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Academic Affairs Component Operational Goals Year End Report 2009-2010 Year End Report 2009-2010 – Academic Affairs 1.0 Academic Affairs will provide leadership and direction for the implementation of innovative teaching and learning methodologies at key on and off-campus locations and with K-16 partners to maximize efficient enrollment. College Initiative #1, Community Outreach, Development and Involvement; #7, Enrollment Management and Retention Objective Activities Responsible Timeline Accomplishments 1.1 Expand Online Degree programs 1.1.1 Submit Substantial Change Abrahamson December Substantial Change and certificates by encouraging application to ACCJC identifying 2009 application submitted appropriate course development, new and emerging online majors and February, 2010 and ACCJC securing ACCJC approval, and certificates. will consider it June, 2010. publishing in print and on the Proposed to add five Web. additional majors and 24 additional certificates to the online program (50% or more taught online). 1.1.2 As funding allows, continue the Abrahamson May 2010 Online Course Development Online College Course Development Project funded two Project to encourage more GE completed projects in 2009- courses and core occupational 10, with eight more to be courses to be developed. finalized in 2010-11. Abrahamson May 2010 Online Learning Website 1.1.3 Update the new Online Learning launched and received over Website, the new Teacher Academy 23,000 hits in first 9 website, and the College Catalog months. The College with online degree and certificate Catalogue and class information. schedule have been updated with current information about online degrees and general education. New Online link on the SRJC Web home page. Year End Report 2009-2010 – Academic Affairs Objective Activities Responsible Timeline Accomplishments 1.2 Enhance Career & Technical 1.2.1 Develop Western Association of Cohen Fall 2009 Courses revised/program Education to better promote Food Chains certificate program approved by CRC and economic development. for La Tortilla Factory and other WAFC; certificate in industries. Retail Management to be submitted to Chancellor’s Office December 2010. 1.2.2 Improve Career and Technical Wilson Fall 2009 Completed January 2010 Education Web presence in Robbins collaboration with Public Relations. 1.2.3 Improve Career and Technical Wilson Fall 2009 Ongoing. Planning meeting Education communication across held spring 2010. faculty by convening faculty to Implement suggestions in determine gaps in communication. 2010-11. 1.2.4 Create centralized learning Wilson Fall 2009 Pilot Child opportunities and develop learning Robbins Development/English communities between Career & course developed; similar Technical Education and General courses planned for 2010- Education. 11. 1.2.5 Develop curriculum to “green” Wilson Spring Sustainable existing construction program and Sands-Miller 2010 principles/practices develop PV/solar and energy audit incorporated into Const. certificates. Mgmt transfer major; industry input obtained to determine program content for Solar PV/Solar Year End Report 2009-2010 – Academic Affairs Thermal/Energy Audit and Building Performance programs; faculty attended training in Home Energy Rating System and Home Performance with Energy Star; solar equipment purchased. Objective Activities Responsible Timeline Accomplishments 1.3 Increase K-12 articulation 1.3.1 Exchange curricula and convene Nighswonger, January 51 Articulation agreements faculty-to-faculty articulation Cohen, Messina 2010 were signed with 13 high meetings in Web Design, schools in the disciplines Geospatial, Business English, of Auto Technology, Business Math, and Bookkeeping. Diesel Technology, Culinary Arts, Web Design, Video Production, Cisco Networking, and 3D Animation. 1.3.2 Establish high school articulation Nighswonger May 2010 All 51 articulation with at least two SRJC CTE agreements integrate Credit courses, integrating a mechanism by Exam as mechanism for for students to earn college credit. college credit. In spring 2010, 45 high school pathway students passed 59 exams and earned a total of 99.5 units of SRJC credit in the disciplines of Automotive Technology and Web Design. Year End Report 2009-2010 – Academic Affairs 1.3.3 Work with Computing Services to Nighswonger October Tracking program establish mechanism to track and 2009 developed May 2010 and is report student outcomes. currently being fine-tuned. September Best practices and models 1.3.4 Collaborate with California Peace 2009 identified. High schools, Officers Standards and Training however, are not currently (POST) to identify resources, best able to expand Public practices, models, and work-based Safety offerings into two learning experiences to support year pathways. and enrich