King�s Own Yorkshire Light Infantry Regimental Museum by HpeF0V

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									King’s Own Yorkshire Light Infantry Regimental Museum


ACQUISITION & DISPOSAL POLICY 2003 – 2008


Contents

   1   Introduction
   2   History of the Regiment and Regimental Collections
   3   Acquisition
   4   Disposal
   5   Educational and Loan Collections

Appendices
  1. Regimental Titles
  2. Conditions for Loans Out


1 INTRODUCTION

The King’s Own Yorkshire Light Infantry Regimental museum is a Registered
museum governed by the Regimental Trustees, in whom ownership of collections is
vested. The collections referred to in this policy are housed on two sites:

Doncaster Museum & Art Gallery
    Displays in the Regimental Gallery and some reserve collections in store,
including medals, regimental silver, uniforms, firearms, photographs and other
regimental objects and equipment, also some paintings and prints.

Minden House, Pontefract
  Regimental archives, silver and some pictures, including paintings and
photographs.

The aim of the Regimental Museum is to commemorate and promote public
awareness and understanding of the role of the King’s Own Yorkshire Light Infantry
and its constituent units, in war and peacetime, and of the impact and role of the
Regiment in the local history of Doncaster and South and West Yorkshire. Its policy
for acquisition and disposal of collections stems from the aim of the Regimental
Museum.




2 HISTORY OF THE REGIMENT AND REGIMENTAL COLLECTIONS

2.1 The History of the Regiment
The Regiment first came into being in 1755 and was titled the 53rd Regiment. In
1757 it became the 51st Regiment of Foot. Its number has been unaltered although
in 1881 as part of the Cardwell Reforms it amalgamated with the 105 th Foot (The
Madras Light Infantry), the 51st becoming 1st Bn. KOYLI and 105th Foot becoming
the 2nd Bn. KOYLI (South Yorkshire Regiment). During both World War I and World
War II the numbers of KOYLI battalions increased, only to be reduced in peacetime.
In 1948 only 1st KOYLI (51st – 105th ) survived. This became 2nd Bn. Light Infantry
in 1968 when all the county Light Infantry regiments were amalgamated.

A list of Regimental Titles for the battalions of the KOYLI is reproduced in Appendix
1 for reference.

2.2 The Regiment in Yorkshire

The history of recruitment and centres associated with the Regiment is complex and
linked with the formation, reformation and disbandment of its various battalions. The
following summary provides an indication of the areas and local populations in
Yorkshire who would have provided recruits and been home to the Regiment in
peacetime. The KOYLI traditional recruiting area was the West Riding of Yorkshire,
which area is now represented approximately by West Yorkshire and South
Yorkshire. The 53rd Regiment was raised at Leeds in 1755; the 105 th originally had
its HQ at Arnee, and on return to England at Colchester, prior to the Cardwell
Reforms. The Regimental Depot was established at Pontefract in 1878, becoming
the Regiment’s HQ until 1939, and once again in 1956. Between these dates the
Depot was at Strensall, near York. Other important centres in Yorkshire for the
KOYLI constituent battalions and companies have included Wakefield and
Doncaster, also Dewsbury, Ossett, Goole, Birstall, Selby, Batley, Morley,
Normanton, and Castleford.

2.3 Principal Battles and Campaigns

Early history, 1755-1914:
       Battle of Minden, 1759
       Battle of Corunna, 1808
       Peninsular War, 1811-1814
       Battle of Waterloo, 1815
       Second Burma War, 1852 and Third Burma War, 1885
       NW Frontier, India 1887-90
       Boer War, 1899-1902

World War I, 1914-1918
India and Burma 1919-1939
World War II, 1939-45:
       Norway, North Africa, Sicily, Italy, France, Germany, Burma

