DHS

Fiscal Officer

Kind Of Work

Under general supervision, performs the receipt, accounting, reporting and dispersal of several funds available to a county social

services or human services agency; analyzes, interprets and prepares multiple fiscal and statistical reports; maintains financial

records and accounts; prepares or assists in preparation of agency budget; develops, implements, modifies and oversees use of

agency's computer-based accounting system; provides work direction of clerical employees performing accounting-related tasks.



Examples Of Work (Illustrative Only)

 Prepares or assists in the preparation of the agency budget.

 Prepares, reconciles and analyzes routine financial statements or regular financial statements and reports.

 Performs accounting entries, transactions and reconciliations.

 Processes or approves processing of bills, requisitions and receipts.

 Maintains ledgers and prepares analysis of various ledger accounts.

 Develops new procedures when changes in state or county policies or programs occur affecting fiscal matters.

 Develops and maintains procedures for handling and controlling cash flow.

 Prepares Merit System forms and maintains personnel records.

 Orders office supplies and equipment and maintains an inventory of supplies.

 Prepares payroll.

 Analyzes and interprets fiscal reports so that the information is available in useful form.

 May provide work direction to employees engaged in manual and/or automated accounting activities.

 Prepares financial materials (i.e., claims, bills, and agendas) for Board approval.

 Provides technical input into the selection and purchase of automated accounting systems (hardware and software).

 Installs, implements and modifies computer accounting software (i.e., general ledger, voucher, collections and client

intake systems).

 Trains staff on automated accounting functions and acts as system administrator.

 Prepares, enters and edits adjusting entries to maintain ledgers.

 Maintains all financial records for special funds (i.e., Social Welfare Fund, IV-D Child Support).

 Compiles data and prepares multiple statistical and financial reports to various government agencies.

 Analyzes accounting and collections problems, and implements solutions or corrects deficiencies in existing

processes.

 Monitors purchase-of-service contract, and may participate in technical review, and storage of agency contracts.



Knowledges, Skills And Abilities Required

 Knowledge of accounting principles, practices and procedures.

 Knowledge of business arithmetic.

 Knowledge of the principles of budget preparation and control procedures.

 Knowledge of the principles of office management and uses of standard office equipment.

 Knowledge of fiscal analysis methods.

 Knowledge of state and federal governmental fund accounting, auditing and reporting requirements.

 Knowledge of automated accounting (i.e., general ledger, collections and client intake systems).

 Knowledge of financial assistance and social service programs and state and federal regulations.

 Ability to plan and organize work.

 Ability to analyze workflow problems and to design procedures.

 Ability to perform detailed work rapidly and accurately.

 Ability to prepare and interpret complex fiscal reports and records.

 Ability to recognize accounting problems and effect solutions.

 Ability to communicate effectively, both orally and in writing.

 Ability to maintain satisfactory working relationships with professional and clerical staff and with the public.

 Ability to maintain confidentiality.

 Ability to train staff in procedures and operation of computer.

 Ability to analyze fiscal reports and choose appropriate accounting method to provide required data.

 Ability to maintain accurate and timely records through all stages of the accounting cycle.



Minimum Qualifications Of Education And Experience

 A high school degree, or the equivalent, and completion of two years of training in bookkeeping or accounting courses

in a business school, college or university and one year of experience as an account clerk in any public/private

business setting.

Or



 Graduation from a four-year college with a degree in accounting or related business field with an emphasis in

accounting.

Substitution of account clerk or bookkeeping experience for college coursework on a year-to-year basis is allowed.



Class Code: 651

Last Updated: 4/93

Related Links

 Back to Class Specifications  Back to County Resources

Questions about Merit System not answered here?

E-mail us at dhs.merit.system@state.mn.us











Fiscal Supervisor I

Kind Of Work

Under general supervision, develops and performs the accounting functions to maintain all financial records, accounts and fiscal

transactions for a county social services or human services agency; supervises a small number of accounting, data processing

and clerical staff; prepares the agency budget, program budgets and financial statements; participates as a member of the

agency's management team; and/or supervises preparation of multiple, complex fiscal/statistical reports; implements, modifies,

and manages automated accounting systems; establishes and administers audit procedures; and performs related work as

assigned.



Examples Of Work (Illustrative Only)

 Prepares or assists in the preparation of the agency budget and program budgets, and prepared periodic budget

updates.

 Performs and supervises performance of accounting entries, transactions and reconciliation’s.

 Processes or approves processing of bills, requisitions and receipts.

 Maintains ledgers and prepares analysis of various ledger accounts to fulfill agency needs and meet regulations.

