FLORIDA DEPARTMENT OF EDUCATION by pengxiuhui

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									                          FLORIDA DEPARTMENT OF EDUCATION
              Request for Proposal (RFP) for Discretionary, Competitive Projects

Bureau/Office
Office of Independent Education and Parental Choice

Program Name
Public Charter Schools Grant Program (PCSGP) 2011-2014 Online Learning Community
Dissemination Grant

Specific Funding Authority(ies)
Federal Funds: CFDA #84.282A- Title V, Part B, Subpart 1 of the Elementary and Secondary
Education Act of 1965, as amended by the No Child Left Behind Act of 2001

Funding Purpose/Priorities
The purpose is described (below) and in Objective 4-D located in Florida’s 2011-2016 Charter
School Program (CSP) proposal to the United States Department of Education (USDOE):

   Based on an analysis of needs assessment data collected from faculty and staff serving in
   Florida’s tuition-free public charter schools by the Charter Schools Program (CSP) Office, the
   Department proposes to fund one dissemination grant to an eligible High Quality Charter School
   (HQCS) to develop and implement an Online Learning Community (OLC). The proposed online
   learning community is envisioned as an innovative K-12 multidisciplinary project that will offer
   support to all charter school teachers and leaders in the areas of curriculum, instruction, and
   assessment for the purpose of increasing student achievement in the core content areas
   evaluated through the state’s A+ Accountability Plan. This dissemination project will result in the
   development and hosting of a central “social-academic” website using commercially-available
   software that continually employs a rigorous peer review process through strong collaborations
   with a Florida Institution of Higher Education (IHE). The project’s activities and deliverables will
   be internally guided and evaluated by an Advisory Board that consists of a variety of experts,
   representative of charter schools in Florida. The functionalities envisioned on this website could
   include (but are not limited to):

      •   Blogs (w/archives) from outstanding charter school teachers, principals, research
          professors, and educational leaders;
      •   Discussion Forums (w/archives) - ESE issues, classroom management, assessment,
          fundraising/partnerships, teacher evaluation, charter school governance;
      •   On-line Polls - using questions related to educational best practices in charter schools to
          stimulate discussion (that teachers/educators have a strong interest in);
      •   Digital Lesson Studies - short videos of teachers teaching, inviting comments that are
          constructive and include ideas for improvement;
      •   Virtual Tours of charter schools led by students and parents;
      •   Student Artifacts section--photos, art, videos, portfolios, documents, classroom designs,
          bulletin boards, and other student work products of all kinds in all subjects;

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      •   Resources section - thematic/integrated units, curriculum maps, plus a comprehensive
          compendium of categorized links to charter school best practices; and
      •   Announcements section - trainings/professional development, grant opportunities,
          conferences, and rules/regulations/policy issues.

The OLC grant will be awarded to a HQCS in Florida that has consecutively achieved a school
grade of “A” each year over the last three years and has the capacity for designing and completing a
project using internet-based, interactive media for teachers and leaders in public charter schools. In
addition, the HQCS will show evidence of strong collaboration with a College (or School) of
Education (COE) within a Florida Institution of Higher Education (IHE) that is accredited by the
Council on Accreditation and School Improvement (CASI). It is also preferable that the College (or
School) of Education be accredited by the National Council for Accreditation of Teacher Education
(NCATE).

Target Population(s)
Teachers and school leaders in traditional public schools and public charter schools, with an
emphasis on PreK-12 public charter schools in need of improvement that serve elementary, middle
and high school, economically disadvantaged, low-performing, vocational and exceptional education
students.

Eligible Applicant(s)
Eligible applicants are tuition-free public charter schools currently in operation which: 1) have
operated and enrolled students for the last three years; 2) have not previously received a PCSGP
dissemination grant; and 3) have demonstrated overall operational and academic success,
including:
        1. substantial progress in improving student academic achievement:
           a. “A” school for previous 3 years that Florida’s School Grades data are
               available
        2. high levels of parent satisfaction:
           a. satisfaction surveys, or
           b. pattern of increasing enrollment and/or low rates of student withdrawal; and
        3. the management and leadership necessary to overcome initial start-up problems for this
           web-based project by maintaining a thriving, financially viable public charter school:
           a. no determination of deteriorating financial condition in previous 2 audits; and
           b. previous web-based project management experience.

Preference Points
DOE staff will review applications to determine which schools document eligibility for Preference
Points. Preference Points will only be awarded to schools that meet one or both of the criteria and
have a minimum Average Score of 70. Eligible applicants may earn a maximum of ten Preference
Points if both criteria are met.

Five (5) Preference Points will be awarded to a developmental research (laboratory) charter
school that submits a proposal for this dissemination grant. Florida’s developmental research
(laboratory) schools have the statutory mission to provide “a vehicle for the conduct of research,
demonstration, and evaluation regarding management, teaching, and learning.

Five (5) Preference Points will be awarded to a HQCS that shows evidence of a strong collaboration
with a College (or School) of Education (COE) within a Florida Institution of Higher Education (IHE)
that is accredited by the Council on Accreditation and School Improvement (CASI). This evidence

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must include a signed letter from the Dean (or Higher) of the COE that he/she agrees to collaborate
with the applicant on the proposed OLC project, and confirms both of the following:

   1. The IHE is currently CASI-accredited, and provides the most recent accreditation date.
   2. The COE is currently accredited by the National Council for Accreditation of Teacher
      Education (NCATE), and provides the most recent accreditation date.

