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					                                   UNIT PLAN INSTRUCTIONS & TIPS (print these for reference)
Overview
Each unit plan is made up of one excel workbook which has several worksheets.
       Identification – enter basic information about the department/unit
       Main Unit Plan – enter the unit plan objectives, outcomes, types of resources requested, etc.
       Financial Resources – enter details of your financial requests
       IT Resources – enter the description and rationale for your IT request
       Facilities Resources - enter the description and rationale for your facilities request
You can switch from one worksheet to another using the tabs that show at the bottom of the screen. Some information is
automatically filled in from one worksheet to another so you don’t have to re-enter the same information – please note that you
can't add columns or merge cells. We have set it up this way as changing columns or merging cells will mess up the autofill
function.

Identification Worksheet Enter the following information:
      CSA: One of four College Service Areas identified by the title of the President or Vice President – Student Services,
      Instruction, Administrative Services, and President’s Office. (Use the drop down box)
      Division (Use the drop down box)
      Department/Unit (Use the drop down box)
      Contact person: name, phone number and email (typically this will be the department chair)
      Date/revision date: It’s useful to change this each time you revise the unit plan so that you can keep track of what version is
      the most recent.
      Planning year: This has been filled in for you. This is the year you are planning for; remember that in this year, we are
      planning for next year’s work.
      Unit Mission: The mission of your department or unit is the main role or function(s) that the department or unit fills at the
      college. This should align with the overall Mission of the College. For example, an instructional department’s mission may
      include providing general education, basic skills development, degree or certificate courses, courses which develop specific
      job skills, etc. A student services unit may have a mission that includes specific types of support for student learning, the use
      of data to improve the success of students from diverse backgrounds, etc.

Main Unit Plan Worksheet Enter the following information:
     Identification: This information will automatically be filled in from the “Identification” worksheet.
     Enter the following information:
     Objective ID: Name each objective using the abbreviation for your unit and a number (e.g. PRIE-1, HIST-1, EOPS-1). Be
     careful to keep the same formatting for all objective IDs.
     Unit objective: A unit plan objective is a specific measurable action that you plan to accomplish over the year that the plan
     is implemented or over a few years including the planning year. If you have a multi-year objective, you’ll be asked to indicate
     the year you began working on the objective and the year you plan to complete the objective.
     Outcome measure: The outcome measure is the indicator that you have achieved the objective. When you’ve accomplished
     this, you know you’ve completed your objective.
     Multi-year plan: If you have a multi-year objective, you’ll be asked to indicate the year you began working on the objective
     and the year you plan to complete the objective. If you have a multi-year objective, use the drop down menus to show the
     start year and the end year for the objective.
     Resources required: There are several types of resources that you need to indicate in this set of boxes. These are labelled –
     Financial Resources, Facility Resources, IT Resources, Hire FT faculty, and Hire Classified. Put an X in the box for each type of
     resource that you are requesting. (This “X” is what triggers the autofill to the other worksheets.)
     Prioritization: These columns allow the priority assigned to each objective by the department and division to be recorded.
     The College Service Area (CSA) priorities will be filled in later.
     Type of change: The unit plan allows you to indicate some important types of actions:
     Curriculum changes such as modifying course outlines, adding pre-requisites, developing new courses, etc.
     Teaching method implementation such as different classroom practices, new teaching materials, use of supplementary
     instruction or tutors, etc.
     Administrative processes such as modifications to paperwork, data collection, staff processes, etc.
     Outreach to community outside of the college – work with high schools, transfer universities, local community groups,
     advisory boards, industry partners, etc.
     College Goals: Put an X in the box for each College Goal that is supported by the objective. If you place the cursor over the
     number of the goal, you will see the wording of the goal. You should check all of the goals with which an objective is aligned,
     but remember that there are no “bonus points” for checking off a large number of goals.
Financial Resources Worksheet Fill out the main unit plan worksheet before you do this one. On this worksheet you will enter
the details of your financial resource requests. The objID, objective, and outcome measures will automatically be filled in from
the main unit plan page for those objectives with financial resource requests (there will be some blank rows where objectives
didn't have financial resource requests; this is OK). Enter the details of your financial resource requests (columns with green
headers).
        Description: Briefly describe what financial resources will be needed and what they will be used to purchase.
       Rationale: Briefly describe how the financial resources will support the unit objective; i.e. why are the resources needed at
       this time.
       Nature of Request: Use the drop down menu to chose from the following: Maintenance of effort, New Initiative, or
       Emergent/urgent.
       General Funding Type: Indicate the general funding type(s) being requested; choose from the list shown below. You may
       enter more than one type of funding. (A pop up box will remind you of the list below)
              Continuing CDF base augmentation – request for an ongoing increase in the base budget for the unit. (Used for
              supplies, repairs, software, travel, student help, temporary classified staff, etc.)
              One time only (OTO) base augmentation – request for a one time only increase in the base budget for the unit.
              Continuing IR base augmentation – request for an ongoing increase in the “IR” monies used to support extensions of
              classroom instruction such as athletics, theatre, forensics, student newspaper, student-centered cultural activities,
              etc.
              Equipment – tangible property which can be used for a year or more and has a purchase price of over $200.
              VTEA funds – request for VTEA (Vocational and Technical Education Act) funding.
              Basic Skill Initiative funds
              Matriculation funds
              EOPS funds
              DSPS funds
              CalWORKS funds
              TANF funds
              Health Grant funds
       Specific Expenditure Type: Choose from the list below. You may enter more than one type of funding. (A pop up box will
       remind you of the list)
              Dues and membership fees
              Equipment purchase
              Repair
              Instructional supplies
              Non-instructional supplies
              Marketing costs
              Operating base
              Personal/Consulting services
              Postage
              Printing
              Rents & Leases
              Software
              Student Help
              Temporary Staffing
              Travel/Conference
       Hours or Quantity: Indicate the number of hours or quantity of the item requested.
       Unit Cost: Indicate the cost of one hour or one item.
       Total financial request for objective: Enter the total amount for the item - the combined total of what will be requested
       from the budget committee and what will come from other sources of funding. (Note: The entire amount may be
       requested from the budget committee).
       Amount requested from the Budget Committee: Enter the amount of financial resources that you are requesting from the
       Budget Committee. This may be less than the total financial request if the only part of the total cost is being requested
       from the Budget Committee.
       Grand total project cost = Financial + IT + Facilities: This column specifies the grand total of the project, including financial
       resources needed and the cost of the IT and/or facilities resources requested.