 Develops new procedures when changes in state or county policies or programs occur affecting fiscal matters.

 Orders office supplies and equipment and maintains an inventory of supplies and equipment.

 Prepares payroll and maintains personnel records and forms.

 Analyzes and interprets fiscal reports so that the information is available in useful form.

 Assigns and supervises work of accounting clerks, data processing or clerical employees assigned to the accounting

staff.

 Trains new accounting employees.

 Establishes performance standards and evaluates individual performance.

 Assists in making decisions concerning the feasibility of certain data processing applications to agency accounting

problems.

 Oversees the use and monitors security of multiple automated accounting systems.

 Modifies operations of the automated accounting system as needed.

 Coordinates automation activities and problems with Data Processing personnel through a committee or some other

mechanism.

 Monitors expenditures and revenues analyze trends and presents pertinent data to Agency Director.

 Recommends action on accounting and budget problems to Agency Director.

 Participates as member of agency management team.

 Prepares and supervises employees in preparation of monthly, quarterly and annual financial and statistical reports to

insure compliance and timely reimbursement.

 Prepares financial materials (i.e., claims, vouchers, bills, and agendas) for Board approval.

 Analyzes accounting and collections problems and implements solutions or corrects deficiencies in existing process.

 Monitors agency contracts for compliance and expenditures.

 Develops and maintains internal audit trail procedures and compiles information for State Auditor.

 Performs fiscal and administrative projects and activities for Agency Director.

 Clarifies and explains fiscal matters of various programs to agency staff, Agency Board, clients, service providers and

the public.



Knowledges, Skills And Abilities Required

 Knowledge of accounting principles, practices and procedures.

 Knowledge of business arithmetic.

 Knowledge of the principles of budget preparation and control procedures.

 Knowledge of the principles of office management and uses of standard office equipment.

 Knowledge of fiscal analysis methods.

 Knowledge of state and federal governmental fund accounting, auditing and reporting requirements.

 Knowledge of automated accounting (i.e., general ledger, collections and client intake systems).

 Knowledge of welfare and social service programs and state and federal regulations.

 Knowledge of internal audit trail procedures.

 Ability to plan and organize work.

 Ability to analyze workflow problems and to design procedures.

 Ability to perform detailed work rapidly and accurately.

 Ability to prepare and interpret complex fiscal reports and records.

 Ability to recognize accounting problems and effect solutions.

 Ability to communicate effectively, both orally and in writing.

 Ability to maintain satisfactory working relationships with professional and clerical staff and with the public.

 Ability to maintain confidentiality.

 Ability to explain procedures and train staff in procedures and operation of computer.

 Ability to analyze fiscal reports and choose appropriate accounting method to provide required data.

 Ability to maintain accurate and timely records through all stages of the accounting cycle.

 Ability to delegate work to subordinates and provide effective direction and supervision.

 Ability to analyze work flows processes and/or design and implement procedures to increase efficiency and

effectiveness of employees.



Minimum Qualifications Of Education And Experience

 A high school degree, or the equivalent, and completion of two years of training in bookkeeping or accounting courses

in a business school, college or university, and two years of experience as an account clerk or bookkeeper.

One year of account clerk or bookkeeping experience may be substituted for each year of college coursework.



Or



 Graduation from a four-year college with a degree in accounting or related business field with an accounting

emphasis.



Class Code: 653

Last Update: 04/93

Related Links

 Back to Class Specifications  Back to County Resources

Questions about Merit System not answered here?

E-mail us at dhs.merit.system@state.mn.us











Fiscal Supervisor II

Kind Of Work

Under general supervision, manages the accounting unit in a large county social services or human services agency; develops

and supervises the accounting functions to maintain all financial records, accounts and fiscal transactions; supervises a large staff

of accounting and clerical staff which may include Fiscal Officers and Office Service Supervisors and data processing staff;

prepares the agency budget, program budgets and financial statements; participates as a member of the agency's management

team; monitors expenditures and revenues and presents data to agency director; prepares and/or supervises preparation of

multiple, complex fiscal/statistical reports; implements, modifies, and manages automated accounting systems; establishes and

administers audit procedures; and performs related work as assigned.



Examples Of Work (Illustrative Only)

 Prepares or assists in the preparation of the agency budget and program budgets, and prepares periodic budget

updates.

 Performs and supervises performance of accounting entries, transactions and reconciliation’s.

 Processes or approves processing of bills, requisitions and receipts.

 Maintains ledgers and prepares analysis of various ledger accounts to fulfill agency needs and meet regulations.