Application Due Date
November 18, 2011. The due date refers to the date of receipt of all applications in the Grants
Management Office of the Florida DOE. Facsimile and e-mail submissions are not acceptable.

Total Funding Amount/Approximate Number of Awards
The total funding amount for the OLC dissemination project will range from $400,000 to $500,000
for 27 months. The Department will award one dissemination grant for the OLC project.

Matching Requirement
None

Budget/Program Performance Period
The program performance period will begin in the first quarter of 2012 and will end no later than 27
months after the start date.
Federal Programs
The project effective date will be the date of the Prioritized Funding List.

                                   Contact Persons
Program Office Contact                                   Grants Management Contact
Chris Muire                                              Terese Herring
Education Policy Director                                Grants Manager
Charter School Programs                                  Office of Grants Management
850-245-0858                                             850-245-0496
chris.muire@fldoe.org                                    terese.herring@fldoe.org

Assurances
The Florida Department of Education developed and implemented a document entitled General
Terms, Assurances and Conditions for Participation in Federal and State Programs, to comply with:
   • 34 CFR 76.301 of the Education Department General Administration Regulations (EDGAR)
      which requires Local Educational Agencies (LEAs) to submit a common assurance for
      participation in federal programs funded by the U.S. Department of Education (USDOE);
   • Applicable regulations of other Federal agencies; and
   • State regulations and laws pertaining to the expenditure of state funds.

In order to receive funding, applicants must have on file with the Florida Department of Education,
Office of the Comptroller, a signed statement by the agency head certifying applicant adherence to
these General Assurances for Participation in State or Federal Programs. The complete text may be
found at: http://fldoe.org/comptroller/doc/gbsectiond.doc




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School Districts, Community Colleges, Universities, and State Agencies

The certification of adherence, currently on file with the Department of Education Comptroller’s
Office, shall remain in effect indefinitely. The certification does not need to be resubmitted with this
application, unless a change occurs in federal or state law, or there are other changes in
circumstances affecting a term, assurance, or condition.


                               Narrative Components and Scoring Criteria

      The Instructions describe what the applicant is to include in each Narrative Component.

      Following the Instructions, within each Narrative Component are Criteria.
      Proposal reviewers use these bulleted italicized statements to assess and score each
      Narrative Component.

      The standard scoring Criteria used by all reviewers are based on a 100 point scale, with a
      minimum Average Score of 70 points required for an application to be considered eligible for
      Preference Points and/or funding.

      After calculating the Average Score for each application (derived by sorting the five reviewer
      scores, dropping the highest and lowest, and averaging the remaining three), DOE staff will
      add any applicable Preference Points to the Average Score to determine each applicant’s
      Final Score.

      Applicants may earn a maximum Final Score of 110 points (100 points from the Average
      Score plus an additional 10 from Preference Points).


    NARRATIVE COMPONENT 1 cannot exceed two (2) double-spaced pages. Additional
    pages will be removed from the proposal and will not be reviewed.

    1. Project Abstract or Summary                              FIXED REQUIREMENT (no points)

       Instructions
       Provide a brief summary of the proposed OLC project including general purpose, specific
       goals, brief program design, and significance (contribution and rationale).


       Criteria
          • The proposed OLC project is described in a brief summary, including general purpose,
              specific goals (including projected number of charter school teachers, leaders and
              students to benefit), brief program design, and significance (contribution and
              rationale).
          • Description of the HQCS and partnering COE/IHE is detailed, including student
              achievement history, demographics, institutional accreditations (CASI required) and
              other relevant information.
          • The HQCS status is based on Florida’s A+ Accountability Plan that includes evidence
              of School Grades for last three consecutive years for which data are available.
          • It is clear that the proposed project aligns with the intended Funding
              Purpose/Priorities.


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  NARRATIVE COMPONENTS 2-5 cannot exceed forty (40) double-spaced pages.
  Additional pages will be removed from the proposal and will not be reviewed.

2. Project Design and Implementation                                            80 points total
  Instructions
  Provide a detailed explanation of the OLC project in its entirety, including the planned
  deliverables, activities with a timeline, the expected outcomes, the qualifications of staff
  implementing the proposal, as well as the prospective members who will serve on the OLC
  project Advisory Board. The proposal should include a minimum of four measurable
  objectives that are SMART, i.e. Specific, Measurable, Attainable, Relevant and Timely. This
  portion of the proposal will be reviewed in four sections.

  (1) Qualifications of OLC Staff & Advisory Board (20 of 80 points)

     Criteria
        • The qualifications of the Principal Investigator/Project Director include evidence of
            experience with managing large scale, internet-based, interactive media projects.
        • The qualifications of all project staff are clearly described.
        • The qualifications of all project staff are aligned with the staff’s responsibilities and
            demonstrate capacity to effectively implement project.
        • The prospective members of the OLC Advisory Board and their qualifications are
            clearly described.
        • The OLC Advisory Board includes stakeholders that represent the diversity of
            Florida’s charter school sector.
        • The role of the OLC Advisory Board is clearly explained and supports the overall
            mission of the project.