Campaigns and Tours 1945-68;
      Malaya 1948-50: Berlin; Germany 1951-54; Kenya, 1954-55; Aden and
      Cyprus 1955-57; Germany 1958-61; Malaya and Borneo 1961-64; Aden
      1965.
2.4 The Regimental Collections
The history of the Regimental collections, as far as can be ascertained, is along the
following lines. The regular battalions, and to a lesser degree the territorial
battalions, acquired chattels which were placed primarily in the Officers’ Mess, and
to a lesser extent in the WOs & Sjts. Mess, where they were safeguarded. It seems
likely that in 1932 certain items were collected under one roof in the Regimental
Depot thus forming the first official collection, able to be viewed by members of the
Regiment. In the 1960s the collection was moved to the Light Infantry Depot at
Shrewsbury, then relocated in the Barracks at Pontefract, West Yorkshire. By this
time the collection had grown and was open to the public. In 1987 the collection was
moved to a purpose-built extension to Doncaster Museum and Art Gallery under the
auspices of Doncaster Metropolitan Borough Council. The collection remains the
property of the KOYLI Regimental Trustees, but is maintained by Doncaster MBC
via a legal agreement.

2.5 Curation of the Regimental Collection

Curation of the collection is undertaken by staff of Doncaster Museum & Art Gallery
working in liaison with the Regimental Secretary. The role of the Regimental
Secretary is twofold. First, it is to act as Secretary to the Trustees of the KOYLI
Regimental Museum. Secondly, it is to maintain close links with the Doncaster
Museum staff to deal with curatorial and routine matters affecting the KOYLI
Regimental Museum. Responsibility for the KOYLI Museum and collection is vested
in the Head of Museums & Galleries, Doncaster Museum Service, with certain
functions delegated to appropriate Museum staff.

In this document, “Doncaster Museum staff” refers to the Head of Museums &
Galleries Manager and/or other delegated member of curatorial staff; for acquisition
and disposal this will normally be the Senior Museums Officer (Collections
Management). The “Regimental Museum” refers to the King’s Own Yorkshire Light
Infantry Regimental Museum.

2.6 Collections Covered by this Policy

A clear distinction is made between the Regimental Museum collections and other
Regimental chattels. The Regimental Museum collections include all collections
deposited at Doncaster Museum & Art Gallery for display or storage, including those
items of Regimental silver and pictures assigned to the Regimental Museum
collections.

Other items owned by the Regiment, such as silver and pictures in use at officers’
messes and offices, are not designated “museum collections” and fall outside the
scope of this policy.

“Archival” material included in this policy includes photographs, documents and
ephemera deposited at Doncaster Museum & Art Gallery and also the files relating
to personnel, campaigns and other topics (colonels’ papers, Regimental war diaries
etc.) which are maintained by the Regimental Secretary at Pontefract.

With reference to acquisitions not covered by the policy, acquisitions outside the
current stated policy should only be made in very exceptional circumstances, and
then only after proper consideration by the governing body of the museum itself,
having regard to the interests of other museums.
2.7 Future Review of the Acquisitions and Disposal Policy

It is intended that this policy should be reviewed every five years or as
recommended by Resource’s Museum Registration Scheme. This policy will next be
due for renewal in 2008. Re:source shall be notified of any changes to the
Acquisitions and Disposal Policy, and the implications of any such changes for the
future of existing collections.

3 ACQUISITION

3.1 Method of Acquisition

Items are usually acquired by gift or bequest, purchase being considered only in
exceptional circumstances, subject to purchase funds and availability of grant-aid.
Items are rarely loaned in, however exceptions may be made for displays as in the
case of medals where the family of the original recipient wished to retain ownership
and the Regimental Museum wished to display them.

3.2 Legal Title

The Regimental Museum will not acquire by purchase, gift, bequest or exchange,
any object unless the Regimental Trustees, Regimental Secretary and Doncaster
Museum staff are satisfied that the Regimental Museum can acquire a valid title to
the item in question, and in particular that it has not been acquired in, or been
exported from, its country of origin (or any intermediate country in which it may have
been legally owned) in violation of that country’s laws. For the purposes of this
paragraph “country of origin” includes the United Kingdom.

