Procedure 4.0600 - Seminole State College of Florida by pengxiuhui

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   Changes to the Curriculum - Procedure 4.0600

      Based on board policy number and Florida Statute:          Effective Date:

      SCC Rule 1.010; 1001.64 F.S.                               11/01 Rev. 6/09




   Purpose

   In order to maintain programs that are up-to-date in terms of curriculum
   content, the curricula must be periodically reviewed and revised. It is also
   necessary from time to time to add new curriculum offerings, to inactivate
   courses, and to inactivate programs that are no longer needed in the service
   area of the College. This procedure allows for an orderly process for change in
   the curriculum.


   Definitions

     1. Curriculum change is defined to include the following categories of activity:

           a. changes to graduation requirements of a curriculum, including
              changes in the General Education components of programs, degrees,
              certificates and diplomas
           b. addition, inactivation, and/or deletion of courses in a curriculum,
           c. changes in course title, prefix and number, catalog description,
              course objectives, credit hours/contact hours, co/prerequisites,
              elective status, inclusion in or deletion from the General Education
              core,
           d. introduction of new programs to the College,
           e. suspension or deletion of programs offered by the College,
           f. changes to instructional mode, including distance learning modalities,
           g. Curriculum related substantive changes which require SACS
              approval:

                 1. When 25% to 49% of the coursework required for a program is
                    offered on-line.
                 2. When 50% or more of a program can be offered online.
                 3. When adding significantly different programs to the academic
                    curriculum.



   Procedure

   Proposed changes to the curriculum offerings of a department shall be submitted
   to the department chair. For new courses or changes that affect the Master
   Course Syllabus, including Instructional Mode Additions/Changes, the completed
   or updated Master Course Syllabus (hard copy), a completed fee sheet, and a
   Quality Matters summary report indicating approval (distance learning
   instructional mode only) must be attached to the proposal. If the chair approves,
   he/she will sign the Master Course syllabus and the fee sheet, and forward to the
   dean.

     1. For new programs or changes that affect the program description or course
        list, the updated program description and course list (hard copy) must be
        attached to the proposal. The program information may be obtained
        electronically from the online college catalog. Provision for course
        substitutions, if needed, should be attached to proposals involving program
        change. Electronic copies should be emailed directly to the Office of
        Educational Services.
     2. If the chair approves of the proposal, he/she will sign and forward to
        his/her dean.
     3. If the chair disapproves of a new course, program or fee or disapproves of
        proposed changes in a course, program or fee, he/she will provide a
        written explanation of the decision to the initiator of the proposal.
     4. The dean will review the proposed change(s). If the dean disapproves,
        he/she will return the proposals to the department chair or appropriate
        director and give the reason in writing.




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Policies and Procedures: Procedures: Instruction Procedures: Changes of Curriculum (Pro... Page 2 of 3




           a. Upon approval by the dean, he/she will forward proposals to the
              Office of Educational Services. For new programs only, the Office of
              Educational Services will forward to Institutional Research for
              validation of CIP/ICS Codes. For courses involving distance learning
              instructional mode, the Office of Educational Services will forward to
              the Department of Distance Learning Services for compliance with
              Quality Matters review completion. For substantive changes, the
              Office of Educational Services will be responsible for facilitating SACS
              related notifications and or applications.
           b. Per SACS substantive change policy if 25% to 49% of the coursework
              required for a program on-line, the college is required to notify the
              Commission in advance of the implementation of the change. For
              Larger scale changes, such as adding significantly different programs
              to the academic curriculum or offering a majority of the coursework
              needed to complete a degree, certificate or diploma on-line, the
              College must provide written notification at least 6 months in
              advance and approval of a prospectus, which must be submitted at
              least 3 months prior to the anticipated implementation date.

     5. Proposals must arrive at the Office of Educational Services per published
        submission deadlines, typically at least two weeks prior to the Curriculum
        Committee meeting at which the change is to be discussed. Submission
        deadlines will be published on the college's website.
     6. Prior to the course being scheduled, any courses proposed to be offered via
        distance learning modalities MUST be approved and certified by the
        Department of Distance Learning Services.
     7. The Office of Educational Services will review all proposals to ensure that
        they are complete and technically correct and that all facets of the course
        and program proposed meet the high standards of quality expected of the
        curriculum at the College.
     8. The Curriculum Committee will be appointed according to established,
        college-wide procedures for committee appointment. At least one week
        prior to scheduled meetings, the Office of Educational Services will send an
        agenda and copies of all proposals to the members, the Vice President for
        Educational Programs and the deans. The agenda will also be posted on
        the college's web-site.
     9. The Curriculum Committee will meet monthly to consider proposed
        changes and to recommend a course of action to the Vice President for
        Educational Programs.
    10. Prior to the meeting, committee members will review each proposal.

           a. If a member is not able to attend the meeting, he/she will provide
              written authorization for another member of the committee or of
              his/her department to attend and vote as proxy.
           b. The elected chairperson conducts the meetings following standard
              rules of order.
           c. If a quorum is present, discussion and debate on proposals will take
              place. A quorum is defined as one more than half of the members
              currently appointed to the committee.
           d. Proposals may be approved, not approved, approved with changes,
              tabled or taken off the table from previous meetings.
           e. Department Chairs are responsible for having someone at the
              meeting to answer questions and to approve suggested alterations to
              each proposal. If no one is available at the meeting to represent the
              proposal and questions are raised, the committee may take one of
              the following actions: table the proposal until the next meeting,
              approve the proposal, approve the proposal contingent on changes
              the committee recommends, reject the proposal.
           f. If a quorum is not present, discussion will still take place and the
              chairperson will declare that a mail vote will follow. The Office of
              Educational Services will coordinate the mail vote.

    11. Following each Curriculum Committee meeting, approved proposals will be
        forwarded to the Vice President for Educational Programs and official
        minutes of the meeting posted on the college's web-site. Proposals that
        have not been approved will be returned to their initiator and/or
        department chair for revision and may be resubmitted with changes noted.

           a. The Vice President for Educational Programs may take one of the
              following actions:

                 1. approve the proposal and submit to the President
                 2. return the proposal to the Curriculum Committee for
                    clarification




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Policies and Procedures: Procedures: Instruction Procedures: Changes of Curriculum (Pro... Page 3 of 3




                 3. reject the proposal and notify the department chair in writing
                    of the reason, with copies to the initiator, the appropriate
                    dean, the chairperson of the Curriculum Committee and the
                    Office of Educational Programs. The Vice President sends
                    approved proposals forward to the President.


    12. If approved by the President, the proposal will be included on the agenda
        of the next meeting of the Board of Trustees for final approval. If rejected
        by the President or the Board of Trustees, the Vice President for
        Educational Programs will notify the department chair in writing of the
        President's or Board's objections. Copies of the notification will go to the
        appropriate dean, the chairperson of the Curriculum Committee, the Office
        of Educational Services, and the Department of Distance Learning
        (distance learning instructional mode only).
    13. When a proposal has been rejected and the department chair believes that
        the disapproved change is in the best interest of the program, he/she may
        revise the proposal and resubmit it in accordance with this procedure.
    14. The Office of Educational Services will provide faculty and administration
        with a calendar of due dates for submission of proposals and the dates of
        Curriculum Committee meetings.



            Recommended by Executive Staff                  Date 6/09

                Approved:         President, E.Ann McGee Date 6/10/09




http://www.seminolestate.edu/policies-procedures/procedures/instruction/4.0600.htm        12/17/2009

								
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