  (2) Expected Project Outcomes (20 of 80 points)

     Criteria
        • There are a minimum of four expected outcomes.
        • See instructions above for SMART project outcome criteria.
        • The project outcomes are aligned with the overall goal of increasing student
            achievement in Florida’s charter schools.
        • Each project outcome includes benchmarks that can be used to assess interim
            progress toward achieving outcome.
        • Deliverables of the OLC project, including the website functionalities and training
            activities, will be described in Attachment F- Project Performance
            Accountability Information, Instructions, and Forms.

  Note: Outcome measures should not include process measures related to the implementation
  or completion of the project. All projected outcomes should be related to student
  achievement, instructional quality, teacher performance, etc.




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     (3) Project Design and Development (20 of 80 points)

        Criteria
           • The proposal clearly describes the functionalities that will be included in the final
               product.
           • The activities and website functionalities are clearly described and explicitly aligned
               with the intended outcomes of the project.
           • The proposal clearly describes how the functionalities will support the intended
               outcomes of the project, including any relevant research.
           • The proposal includes a detailed and realistic timeline for development and
               implementation, with the initial launch of the website scheduled within one year of
               the project start.

     (4) Project Implementation (20 of 80 points)

        Criteria
           • The proposal includes a detailed plan to disseminate information about the project
               to charter school teachers and leaders across the state, including a plan to recruit
               and solicit content for inclusion on the website from exceptional charter school
               teachers and leaders, as well as annual presentations at the Florida Charter
               Schools Conference.
           • The proposal includes a detailed description of how content that is proposed for
               inclusion on the website will be evaluated.
           • The proposal includes a clear description of how the content of the website will be
               continually monitored for appropriateness.
           • The proposal includes a plan for tracking usage of the website and gathering
               feedback from users. This may include designing the website to require
               registration and sign-in from users.
           • The proposal includes a plan for sustaining the project after project funding has
               ended.
           • The proposal contains a completed Attachment G – OLC Performance
               Accountability Form.

3. Collaboration with College of Education                                       10 points total
   Instructions
   Provide a summary of the collaborative efforts of the applicant and a College of Education
   (COE) within a Florida Institution of Higher Education (IHE). This should include a signed letter
   from the Dean (or higher) of the COE that he/she agrees to collaborate with the applicant on the
   proposed OLC project.

   If this letter also confirms the COE is currently accredited by the National Council for
   Accreditation of Teacher Education (NCATE) and provides the most recent accreditation
   date, the Charter Office will determine if the school meets the eligibility requirements for
   Preference Points.
   Criteria
     • The proposal includes a signed letter from the Dean (or higher) of the COE that he/she
         agrees to collaborate with the applicant on the proposed OLC project.


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     •   The sign letter from the Dean (or higher) also confirms the IHE is currently CASI-
         accredited and includes most recent accreditation date.
     •   The proposal includes strategies for Advisory Board collaboration with IHE and the charter
         school governing board.
     •   The proposal includes a clear description of the collaboration, including the
         responsibilities of the Advisory Board, governing board, and IHE.
     •   The proposal includes strategies for complying with the highest ethical standards of
         research with human subjects (if applicable).

4. Project Evaluation                                                            10 points total
   Instructions
   Applicants should define the internal plans for project evaluation, including methods and
   timelines that will be used, both for end of project (summative) evaluations and for interim
   (formative) evaluations.
   Criteria
     • The method(s) for evaluating the proposed project are described in detail.
     • The evaluation plan includes collection and analysis of quantitative and qualitative data
         and identifies the data to be analyzed.
     • The proposed project describes a plan for both formative and summative evaluations
         and how staff will use data for ongoing improvement of the project.
     • The proposed project includes qualitative and quantitative assessment strategies that
         are used during the performance period to determine if the project is meeting its
         objectives.
     • The applicant agrees to submit, at minimum, semi-annual reports as well as annual
         reports to the Department for each year of the project’s implementation and a final report
         due 90 days after the conclusion of the project.
     • The applicant explains how and when the evaluation reports will be submitted to the
         Department.
     • The proposal includes a strategy to monitor the implementation of the successful
         practices, including a plan to ensure the practices are implemented with fidelity.

  5. Support for Strategic Plan                             FIXED REQUIREMENT (no points)
     Instructions
     Describe how the proposed OLC dissemination project will address one or more of the Areas
     of Focus included in Florida’s Next Generation PK-20 Education Strategic Plan:
     Florida’s Next Generation PreK- 20 Education Strategic Plan.
     URL: http://www.fldoe.org/Strategic_Plan/pdfs/StrategicPlanApproved.pdf
     Describe how the proposed OLC dissemination project will address the Race to the Top
     (RttT), reading and math/science initiatives of the Florida Department of Education.
     Race to the Top
     URL: http://www.fldoe.org/ARRA/RaceToTheTop.asp
     Just Read Florida
     URL: http://www.justreadflorida.com/

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  Math/Science Initiative
  URL: http://www.fldoestem.org/center13.aspx

  Criteria
     •    The applicant has included effective methods for incorporating one or more of the
          Areas of Focus from Florida’s Next Generation PreK-20 Education Strategic Plan.
     •    The proposed project utilizes a comprehensive plan for integrating pertinent aspects
          of the Race to the Top (RttT), Just Read, Florida and the math/science initiatives.