3.3 Scope of Collecting and Acquisition Criteria

(a) Regimental Acquisitions

In general, acquisitions will be of objects, equipment, photographs, pictures and
documents used, or made by, or otherwise associated with the KOYLI Regiment and
its constituent battalions and companies 1755 – 1968. Photographic material
collected may include any stable positives, negatives (on glass or paper),
transparencies and ciné film, excluding nitrate and other unstable films. The Archive
(at Minden House, Pontefract) acquires documents and papers associated with
named individuals who have served in the Regiment and with Regimental business
and campaigns in general; material which adds to the database of former members
of the Regiment is especially welcome due to the number of enquiries it receives.
Currently the archive comprises mainly 20th century material such as personal
documents, commissions, diaries and commemorative ephemera.

Particular attention will be paid to collecting the following:

       (1) uniforms and items associated with specific campaigns (see list above),
           and in particular World War II material relating to campaigns in France,
           Germany, Norway, North Africa, Italy and Burma, and campaigns 1945-68
      (2) items documenting the career and life of named individuals who served in
          the KOYLI Regiment, especially sets of medals with uniform and other
          items belonging to one person.

      (3) items which enhance existing or planned displays

      (4) items illustrating life in barracks and off parade, recruitment and
          dissolution of units.

      (5) A scheme is currently (2003) being prepared to refurbish the museum
          displays. As part of this development (if actioned) it is thought useful and
          relevant to continue the regimental story from 1968 to the present day,
          with the emphasis on the Yorkshire contribution. It will therefore be
          necessary to collect some Light Infantry material appropriate to the
          history of this period. This will be done in liaison with the Light Infantry
          Museum at Winchester, particularly with photographic, digital and
          multimedia materials.


(b) Non-Regimental Acquisitions

It may sometimes be appropriate to acquire items of a type used by or associated
with the King’s Own Yorkshire Light Infantry but which were not specifically
“regimental” items, e.g. examples of standard issue army equipment illustrative of
types which would have been used by the Regiment. In such cases, acquisitions will
be made only if

      (1) the item has no other associations which would make it more appropriate
          to another registered museum

      (2) the item is not part of an integral collection, the historic value of which
          would be significantly reduced by the removal of individual items.



3.4 Care of Collections

Acquisitions are made on the presumption that items acquired can be adequately
cared for, conserved, stored or displayed in appropriate environmental and secure
conditions and will be curated to at least the minimum requirements of Re:source’s
Museum Registration Scheme. Occasionally it may be necessary to refuse offers
that otherwise fulfil the Regimental Museum’s acquisition criteria because it is
impossible to meet the necessary curatorial, conservation or storage requirements
with the resources available.

For acquisition, curation and disposal of archival material, including photographs and
printed ephemera, guidance will be taken from the Code of Practice on Archives for
Museums in the United Kingdom where applicable. Acquisition of such material will
be restricted to photographs, ephemera and documents which can be curated in a
museum context. In the event of the Regimental Museum being offered archival
items which have special needs beyond (e.g. due to fragility or specific research
potential), deposition with an appropriate Archive (in a Record Office or national
museum) will be negotiated, since there is neither the intention nor the means to
establish a full-scale archive department for the Regimental Museum.

3.5 Co-ordination with other Museums

(a) With Doncaster Museum Service

Items relating to other local regiments raised or stationed in the Doncaster district
will be referred to the local history collections of Doncaster Museum Service.
Specifically these regiments are:

       West Riding Yeomanry Cavalry corps including
             Yorkshire Hussars
             1st West Yorkshire Yeomanry
             Yorkshire Dragoons
             Yorkshire Yeomanry

also elements of the Royal Engineers, Royal Artillery and Royal Air Force based in
or near Doncaster.