A note on long term financial commitments: If a resource request results in a long term resource commitment on the part of the
college this should be made clear at the meeting with IT and Facilities and should be part of the presentation provided to the
Budget Committee. If a resource request results in ongoing intermittent costs to the department/division (e.g. a software update
every three years) the department/division may work with the VPA to put aside a part of the money each year toward the coming
expenditure.
Facilities Resources Worksheet
Fill out the main unit plan worksheet before you do this one. The objID, objective, and outcome measures will automatically be
filled in from the main unit plan page for those objectives with facilities resource requests (there will be some blank rows where
objectives didn't have faciilities resource requests; this is OK). Enter the description and rationale for your facilities resource
request (columns with orange headers).

Description: Briefly describe what facilities resources will be needed and what they will be used to purchase.

Rationale: Briefly describe how the facilities resources will support the unit objective; i.e. why are the resources needed at this
time.

Facilities and the IT department will conduct a mandatory meeting in October for all departments which have objectives with
facilities or IT components. You may also want to schedule a meeting with the Facilities staff earlier in the process. They can help
you figure out how to meet your resource needs in the most effective way and avoid unnecessary costs.

A note on long term financial commitments: If a resource request results in a long term resource commitment on the part of the
college this should be made clear at the meeting with IT and Facilities and should be part of the presentation provided to the
Budget Committee. If a resource request results in ongoing intermittent costs to the department/division (e.g. a software update
every three years) the department/division may work with the VPA to put aside a part of the money each year toward the coming
expenditure.

The following columns are completed by Operations:
ASF Impacted: Available Square Footage

Estimated Cost: Enter estimated cost for all IT components needed to meet the unit's objective

Time Required: Enter estimated time to complete project. Alt-Enter for multiple timelines.