6. Budget                                                  FIXED REQUIREMENT (no points)


  Note: Component 6 cannot exceed five (5) double-spaced pages. This page limit only
  applies to the separate written Budget Narrative, and does not apply to (or include) the
  Budget Narrative Form—DOE 101S (Attachment C).
  Instructions

  Complete the Budget Narrative Form--DOE 101S (Attachment C) to describe each of the
  projected expenses with clear titles and concise justification (in Column (3): Account Title and
  Narrative), and costs (in Column (5): Amount). Applicants only need to complete Columns (1)
  through (6).

  If CSP funds will be used to pay salaries for project staff, convert the weekly hours that will be
  dedicated to this project to an FTE and enter the result in Column (4). Example: 20 hours
  OLP project hours per week/40 scheduled hours per work week= 0.50 FTE.

  No dissemination grant funds may be expended for rental of office space needed for project
  staff, security services to protect project office space, for internet connectivity, FAX, phones,
  copier, or storage space (non-allowable project expenses).

  Provide a separate written Budget Narrative (not to exceed five double-spaced pages) for this
  component that justifies how each of the line items included on the DOE 101S support the
  specific goals, objectives, activities, deliverables, and desired outcomes of the proposed OLC
  project.
  Criteria:
  A) Budget Narrative Form—DOE 101S (Attachment C):
     •    The Budget Narrative Form—DOE 101S presents expenses that are reasonable,
          accurate, and necessary to implement all OLC project activities, objectives, and
          desired outcomes.
     •    The Budget Narrative Form—DOE 101S includes clear and accurate descriptions of
          each expense in Column (3) including title, unit cost X number units, and purpose.
     •    The Budget Narrative Form—DOE 101S aligns with the description of project staff and
          strategies described in Narrative Components 2 and 3.
     •    The Budget Narrative Form—DOE 101S includes expenses for Primary Investigator
          (PI) and researcher/project coordinator (or one other required research staff) to travel
          each year to the Florida Charter School Conference to present updates about the
          OLC project and services.


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      B) Separate Written Budget Narrative (Five double-spaced page maximum):
         •  The Budget Narrative is thorough, specific, and clearly supports the goals, objectives,
            activities, deliverables, and desired outcomes of the proposed OLC project.
         •  The Budget Narrative clearly aligns with the line items (expenses) included in Column
            (3) of the Budget Narrative Form—DOE 101S (Attachment C).
         •  The Budget Narrative clearly describes and justifies all expenses included in Column
            (3) of the Budget Narrative Form—DOE 101S (Attachment C).
         •  The Budget Narrative justifies that the costs included in Column (5) on the Budget
            Narrative Form—DOE 101S costs are reasonable, accurate, and necessary in relation
            to the objectives, design, and potential significance of the proposed project.
         •  The Budget Narrative justifies that projected costs are reasonable in relation to the a)
            number of persons to be served, and b) the anticipated results and benefits.

Funding Method(s)

CARDS - Cash Advance and Reporting of Disbursements System – Web-Based Reporting required
monthly to record expenditures.

Federal cash advances will be made by state warrant or electronic funds transfer (EFT) to a recipient
for disbursements. For federally funded projects, requests for federal cash advance must be made on
the CARDS - Cash Advance and Reporting of Disbursements System. If at times it is determined that
disbursements are going to exceed the amount of cash on hand plus cash in transit, an on-line
amendment can be made prior to the due date of the next Federal Cash Advance distribution on the
CARDS System.

Fiscal Requirements
Supporting documentation for expenditures is required for all funding methods. Examples of such
documentation include but are not limited to: payroll records, contracts, invoices with check numbers
verifying payment, and/or bank statements; all or any of which must be available upon request.

Funded projects and any amendments are subject to the procedures outlined in the Project
Application and Amendment Procedures for Federal and State Programs (Green Book) and the
General Assurances for Participation in Federal and State Programs.
URL: http://www.fldoe.org/comptroller/gbook.asp
The project award notification (DOE 200) will indicate:
   • Project budget and program periods
   • Timelines:
      -   Last date for receipt of proposed budget and program amendments
      -   Incurring expenditures and issuing purchase orders
      -   Liquidating all obligations
      -   Submitting final disbursement reports.
Project recipients do not have the authority to report expenditures before or after these specified
dates.
Allowable Expenses: Project funds must be used for activities that directly support the
accomplishment of the project purpose, priorities, and expected outcomes. All expenditures must be
consistent with applicable state and federal laws, regulations, and guidance.


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Unallowable Expenses: Project funds may not be used for food or beverage. Project funds may
not be used for student incentives. No funds will be expended for rental of office space needed for
project staff, security services to protect project office space, for internet connectivity, FAX, phones,
copier, or storage space (non-allowable project expenses).
Administrative Costs including Indirect Costs: For Federally funded projects, indirect costs are
capped at 5% or at the applicant’s approved negotiated rate, whichever is lower. Each applicant is
required to utilize their sponsoring agency as a fiscal agent for this project.

Executive Order 11-02
The employment of unauthorized aliens by any contractor is considered a violation of Section
274A(e) of the Immigration and Nationality Act. If the contractor knowingly employs unauthorized
aliens, such violation shall be cause for unilateral cancellation of the contract. In addition, pursuant
to Executive Order 11-02, the Contractor will utilize the E-verify system established by the U.S.
Department of Homeland Security to verify the employment eligibility of (a) all persons employed
during the Contract term by the Contractor to perform employment duties within Florida; and, (b) all
persons (including subcontractors) assigned by the Contractor to perform work pursuant to this
Contract.