(b) With other Regimental and Military Museums

Items relating to other regiments and aspects of the armed forces will be referred to
the appropriate regimental museum, or to other general and/or national military
museums as appropriate for the collections in question. There is a presumption that
wherever possible, referral should be to a Registered museum, or Record Office in
the case of archival material outside the scope of this acquisition policy.

3.6 Legal and Safety Issues

Firearms

Firearms may be acquired and will be kept at Doncaster Museum & Art Gallery
which maintains appropriate facilities and a museum licence for firearms. Live
ammunition will not be acquired and any ammunition accompanying newly-acquired
firearms will be recorded and disposed of through the Police authority.

3.7 Loans In (Temporary Acquisitions)

(a) Criteria for Loans In

As mentioned above, instances of loans in will be rare and will be dependent on the
Regimental Museum wishing to display the items and being able to adequately care
for them. Loans In will be made for one or more of the following reasons:

       (1) temporary display for a specific exhibition or event

       (2) long-term display

       (3) for specific research or study purposes by museum or Regimental staff.
Items loaned for long-term display will be on a "renewable loan" basis, the loan to be
reviewed and renewed on a regular basis by agreement with the lender until
termination. This will allow both parties to keep track of loans and provide a means
of regularly assessing the loans' status and relevance. "Permanent loans" will not be
accepted as this concept is contradictory and has no legal basis.

(b) Authority for Loans In

Loans In will be arranged by Doncaster Museum staff, in liaison with the Regimental
Secretary, and the Regimental Trustees will be informed of any financial obligations
(e.g. insurance costs) or other extraordinary obligations associated with the loan.

4 DISPOSAL

4.1 Legal and Ethical Issues of Disposal

(a) Presumption against disposal

By definition a museum has a long-term purpose and must possess permanent
collections in relation to its objectives. The Regimental Trustees accept the principle
that there is a strong presumption against disposal, except as set out below.

(b) Legal title to dispose

In cases where the Regimental Museum is legally free to dispose of an item, it is
agreed that any decision to sell or otherwise dispose of material from the collections
will be taken only after due consideration. Where there is any doubt as to the
legality, advice will be taken.

(c) Financial issues and application of funds

Decisions to dispose of items will not be made with the principal aim of generating
funds. Once a decision to dispose of an item has been taken, priority will be given to
retaining it in the public domain and with this view it will be offered first, by exchange,
gift or sale to Registered museums before disposal to other interested individuals or
organisations is considered.

Any monies received by the Regimental Trustees from the disposal of items will be
applied for the benefit of the collections. This normally means the purchase of
further acquisitions but in exceptional cases improvements relating to the care of
collections may be justifiable (advice from Re:source will be sought should such a
case arise).

Where an item has been acquired with the aid of an external funding organisation,
permission from that organisation will need to be sought before the object is
deaccessioned or transferred to another museum. If the object is sold, repayment of
the original grant may be required.
4.2 Criteria for Disposal

An accessioned item from the permanent collections may be considered for disposal
if it can be proved to meet one or more of the following criteria:

      (1) the item has been damaged or deteriorated to such an extent that it
          cannot be restored or stabilised in whole or part, and is of no further use
          for any museum purpose

      (2) it is a duplicate surplus to requirements (having taken into account the
          desirability of retaining duplicates of some items, e.g. of fragile or
          displayed objects)

      (3) it falls outside the acquisition criteria defined above, i.e. does not
          contribute to the commemoration, study or interpretation of the
          Regiment’s history

      (4) special facilities required for storage, conservation, curation or display
          cannot be provided and it is in the item’s interest to transfer it to an
          institution which can care for it properly

      (5) any firearms, or parts of firearms and ammunition for disposal will be
          disposed of through the appropriate Police authority.


