UNIVERSITY OF NORTH TEXAS HEALTH SCIENCE CENTER Revised 12/2003
HOURLY EMPLOYEE TIMECARD
Name EMPLID
Period
Dept Beginning 2/1/2004
Title Period Ending 2/15/2004
The University's Normal Work Week Begins at 12:01 A.M. Sunday and Ends at Midnight the following Saturday.
1st Week Ending 2nd Week Ending INSTRUCTIONS
Date Time In Time Out Hrs Wk Date Time In Time Out Hrs Wk Recording Responsibility:
S 2/1 2/8 The department account holder is ultimately responsible for insuring that a record
0.0 0.0 of all hours worked is maintained on each hourly employee. The department
M 2/2 2/9 account holder should designate an individual as the “Department (or area)
0.0 0.0 Timekeeper”, preferably a person who supervises the hourly employee(s). The
Department Timekeeper is responsible for seeing that all employees record their
T 2/3 2 / 10 “in” and “out” times on the Time Card each work day. All hours worked must be
0.0 0.0
recorded daily. Inaccurate recording or hours worked may result in disciplinary
W 2/4 2 / 11 action. For College Work-Study students falsification of the actual working hours
0.0 0.0 is also a federal offense punishable by law. Time cards must be kept on file in
the employing department for at least 5 years from the date of last entry.
TH 2/5 2 / 12
0.0 0.0
F 2/6 2 / 13 Payroll Periods:
0.0 0.0
Pay periods for hourly employees are semi-monthly. Pay is either from the 1st
S 2/7 2 / 14 through the 15th of the month, or from the 16th through the last day of the month.
0.0 0.0 Refer to the notice of payroll deadlines that the Payroll Office sends to each
department for the actual payroll deadline dates for authorizations and tax cards
Total Hours 0.0 Total Hours 0.0 (W-4); for time reporting; and for distribution of paychecks.
3rd Week Ending 4th Week Ending
Date Time In Time Out Hrs Wk Date Time In Time Out Hrs Wk
S 2 / 15 2 / 22
0.0 0.0
Directions for Completing the Time Card:
M 2 / 16 2 / 23 These instructions are for the electronic (Excel version) of this form. The areas
0.0 0.0
shaded blue are to be completed by you. The boxes with zeros in them
T 2 / 17 2 / 24 contain formulas, so do not type in them.
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1. Record the dates for "period beginning" and "period ending". The form will
W 2 / 18 2 / 25 automatically fill in the correct dates for that month and year.
0.0 0.0
2. Record the "time in" and "time out" for each day. Enter in the time followed by
TH 2 / 19 2 / 26 'am' or 'pm' (8 am, 12:40 pm, etc.). For each day, you can enter in a maximum of
0.0 0.0 2 "time in" and 2 "time out" entries. The total hours worked for that day will
automatically be calculated.
F 2 / 20 2 / 27
0.0 0.0
3. The "Total Hours" for each week will be calculated automatically.
S 2 / 21 2 / 28
0.0 0.0 4. The "Total Hours For Pay" will also be calculated automatically. This is
calculated by adding together the total hours worked each week.
Total Hours 0.0 Total Hours 0.0 5. Enter in the "Rate of Pay". The "Total Pay" will be calculated automatically by
multiplying the "Total Hours for Pay" by the "Rate of Pay".
6. Time card must be signed in ink by both the employee and supervisor.
Total Hours for Pay* 0.0
Rate of Pay
Rounding of Minutes:
Total Pay $ -
* Record "Total Hours for Pay" on the semi-monthly time sheet from Payroll 1 to 6 = .1 31 to 36 = .6
7 to 12 = .2 37 to 42 = .7
Complete for Financial Aid Recipients Only
13 to 18 = .3 43 to 48 = .8
Award/Earnings Limit
19 to 24 = .4 49 to 54 = .9
Balance Brought Forward
25 to 30 = .5 55 to 60 = 1.0
This Months Earnings I Certify
I Certify This Time Card Is True and Correct NOTE:Regular student employees should not work more than an average
of 30 hours per week during the fall/spring terms. College work-study
employees should not work more than an average of 20 hours per week.
Hourly non-student employees should not work more than an average of
Employee Signature Date
19 hours per week if employment extends beyond 4 months in any fiscal
year. Time cards must be kept on file for at least 5 years from the date of
the last entry.
Supervisor Signature Date