Peer to Peer Presentation

                 Lincoln staff Greg Brown, Chrysann McGregor, and Jessica Bible presented
                 details of Peers Achieving Lifelong Success (PALS), a program that teaches
                 students about children with disabilities. Mr. Goetz requested a follow-up
                 presentation later in the school year. Ms. Cleary suggested that one of the
                 PALS mentors participate in the follow-up presentation.


  7.0   SUPERINTENDENT AND STAFF REPORTS/CORRESPONDENCE

        7.1      Superintendent's Report

                 Ms. Cleary:

                     thanked Ms. Shinavier, Mr. Nuzzo, and Mr. McGehee for attending the
                     South Arbor high school recruiting night;

                     reported she and several Lincoln administrators and faculty members will
                     be presenting at EMU regarding Project Lead the Way on Tuesday; and

                     clarified her recommendation to reduce the assistant band director position,
                     stating only the classroom portion of the position has been eliminated, not
                     the Schedule B funding for additional activities such as band camp,
                     parades, etc. She encouraged audience and staff to contact legislators to
                     express concern and solicit their help with school funding.

        7.2      Executive Director for Human Resources’ Report

                 No report.

        7.3      Director of Business Services' Report

                 7.3.1    October 2008 Student Enrollment Report
                 7.3.2    October 2008 Food Service Report

                          Board members were provided with the October 2008 Student
                          Enrollment and Food Service Reports. Mrs. Secor noted the increase
                          of 41 students over the September enrollment report, stating they
                          would be included in the blended count later in school year.

                          Mrs. Secor also referred to the expense portion of the October
                          Financial Report, stating the increased expenses over theprevious
                          year were a result of three payrolls occurring in the month of October
                          2008.


  8.0   PUBLIC COMMENTS

              Michelle Maskill expressed support for the band program.
Minutes
Board Meeting of November 24, 2008
Page 4


              Sandy Janowiak thanked the Board and Superintendent for making the difficult
              choices. She further acknowledged their efforts to generate additional revenue
              with new initiatives such as ECA, MIAT, etc.

              Mildred Williams requested a response to her letter presented in September
              relative to the high school principal position. Ms. Cleary advised the letter was
              returned undeliverable.

              Kelly Hume expressed support for the band program and concern over the
              misinformation surrounding the recommendation.

              Dorcas Aduroja encouraged thorough research of               all   budget   reduction
              recommendations prior to presenting for Board action.

              Amy Getz voiced support for the band program.

              Robin Moore asked whether suggestions have been offered for continuing the
              quality of the current band program if the second band director is cut. Ms. Cleary
              encouraged her to contact her Tuesday morning.

              Kerri Reuter expressed support for the position staffed by Tracy Gamboe.

              Heather Neff expressed support for the band program.

              Spencer Danehy urged the Board to reconsider eliminating the assistant band
              director position.

              Aviva Neff expressed support for the band program.

              Jennifer Czachorski invited audience members to join the newly-formed grant
              writing committee, whose purpose is to generate additional funding to support
              district programs.


  9.0   BOARD REPORTS/CORRESPONDENCE

        9.1      Board Executive Committee Report

                 Chair Samuelson      reported   the   Board   Executive    Committee     met   on
                 November 17.

        9.2      Board Planning Committee Report

                 Chair Goetz reported on the items of discussion at the November 24 meeting of
                 the Board Planning Committee, which included the focus areas of the Planning
                 Committee, policy update requirements, and areas of importance not covered
                 by district goals. He asked Board members to contact him or any committee
                 member with input on proposed or revised policies or areas outside of the five
                 district goals.
Minutes
Board Meeting of November 24, 2008
Page 5


        9.3    Board Performance Committee Report

               Chair Paschal advised he anticipates the Board Performance Committee will
               meet next week.

        9.4    Reports/Correspondence

               Mrs. Samuelson acknowledged and congratulated high school student Shelby
               Carpenter for being chosen to represent Ypsilanti in the Michigan Junior Miss
               Scholarship Program.

               Mr. Keeney advised the topic of discussion at the upcoming WASB Roundtable
               will be lobbying.

               Mrs. Samuelson reported that she and Mr. Gurka met with Board members of
               the Ypsilanti and Willow Run districts to discuss how the three districts might
               consolidate services.


 10.0   NEW BUSINESS

        10.1   LEA Tentative Agreement

               Board members were provided with the terms of a tentative agreement with the
               LEA as follows:

               2008-2009
               • 0% Increase
               • MESSA Health Care 10/20 with no additional reimbursement effective
                  December 31, 2008

               2009-2010
               • Wage Opener

               2010-2011
               • Wage Opener

               Contract language that has tentatively been approved includes the following:

               •   Exchange a sick day for additional personal day
               •   Access to all relevant curriculum materials
               •   Special pay plan for severance/retirement payouts
               •   One staff meeting per quarter for grade-level meetings
               •   Balanced class language clarification
               •   Language clean-up for homebound/homebased teacher pay
               •   Split class language to work cooperatively
               •   Notification if additional time is needed for counselors to work
               •   Accountability for absences on professional development days
               •   Department input on teaching assignments at high school
               •   Timely notification if pay is adjusted up or down
Minutes
Board Meeting of November 24, 2008
Page 6


               It was moved by Goetz and seconded by Keeney that we approve the 2008-
               2011 tentative agreement with the Lincoln Education Association as
               recommended.