local high school public safety career pathway programs. Year End Report 2009-2010 – Academic Affairs 2.0 Academic Affairs will more effectively target instructional programs, individual courses and services to our student population. College Initiative #7, Enrollment Management and Retention Objective Activities Responsible Timeline Accomplishments 2.1 More effectively target 2.1.1 Academic Affairs Dean IIIs will Abrahamson, May 2010 Initiated VP plus Dean III instructional programs. monitor and refine enrollment Wilson, meetings to better management strategies for their Farkas, Chapman coordinate the schedule. areas, with particular attention to Completed for 2009-10 coordination of occupational 5/22/10; but also pathways, GE, late start and continuing. weekend classes. 2.1.2 The Curriculum Dean will work Farkas Fall 2009 Number of Stand Alone with faculty and supervising – Spring courses reduced from 1149 administrators to reduce the 2010 on 4/7/08 to approx. 676 number of Stand Alone courses. on 6/24/10. Percentage reduction is from 46% to approx. 29%. 2.1.3 The Curriculum Dean will follow Farkas Aug.– All of these majors were up with the State Chancellor’s Oct. 2009 approved by the SRJC Office on approval status for new Board of Trustees and the programs in Music, Music Jazz, State Chancellor’s Office. PE, HR Admin, Chicano & Latino Studies, Liberal Arts/Teacher Preparation and Audio Production for Digital Media. Year End Report 2009-2010 – Academic Affairs Objective Activities Responsible Timeline Accomplishments 2.2 In conjunction with the 2.2.1 Academic Affairs will continue to Farkas Fall 2009 Trainings conducted Oct. Academic Senate and the provide ongoing training to - Spring 15, Nov. 4, Nov. 19, Dec. Curriculum Review department chairs, faculty and 2010 3, Dec. 19, 2009; and Committee, Academic Affairs administrative support staff in the March 9, 2010 (3 classes). will improve the functioning use of the curriculum database. of the curriculum development and review 2.2.2 The Curriculum Writer’s Farkas May 2010 Not completed. Ongoing process. Handbook will be reviewed and through 2010-11. any suggested changes or additions approved by the Academic Senate and distributed. Year End Report 2009-2010 – Academic Affairs 3.0 The Vice President of Academic Affairs will continue to align Academic Affairs planning with the new District-wide Program and Resource Planning Process (PRPP) and will coordinate the prioritization of resource needs with planning processes. College Initiative #3, Institutional Planning Objective Activities Responsible Timeline Accomplishments 3.1 Link District budgeting and 3.1.1 Academic Affairs will respond to Rudolph May 2010 AAC completed resource allocation with the any ACCJC Accreditation visiting recommendations and planning process. team recommendations, working subsequent revisions were with other components to evaluate made to the PRPP in Fall and strengthen the PRPP process. 2009. AAC continues to have representation on the ad hoc work group that meets, reviews and revises PRPP processes regularly. 3.1.2 All academic administrators will ALL May 2010 Most deans made a point work to improve the transparency to improve and feedback loops for PRPP by communications. communicating back to clusters Academic Affairs’ prioritization of resource requests. 3.1.3 In conjunction with Computing Abrahamson January Significant revisions to Services and the other 2010 prompts implemented components, Academic Affairs February, 2010. All will work to review and revise, as prompts online now needed, all of the prompts in include “help” information Convergence to provide increased – writing tips and analysis clarity and direction. tips. 3.1.4 In Spring 2010, all academic ALL April 2010 Completed Spring 2010 programs/units will participate in the “comprehensive” version of the PRPP. Year End Report 2009-2010 – Academic Affairs 3.1.5 Academic Affairs will continue to Abrahamson, Ongoing Academic Affairs working work with Computing Services, Cummings with new IT Director to the Student Equity/Success identify student success Committee, and the Office of data needed for PRPP. Institutional Research to identify student success data required for the comprehensive review. 3.1.6 If data is unavailable, prompts Abrahamson, January Prompts were modified. will be modified so that Cummings, 2010 Completed February, meaningful analysis is possible. Messina 2010. Objective Activities Responsible Timeline Accomplishments 3.2 Revise other SRJC planning 3.2.1 Faculty Staffing will use the Farkas October Completed. New reports activities to integrate with the newly developed Faculty Staffing 2009 used during the F2009 program review and budget Reports, pulled from the PRPP prioritization process. linkages process. documents, to evaluate faculty Ranking process related to staffing requests and to support a set of Guiding Principles final recommendations. A brief developed by the rationale for each position will be committee and included in the recommendation. disseminated to Dept. Chairs and Deans. 