ADMISSIONS TRAINING DAY
Peter Fisher
Head of Admissions
The
Recruitment & Admissions Office
Recruitment & Admissions Office
Central Recruitment
Enquiry Unit
Recruitment & Admissions Office
Central Recruitment
Enquiry Unit
Education Liaison
Recruitment & Admissions Office
Central Recruitment
Enquiry Unit
Education Liaison
Open Day
Recruitment & Admissions Office
Central Recruitment Admissions
Enquiry Unit
Admissions
Education Liaison
Open Day
Recruitment & Admissions Office
Central Recruitment Admissions
Enquiry Unit
Admissions
Education Liaison
Open Day Despatch
Recruitment & Admissions Office
Central Recruitment Admissions International Office
Enquiry Unit
Admissions
Education Liaison International
Office
Open Day Despatch
Recruitment & Admissions Office
Central Support Team (Director, PA, Receptionist)
Central Recruitment Admissions International Office
Enquiry Unit
Admissions
Education Liaison International
Office
Open Day Despatch
Meet the Admissions Team
Applications IN the Electronic Admissions System
Applications IN the Electronic Admissions System
UCAS / GTTR
Main-Cycle inc Extra
Not Clearing
Applications IN the Electronic Admissions System
UCAS / GTTR
ON LINE APPLICATION
FORMS
with Attachments
Applications IN the Electronic Admissions System
UCAS / GTTR
ON LINE APPLICATION
FORMS
with Attachments
PAPER INPUT &
FORMS SCANNED
Applications IN the Electronic Admissions System
UCAS / GTTR
ON LINE APPLICATION
FORMS ELECTRONIC
with Attachments ADMISSIONS
SYSTEM
PAPER INPUT &
FORMS SCANNED
Applications NOT in the Electronic Admissions System
• Network Colleges Sept 2011
• International Collaborations Sept 2011
• Short Courses In Development
• H&SC CPD In Development
• Research Programmes MPhil / PhD
• Forms from International Fairs
Decisions already made, Scanned for Records
only
How the Electronic Admissions
System Works
How the Applications will be Directed to the
Primary Decision Makers (PDM)
• PDM Groups
• Only staff approved by the School or Partner College can access
applications in the Electronic Admissions System
• Colleagues in Partner Colleges will need to create affiliate
accounts to access university IT services.
• For information:
http://www.gre.ac.uk/offices/ILS/ict/guides/gettingstarted/affiliate
How the Applications will be Directed to the Primary Decision
Makers (PDM)
Application
• Automatic Filter
Each College is a
Partner College separate Group
How the Applications will be Directed to the Primary Decision
Makers (PDM)
Application
• Automatic Filter
Each College is a
Partner College separate Group
International Office Not British
How the Applications will be Directed to the Primary Decision
Makers (PDM)
Application
• Automatic Filter
Each College is a
Partner College separate Group
International Office Not British
P&H Checks +
Admissions Office
Undergrad Yr0/1
How the Applications will be Directed to the Primary Decision
Makers (PDM)
Application
• Automatic Filter
Each College is a
Partner College separate Group
International Office Not British
P&H Checks +
Admissions Office
Undergrad Yr0/1
School Postgrad +
‘Special’
Undergrad
Entry Criteria
Entry Criteria - Undergraduate Programmes
Admissions Office apply criteria set by the School
Criteria for 2012-13 (Main-cycle up to 15 January 2013) Intake
already collected
Normally based on UCAS Tariff points
Criteria should apply to applications made between 1 Sept – 15 January
“Gathered Field”
Criteria may change for applications made after 15 January
Entry Criteria - Undergraduate Programmes
Clearing criteria may change as required and may go up or down.
Summer University courses may not be used as conditions of offer.