               Ms. Cleary acknowledged and thanked LEA membership for considering the
               financial difficulties of the district during the negotiation process.

                              Ayes:            7

                              Nays:            0

                              Motion carried

        10.2   Childs Sign Proposal

               Board members were provided with a proposal from the Childs PTO to re-face
               the existing sign with one that can be used for announcements. Discussion
               followed. Board action was deferred to a subsequent meeting.

        10.3   Childs Transportation 2009-2010

               Ms. Cleary requested Board discussion regarding the possibility of eliminating
               transportation to Childs beginning next year since Bemis Road is now paved.
               She advised the approximate cost for maintaining transportation is $42K for
               employee costs only. She acknowledged it would be necessary to increase the
               number of crossing guards on Bemis Road and within the neighborhoods,
               possibly utilizing grant funds. Further, students attending Childs through the
               lotto would be given the option of transferring to campus or providing their own
               transportation.

               Mr. Goetz reiterated prior concerns and considerations that must be addressed
               before transportation is eliminated. Mrs. Upston requested information on the
               anticipated cost for crossing guards. Mr. Paschal suggested additional
               consideration of walking route maintenance and the liability to the district.
               Ms. Cleary advised she would discuss these items when she next meets with
               Childs parents.

               There was consensus to authorize further investigation. Board members were
               asked to contact Ms. Cleary with questions.

        10.4   Childs Security Cameras

               Board members were provided with a quote from IDN Hardware Sales in the
               amount of $11,800 for the purchase of security cameras at Childs Elementary
               utilizing bond funds. Ms. Cleary additionally recommended approval of the
               alternate, which would allow for future expansion in the interior of the building.
               She advised the system is currently used at the middle school and there are no
               monitoring fees. Discussion followed. Board action was deferred to a
               subsequent meeting.
Minutes
Board Meeting of November 24, 2008
Page 7


        10.5   High School Security Cameras

               Ms. Cleary referred to prior Board discussion relative to security cameras at the
               high school. She suggested the purchase of a system similar to the one at
               Childs and the middle school that would require no monthly fees for monitoring.
               She further advised that the Board previously designated bond funds for this
               purpose; however, bids were never presented for approval.

               Mrs. Samuelson advised Board action will be requested at a subsequent
               meeting.


 11.0   OLD BUSINESS

        11.1   Minutes of Previous Meetings

               11.1.1   November 10, 2008 Board Meeting
               11.1.2   November 10, 2008 Closed Session

                        Board members were provided with the minutes of the November 10,
                        2008 Board meeting and closed session.

                        It was moved by Goetz and seconded by Gurka that we approve the
                        minutes of the November 10, 2008 Board meeting and closed session
                        as presented.

                              Ayes:            7

                              Nays:            0

                              Motion carried

        11.2   Drama Department Trip Proposal

               Board members were provided with a proposal for drama students to attend the
               Mid-Michigan Theatre Festival at the November 10, 2008 Board meeting.

               It was moved by Keeney and seconded by Goetz that we approve the trip
               proposal for drama students to attend the Mid-Michigan Theatre Festival in
               January as presented. Mr. McGehee offered support for the trip in the absence
               of trip sponsors.

                              Ayes:            7

                              Nays:            0

                              Motion carried
Minutes
Board Meeting of November 24, 2008
Page 8


        11.3   Co-Op Hockey

               Board members were provided with a proposal to form a co-op hockey team
               with Milan Schools for the 2009 season at the November 10, 2008 Board
               meeting.

               It was moved by Keeney and seconded by Goetz that we approve the proposal
               to form a co-op hockey team with Milan Schools for the 2009 season as
               recommended.

                             Ayes:            7

                             Nays:            0

                             Motion carried

        11.4   Bond Expenditures

               11.4.1   Whiteboards

                        Board members were provided with a recommendation to purchase
                        48 4’ X 8’ magnetic whiteboards for Brick Elementary at the
                        November 10, 2008 meeting.

                        It was moved by Keeney and seconded by Goetz that we utilize bond
                        funds to purchase 48 4’ X 8’ magnetic whiteboards for Brick
                        Elementary in the amount of $10,488 as recommended. Ms. Cleary
                        confirmed the expense will be taken from bond funds.

                             Ayes:            7

                             Nays:            0

                             Motion carried

               11.4.2   Audio Enhancement Systems

                        Board members were provided with a recommendation to purchase
                        12 audio enhancement systems for fourth grade classrooms district-
                        wide at the November 10, 2008 meeting.

                        It was moved by Gurka and seconded by Keeney that we utilize bond
                        funds to purchase 12 Achiever Pal audio enhancement systems in the
                        amount of $16,020 as recommended.

