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					GPLEB Software Proposal
   ISQS 4350: Project Management
            Nathan Blacketer
               Jeff Morris
              Brian Wilder

               3/17/2009
Table of Contents
Scope ............................................................................................................................................................. 3
Advantages.................................................................................................................................................... 4
Financial ........................................................................................................................................................ 5
   Cost Analysis ............................................................................................................................................. 5
   Cost Management Plan ............................................................................................................................. 6
Plan ............................................................................................................................................................... 6
   Project Analysis ......................................................................................................................................... 6
Deliverables................................................................................................................................................... 6
   Project Analysis ......................................................................................................................................... 6
   Project Design ........................................................................................................................................... 6
   Project Integration .................................................................................................................................... 6
   Project Testing .......................................................................................................................................... 6
Acceptance.................................................................................................................................................... 7
Alternatives ................................................................................................................................................... 7
Terms and Conditions ................................................................................................................................... 7
Glossary ......................................................................................................................................................... 7
                                     GPLEB Software Proposal
                                         March 17, 2009

Scope
        The Great Plains Lions Eye Bank (GPLEB) procures and, when necessary, imports donor
tissue to service patients suffering from corneal blindness in West Texas. Information regarding
tissue recovery and tissue importation must be documented and statistics must be kept in
accordance with the bylaws of the Eye Bank Association of America (EBAA) and the Food and
Drug Administration (FDA). At present, the GPLEB utilizes a bulky, inefficient paper filing
system to catalog each donor and import entry. This practice costs the GPLEB thousands of
dollars per year in paper and man hours – hours which could be put to much better use.

        BMW Ltd. has developed a solution to this problem utilizing a system that would keep
these files and statistics electronically. Our system will file the necessary attributes for each
donor and each tissue, but will reduce waste. By making use of a LAMP configuration (an
arrangement that consists of a Linux operating system, an Apache web server, MySQL as a
database server and PHP as a development language), we will be able to effectively set up a
working database that will be simplistic enough for inexperienced users to learn quickly and yet
powerful enough to be able to perform each function necessary. It will also be exponentially
faster to use our system as opposed to filling out each file by hand. The data entered will be
backed up weekly to local and external servers weekly to ensure that all information is saved
and secure. Our system will be able to produce all of the reports and statistics that the GPLEB
will require every month and every year. Not only will this be a more efficient and responsible
system for the eye bank, it will also increase employee morale because of the elimination of
redundant and tedious work.

       At this point we do not anticipate significant future growth beyond the GPLEB’s needs,
but we feel it would be wise to be prepared in case there becomes a demand for program
among eye banks nationwide. The GPLEB handles roughly 200 tissues every year and our
database will be capable of holding 5000 entries, so the database should last the eye bank 25
years. We will provide training for eye bank employees, but we will also be developing a
manual so that we can be prepared in the event that there becomes a larger demand for our
system. Not only will this program benefit the GPLEB, but the possibility of a standardized
system nationwide would be advantageous for the entire eye bank community.

       Our proposed system will not include provisions for research tissue, since we are being
asked only to catalog surgical tissue. In addition, we will not include paperwork for items
ordered, items received or any cleaning and lab maintenance documentation in our system.




                                            Page 3
                                     GPLEB Software Proposal
                                          March 17, 2009

Advantages
        Our software system will enjoy a litany of advantages over the current paper file system
the GPLEB currently employs. The first of these is the fact that our system will end the need for
thousands of dollars worth of paper per year. Our system will keep these files electronically
and the data will be available 24 hours per day. If an employee has access to the server at his
or her residence, he or she can even make updates to the data from home! Our system will
also free up space inside the eye bank. At present, the entries into these paper files are stored
in cabinets which take up a great deal of space. With all the files kept electronically, this space
can be used for a more worthwhile cause.

       Another advantage our system will provide is time and cost savings in terms of man
hours. The annual statistical reports for the EBAA and FDA that took days to compile previously
will now be generated in a matter of minutes. In addition, everyday tasks at the eye bank will
now be able to be done at a computer station, rather than having to fill out 27 different forms
in sequence. What was once a two or three day job for two people will now be a 1 hour job for
one person.

       The GPLEB would benefit from using our system over any other sort of system because
one of our team is actually a former eye banker that understands the demands and needs of
the eye bank. Not only can we provide a better service because of this, but we also have an
understanding of what the EBAA and FDA require.