Feasibility/Target Date: Enter assessment of feasibility to complete the project based on time, funding, and personnel.

Funding Assessment: Potential funding sources that are eligible to support this project.

Options for Funding Assessment: (more than one may be indicated) College Discretionary Funds (CDF): Formula-driven funds
allocated to the College for spending during the annual budget development process. Institutional: Historic base allocation
used to fund institutional requirements. Categorical Funds: Restricted funds that must be used in accordance with guidelines
dictated by the funding source. Examples include but are not limited to VTEA, EOP&S and DSP&S. Foundation/Trust: Funds
provided by SCC Foundation or Trust Account . Other = Can include but not limited to HAZMAT, Americans with Disabilities Act
(ADA), Scheduled Maintenance/Special Repairs (SMSR), and Type II.

Comments: Enter additional comments required to complete this project
IT Resources Worksheet:
Fill out the main unit plan worksheet before you do this one. The objID, objective, and outcome measures will automatically be
filled in from the main unit plan page for those objectives with IT resource requests (there will be some blank rows where
objectives didn't have IT resource requests; this is OK). Enter the description and rationale for your IT resource request (columns
with orange headers).

      Description: Briefly describe what IT resources will be needed and what they will be used to purchase.

      Rationale: Briefly describe how the IT resources will support the unit objective; i.e. why are the resources needed at this
      time.

Facilities and the IT department will conduct a mandatory meeting in October for all departments which have objectives with
facilities or IT components. You may also want to schedule a meeting with the IT staff earlier in the process. They can help you
figure out how to meet your resource needs in the most effective way and avoid unnecessary costs. (Note: Smart classrooms
are moving to a replacement cycle on a regular basis and so will not often be requested through the unit planning process in the
future.)

A note on long term financial commitments: If a resource request results in a long term resource commitment on the part of
the college (e.g. ongoing IT support) this should be made clear at the meeting with IT and Facilities and should be part of the
presentation provided to the Budget Committee. If a resource request results in ongoing intermittent costs to the
department/division (e.g. a software update every three years) the department/division may work with the VPA to put aside a
part of the money each year toward the coming expenditure.

The following columns are completed by the IT Department:
Component Assessment: List all IT components needed to meet the unit's objective. Alt-Enter to list individual
components in the same cell.

Estimated Cost: Enter estimated cost for all IT components needed to meet the unit's objective

Feasibility/Target Date: Enter expected dates of completion

Funding Assessment: Potential funding sources that are eligible to support this project. Options for Funding Assessment:
(more than one may be chosen)
College Discretionary Funds (CDF): Formula-driven funds allocated to the College for spending during the annual budget
development process.
Institutional: Historic base allocation used to fund institutional requirements.
Categorical Funds: Restricted funds that must be used in accordance with guidelines dictated by the funding source. Examples
include but are not limited to VTEA, EOP&S and DSP&S.
Foundation/Trust: Funds provided by SCC Foundation or Trust Account
Other = Can include but not limited to HAZMAT, Americans with Disabilities Act (ADA), Scheduled Maintenance/Special Repairs
(SMSR), and Type II.

Comments: Enter additional comments required to complete this project
h time you revise the unit plan so that you can keep track of what version is




                                                                          se




                                  year objective, you’ll be asked to indicate

indicator that you have achieved the objective. When you’ve accomplished
                                                       Sacramento City College
                                                    2011-12 Planning Year Unit Plan

Unit Description Data: Use the drop-down menus for College Service Area, Division and Department/Unit by clicking in
the cell and then clicking on the arrow that appears to the right of the cell. Then click on the appropriate selection.
                                                                     College Service Area (CSA): Pres Off
                                                                                           Division: VPI
                                                                                 Department/Unit: INSTRUCTION OFFICE
                                                                          Point of Contact Name: Mary Turner
                                                                                            Phone: 558-2226
                                                                                             Email: turnerm@scc.losrios.edu
                                                                               Date/Revision Date:                      12/7/2010
                                                                                    Planning Year                         2011-12

Unit Mission: (Note: Align with College Mission)
The Sacramento City College Office of Instruction offers a broad range of educational programs--from career
technical to transfer to basic skills--designed to address the needs of our diverse student population. It supports
and leads the campus and its outreach centers in all matters related to faculty and instruction. The Instructional
Office works in collaboration with SCC's Administrative Services Office, Student Services Office, and President's
Office to provide leadership for the college.




