Editing Checklist
Content: Lists:
Automatic spell check run for each chapter? Are numbered lists numbered correct
Proofreading for spelling done for each (especially after sub-numbers)?
chapter? Are bullets the correct size?
Grammar checked? Are bullets the correct shape?
Active voice used? Are numbers and bullets indented
correctly?
Style Standards: Are lists spaced correctly (for example,
more space after last item)?
Is the company’s name spelled and capitalized
correctly?
Is the product name spelled and capitalized Headers and Footers:
correctly? Are headers formatted correctly?
Are the software, hardware versions correct? Are footers formatted correctly?
Are items named correctly per the project style Are page numbers correct from chapter to
guide? chapter?
Is verb tense correct per the project style guide
(for example: ―appears‖ vs. ―will appear‖)? Copyright Page
Is the client copyright correct?
General Formatting:
Are trademark disclaimers correct?
Do pages break correctly?
Are the fonts for all styles correct?
Special Characters:
Is the spacing between graphics correct?
Is the spacing between paragraphs correct? Are ―–― (en dashes) used in ranges?
Is the spacing between sentences correct? Are ―--― replaced with ―—― (em dashes)?
Are trademark characters ™ ® used the first
time a trademarked name is used? Table of Contents:
Has the TOC been updated after all other
Graphics: edits are done?
Are graphics placed correctly? Is the TOC formatted correctly?
Consistent space before and after? Do any entries need a soft line break?
Is line art (illustrations) clear? Have TOC sub-levels that have only one
Are graphics linked or embedded as required? item been deleted?
Callouts: Index:
Has the index been updated after all other
Are callouts in the correct font?
edits have been done ?
Are callout lines the correct size?
Has the index been proofread?
Are callouts spaced correctly?
Is capitalization consistent?
Editing Checklist Jack Molisani (jackm@prospring.net) 1 of 2
Have redundant index entries been combined?
Final Check:
Were all errors found corrected and verified?
Editing Checklist Jack Molisani (jackm@prospring.net) 2 of 2