                                             Page 4
                                        GPLEB Software Proposal
                                            March 17, 2009

Financial
       If we can get a go ahead decision by March 23, 2009, our assigned start date will be
March 26, 2009. From that point, our estimated completion date for creation of the system will
be April 20, 2009 and testing can begin. The entire process is scheduled to be finished on May
16, 2009.

Cost Analysis
   ID                        Task Name                            Cost
    1     Eye Bank System                                    $19,120.00
    2       Implementation                                   $14,960.00
    3       Creation                                          $7,840.00
    4          Back-End                                       $1,120.00
    5            Donor Data Tables                                $560.00
    6            Tissue Data Tables                               $560.00
    7          Front-End                                      $6,720.00
    8            Donor                                        $3,360.00
    9               Data Entry Screen                         $1,120.00
   10               Statistics                                $1,120.00
   11               Reporting                                 $1,120.00
   12            Tissue                                       $3,360.00
   13               Data Entry Screen                         $1,120.00
   14               Statistics                                $1,120.00
   15               Reporting                                 $1,120.00
   16       Debugging                                         $7,120.00
   17          Alpha - (Internal)                             $2,240.00
   18            Back-End Testing (Load Balancing)                $560.00
   19            Front-End Testing                            $1,680.00
   20          Beta - (External)                              $2,400.00
   21            Client Check-off Sheets                      $2,400.00
   22          Collect Results                                    $800.00
   23          Bug Fixes                                      $1,680.00
   24       Documentation                                     $3,360.00
   25          User Manual                                    $1,680.00
   26          Developer Manual                               $1,680.00
   27       Training                                              $800.00
   28          Meeting                                            $800.00




                                               Page 5
                                     GPLEB Software Proposal
                                         March 17, 2009

Cost Management Plan
       Since the systems we are utilizing are open source programs and the Department of
Ophthalmology already has a server that we can make use of, costs will be kept at a minimum.
The only costs for the GPLEB will be the yearly maintenance of the system and the cost of our
project team. The yearly maintenance ends up being $1200.00/year and the costs of the team
end up being $19,120.00.


Plan
       The BMW Ltd. Project team will consist of Brian Wilder as the Project Manager and two
Developers, Jeff Morris and Nathan Blacketer. The major phases of the proposed system are
outlined below, along with individual tasks that must be undertaken.

Project Analysis
 Conduct interviews with eye bank and ophthalmology personnel to learn about GPLEB’s
  current practices.
 Design requirements document as a guideline for scope and draw up proposal.
 Present proposal to chief stakeholders.


Deliverables
       During the course of this project, there will be four deliverables. The deliverables must
be completed in proper sequence in order for the project to be completed correctly. Each
deliverable is assigned a specific start and end date. These time constraints must be met to
keep the project on time.

Project Analysis
Start: March 26, 2009
End: March 31, 2009

Project Design
Start: April 1, 2009
End: April 12, 2009

Project Integration
Start: April 13, 2009
End: April 25, 2009

Project Testing
Start: April 26, 2009
End: May 09, 2009




                                            Page 6
                                     GPLEB Software Proposal
                                         March 17, 2009

Acceptance
        Our team will have scheduled review points where the customer will be able to
ascertain whether their expectations are being met or not. Once the stakeholders have the
report, they will have 3 business days to determine whether or not to accept the work or make
changes. If changes are necessary, our developers will be available to the stakeholders to
discuss the nature of these changes.


Alternatives
        The GPLEB could continue working with the current paper system, which would cost
more and involve more man hours. The eye bank could also use another eye bank’s database
system, but our system will be specifically designed to meet the GPLEB’s needs, while other
software will not. Another option the GPLEB could consider would be to use Microsoft Access
and create its own database. However, unless the company has the right personnel, the
database might not be easy for the user to navigate and it would lack a proper graphical user
interface. For these reasons, we believe that our software would be the most beneficial option
for the GPLEB.


Terms and Conditions
        This proposal and the associated cost quote will be good for 10 days after this proposal’s
receipt. BMW Ltd. cannot be held responsible for any problems that are not associated with
this proposal or BMW Ltd.’s exclusive work. The BMW team will not assume any liability
relative to this proposal. Upon acceptance of this proposal, the customer is expected to fulfill
its responsibilities, just as BMW Ltd. is. Our team guarantees the work it has suggested, subject
to changes in cost and duration because of customer changes.


Glossary
BMW Ltd. – The Blacketer Morris Wilder team that will develop the software
GPLEB – Great Plains Lions Eye Bank
FDA – Federal Food and Drug Administration
LAMP – Linux Apache MySQL PHP configuration for software




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