                             Ayes:            7

                             Nays:            0

                             Motion carried
Minutes
Board Meeting of November 24, 2008
Page 9


               11.4.3   Dugouts

                        Board members were provided with a recommendation for
                        improvements to the softball/baseball fields at the November 10, 2008
                        meeting.

                        It was moved by Keeney and seconded by Paschal that we utilize
                        bond funds to install dugouts and fencing and grade and level fields in
                        an amount not to exceed $40,000 as recommended. Discussion
                        followed.

                              Ayes:            7

                              Nays:            0

                              Motion carried

        11.5   School of Choice-Second Semester

               Ms. Cleary shared her recommendation that we re-open School of Choice with
               unlimited openings for the second semester.

               It was moved by Keeney and seconded by Goetz that we opt in to Schools of
               Choice for the second semester under Sections 105 and 105c with unlimited
               openings as recommended.

                              Ayes:            7

                              Nays:            0

                              Motion carried

        11.6   Budget Reductions

               Board members were provided with recommended budget reductions at the
               November 10, 2008 Board meeting. Ms. Cleary explained revisions to her
               original recommendation, including maintaining the sixth grade band class as a
               part of the assignment and revising the title “payroll clerk” to “payroll/benefits
               disbursement specialist”.

               It was moved by Goetz and seconded by Gurka that we approve the amended
               budget reductions as presented.

               Ms. Cleary advised that while the sixth grade band class will not be reduced, it
               will be necessary to reduce a sixth grade general music class. Only the two
               team-taught classes at the high school and middle school would be impacted.
               She further recommended delaying the reduction of the payroll/benefits
               disbursement specialist until 2009-2010 to allow adequate time for the WISD to
               implement a paperless payroll. She shared the estimated annual cost for
               paperless payroll was $4,971, with an additional $825 for tech support. She
               further advised she has asked the WISD to provide a quote for outsourcing all
               Business Office functions to determine whether it would be cost effective.
Minutes
Board Meeting of November 24, 2008
Page 10


               Additional discussion and Board input followed. Mrs. Samuelson expressed
               disappointment over the displays of unprofessional behavior witnessed during
               this process and apologized to parents and students for the misinformation
               they received, especially when instructional time was utilized to do so.

                             Ayes:            7

                             Nays:            0

                             Motion carried

        11.7   Annual Summer Tax Resolution

               Board members were provided with the summer tax resolution at the November
               10, 2008 Board meeting.

               It was moved by Goetz and seconded by Upston that we approve the Annual
               Summer Tax Resolution as presented.

                             Ayes:            7

                             Nays:            0

                             Motion carried

        11.8   Budget Amendment

               Board members were provided with amendments to the 2008-2009 budgets at
               the November 10, 2008 meeting. I recommend approval as presented.

               It was moved by Paschal and seconded by LaBombarbe that we approve the
               amendments to the 2008-2009 budgets as presented.

                             Ayes:            7

                             Nays:            0

                             Motion carried

        11.9   October 1-31, 2008 Check Register

               Board members were provided with the October 1-31, 2008 check register in
               the amount of $2,261,211.01.
Minutes
Board Meeting of November 24, 2008
Page 11


               It was moved by Goetz and seconded by Gurka that we approve the
               October 1-31, 2008 check register in the amount of $2,261,211.01 as
               presented.

                                Ayes:            7

                                Nays:            0

                                Motion carried

        11.10 October 2008 Financial Report

               Board members were provided with the October 2008 financial report.

               It was moved by Keeney and seconded by Goetz that we approve the October
               2008 financial report as presented.

                                Ayes:            7

                                Nays:            0

                                Motion carried

        11.11 Personnel Transaction Summary

               Board members were provided with the November 24, 2008 Personnel
               Transactions Summary, which listed:

               NAME                     POSITION/BUILDING        STATUS
               Emmy Baker               Teacher-HS               Unpaid Educational Leave
               Andrea Ayotte            Teacher-HS               FMLA
               Richard Oliver           Afternoon Custodian-HS   Transfer
               Joshua Salley            Day Custodian-BH         Transfer

               It was moved by Keeney and seconded by Upston that we approve the
               November 24, 2008 Personnel Transactions Summary as presented.

                                Ayes:            7

                                Nays:            0

                                Motion carried


 12.0   CLOSED SESSION

        12.1   Informal Superintendent Evaluation

               It was moved by Goetz and seconded by Paschal that pursuant to Section 8(a)
               of the Open Meetings Act, we enter closed session for the purpose of
               conducting the informal superintendent evaluation, not to return to open
               session. A roll call vote was taken.
Minutes
Board Meeting of November 24, 2008
Page 12


                             Ayes:            7   Upston, Goetz, Gurka, Keeney,
                                                  LaBombarbe, Paschal, Samuelson

                             Nays:            0

                             Motion carried


 13.0   ADJOURNMENT

        Mrs. Samuelson declared the meeting adjourned to closed session at 9:05 p.m.

								
To top