College Mission: Sacramento City College is an open-access, comprehensive community college, serving a diverse student
population. We provide a wide range of educational opportunities and support services leading to transfer, career advancement,
basic skill development, degree and certificate attainment, and personal enrichment. Our commitment to continuous
improvement thruogh outcome-guided assessment, planning, and evaluation promotes student learning. Through these efforts,
we contribute to the intellectual, cultural, and economic vitality of the community.
                                                                                                                                                                                                     12/11/2011

                                                                Sacramento City College
                                                            2011-12 Planning Year - Unit Plan
                                                                                                If multi-yr objective, use   Resources(s)
                                                                                                   the drop down menu
                                                                                                below for start date and   Required (Place Xs                                                   Prioritization
                                                                                                         end date            appropriately)




                                                                                                                                                                              Hire Classified
                                                                                                                                                               Hire Faculty
                                                                                                                                                  IT Request
                                                                                                                         Financial
                                                                                                                                     Facilities
                                                                                                             Objective
                                                                                                Objective
Obj ID              Unit Objective                         Outcome Measures                                    End                                                                              Dept Div CSA
                                                                                                Start Year
                                                                                                               Year

         Conduct systematic reviews of course • Modification and revision of course
         scheduling and enrollment data to      schedules
VPI-1                                                                                                                                                                                            2        2
         ensure offerings address student needs • FTE and student enrollment data

         Promote teaching and learning              • Participation in faculty development
         activities that support student learning   activities
         outcomes and success in basic skills,      • Review and revision of college's
         distance education, and transfer           distance education plan
VPI-2                                                                                                                                                                                            1        1
                                                    • Development of faculty mentorship
                                                    guidelines and activities in consultation
                                                    with Academic Senate

         Enhance college partnerships and           • Development of new community
VPI-3    community awareness/outreach               partnerships                                                                                                                                 6        6

         Improve basic skills competencies          • Student success data
         through promotion of activities as         • Increased number of faculty
VPI-4    outlined in Basic Skills plan              incorporating BS instruction in non-                                                                                                         3        3
                                                    basic skills curriculum

         Ensure equivalent instructional delivery   • Student success data
VPI-5    in outreach centers and SCC/UC             • Program evaluation                                                                                                                         4        4
         partnership classes
         Promote professional development           • Number of educational and/or training
 VP-6    activities for department chairs and       opportunites                                                                                                                                 5        5
         managers                                   • Survey results



                                                                                    Page 7
                                                                                                                                                                         12/11/2011

                                                                     Sacramento City College
                                                                 2011-12 Planning Year - Unit Plan

                                                    Type of change (Place
                                                      Xs appropriately)                                                                           Identification
                                                                                                               College Goals
                                                                                                          (Place X in each column




                                                                             Administrative


                                                                                              Community
                                                    Curriculum




                                                                              Processes
                                                                                                            corresponding to the




                                                                                               Outreach
                                                                  Teaching
                                                                  Methods
                                                                                                          goal/s for the objective.)
Obj ID              Unit Objective                                                                                                             Dept     Div        CSA

                                                                                                          1   2   3   4   5   6   7   8   9
         Conduct systematic reviews of course
                                                                                                                                              INSTRUC
         scheduling and enrollment data to
VPI-1                                                                            X                            X                   X X X         TION    VPI   Pres Off
         ensure offerings address student needs
                                                                                                                                               OFFICE
         Promote teaching and learning
         activities that support student learning
         outcomes and success in basic skills,
                                                                                                                                              INSTRUC
         distance education, and transfer
VPI-2                                                               X                                     X       X                   X X       TION    VPI   Pres Off
                                                                                                                                               OFFICE



         Enhance college partnerships and                                                                                                     INSTRUC
VPI-3    community awareness/outreach                                                            X                        X           X         TION    VPI   Pres Off
                                                                                                                                               OFFICE
         Improve basic skills competencies
         through promotion of activities as                                                                                                   INSTRUC
VPI-4    outlined in Basic Skills plan                                                                    X       X                   X X       TION    VPI   Pres Off
                                                                                                                                               OFFICE