 Develops new procedures when changes in state or county policies or programs occur affecting fiscal matters.

 Coordinates agency's purchasing and maintains an inventory of supplies and equipment.

 Prepares payroll and maintains personnel records and forms.

 Analyzes and interprets fiscal reports so that the information is available in useful form.

 Assigns and supervises work of accounting clerks, data processing or clerical employees assigned to the accounting

staff.

 Trains new accounting employees.

 Establishes performance standards and evaluates individual performance.

 Assists in making decisions concerning the feasibility of certain data processing applications to agency accounting

problems.

 Oversees the use and monitors security of multiple automated accounting systems.

 Modifies operations of the automated accounting system as needed.

 Coordinates automation activities and problems with Data Processing personnel through a committee or some other

mechanism.

 Monitor expenditures and revenues; analyze trends and presents pertinent data to Agency Director.

 Recommends action on accounting and budget problems to Agency Director.

 Participates as member of agency management team.

 Prepares and supervises employees in preparation of monthly, quarterly and annual financial and statistical reports to

insure compliance and timely reimbursement.

 Prepares financial materials (i.e., claims, vouchers, bills, and agendas) for Board approval.

 Analyzes accounting and collections problems and implements solutions or corrects deficiencies in existing process.

 Monitors agency contracts for compliance and expenditures.

 Develops and maintains internal audit trail procedures and compiles information for State Auditor.

 Performs fiscal and administrative projects and activities for Agency Director.

 Clarifies and explains fiscal matters of various programs to agency staff, Agency Board, clients, service providers and

the public.



Knowledges, Skills And Abilities Required

 Thorough knowledge of accounting principles, practices and procedures.

 Knowledge of the principles of budget preparation and control procedures.

 Knowledge of the principles of office management and uses of standard office equipment.

 Knowledge of business mathematics.

 Knowledge of fiscal analysis methods.

 Knowledge of state and federal governmental fund accounting, auditing and reporting requirements.

 Knowledge of automated accounting (i.e., general ledger, collections).

 Knowledge of human service programs and state and federal regulations.

 Knowledge of internal audits procedures.

 Knowledge of business law regarding contracts.

 Ability to plan and organize work.

 Ability to perform complex calculations and other detailed work rapidly and accurately.

 Ability to prepare and interpret complex fiscal reports and records.

 Ability to recognize and evaluate accounting problems and effect solutions.

 Ability to communicate effectively, both orally and in writing.

 Ability to maintain satisfactory working relationships with professional and support staff and with the public.

 Ability to maintain confidentiality.

 Ability to explain procedures and train staff in procedures and operation of computer.

 Ability to analyze fiscal reports and choose appropriate accounting method to provide required data.

 Ability to maintain accurate and timely records through all stages of the accounting cycle.

 Ability to delegate works and provides effective direction and supervision to a large number of employees.

 Ability to analyze workflow processes and/or designs and implements procedures to increase efficiency and

effectiveness of the fiscal program.

 Ability to compile and organize multiple sets of data.

 Ability to perform cost/benefit analysis.



Minimum Qualifications Of Education And Experience

 Graduation from an accredited four-year college with a major in accounting or a related business degree with an

accounting emphasis, and three years of full-time paid experience as an accountant or auditor. Substitution of

experience for the education on a year-for-year basis is permitted.



Class Code 655

Last Updated: 04/93

Related Links

 Back to Class Specifications  Back to County Resources

Questions about Merit System not answered here?

E-mail us at dhs.merit.system@state.mn.us











Fraud Prevention Specialist

Kind Of Work

Under general supervision conducts investigations under prescribed timelines and procedures as set forth in the Fraud Prevention

Investigation (FPI) Program Guidelines relating to alleged or suspected ineligibility for cash, medical, child care and food stamps

programs; identifies and pursues resolution of intentional program violations through the Administrative Disqualification Hearings

(ADH) process and makes or coordinates referrals and resolution of program violations through criminal adjudication process;

performs case file reviews and other proactive initiatives to identify potential program violations; conducts training of program

eligibility staff on FPI referral and identification of cases; assists in agency collection efforts of public assistance overpayments;

completes required DHS reports; and performs related work as assigned.



Examples Of Work (Illustrative Only)

 Reviews and evaluates referrals of suspected program violations from agency staff and makes initial assessments of

validity.

 Reviews and evaluates on-going cases and makes initial assessment of the validity of eligibility issue(s) being

referred for investigation.

 Conducts preliminary file examination including confirmation of inconsistencies between statements on application

and supporting documentation and examining support.

 Conducts all aspects of investigations in conformance with Fraud Prevention Investigation Program (FPI) Guidelines.