Grants Fiscal Management Training Requirement
Community-Based Organizations (CBOs), Faith-Based Organizations (FBOs), and other private not-
for-profit organizations that are recipients or sub-recipients of DOE grants are required to
participate, annually, in Grants Fiscal Management Training offered by the DOE. Failure to obtain
the training can have a negative impact on the ability of the Florida Department of Education to
provide future funding to the organization.
Project Performance Accountability and Reporting Requirements
The Department’s program managers will track each project’s performance based on the
information provided in ATTACHMENT F and ATTACHMENT G.
Notice of Intent-to-Apply
The due date to notify the Program contact person, Chris Muire, of Intent-to-Apply is October 31,
2011. Send this notification as an e-mail or fax message, and include a return e-mail address.
Providing the Intent-to-Apply is not required for an application to be considered, but assists the
applicant by assuring receipt of answers to Frequently Asked Questions and competition updates.
Conversely, eligible organizations which file Intent-to-Apply are not required to submit an
application. (Fax: 850-245-0875).

Method of Answering Frequently Asked Questions (FAQs) or Providing Changes
All Frequently Asked Questions will be posted on the Charter School Program Office website by
November 4, 2011. All questions must be submitted to the Department on or before the end of the
business day October 14, 2011, and may be submitted via fax to the attention of Dr. Chris Muire
(850-245-0875), e-mail (chris.muire@fldoe.org), or in writing to:

Dr. Chris Muire, Florida Department of Education
Office of Independent Education and Parental Choice
325 West Gaines Street, Room 522,
Tallahassee, Florida 32399-0400.

Please submit e-mail questions with a subject line of “Online Learning Community FAQ”.

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Method of Review
A peer review process will be used to evaluate the PCSGP Dissemination Grant competitive
proposals. Reviewers are selected to reflect a balance of backgrounds, experience, race, ethnicities,
and geographic locations within Florida.

Project proposals are technically screened by DOE program staff to ensure that federal regulations
and state requirements (as conditions for acceptance) in the RFP are addressed (see next section
for conditions). Proposals that meet all state and federal requirements are evaluated and scored
according to the following process:

   • Each proposal meeting the Conditions for Acceptance (see following section) is reviewed
       and scored by three to five qualified reviewers representing experienced education
       professionals and stakeholders from Florida and, when applicable, around the country.
   •   The Program Office reviews proposals for compliance with the programmatic and fiscal
       policies of the project.
   •   After calculating the Average Score for each application (derived by sorting the five reviewer
       scores, dropping the highest and lowest, and averaging the remaining three), DOE staff will
       add any applicable Preference Points to the Average Score to determine each applicant’s
       Final Score.
   •   Proposals with an Average Score of less than 70 are not eligible for Preference Points and/or
       funding consideration.
   •   The Program Office ranks the proposals in order from highest to lowest Final Score.
   •   Awards are subject to the availability of funds.

The Department reserves the right to negotiate with all responsive Applicants, serially or
concurrently, to determine the best-suited solution. The ranking of the proposals indicates
the perceived overall benefits of the application, but the Department retains the discretion to
negotiate with other qualified Applicants, as deemed appropriate.

Conditions for Acceptance/Substantially Approvable Form
The requirements listed below must be met for applications to be considered in Substantially
Approvable form and thus eligible for review:

   • Application is received within DOE no later than the close of business on the due date.
   • Application includes all required forms:

          1. DOE 100A (Attachment B) bearing the original signature of the charter school head
             (Chairperson of governing board), and the Agency Head (Superintendent of School
             District).
          2. DOE 101S (Attachment C)—Budget Narrative Form.

NOTE: Applications signed by officials other than the appropriate agency head must have a letter
signed by the agency head or documentation citing action of the governing body delegating
authority to the person to sign on behalf of said official.
Other Requirements
Application must include the following signed attachments:


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   •    Completed and signed ED 80-0013 – Certifications Regarding Lobbying and Debarment,
        Suspension, and Other Responsibility Maters and Drug-Free Workplace Requirements Form
        (Attachment D).
   •    Assurances page (Attachment E).


For Federal Programs
General Education Provisions Act (GEPA)
In accordance with the requirements of Section 427 of the GEPA Public Law 103-382, a current
fiscal year General Education Provisions Act (GEPA) plan is required. The applicant must submit,
with this application, a one page summary description of the plan proposed by the District or other
entity to ensure equitable access to and participation of students, teachers, and other program
beneficiaries with special needs.

For details, refer to URL: http://www.ed.gov/fund/grant/apply/appforms/gepa427.pdf

Technical/Formatting and Other Application Submission Requirements
   • Number of copies plus original: Original proposal with original signatures and one copy (two
     total)
   • Font Type/Size: Arial/12 pt
   • Black ink toner only - no other colors are allowable
   • Margin size: One inch on Top, Bottom, Right, and Left Sides.
   • Double Spacing
   • Single sided pages
   • No Bound Copies
   • Letter-size paper (8 ½” X 11”)
   • Adhere to the stated page limits for each component. Additional pages, beyond those
     allowed for each component, will be removed.

A complete proposal will include the following elements in the order shown in the following
list. The abstract and project narrative must include a header identifying each section. Once the
proposal is complete and in proper order, all pages should be numbered (by hand is acceptable).