         Ensure equivalent instructional delivery                                                                                             INSTRUC
VPI-5    in outreach centers and SCC/UC                                          X                                    X                         TION    VPI   Pres Off
         partnership classes                                                                                                                   OFFICE
         Promote professional development                                                                                                     INSTRUC
 VP-6    activities for department chairs and                                    X                                    X       X                 TION    VPI   Pres Off
         managers                                                                                                                              OFFICE



                                                                                                     Page 8
                                                                                                                                                   12/11/2011




                                                                                                                               Hire Classified
                                                                                                                Hire Faculty
                                                                                                   IT Request
                                                                          Financial
                                                                                      Facilities
                                                              Objective
                                                 Objective
Obj ID   Unit Objective   Outcome Measures                      End                                                                              Dept Div CSA
                                                 Start Year
                                                                Year




                                                       ADD NEEDED ROW(S) ABOVE THIS LINE.
                                        Page 9
                                                                                                                                                                 12/11/2011
                                                                                                          (Place X in each column




                                                                             Administrative


                                                                                              Community
                                                     Curriculum




                                                                              Processes
                                                                                                            corresponding to the




                                                                                               Outreach
                                                                  Teaching
                                                                  Methods
                                                                                                          goal/s for the objective.)
   Obj ID             Unit Objective                                                                                                          Dept   Div   CSA

                                                                                                          1   2   3   4   5   6   7   8   9
            Conduct systematic reviews of course
            scheduling and enrollment data to
    VPI-1
            ensure offerings address student needs




EEDED ROW(S) ABOVE THIS LINE.                                                                                             ADD NEEDED ROW(S) ABOVE THIS LINE.
                                                                                                   Page 10
                                                                                                    12/11/2011

                           Sacramento City College
                          2011-12 Planning Year - Financial Unit Plan



                                                   Description of Financial   Rationale for Financial
Obj ID   Unit Objective   Outcome Measures
                                                     Resource Request          Resource Request




                                         11
                                                                                              12/11/2011



                                             Description of Financial   Rationale for Financial
Obj ID   Unit Objective   Outcome Measures
                                               Resource Request          Resource Request




                                                                                 ADD NEEDED RO




                                        12
                                                                                                                     12/11/2011

                                  Sacramento City College
                                                                                                   Identification
                                 2011-12 Planning Year - Financial Unit Plan


                          Nature of                                                                       Amount
                                                                                               Total
                           Request                          Specific                                     Requested
                                        General                         Hours or             Financial
Obj ID   Unit Objective   (use drop                       Expenditure            Unit Cost                 from
                                      Funding Type                      Quantity             Need for
                            down                             Type                                         Budget
                                                                                             Objective
                            menu)                                                                        Committee




                                                     13
                                                                                                                      12/11/2011

                           Nature of                                                                       Amount
                                                                                                Total
                            Request                          Specific                                     Requested
                                         General                         Hours or             Financial
Obj ID   Unit Objective    (use drop                       Expenditure            Unit Cost                 from
                                       Funding Type                      Quantity             Need for
                             down                             Type                                         Budget
                                                                                              Objective
                             menu)                                                                        Committee




                 ADD NEEDED ROW(S) ABOVE THIS LINE.                                                       ADD NEEDED RO




                                                      14
                                                                                     12/11/2011

                                  Sacramento City College
                               Objective
                                 2011-12 Planning Year - Financial Unit Plan
                              Prioritization

                           Grand Total
                          Project Cost
Obj ID   Unit Objective    (Financial +    Dept.   Div   CSA   Dept   Div      CSA
                          IT+Facilities)
                          Once Known




                                                   15
                                                                                         12/11/2011

                           Grand Total
                          Project Cost
Obj ID   Unit Objective    (Financial +    Dept.   Div   CSA   Dept   Div   CSA
                          IT+Facilities)
                          Once Known




                                                                                  ADD NEEDED RO




                                                   16
                                                                                                         12/11/2011

                                      Sacramento City College
                   2011-12 Planning Year - Facility Resource Request Unit Plan Form



                                                         Description of Facility      Rationale for Facility
Obj ID   Unit Objective         Outcome Measures
                                                          Resource Request             Resource Request




                                                   17
                                                                                                 12/11/2011

                                                    Description of Facility   Rationale for Facility
Obj ID   Unit Objective     Outcome Measures
                                                     Resource Request          Resource Request




                          ADD NEEDED ROW(S) ABOVE THIS LINE.