4.3 Authority and Method for Disposal

(a) Responsibilities of the Regimental Trustees

A decision to dispose of an item, by any method, will be the responsibility of the
Regimental Trustees acting on the advice of professional curatorial staff, and not the
responsibility of Doncaster Museum staff or the Regimental Secretary alone. A
potential disposal must be agreed between the Regimental Secretary and Doncaster
Museum staff, and a written report of recommendations submitted to the Regimental
Trustees for approval. Full records of the disposal and documentation relating to the
item(s) will be kept by Doncaster Museum staff, including photographic records
where practicable, and will be preserved or transferred as appropriate.


(b) Notification to the museum community

In cases where an arrangement for the exchange, gift or sale of material is not being
made with an individual Registered museum, the museum community at large will be
advised of the intention to dispose of material. This will normally be through an
announcement in the Museums Journal and other professional journals if
appropriate (e.g. Society of Archivists’ Newsletter). The announcement will indicate
the nature and number of items involved, and the basis on which the material will be
transferred to another institution. A period of at least two months will be allowed for
an interest in acquiring the material to be expressed.
(c) Notification of donors

Where possible, donors or their heirs will be informed if an item has been transferred
to another museum, or has had to be disposed of.


4.4 Loans Out from Accessioned Collections (Temporary Disposals)

(a) Criteria for Loans Out

Loans Out may be made to other museums or institutions meeting Registered
museums’ standards for care of collections and public access. Loans Out will be
made for specific, finite exhibitions or research purposes, or on a 3-yearly renewable
basis for long-term loans (as for Loans In above).

Conditions for Loans Out are similar to those for Loans Out from Doncaster Museum
& Art Gallery and are reproduced in Appendix 2.

(b) Authority for Loans Out

Requests for Loans Out will be discussed and agreed by Doncaster Museum staff
and the Regimental Secretary; the Regimental Trustees will be informed of any
decisions made to loan out items from the collections.


5     EDUCATIONAL AND LOAN COLLECTION

5.1   Current Scope of Educational and Loan Collection

Apart from the Regimental Museum (accessioned) collections, a small loan
collection of (unaccessioned) uniforms is maintained at Doncaster Museum & Art
Gallery for use by Doncaster Museum Education Service and for loans out where
general military uniforms are required. The uniforms in this collection are duplicates
of standard army issue, such as great coats, battle-dress tunics and trousers, not
specific to the King’s Own Yorkshire Light Infantry or any other regiment and not of
sufficient historical significance to be incorporated into a museum collection or
otherwise restricted in use for loans.

5.2   Acquisition and Disposal of Educational and Loan Collection

Items for this loan collection are gifts, and additions will be made on the donor’s
understanding that such items may not be preserved indefinitely in the Regimental
Museum and will be subjected to a higher degree of wear and consequent risk
compared to the main collections. Inexpensive purchases may be considered for
specific items provided that purchase funds for Museum collections are not
compromised.

If any accessioned items are identified for transfer to the educational and loan
collection, they must first undergo the disposal procedure as described in section 4
above. Items from the educational and loan collection may be disposed of by
agreement of Doncaster Museum staff and the Regimental Secretary, provided that
the Regimental Museum has legal title to do so.
All acquisitions and disposals will be recorded, although disposals will not be subject
to Trustees consent and other Registration scheme conditions applied to the
Museum collection itself. The Museum Education Officer (Doncaster Museum & Art
Gallery) will advise on the suitability of acquisitions and on disposals.

5.3   Future Development of the Educational and Loan Collection

It is intended to develop this educational collection in the future according to the
following criteria:

       (1) items will be safe and robust enough, and of suitable size and weight and
           educational potential to be handled by children as well as adults

       (2) items will be duplicated or commonly obtainable objects, which are
           surplus to the requirements of the KOYLI Regimental Museum or any
           other potential recipient museum

       (3) special attention will be paid to the needs of relevant National Curriculum
           topics. Particularly useful items for educational purposes include

              -   items relating to the personal life of soldiers, medical personnel,
                  casualties and prisoners-of-war (e.g. clothing, tools, survival aids,
                  personal effects, toiletry and medical equipment, identity tags,
                  rations etc.)