You can decide if GCSE results must already be held at the point of offer
This has an impact on deciding when to close a programme
Rejection criteria can be set, and applied by Admissions
If a School wishes to see all applications to a specific programme write
“Pass to School” on the criteria spreadsheet
Entry Criteria - Undergraduate Programmes
UCAS
All applications (except International – Non-EU) to
Full Time Undergraduate programmes
(at UoG Campuses or Partner Colleges)
Up to 5 Choices Not Sequential Fee paid by applicant
Reduced fee for single choice
Strict timetable Initial Deadline 15 January each year
UCAS
Offers by university
Applicant Decision
F I D
Firm Insurance Decline
1st Choice Reserve Choice
W
Withdraw from UCAS
UCAS Tariff http://www.ucas.ac.uk/he_staff/quals/ucas_tariff/tariff
UCAS are currently reviewing the use of the Tariff
AS awarded after 1 year
of study.
A2 awarded after 2
years of study.
AS points can be used
only if there are no A2
points in that subject.
If a student progresses
from AS to A2 in that
subject only the A2
points may be counted
The UCAS Timetable
UCAS Timetable
• 1 Sept – 15 Jan
ON TIME
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June
ON TIME LATE
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug
Early
ON TIME LATE Clearing
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb
Decision UoG
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb - End April
Decision UoG Decision
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
Decision UoG Decision
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
Decision UoG Decision
12 July
LATE
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
Decision UoG Decision
12 July
LATE REJECTED BY DEFAULT
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
Decision UoG Decision
12 July
LATE REJECTED BY DEFAULT
Late Feb 12 July
EXTRA
1 Choice at a time 5 choices Reject or Declined
UCAS Timetable
• 1 Sept – 15 Jan 16 Jan – 30 June 1 Jul – 17 Aug 18 Aug >
Early MAIN
ON TIME LATE Clearing CLEARING
• Mid Sept – End Feb - End April Early May
REJECT BY DEFAULT
Decision UoG Decision
12 July
LATE REJECTED BY DEFAULT
Late Feb 12 July
EXTRA REJECTED BY DEFAULT
1 Choice at a time 5 choices Reject or Declined
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March 5 May 2011
Declined by Default if no offers accepted
From ALL 5 choices
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March 5 May 2011
Declined by Default if no offers accepted
University Decision by 29 April
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March 5 May 2011
Declined by Default if no offers accepted
University Decision by 29 April 7 June 2011
Declined by Default (inc outside EU)
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March 5 May 2011
Declined by Default if no offers accepted
University Decision by 29 April 7 June 2011
Declined by Default (inc outside EU)
30 June 2011
LATE: University Decision by 10 June Declined by Default
(inc outside EU)
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March 5 May 2011
Declined by Default if no offers accepted
University Decision by 29 April 7 June 2011
Declined by Default (inc outside EU)
30 June 2011
LATE: University Decision by 10 June Declined by Default
(inc outside EU)
ALL Main-cycle applications 26 JULY 2011
Decline by Default
Applicant Decision Timetable Except Extra & Outside EU
University Decision by 31 March 5 May 2011
Declined by Default if no offers accepted
University Decision by 29 April 7 June 2011
Declined by Default (inc outside EU)
30 June 2011
LATE: University Decision by 10 June Declined by Default
(inc outside EU)
ALL Main-cycle applications 26 JULY 2011
Decline by Default
The earlier we make decisions the earlier we know if our offer has been accepted
Decision Dates
E-mail reminders will be sent out prior to critical dates in the UCAS
calendar to alert colleagues that they need to check the number of
acceptances to their programmes.