3.2.2 Board Policy 3.6 will be drafted, Wilson, Rudolph October Ongoing; draft complete. emphasizing PRPP as the primary 2009 Preview fall 2010; evidence for program implement spring 2011 revitalization or discontinuance. Objective Activities Responsible Timeline Accomplishments 3.3 Define a resource management 3.3.1 Whenever possible, budget Rudolph Ongoing PRPP provided critical strategy intended to maintain reductions, programmatic changes info for re-engineering and or reallocate existing resources and cost savings measures will be cost containment. and acquire new external based on evidence from the PRPP Revisions to PRPP this funds. documents. year required Acad Aff PRPPs to include cost savings and budget Year End Report 2009-2010 – Academic Affairs reductions in five specific areas of the report. 3.3.2 Based on PRPP data, all STNC Rudolph May 2010 On-going as part of re- staff and student worker positions engineering. STNC usage will be evaluated for 2009-10, and re-evaluated and all STNCs positions considered less critical now paid at the district will be reduced or eliminated. approved rate, resulting in additional cost savings. Reductions in STNC usage in some areas (College Skills and tutorial centers) have been implemented. Further review will continue in 2010-11. 3.3.3 Based on PRPP evidence, Rudolph June 2010 AAC completed first permanent classified staff repurposing of admin positions may be evaluated and assistants at SRJC in April, shifted to areas considered more 2010. Further repurposing critical to the college’s mission in College Skills/Tutorial and initiatives. across PET and SR campuses scheduled for summer 2010. Additional repurposing as a result of the merger between Academic Computing and Computing Services in June, 2010. Additional re-engineering will be considered throughout 2010-11. Year End Report 2009-2010 – Academic Affairs 4.0 Academic Affairs will develop new or improve existing Academic Affairs processes and procedures within the District in order to meet the ACCJC approved recommendations from the 2009 Accreditation Visiting Team. College Initiative #4, Accreditation Objective Activities Responsible Timeline Accomplishments 4.1 Recommendation #1: “In order See Academic Affairs Goal 3.0 for See 3.0 See 3.0 See 3.0 to increase effectiveness after activities and timelines. the first full cycle of the PRPP is completed, the college should evaluate the effectiveness of the process to ensure the inclusion of information beyond data collection and survey results. The college should also use the results and report the findings to the communities served by the college and also integrate research into all future planning processes.” Objective Activities Responsible Timeline Accomplishments 4.2 Recommendation #2: “In See Academic Affairs Goal 5.0 for See 5.0 See 5.0 See 5.0 order to attain proficiency specific activities and timelines. level with the ACCJC Rubric for Evaluating Institutional Effectiveness by the 2012 Commission deadline, the college should aggressively pursue the development of measurements and the completion of assessment cycles for all course, program, and degree SLOs.” Year End Report 2009-2010 – Academic Affairs Objective Activities Responsible Timeline Accomplishments 4.3 Recommendation #4: “The 4.3.1 Develop an Academic Affairs Cummings, Fall 2009 A first draft of a college- institution should develop a orientation module that explains Abrahamson, wide explanation of the holistic and systematic the college governance structure, Benoit, Forkum SRJC governance evaluation process for its current roles and responsibilities for new structure was developed governance structures and new employees. and reviewed by College planning efforts. The findings Council at its May 2010 should be disseminated campus- meeting. A revised draft wide and then used for is undergoing revision in continuous improvement.” summer in preparation for a final version to be submitted to College Council in fall 2010. 4.3.2 Present the Academic Affairs Rudolph Spring First draft of explanation of orientation module to College 2010 SRJC governance structure Council for adoption and review. was developed and reviewed by College Council at the May 2010 meeting. Revised draft is undergoing revision in summer in preparation for final version to be submitted to College Council fall 2010. 