              -   personal documentation (copies of, where originals, should be
                  preserved in museum or archive collections) including cards,
                  letters, newspapers, photographs and maps

              -   items relating to use of animals such as horses and dogs

              -   material relating to the Napoleonic Wars, World War I and World
                  War II


5.4   Management of the Educational and Loan Collection

This educational and loan collection will remain the property of the Regimental
Trustees and will be kept separate from any educational and handling collections
owned by Doncaster Museum & Art Gallery, but will be accessible to the Museum
Education Officer for supervised use on the Museum premises.

Loans out from this collection will be made at the discretion of Doncaster Museum
staff in liaison with the Regimental Secretary, according to the nature of the loan and
the suitability of, and educational demand for, the items in question.
APPENDIX 1

Regimental Titles

The following list, by battalion, indicates all the units which have formed part of the
Regiment and which fall within the Acquisition and Disposal Policy.

1st Battalion

       1755     53rd Regiment (Napiers)
       1757      51st Regiment (Brudenells)
       1783     51st (Second Yorkshire West Riding) Regiment
       1809     51st Light Infantry (Second Yorkshire West Riding)
                   st
       1821     51 King’s Own Light Infantry (Second Yorkshire West Riding)
       1881     1st Battalion The King’s Own Light Infantry (South Yorkshire Regiment)
       1887     1st Battalion The King’s Own (Yorkshire Light Infantry)
       1921     1st Battalion The King's Own Yorkshire Light Infantry
       1948     1st Battalion The King's Own Yorkshire Light Infantry (51 st-105th)
       1968     2nd Battalion The Light Infantry


2nd Battalion

       1839     2nd Madras European Light Infantry
       1861     105th Regiment of Foot (Madras Light Infantry)
       1881     2nd Battalion The King’s Own Light Infantry (South Yorkshire Regiment)
       1887     2nd Battalion The King’s Own (Yorkshire Light Infantry)
       1921     2nd Battalion The King’s Own (Yorkshire Light Infantry)
       1948     To the1st Battalion The King's Own (Yorkshire Light Infantry)

3rd (Militia) Battalion

       1757 1st West Yorkshire Militia
       1853 1st West York Rifles (Militia)
       1881 3rd (Militia) Battalion The King’s Own Light Infantry (South Yorkshire
       Regiment)
       1887 3rd Militia Battalion The King’s Own (Yorkshire Light Infantry)
       1907 3rd (Special Reserve) Battalion The King’s Own (Yorkshire Light
       Infantry)
       1919 Suspended animation

4th (Territorial Army) Battalion

       1859     Wakefield Volunteer Rifle Corps
       1880     5th West Riding Yorkshire Rifle Volunteers
       1883     1st Volunteer Battalion South Yorkshire Regiment
       1887     1st Volunteer Battalion The King’s Own (Yorkshire Light Infantry)
       1908     4th (Territorial) Battalion The King’s Own (Yorkshire Light Infantry)
       1921     4th Battalion The King’s Own Yorkshire Light Infantry (Territorial Army)
       1947     4 KOYLI (TA) formed as part of 149 (West Riding) Brigade
      1967 The Light Infantry Volunteers formed from all county L I regiments
           companies in Shrewsbury, Truro, Bodmin, Wakefield, Hereford and
           Durham
      1971 6 L I (V) formed based on companies in Truro and Bodmin
      1972 5 L I (V) formed based on companies in Shrewsbury, Hereford,
           Wakefield and Durham
      1975 7 L I (V) formed based on the company in Durham
      1987 8 L I (V) formed based on the company in Wakefield
      1996 8 L I (V) converted to a cavalry regiment as KOYY (L I)
      1999 KOYY(L I) reduced to one company named Minden (Light Infantry)
      company
           and became part of the new East and West Riding Regiment
 th
5 (Territorial Army) Battalion