UCAS Confirmation & Adjustment
Sunday 14 August 2011
Examination Results received Electronically from UCAS
Admissions check if conditions of entry met for CF applications
Monday 15 August 2011
Admissions check if conditions of entry met for CF applications
Tuesday 16 August 2011
Academic staff review applications that have not met the conditions
Confirm Offer – Alternative Offer - Reject
Academic staff can review Rejected applications in
Confirmation Reject Pool
UCAS Confirmation & Adjustment
Wednesday 17 August 2011
Joining Instructions posted out to confirm offer
Thursday 18 August 2011
Joining Instructions delivered to applicants
Main Clearing Starts
Applications in Confirmation Reject Pool Finally Rejected
All Examination Results for Home-fee Full-Time undergraduate
applications must be received by Wednesday 31 August 2011
UCAS Confirmation & Adjustment
Adjustment
Where an applicant has achieved better results than the offer
Applicants ‘hold’ current offer while looking for an alternative vacancy
Applicants cannot adjust their ‘Insurance’ Choice
Adjustment Period: (5 Days) within period 18 – 31 August 2011
Eligible applicants should contact the Admissions Office Directly
UCAS Deferred Applications
Applicants may apply for a place for one year in advance
of the Intake Cycle
Eg: From Sept 2010 Normal Intake = Sept 2011
May apply for = Sept 2012
Confirmation decisions for Sept 2012 Intake must be made
during 2011 Cycle
Fast Track
Fast Track
• Students currently studying on the final year of an HNC, HND or
Foundation degree at a University of Greenwich campus or Partner
College
• Are eligible to progress onto Top-up / Final Year Degree
programmes at UoG or Partner Colleges
• Through a defined Progression Route
• Without the need to complete a full application
• If they successfully pass their current programme
Fast Track
Fast Track
What happens if a student wants to study a programme that is not a
progression route
The applicant must apply through UCAS
Fast Track Procedure
October 2011
Schools and Colleges will be asked to identify Progression Routes
• November 2011: Letters to Students inviting them to select a programme to
progress onto. Deadline for replies Friday 22 March 2012
• Progression Routes shown on University web site
• Interested student e-mail their details to fasttrack@gre.ac.uk
• Admissions record a Conditional Offer / Accepted on Banner
• “Thank you for Accepting our Offer” Letter sent out
Fast Track 2011 Uptake
Institution Eligible Offers % (% 2010)
Students Made
• BEXLEY 71 30 42 34
• BIRD 16 10 63 52
• BROMLEY 163 74 45 55
• CANTERBURY 101 61 60 10
• GCC 27 7 26 42
• HADLOW 154 60 39 60
• LEWISHAM 37 17 46 58
• NORTH WEST KENT 114 60 53 58
• ORPINGTON 14 13 93 68
• WEST KENT 97 31 32 15
• UCF 8 3 38
• AVERY HILL 35 8 23
• MEDWAY 109 44 41
• GREENWICH 19 10 53
•
• TOTAL 965 428 44.4%
Applications accepted through Fast Track do NOT count towards the NECN
Communicating with Applicants
Communications with Applicants - Current Paper Letters
University Procedures
Discontinuing Programmes
If a School wishes to discontinue a programme with
students on it the School should contact the applicants to
inform them that the programme will be discontinued and
(preferably) offer an alternative programme.
The outcome of the discussions with the applicants should
then be conveyed to Admissions (ie: Alternative Offer or
Reject application) who will implement the decision
Closing Programmes which are FULL
Student target numbers are set at University and
School/College level as well as programme level
If you wish to close a programme as you have achieved
your target number discuss this with your Dean of School in
case other programmes in the School have under recruited.
If the Dean wishes to close programmes they should
contact the Director or Recruitment & Admissions to see
how this fits into the university-wide targets
Fee Status Can’t Change?
There are a limited number of places for Home-fee paying
students.
If an applicant is assessed (from the Fee Assessment Form
that they complete) as being liable for fees at the
‘Overseas’ rate and later submits additional information that
shows that they are eligible for fees at the ‘Home’ rate, it is
not guaranteed that they will have a place at the ‘Home’
rate.
If the university has already met its ‘Home’ student
numbers the offer may be withdrawn or a place offered for
next year
Feedback Policy
Existing Policies and Policy Development
Existing Policies (eg: relating to an applicant’s age) and
other policy matters to be reviewed in Early September
Future Electronic Admissions Developments
E-mail Offers to International Applicants In Progress
International Collaborations in EAS Sept 2011
Network Colleges in EAS Sept 2011
Partner Colleges to use OLAF Sept 2011
Applicants’ Portal Jan 2012
Electronic Clearing July 2012
Electronic Communication with Applicants Sept 2012
Future UCAS Developments
Review of Admissions Process
Post Qualifications Admissions?
Review of UCAS Tariff