4.3.3 In conjunction with College Rudolph Spring See above. Once the final Council and the Office of Institutional 2010 version is adopted it will be Research, develop an assessment, used for all new staff communication and review plan for orientations and posted on the the SRJC Governance Structure. college website. Year End Report 2009-2010 – Academic Affairs Objective Activities Responsible Timeline Accomplishments 4.4 Continue to monitor and 4.4.1 In concert with AFA and with Rudolph, Farkas, Fall 2009 Total re-write of Article 14 on improve upon existing college Academic Senate participation, Abrahamson Evaluations in progress, with systems to evaluate each review and revise Article 14 of an MOU expected summer employee group in a timely the District/AFA contract to 2010. fashion, eliminating the backlog improve the faculty evaluation of overdue evaluations with processes. particular emphasis upon adjunct faculty evaluations. 4.4.2 Train the Department Chairs Farkas Spring Continuing to 2010-11. PDA Council and Instructional 2010 Workshop scheduled for Administrators (DCC/IM) in new 8/13/10. processes for evaluation. 4.4.3 Develop processes to efficiently Farkas Spring Completed Sept. 2009. track adjunct evaluation 2010 Academic Affairs calendar for timelines and submissions. 2010-11 revised to include all important evaluation dates. Year End Report 2009-2010 – Academic Affairs 5.0 Academic Affairs, working in collaboration with the Project LEARN Steering Committee; will make continual progress toward the “proficient” level of effectiveness in Student Learning Outcomes identification and assessment, as described in the ACCJC rubric. College Initiative #5, Student Learning Outcomes and Assessment Objective Activities Responsible Timeline Accomplishments 5.1 Identify SLOs for every course, 5. 1.1 Identify 500 additional course SLOs Abrahamson, June 2010 An additional 306 courses program and student service by for 2009-10 approved by the Cummings had SLOs added. 281 fall 2012. Curriculum Review Committee and courses were inactivated posted in the course outline of and removed from the record. curriculum data base. 5.1.2 Identify and “map” an additional 60 Abrahamson, June 2010 CRC approved 38 Program programs (certificates or majors). Messina SLOs with mapping, representing 60% of the goal. 5.1.3 Working with the Office of Abrahamson, May 2010 For 2009-10 the Institutional Research, analyze Cummings, Improvement of Health and results from PRPP Learning Messina Wellness outcome was Outcomes Inventory, assess Global assessed. The Global Studies outcomes, and plan for Studies outcome will be inclusion of institutional SLOs in the assessed in 2010-11. OIR is Fall 2010 SRJC Student Survey. working on the Student Survey for fall 2010. Objective Activities Responsible Timeline Accomplishments 5.2 Establish a regular cycle of 5.2.1 Each academic department will Abrahamson, May 2010 In 2009-10, 39 assessment assessment for all course, identify and launch one new Cummings, projects were initiated and program, and institutional assessment project (either course or Messina either completed or in outcomes, and use results of program) for 2009-10, with progress as of May 2010. assessment to improve all emphasis on key courses including That met the goal. programs and services by spring general education, high enrollment, 2012. learning pathways and foundation courses. Year End Report 2009-2010 – Academic Affairs 5.2.2 Many examples of assessment Abrahamson Ongoing, Additional samples were projects will be posted on the Project Spring posted. LEARN Web site as an aide to 2010 others. 5.2.3 The Project LEARN Steering Abrahamson, May 2010 Dialogue about simplified Committee will review various Cummings, pathways for SLO alternatives and make Messina identification and recommendations for an improved assessment begun in April, tracking system for SLO assessment 2010. New ideas will be and a “regular cycle of assessment.” implemented in fall 2010. Year End Report 2009-2010 – Academic Affairs Objective Activities Responsible Timeline Accomplishments 5.3 Maintain high visibility for the 5.3.1 Each Academic Dean will generate ALL Ongoing Completed Student Learning Outcomes dialogue about SLO identification initiative by communicating the and assessment with department vision, goals, and results of chairs, program coordinators, and Project LEARN on a frequent, faculty. ongoing basis 5.3.2 Cluster meetings will be utilized as ALL Monthly Completed opportunities to discuss SLO identification and assessment. Objective Activities Responsible Timeline Accomplishments 5.4 Encourage broad-based 5.4.1 Each cluster will utilize the Cluster ALL Bi-monthly Some deans utilized this participation in the SLO Tech Review process as an opportunity. initiative by assuring that faculty opportunity to increase skills in and staff have the necessary identifying and evaluation SLOs. skills to identify and assess SLOs and new leadership for SLOs is 5.4.2 Provide all new, incoming chairs Abrahamson, September Completed Fall 2009 continuously developed. with the SLO Assessment handbook. Cummings, 2009 Messina 5.4.3 Schedule at least two trainings or Abrahamson, May 2010 DCC Training Fall 2009 updates specifically for DCC/IM Cummings, only, but spring 2010 PDA (department chairs and instructional Messina also used for extensive managers). training. 