      1908 5th (Territorial) Battalion The King’s Own (Yorkshire Light Infantry)
      1921 5th Battalion The King’s Own Yorkshire Light Infantry (T.A.)
      1938    53rd Light Anti Aircraft Regiment R.A. (T.A.)
           and
      1939 57th Light Anti Aircraft Regiment R.A. (T.A.)
      1947 553 (KOYLI) Light Anti Aircraft Regiment R.A. (T.A.)
            557 (KOYLI) Mixed Heavy A.A. Regiment R.A. (T.A.)
      1956 553 and 557 Regiments were amalgamated with 323 L.A.A. Regiment
            and
             R. (KOYLI) Battery R.A. (T.A.) came into being
      1961 Amalgamated with 271 (S.A.V.) Lt. Air Defence Regiment R.A. (T.A.)
            And R. (KOYLI) Battery

During World War I, as many as 33 battalions existed at one point:

      1st Battalion
       nd
      2 Battalion
      Depot
      3rd Battalion
      4th Battalion
      5th Battalion
      6th Battalion
      7th Battalion
       th
      8 Battalion
      9th Battalion
      10th Battalion
      11th Battalion
      12th Battalion
      13th Battalion
      14th Battalion
      15th Battalion
      16th Battalion
      2/4th Battalion
      3/4th Battalion
      1/5th Battalion
      2/5th Battalion
          th
      3/5 Battalion
      1/4th Battalion
      4th (Reserve) Battalion
      5th (Reserve) Battalion
      90th (Training Reserve) Battalion
      91st (Training Reserve) Battalion
      1st Garrison Battalion
      2nd Garrison Battalion
      3rd Garrison Battalion
      51st Garrison Battalion
      52nd Garrison Battalion
      53rd (Young Soldiers) Garrison Battalion


During World War II, the following battalions were in operation:

      1st Battalion
      2nd Battalion
      1/4th Battalion
      2/4th Battalion
       th                th
      5 Battalion – 57 L.A.A. Regiment R.A.
       th
      7 Battalion – 149 Regiment R.A.C.
      8th Battalion – 94 L.A.A. Regiment R.A. (originally founded as 50th (Holding)
      Battalion KOYLI)
      9th Battalion – (Yorkshire Dragoons)
      6th (Home Defence) Battalion KOYLI, later became 6 th KOYLI
      6th Infantry Training Centre
      6th Infantry Holding Battalion KOYLI
      42nd to 52nd Battalions – West Riding Home Guard (eleven Battalions)
APPENDIX 2

                         CONDITIONS FOR LOANS OUT

Loans out from the Regimental Museum will normally be administered by staff of
Doncaster Museum. The following conditions apply to all loans made for exhibition
and display purposes. Additional conditions specific to a loan may be applied, and
will be itemised on the Loan Agreement. The “Regimental Museum” refers to the
Kings Own Yorkshire Light Infantry Regimental Museum.

1     General

1.1   The loan is made solely to the institution named for the purpose stated and
      must be returned to the Regimental Museum at Doncaster Museum and Art
      Gallery no later than the date stated. If an extension is required, please make
      a written application not less than 10 working days before the original return
      date. The loan should not be transferred to premises or care of organisations
      other than those stated on the Loan Agreement, without prior written consent
      from a Senior Museums Officer.

1.2   The Regimental Museum reserves the right to recall a loan any time if any
      conditions are not met. Otherwise a loan may be recalled before the expiry of
      the loan period by one month’s notice in writing.

1.3   The Regimental Museum may request access to the loan for inspection by
      Regimental or Doncaster Museum staff or their authorised representative at
      any reasonable time.

2     Packing and Transport

2.1   All costs of packing and transport to be borne by the borrower (including any
      customs dues and expenses of a courier or packer if previously agreed).

