0708 Itemized Budget Worksheet

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0708 Itemized Budget Worksheet Powered By Docstoc
					Organization Information
Organization name (no abbreviations):


Person who prepared this document:


Preparers email:



             Rationale for Funding
             Briefly explain how your organization
             contributes to Campus Life at GVSU:



             Briefly explain how your organization supports
             itself financially:



             Briefly explain why you need the support of the
             Student Life Fund for your organization:



             Briefly explain what your organization hopes
             to accomplish in 2006-07:



This form supplements the information provided in the Online Annual Budget Request and will
be used during Campus Life Board Budget Negotiation Meetings. Only use Account Codes
that are available in the Online Form. Item descriptions should be specific. You are advised to
have a member of the Finance Committee review this completed form before your online
Itemized Budget
 Account
              Enter specific title of Account Code             Cost       Qty         Total
  Code
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                                                          $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
Rationale:
                                                       $0.00
             Budget Codes
             Advertising (Newspaper/Radio/TV)   7019
             Copying/Copy Center                7233
             Food Service                       7022
             Honoraria (Speaker Gift)           7046
             Lease/Rental/Payment               7027
             License/Permits/Fees               7023
             Media Services                     7030
             Non-Staff Travel                   7083
             Officials Pay                      7045
             Postage/Freight In                 7154
             Postage/Freight Out                7151
             Professional Contract Services     7041
             Professional Dues/Fees             7025
             Supplies-Administrative            7004
             University Promotions              7032
                              Student Life Fund Itemized Budget Worksheet
                             This itemized budget worksheet is intended to help the Finance Committee of the
                             Student Senate better understand what each Student Organization is requesting
                             for the 2007-08 Fiscal Year. All requests must be submitted electronically via the
                             Student Life website. Organization budgets will not be accepted if this itemized
                             budget worksheet is not fully completed and uploaded with the online Base
                             Budget request.




File Uplaod Instructions: Itemized Budget Worksheet
This online form is a template and must be saved as a different document type
before submission. Save this as a Microsoft Excel document ".xls" (NOTa template
ending in .dot) with the name of your organization as the title of the document. To
complete this form, use the "tab" key to access each answer box. The Base
Budget Request will not be considered unless this form is completed in full and
attached to the main Base Budget request .



Reason for Worksheet: Why Itemize? (Read Carefully)
The reason for itemizing your Student Organization Budget is to help paint a better
picture for the Student Senate Finance Committee as to what your organization will
be doing in the upcoming year and how you expect to spend the money allocated
to your organization. All funds requested in the online Base Budget must be
accounted for in this Itemized Budget. If funds are not accounted for in this itemized
budget worksheet then they will not be approved in the overall orgnizational budget.
You do not have to fill out every line in the itemized budget worksheet if you have
entered all your request items and there are still lines available. Below the itemized
worksheet are four questions where you should submit rationale for funding your
organization. If you have questions regarding this process please contact the Vice
President of Finance at 331-2333 (ssac@gvsu.edu) or the Associate Director of
Student Life at 331-2358.
You do not have to fill out every line in the itemized budget worksheet if you have
entered all your request items and there are still lines available. Below the itemized
worksheet are four questions where you should submit rationale for funding your
organization. If you have questions regarding this process please contact the Vice
President of Finance at 331-2333 (ssac@gvsu.edu) or the Associate Director of
Student Life at 331-2358.



Example: Student Organization Itemized Budget Worksheet
Budget     Enter specific title of
 Code          budget code                                 Item(s)                       Cost Quantity                Total
         Supplies Administrative 50 pack of 700mb CD-R Disks with
 7004                                                  Jewel cases                       35.95           3          107.85
Rationale: These CD-R disks will be used to copy software that our organization so that we can distribute it to other
students and students organizations so that they can access the web faster through dial-up services when not using Grand
Valley computers or Grand Valley Ethernet services.
                                              Package #5 for Winter software
 7032     University Promotions                          blowout event                    268.00          2          536.00
Rationale: We will be utilizing University Promotions to advertise out Winter software blowout event. This event is where we
give out free copies of our homemade software to all students and student organizations. It will be held in the Filedhouse due to
the large number of people that attend.

				
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