   1.  Proposal Checklist/Table of Contents (Attachment A)
   2.  DOE 100A Project Application Form with original signatures (Attachment B)
   3.  DOE 101S Budget Narrative Form (Attachment C)
   4.  Project Narrative
           a. Component 1: Two (2) double-spaced page maximum
           b. Components 2-5: Forty (40) double-spaced page maximum
           c. Component 6: Five (5) double-spaced page maximum
   5. Completed Project Performance Accountability Information, Instructions, and Forms
       (Attachment F).
   6. Completed OLC Performance Accountability Form (Attachment G)
   7. GEPA Plan
   8. ED-80-0013 Certifications Regarding Lobbying, Debarment, Suspension and Other
       Responsibility Matters and Drug-Free Workplace Requirements form (Attachment D).
   9. Assurances (Attachment E)
   10. Copy of 501(c)3 determination letter (approved) or proof of Florida Articles of Incorporation as
       a Nonprofit.
   11. Voluntary Agreement for Administrative Fees (Attachment K)
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   12. Appendices
         A) Original signed and dated letter from Dean (or higher) of the College of Education of a
            CASI-Accredited Florida IHE. This letter may also include evidence of NCATE
            Accreditation for Preference Points (Appendix A).
         B) Letters of Support from partnering businesses, researchers, institutions, etc.
         C) Scholarly References (Optional)

It is highly recommended that each proposal include an appendix, (labeled Appendix C: Scholarly
References), that alphabetically lists any scholarly references used in the project narrative
(COMPONENTS 1-5). Points will not be deducted from the proposal score for not including a
scholarly references appendix.

Application must be submitted to:
Office of Grants Management
Florida Department of Education
325 W. Gaines Street, (Room 332)
Tallahassee, Florida 32399-0400




                                                13
                      Office of Independent Education and Parental Choice
                                        Reviewer Scoring Sheet
Applicant: ___________________________________                  Total Score: ___________
Reviewers ID Code: ___________________________                  Date Reviewed: ________

                                           REVIEWER’S GUIDE
    The Standard Scoring Criteria used by all Reviewers is based on a 100 point scale. The Standard
    Scoring Criteria do not include Preference Points (See Final Score calculations below this chart).
    Please use whole numbers when scoring proposals.
    Lack of a response for a component merits a “0.” Some effort, no matter how poor, should merit a point
    or two, with strong comments on why the score was assigned.
    A minimum Average Score of 70 points is required for an application to be considered eligible for
    Preference Points and/or funding. The Final Score calculations and funding recommendation process is
    described in more detail beneath this Reviewer Guide.
    The following chart serves as a guide for the number of points which may be given for each narrative
    component and/or subsection.

                 NARRATIVE COMPONENT                                         TOTAL ALLOTTED
           1.    Project Abstract or Summary                                  Fixed Requirement
           2.    Project Design and Implementation (the
                 following sections total 80 points)
                (1) Qualifications of OLC Staff & Advisory                            0-20 points
                (2) Expected Project Outcomes                                         0-20 points
                (3) Project Design and Development                                    0-20 points
                (4) Project Implementation                                            0-20 points
           3.    Collaboration with College of Education                              0-10 points
           4.    Project Evaluation                                                   0-10 points
           5.    Support for Strategic Imperative                              Fixed Requirement
           6.    Budget
                 DOE 101S and Separate Written Budget
                 Narrative                                                     Fixed Requirement
                 Total Points Awarded by Peer Reviewer                             0 – 100 points

    PLEASE DO NOT FORGET TO PROVIDE COMMENTS AFTER EACH SCORING SECTION


   Applicants are recommended for funding on the basis of their Final Score as follows:

     1. DOE uses the individual scores assigned by each peer reviewer to first calculate an Average Score
        (derived by sorting all five reviewer scores, dropping the highest and lowest, and averaging the
        remaining three).
     2. DOE adds all applicable Preference Points to the Average Score (for schools that document their
        eligibility) to determine each applicant’s Final Score. Applicants may earn a maximum Final Score of
        110 points (100 points from the Average Score plus an additional 10 from Preference Points).
     3. DOE creates a Prioritized Funding List, sorted from Highest Final Score to Lowest, and includes
        funding recommendations based on the Total Funding Amount/Approximate Number of Awards
        stated in this RFP (page 3).
                                   Reviewer’s Scoring Sheet

COMPONENT 1 - Project Abstract or Summary             FIXED REQUIREMENT (no points)

Instructions
Provide a brief summary of the proposed project including general purpose, specific goals, brief program
design, and significance (contribution and rationale).
   Criteria:
      •   The proposed OLC project is described in a brief summary, including general purpose,
          specific goals (including projected number of charter school teachers, leaders and students to
          benefit), brief program design, and significance (contribution and rationale).
      •   Description of the HQCS and partnering COE/IHE is detailed, including student achievement
          history, demographics, institutional accreditations (CASI required) and other relevant
          information.
      •   The HQCS status is based on Florida’s A+ Accountability Plan that includes evidence of
          School Grades for last three consecutive years for which data are available.
      •   It is clear that the proposed project aligns with the intended Funding Purpose/Priorities.
STRENGTHS:
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WEAKNESSES:
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                    TOTAL POSSIBLE POINTS: ___FIXED REQUIREMENT (no points)____
                                      Reviewer’s Scoring Sheet

COMPONENT 2 - Project Design and Implementation

Section 1 – Qualifications of OLC Staff and Advisory Board (20 of 80 points)

Instructions
Provide a detailed explanation of the OLC project in its entirety, including the planned deliverables,
activities with a timeline, the expected outcomes, the qualifications of staff implementing the proposal,
as well as the prospective members who will serve on the OLC project Advisory Board. The proposal
should include a minimum of four measurable objectives that are SMART, i.e. Specific, Measurable,
Attainable, Relevant and Timely. This portion of the proposal will be reviewed in four sections.