2.2   Packing and construction of any crates required will normally be undertaken
      by Doncaster Museum and Art Gallery, and the cost of packing and
      construction to the borrower will be charged at time and materials. Any
      packing materials provided remain the property of Doncaster Museum and Art
      Gallery and should be used to return the loan packed as it arrived.

2.3   If the borrower or removal/shipping company is to provide packing, Doncaster
      Museum and Art Gallery should be notified when the Loan Agreement is
      made, and details of crates and materials should be provided.

2.4   Packing will be supervised by Doncaster Museum and Art Gallery staff.
      Borrowers are requested to use due care and follow any specific instructions
      provided in unpacking, re-packing and handling loans. In some cases,
      Doncaster Museum may request that a member of its staff supervises all
      packing and unpacking of loans, in which case the borrower will be notified.


3     Insurance
3.1   The borrower undertakes to provide all-risks insurance or indemnity cover to
      the value specified for all items loaned. This cover should be “nail to nail”,
      including transportation from and to Doncaster Museum and Art Gallery as
      well as the period of the exhibition itself. Cover should include provision for
      repairing, restoring or replacing the loan, and depreciation, in the event of
      partial loss or damage, as well as recovery of the total value specified in the
      event of total loss

3.2   The Regimental Museum reserves the right to alter or update insurance
      valuations during the loan period, but undertakes to notify the borrower in
      writing of any change to valuation.

3.4   Written proof of insurance or indemnity should be provided by the borrower if
      requested.

4     Damage or Loss

4.1   Any damage or loss must be reported to the Regimental Museum at
      Doncaster Museum and Art Gallery immediately, and a written report of the
      incident provided if requested within 48 hours.

4.2   Except for emergency preventative measures, no repairs or remedial action
      should be taken without the prior consent of the Regimental Museum. The
      borrower will be responsible for the cost of any preventative or remedial
      treatment.

5     Environment

5.1   The borrower undertakes to provide at all times a generally clean and stable
      environment with levels of physical protection, temperature, relative humidity,
      light and exclusion of pollutants or potentially corrosive substances
      appropriate to the nature of the loaned items.

5.2   Information on the environment of the exhibition area and on the means of
      monitoring and control during the loan period, and of the material used in the
      construction of displays, should be provided if requested.

6     Security

6.1   The borrower undertakes to transport, store and exhibit the loan in secure,
      lockable vehicles and premises, with access restricted to authorised
      personnel. General standards of security to include, a comprehensive
      perimeter security system, overnight on-line intruder alarms, volumetric
      protection of exhibition and storage areas and day-time invigilation of the
      exhibition area.

6.2   Loaned items will be displayed in secure cases which are either locked or
      fastened with security screws. Pictures should be secured to prevent instant
      removal. Borrowers may be asked to provide plans for display of loaned
      items, especially any freestanding or high security risks. The borrower will be
      notified of any special security requirements in the loan agreement.
7     Photography and Reproduction

7.1   Any photography or other illustrative material provided by the Regimental
      Museum remain the copyright of the Regimental Museum or Doncaster
      Museum Service (as appropriate) and may be reproduced only for specified
      purposes. Unless otherwise stated these will be for exhibition records and
      associated records research, exhibition catalogues and posters or other free
      publicity material associated with the exhibition. Where copyright of a loaned
      item, or reproduction of it, is held by a third party this will be stated on the
      loan agreement and the borrower should check with the copyright holder.

7.2   The borrower undertakes to ensure that loaned items are not photographed,
      filmed or otherwise reproduced without prior written consent of the
      Regimental Museum. Light–sensitive objects may have restrictions on
      exposure to photographic lights which will be specified. The only exceptions
      are where visitors are permitted to take photographs of the exhibition for
      private, non-commercial use or television filming for general news items and
      exhibition publicity.

8     Acknowledgment

      Acknowledgment of the loan should appear in the display, and in any
      publications and records associated with the exhibition, as “The King’s Own
      Yorkshire Light Infantry Regimental Museum (at Doncaster Museum & Art
      Gallery)”.

								
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