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									                                     Natural Disaster Mitigation Partnership
                            Suite 407, Building A9, MARD, No.2 Ngoc Ha, Ba Dinh, Hanoi, Vietnam
            Tel: (84-4) 733 6658, Fax: (84-4) 733 6641, Email:, Website:

                              INTER-AGENCY WORKING GROUP
                                            MEETING MINUTES

TIME:                  8:00 - 12:00, Thursday 28th May 2009
VENUE:                 Sofitel Plaza Hanoi Hotel, Hanoi
CHAIRMAN:              Mr. Vu Van Tu Deputy Director of Department of Dyke Management and
                       Flood & Storm Control (DDMFSC)
CONTENT:             1/ Experience and lessons learnt from 10 years of NDMP,
                     2/ Preparations for the next phase of the Partnership, and
                     3/ Possibilities for a future discussion forum or national platform

Outline of background for meeting and agenda

1.        Presentation:
         Natural Disaster Mitigation Partnership (NDMP): 1999 – 2009 by Mr. Nguyen Thanh
         Phuong, NDMP National Manager (see Annex 2 – NDMP 1999 - 2009 Presentation

2.         Summary of Discussion
Comments regarding on the past performance and experiences of NDMP were extremely
positive. Participants stated that they thought the Partnership had been very successful and a
good model for other countries to consider. New actors in disaster risk management in
Vietnam, such as the Royal Norwegian Embassy, found NDMP to be very useful in
supporting their entrance into the field and facilitating coordination and harmonization of
Participants also took the opportunity to ask questions and discuss key issues and NDMP’s
past, present and future, in relation to the following areas
         Policy Dialogue
          - NDMP achievements including its support for the development of the National
            Strategy for Natural Disaster Prevention, Response and Mitigation to 2020,
            Provincial action plans to implement the National Strategy and current support the
            development of disaster management legislation.
          - NDMP’s role in contributing to the shift in Government focus from disaster response
            to mitigation and preparedness, and the recognition of the importance of community
            based disaster risk management (CBDRM) and decentralization.
   Disaster Events
    - NDMP’s role in disasters of collecting information from a wide range of sources and
      sharing that information as widely as possible.
    - Importance of fast and accurate information on both disaster damage and the needs of
      affected populations, including both humanitarian needs and needs for the recovery of
      production and livelihoods.
    - Need for baseline data to be collected in advance and for a single, multi-disciplinary
      rapid assessment mechanism.
    - Government reliance on local levels for data collection, the development of use of
      standard forms and templates for post-disaster data and the issuance of a recent
      directive on standard amounts of support following disaster damage.
    - NDMP support for the adoption of the cluster approach in Vietnam as tool for
      improved preparedness for and coordination of international support in disasters.
   Government CBDRM Program and Self-Reliant Fund
    - The proposed Government CBDRM program has been submitted to the Prime
      Minister for approval and will increase proactive community engagement and
      socialization in disaster risk management.
    - A self-reliant fund for mitigation and preparedness would be established to ensure
      resources are available at local level. Many key questions regarding the fund still need
      to be answered including how the fund will operate, where the funding will come
      from and how funding will be used.
    - A similar self-reliant fund for disaster recovery has previously been considered and
      should be re-examined in the future.

1.      Presentation:
       NDMP Phase III: Progress of preparations and key issues by Mr. Peter Grzic, NDMP
       International Facilitator (see Annex 3 – NDMP Phase III Presentation Slides).

2.      Summary of Discussion
There was clear agreement among participants of the need for the next phase of the
Partnership. The IAWG was highly supportive of the proposed plans for the Partnership with
discussion focusing on two main issues; (i) the role of the Partnership in its next phase, and
(ii) Government ownership and the role of Government in the next phase.
       Role of the Partnership
        - The role of the Disaster Management Centre (DMC) is expanding beyond its current
          capacity and if the proposed Government CBDRM program is approved, it will have
          even more responsibility, particularly in supporting provincial development. The
          Government needs support to build capacity for the DMC and this must be a key role
          for the Partnership.
        - Questions were raised regarding the links between Government disaster risk
          management and climate change strategies and structures. It was suggested that
          Partnership may have a role to play in linking these two fields and supporting linkages
          between the Government strategies and responsible ministries.