Criteria:

   •   The qualifications of the Principal Investigator/Project Director include evidence of experience
       with managing large scale, internet-based, interactive media projects.
   •   The qualifications of all project staff are clearly described.
   •   The qualifications of all project staff are aligned with the staff’s responsibilities and demonstrate
       capacity to effectively implement project.
   •   The prospective members of the OLC Advisory Board and their qualifications are clearly
       described.
   •   The OLC Advisory Board includes stakeholders that represent the diversity of Florida’s charter
       school sector.
   •   The role of the OLC Advisory Board is clearly explained and supports the overall mission of the
       project.

STRENGTHS:
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WEAKNESSES:
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                     TOTAL POSSIBLE POINTS: ___20 points___________________

                     TOTAL POINTS AWARDED: _________ ___________________
                                      Reviewer’s Scoring Sheet
COMPONENT 2 - Project Design and Implementation

Section 2 – Expected Project Outcomes (20 of 80 points)

Criteria:
   •   There are a minimum of four expected outcomes.
   •   The project outcomes are SMART, i.e. Specific, Measurable, Attainable, Relevant and Timely.
   •   The project outcomes are aligned with the overall goal of increasing student achievement in
       Florida’s charter schools.
   •   Each project outcome includes benchmarks that can be used to assess interim progress toward
       achieving outcome.
   •   Deliverables of the OLC project, including the website functionalities and training activities, will be
       described in ATTACHMENT F - Project Performance Accountability Information,
       Instructions, and Forms.

Note: Outcome measures should not include process measures related to the implementation or
completion of the project. All projected outcomes should be related to student achievement,
instructional quality, teacher performance, etc.

STRENGTHS:
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WEAKNESSES:
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                     TOTAL POSSIBLE POINTS: ___20 points___________________

                         TOTAL POINTS AWARDED: _________ ___________________
                                      Reviewer’s Scoring Sheet
COMPONENT 2 - Project Design and Implementation

Section 3 – Project Design and Development (20 of 80 points)

Criteria:

   •   The proposal clearly describes the functionalities that will be included in the final product.
   •   The activities and website functionalities are clearly described and explicitly aligned with the
       intended outcomes of the project.
   •   The proposal clearly describes how the functionalities will support the intended outcomes of the
       project, including any relevant research.
   •   The proposal includes a detailed and realistic timeline for development and implementation, with
       the initial launch of the website scheduled within one year of the project start.


STRENGTHS:
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WEAKNESSES:
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                    TOTAL POSSIBLE POINTS: ___20 points_________________

                       TOTAL POINTS AWARDED: _________ __________________
                                      Reviewer’s Scoring Sheet
COMPONENT 2 - Project Design and Implementation

Section 4 – Project Implementation (20 of 80 points)

Criteria:
   •   The proposal includes a detailed plan to disseminate information about the project to charter
       school teachers and leaders across the state, including a plan to recruit and solicit content for
       inclusion on the website from exceptional charter school teachers and leaders, as well as annual
       presentations at the Florida Charter Schools Conference.
   •   The proposal includes a detailed description of how content that is proposed for inclusion on the
       website will be evaluated.
   •   The proposal includes a clear description of how the content of the website will be continually
       monitored for appropriateness.
   •   The proposal includes a plan for tracking usage of the website and gathering feedback from
       users. This may include designing the website to require registration and sign-in from users.
   •   The proposal includes a plan for sustaining the project after project funding has ended.
   •   The proposal contains a completed Attachment G – OLC Performance Accountability
       Form.

STRENGTHS:
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WEAKNESSES:
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                    TOTAL POSSIBLE POINTS: ___20 points___________________

                    TOTAL POINTS AWARDED: _________ ___________________
                                   Reviewer’s Scoring Sheet
COMPONENT 3 - Collaboration with College of Education (10 points)

   Instructions
   Provide a summary of the collaborative efforts of the applicant and a College of Education (COE)
   within a Florida Institution of Higher Education (IHE). This should include a signed letter from the
   Dean (or higher) of the COE that he/she agrees to collaborate with the applicant on the proposed
   OLC project.

   If this letter also confirms the COE is currently accredited by the National Council for
   Accreditation of Teacher Education (NCATE) and provides the most recent accreditation
   date, the Charter Office will determine if the school meets the eligibility requirements for Preference
   Points.
   Criteria
     • The proposal includes a signed letter from the Dean (or higher) of the COE that he/she agrees
         to collaborate with the applicant on the proposed OLC project.
     • The letter from the Dean (or higher) confirms the IHE is currently CASI-accredited and
         includes most recent accreditation date.
     • The proposal includes strategies for Advisory Board collaboration with IHE and the charter
         school governing board.
     • The proposal includes a clear description of the collaboration, including the responsibilities of
         the Advisory Board, governing board, and IHE.
     • The proposal includes strategies for complying with the highest ethical standards of research
         with human subjects (if applicable).