 Reviews public assistance documents for corroborating allegation information.

 Conducts phone and field interviews with appropriate third party sources.

 Conducts phone and in-person interviews of applicants/recipients and their representatives.

 Conducts limited surveillance of appropriate sites relevant to investigation.

 Consults with counterparts in federal, state and local jurisdictions.

 Analyzes, interprets and summarizes financial records.

 Interprets and explains eligibility standards to applicants and recipients as they relate to fraud investigations.

 Prepares a concise written report of the investigation.

 Assists in the agency collection efforts on those identified public assistance overpayments.

 Pursues resolution of program violations through ADH process

 Testifies in official proceedings.

 Submits required reports to DHS and County Welfare Boards.

 Conducts training and information sessions as needed.



Knowledges, Skills And Abilities Required

 Complete knowledge of federal, state and local laws, rules, regulations, policies and procedures pertaining to cash,

medical, child care and food stamp eligibility.

 Complete knowledge of federal, state and local laws, rules, regulations, policies and procedures pertaining to Fraud

Prevention Investigations.

 Complete knowledge of the Minnesota Data Practices Act.

 Complete knowledge of ADH process and rules of evidence in administrative law.

 Knowledge of interviewing and investigation techniques and procedures.

 Working knowledge of basic accounting and auditing principles and procedures.

 Working knowledge of personal computers, data management systems and programs, including, but not limited to

MAXIS, welfare fraud statistical database; and other data access programs.

 Ability to comprehend, interpret and explain in a clear and concise manner, verbally and in writing, complex laws,

rules, regulations and policies.

 Ability to effectively, efficiently and tactfully control an interview situation with hostile and sometimes abusive clients

and still obtain and present required information.

 Ability to establish and maintain effective working relationships with co-workers, and other public and private sector

officials.

 Ability to organize and prioritize a large volume of work in an efficient manner and manage time effectively.

 Ability to compile facts and evidence.

 Ability to prepare clear, concise and accurate written reports summarizing results of investigations.

 Ability to prepare clear, concise and accurate administrative reports.

 Ability to orally report facts clearly, logically, accurately and objectively for presentation at administrative hearings and,

as requested by legal counsel, at civil and criminal hearings.



Minimum Qualifications Of Education And Experience Required

Two years of experience as an Eligibility Worker, Child Support Officer or Collections Officer. Experience as a Child Support

Officer or Collections Officer must include work with public assistance programs.



Class Code 935

Last Updated: 04/11

Related Links

 Back to Class Specifications  Back to County Resources

Questions about Merit System not answered here?

E-mail us at dhs.merit.system@state.mn.us











Home Health Aide

Kind Of Work

Under the direction of a public health nurse, performs personal health care services in cases not requiring the judgment of a public

health nurse; may perform home management or housekeeping services under the supervision of a nurse or a Home Health Aide

Coordinator; and performs related work as assigned.



Examples Of Work (Illustrative Only)

 Performs bathing, toileting, feeding, and other personal care services for patients.

 Assists patients with prescribed exercises and activities.

 Assists patients with ambulation and with the use of special equipment.

 Assists patients with meal planning and preparation.

 Assists patients with basic housekeeping tasks.

 May assist in providing child care in homes in which the parent(s) are physically or mentally disabled.

 Performs clean dressing changes under the supervision of a nurse.

 Ensures that patient takes self-administered medication.

 Reports any changes in the patient's mental or physical condition to the nurse and shares with the nurse and/or Home

Health Aide Coordinator his/her observations about the home situation.



Knowledges, Skills And Abilities Required

 Knowledge of personal health-care practices and principles.

 Knowledge of the principles of home management.

 Knowledge of child care methods.

 Knowledge of the elements of nutrition and meal planning.

 Knowledge of first aid skills including CPR and home safety.

 Knowledge of the aging process and accompanying behavior changes.

 Knowledge of the emotional problems accompanying illness.

 Knowledge of child maltreatment and vulnerable adult reporting laws.

 Ability to accept and adapt to varying life styles and home environments.

 Ability to follow oral and written directions.

 Ability to retain confidentiality of home conditions and situations.

 Ability to communicate effectively orally and in writing.

 Ability to establish effective working relationships with clients.



Minimum Qualifications Of Education And Experience

Completion of Minnesota Department of Health approved vocational training for Home Health Aides.



Class Code 945

Last Updated: 6/96

Related Links

 Back to Class Specifications  Back to County Resources

Questions about Merit System not answered here?

E-mail us at dhs.merit.system@state.mn.us