5.4.4 When feasible, utilize CTEA Wilson, Ongoing, Ongoing. Funds budgeted funding to send occupational faculty Thompson, by May for 2010-11. to conferences and/or to invite Robbins 2010 speakers or trainers with an occupational focus. Year End Report 2009-2010 – Academic Affairs 5.4.5 As funds allow, send teams of Rudolph, April 2010 Not feasible for 2009-10, faculty and administrators to key Abrahamson but two faculty will attend conferences, making sure to include Student Success Conference new disciplines and to develop new fall 2010. leadership. Year End Report 2009-2010 – Academic Affairs 6.0 Academic Affairs, in conjunction with Student Services and the Basic Skills Steering Committee, will develop plans to define, formalize, integrate and institutionalize all District activities consistent with the State Basic Skills Initiative. College Initiative #6, Basic Skills/Immigrant Education; #7, Enrollment Management and Retention Objective Activities Responsible Timeline Accomplishments 6.1 Better serve basic skills 6.1.1 The new standing Basic Skills Abrahamson, May 2010 Completed spring 2010 students through integrated Committee will develop explicit Basic Cummings, and adopted by Basic programs and services. Skills vision and mission statements and Cohen Skills Committee a strategic plan for the District. 6.1.2 Tutoring and instructional assistance at Lab study group all locations in all basic skills disciplines convened spring 2010. will be reviewed and coordinated in order Timekeeper update to create a managed allocation plan that implemented to provide will maximize student access and hourly usage summaries impact. for all labs used for funding planning (spring 2010); discipline demand data projected for fall 2010. 6.1.3 Pilot programs containing contextualized Child Development pilot basic skills instruction in select CTE initiated fall 2009. disciplines will be identified and developed. Objective Activities Responsible Timeline Accomplishments 6.2 Increase basic skills student 6.2.1 Enrichment services funded through the Abrahamson, May 2010 Ongoing. OIR provided persistence and success State Basic Skills Initiative will be Cummings, summary data for state- carefully monitored to ensure that basic Cohen defined benchmarks in skills students are the primary fall 2009 and spring beneficiaries of this categorical program. 2010. Year End Report 2009-2010 – Academic Affairs 6.2.2 Active student-centered pedagogical Basic Skills Institute – 20 techniques will be promoted through staff workshop faculty development activities. development program for new and continuing instructors created (spring 2010) for delivery during AY 2010-2011. 6.2.3 SLO Assessment Projects focusing on Basic Skills Course basic skills courses will be generated by LAPs proposed by all academic departments as appropriate. CSKLS, ESL, LIR & Math Departments English Department 6.2.4 Strategies to maximize content between promoting assignments basic skills students and instructional that require student use support services will be developed. of Writing Center for conferences and computer-based tutorials; existing practices maintained by Math, CSKLS & ESL Departments. Year End Report 2009-2010 – Academic Affairs 7.0 Academic Affairs will align program and curricular development with the “Green Initiative” and in partnership with educational and occupational entities. College Initiative #8, Integrated Environmental Planning Objective Activities Responsible Timeline Accomplishments 7.1 Link District curriculum, 7.1.1 Develop green curriculum for PV energy Wilson, Fall 2009 Ongoing. To be completed student career and audit and green construction through Cohen, December, 2010. educational development grant. Thompson resource allocation, site improvement and facilities 7.1.2 Completion of electric car conversion, Spring 2010 Ongoing. To be completed use with the institution’s AAA grant. Expansion and completion of December, 2010. environmental planning the Alternative Fuels Certificate program. process. Objective Activities Responsible Timeline Accomplishments 7.2 Investigate options for 7.2.1 In concert with Facilities Planning, Farkas Fall 2009 Received information, scheduling of summer 2010 develop a list of the relative energy will develop for Summer classes that maximize efficiency and cost of operation for 2011. building energy efficiency. academic buildings on the Santa Rosa campus. 7.2.2 In concert with department chairs, All Deans Spring 2010 Received information, develop energy efficient summer will develop for Summer schedule to minimize costs. 2011.
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