STRENGTHS:
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WEAKNESSES:
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                   TOTAL POSSIBLE POINTS: ___10 points___________________

                   TOTAL POINTS AWARDED: _________ ___________________
                                   Reviewer’s Scoring Sheet
COMPONENT 4 - Project Evaluation (10 points)

Criteria:

   •   The method(s) for evaluating the proposed project are described in detail.
   •   The evaluation plan includes collection and analysis of quantitative and qualitative data and
       identifies the data to be analyzed.
   •   The proposed project describes a plan for both formative and summative evaluations and how
       staff will use data for ongoing improvement of the project.
   •   The proposed project includes qualitative and quantitative assessment strategies that are used
       during the performance period to determine if the project is meeting its objectives.
   •   The applicant agrees to submit, at minimum, semi-annual reports as well as annual reports to the
       Department for each year of the project’s implementation and a final report due 90 days after the
       conclusion of the project.
   •   The applicant explains how and when the evaluation reports will be submitted to the Department.
   •   The proposal includes a strategy to monitor the implementation of the successful practices,
       including a plan to ensure the practices are implemented with fidelity.

STRENGTHS:
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WEAKNESSES:
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                    TOTAL POSSIBLE POINTS: ___10 points___________________

                    TOTAL POINTS AWARDED: _________ ___________________
COMPONENT 5 - Support for Strategic Plan                   FIXED REQUIREMENT (no points)

Instructions
Describe how the proposed OLC dissemination project will address one or more of the Areas of
Focus included in Florida’s Next Generation PK-20 Education Strategic Plan:

      Florida’s Next Generation PreK- 20 Education Strategic Plan.
      URL: http://www.fldoe.org/Strategic_Plan/pdfs/StrategicPlanApproved.pdf
      Describe how the proposed OLC dissemination project will address the Race to the Top (RttT),
      reading and math/science initiatives of the Florida Department of Education.
      Race to the Top
      URL: http://www.fldoe.org/ARRA/RaceToTheTop.asp
      Just Read Florida
      URL: http://www.justreadflorida.com/
      Math/Science Initiative
      URL: http://www.fldoestem.org/center13.aspx

   Criteria:
      • The applicant has included effective methods for incorporating one or more of the Areas
          of Focus from Florida’s Next Generation PreK-20 Education Strategic Plan.
      • The proposed project utilizes a comprehensive plan for integrating pertinent aspects of
          the Race to the Top (RttT), Just Read, Florida and the math/science initiatives.

STRENGTHS:
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WEAKNESSES:
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                   TOTAL POSSIBLE POINTS: ___FIXED REQUIREMENT (no points)____
COMPONENT 6 – Budget                                    FIXED REQUIREMENT - NO POINTS

Instructions

Complete the Budget Narrative Form--DOE 101S (Attachment C) to describe each of the projected
expenses with clear titles and concise justification (in Column (3): Account Title and Narrative), and
costs (in Column (5): Amount). Applicants only need to complete Columns (1) through (6).

If CSP funds will be used to pay salaries for project staff, convert the weekly hours that will be dedicated
to this project to an FTE and entered in Column (4). Example: 20 hours OLP project hours per week/40
scheduled hours per work week= 0.50 FTE.

No dissemination grant funds may be expended for rental of office space needed for project staff,
security services to protect project office space, for internet connectivity, FAX, phones, copier, or
storage space (non-allowable project expenses).

Provide a separate written Budget Narrative (not to exceed five double-spaced pages) for this
component that justifies how each of the line items included on the DOE 101S support the specific
goals, objectives, activities, deliverables, and desired outcomes of the proposed OLC project.

   Criteria:
      A) Budget Narrative Form—DOE 101S (Attachment C):
          •  The Budget Narrative Form—DOE 101S presents expenses that are reasonable,
             accurate, and necessary to implement all OLC project activities, objectives, and desired
             outcomes.
          •  The Budget Narrative Form—DOE 101S includes clear and accurate descriptions of each
             expense in Column (3) including title, unit cost X number units, and purpose.
          •  The Budget Narrative Form—DOE 101S aligns with the descriptions of OLC project staff
             and strategies described in Narrative Components 2 and 3.
          •  The Budget Narrative Form—DOE 101S includes expenses for Primary Investigator (PI)
             and researcher/project coordinator (or one other required research staff member) to travel
             each year to the Florida Charter School Conference to present updates about the OLC
             project and services.

       B) Separate Written Budget Narrative (Five double-spaced page maximum):
          •  The Budget Narrative is thorough, specific, and clearly supports the goals, objectives,
             activities, deliverables, and desired outcomes of the proposed OLC project.
          •  The Budget Narrative clearly describes and justifies all expenses included in Column (3)
             of the Budget Narrative Form—DOE 101S (Attachment C).
          •  The Budget Narrative justifies that the costs included in Column (5) on the Budget
             Narrative Form—DOE 101S costs are reasonable, accurate, and necessary in relation to
             the objectives, design, and potential significance of the proposed project.
          •  The Budget Narrative justifies that projected costs are reasonable in relation to the a)
             number of persons to be served, and b) the anticipated results and benefits.
COMPONENT 6 – Budget (continued)                FIXED REQUIREMENT - NO POINTS


STRENGTHS:
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WEAKNESSES:
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TOTAL POSSIBLE POINTS: ___FIXED REQUIREMENT (no points)_________

								
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