                                               18
                                                                                                       12/11/2011

                                      Sacramento City College
                   2011-12 Planning Year - Facility Resource Request Unit Plan Form
                                    To be Completed by Operations                               Identification


                               ASF      Estimated          Time     Feasibility/     Funding
Obj ID   Unit Objective                                                                         Comments
                             Impacted     Cost           Required   Target Date    Assessment




                                                    19
                                                                                                   12/11/2011

                            ASF      Estimated          Time     Feasibility/     Funding
Obj ID   Unit Objective                                                                      Comments
                          Impacted     Cost           Required   Target Date    Assessment




                          ADD NEEDED ROW(S) ABOVE THIS LINE. ROW(S) ABOVE THIS LINE.
                                                ADD NEEDED




                                                 20
                                                                                            12/11/2011

                                     Sacramento City College
                  2011-12 Planning Year - Facility Resource Request Unit Plan Form
             Identification                 Objective
                                          Prioritization

                                                                                Campus
Obj ID   Unit Objective     Dept.    Div      CSA        Dept   Div    CSA
                                                                              Development




                                                    21
                                                                                        12/11/2011

                                                                            Campus
   Obj ID    Unit Objective   Dept.   Div   CSA        Dept   Div   CSA
                                                                          Development




ROW(S) ABOVE THIS LINE.                       ADD NEEDED LINE.
                              ADD NEEDED ROW(S) ABOVE THISROW(S) ABOVE THIS LINE.




                                                  22
                                                                                               12/11/2011

                                      Sacramento City College
         2011-12 Planning Year - Information Technology Resource Request Unit Plan Form



                                                              Description of IT    Rationale for IT
Obj ID    Unit Objective            Outcome Measures
                                                             Resource Request     Resource Request




                                               23
                                                                                        12/11/2011

                                                       Description of IT    Rationale for IT
Obj ID   Unit Objective          Outcome Measures
                                                      Resource Request     Resource Request




                          ADD NEEDED ROW(S) ABOVE THIS LINE.




                                            24
                                                                                                 12/11/2011

                                      Sacramento City College
         2011-12 Planning Year - Information Technology Resource Request Unit Plan Form
                                       To be Completed by IT                            Identification

                                Component     Estimated     Time     Feasibility/T Funding
Obj ID    Unit Objective
                                Assessment      Cost      Required    arget Date Assessment




                                                25
                                                                                           12/11/2011

                              Component    Estimated     Time     Feasibility/T Funding
Obj ID   Unit Objective
                              Assessment     Cost      Required    arget Date Assessment




                                                       LINE.
                          ADD NEEDED ROW(S) ABOVE THIS ADD NEEDED ROW(S) ABOVE THIS LINE.




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                                                                                                12/11/2011

                                      Sacramento City College
         2011-12 Planning Year - Information Technology Resource Request Unit Plan Form
                                                            Objective
                            Identification                 Prioritization


Obj ID    Unit Objective            Comments          Dept     Div    CSA      Dept       Div




                                               27
                                                                                       12/11/2011

Obj ID       Unit Objective        Comments        Dept   Div    CSA    Dept     Div




                            ADD NEEDED ROW(S) ABOVE THIS LINE.
         ADD NEEDED ROW(S) ABOVE THIS LINE.                            ADD NEEDED ROW(S) ABOV




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                                                                                          12/11/2011

                                      Sacramento City College
         2011-12 Planning Year - Information Technology Resource Request Unit Plan Form



                                            IT
Obj ID    Unit Objective         CSA
                                         Committee




                                               29
                                                          12/11/2011

                                    IT
Obj ID   Unit Objective    CSA
                                 Committee




                      ADD ABOVE ROW(S) ABOVE THIS LINE.
          ADD NEEDED ROW(S)NEEDEDTHIS LINE.




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