    - The Partnership plays a key role in policy dialogue and in facilitating Government
      engagement with international organizations. This role supports the Government and
      all stakeholders and must be a priority for the next phase.
    - In order to ensure effective and meaningful policy dialogue, the Partnership must be
      closely linked with the Central Committee for Flood and Storm Control (CCFSC).
      The need for high level Government support for the Partnership and discussion with
      partners was also stress by the donors.
    - The Global Facility for Disaster Reduction and Recovery (GFDRR) has allocated
      USD 15 million to Vietnam with a focus on institutional strengthening and capacity
      development. The World Bank GFDRR team will look closely at the Partnership
      model and hopes to see strong Government commitment and involvement in the next
   Government ownership and role in the next phase
    - Questions were raised about the Government’s role and commitment to the next phase
      of the Partnership, including the role of the DDMFSC and DMC.
    - Government representatives stressed the importance of the Partnership particularly in
      relation to supporting Government capacity development and institutional
      strengthening. The Chairman, Mr Tu, called on stakeholders to pay close attention to
      the Partnership and to actively engage in the establishment of the next phase.
    - The Government recognizes the need for a new model for the Partnership in the next
      phase and supports plans for it to operate without a separate secretariat. This will
      facilitate the use of DDMFSC resources and staff giving them the chance to
      participate in and implement all activities of the Partnership in the next phase.
    - This Government implementation, along with the CBDRM program, will require a
      strengthened DMC. There are many steps and questions to be answered in
      strengthening and expanding the DMC and the Government hopes it will continue to
      receive the support of the international community in this effort.

1.     Presentation:
      Possibilities for a National Platform for Disaster Risk Reduction by Mr. Nguyen Ngoc
      Huy, UN/ISDR (see Annex 4 – National Platform Presentation Slides).

      See also NDMP/ UN ISDR Joint Discussion Paper on Facilitation of Policy Dialogue in
      Vietnam beyond NDMP Phase II (see Annex 5)

2.     Summary of Discussion
Participants stressed the usefulness and importance of the IAWG meetings under NDMP and
there was agreement on the need to continue such forums beyond Phase II. The IAWG was
also highly supportive of the idea of establishing a national platform as a way to continue
policy dialogue.
Policy dialogue forums such as the IAWG or a national platform were seen as important in
providing linkages with other sectors and allowing stakeholders to share information and
ideas. It was noted that the next phase of the Partnership would be Government run with
support from the international community. As such, it was felt that the Partnership should
support the establishment of a national platform, but that it should be Government run and

It was repeatedly emphasized that any national platform must be build on existing structures
and mechanisms. It could follow the model of the IAWG and provide a link between bodies
such as the CCFSC, the Partnership and the Disaster Management Working Group (DMWG).
It is essential that the national platform be permanent and sustainable, but its mandate and
focus could change and evolve over time. Higher level Government engagement could be
sought and this in turn would help to ensure permanence and sustainability. Initially, it was
suggested that a Government decision would be needed to establish the national platform and
then other stakeholders should be invited to join.
The international organizations present favored the establishment of a national platform but
were eager to know the Government’s position on the issue. Government representatives
stated that they felt the time was now ideal to establish a national platform but that careful
preparation was needed to ensure its effectiveness. This would include the development of a
proposal clearly stating the structure, mandate and focus of the body.
In his conclusion the Chairman, Mr Tu, summarized that it was clear from the discussion that
a national platform is needed and should be established. With international support, the
Vietnamese Government would show its commitment be establishing the forum. Mr Tu
instructed NDMP to prepare a proposal to establish the forum, which would be supported by
the next phase of the Partnership, and assigned the DMC to work closely with NDMP and be
responsible for this.

The meeting ended at 12:00, 28th May 2009


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