VIEWS: 5 PAGES: 15 POSTED ON: 12/10/2011
Local Section Governance Leadership Development Conference Sunday, June 4 9:00 am Scott D. Love, P.E. Outline • AIChE Governance Overview – How do Local Sections fit in? • Officer Roles and Responsibilities – Some structure, but let the stars shine • Thoughts on Meetings – Face-toFace, Electronic, technical, social, family, a mix? • Resources from AIChE – Staff, volunteer leadership, web-based…. • Items Discussed at the June 4 Session Governance Hierarchy • Members elect Directors and Officers of Board from the membership • Board of Directors retains paid Executive Director to manage paid staff in New York • Board ultimately responsible for finances of AIChE • Board of Directors sets strategic direction for Institute • Board approves volunteer appointments to Operating Councils • Operating Councils provide guidance and resources to Divisions, Chapters, and Sections (entities) • Volunteer entities provide services to members Operating Councils • Chemical Technology OC (CTOC) • Societal Impact OC (SIOC) • Career & Education OC (CEOC) – http://www.aiche.org/About/WhoWeAre/Structure/ CareerandEducationCouncil.aspx • Membership Committee • Professional Development Committee • Student Chapters Committee • Education and Accreditation Committee • Local Sections Committee, and others Local Sections Committee • Former subcommittee of Membership Committee • First new Committee approved by CEOC (1999) • Mission – provide resources to Local Section leaders to make Local Sections more effective for the benefit of AIChE membership • Activities – ProjectConnect Grant administration – Topica discussion group facilitation – Network of LS leaders Local Section Committee • 2006 Officers – Alan Levine (Chair), Chicago Section – Pete Sibilsky (Vice-Chair), North Jersey Section – Mac Qadir (Meetings Director), NORCAL Section – Dave Jacobs (Section Liaison) – Craig Wildemuth (ProjectConnect) – Kent Shepherd (CEOC Liaison) – Steve Horstkamp (Past Chair) – Anette Ngijol & Felicia Guglielmi (staff) Local Section Officers’ Roles and Responsibilties • Varies from Section to Section, but Chair: – responsible for strategy and tactics of Section operation (scheduling, setting agendas for, and running meetings) – should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early – Determine / implement tax exempt status – should play lead role in “paying” volunteers – recognition, recognition, recognition! Officers’ R&R (cont) • Vice Chair: – should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early – learn from the Chair – get ready for next year – step up as necessary for the Chair – may also be Programs Chair Officers’ R&R (cont) • Programs Chair: – should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early – schedule and prepare meeting plan first thing • publicize so members can plan their attendance – regular contact with speakers through the year • minimize surprises – have “plan B” in hip pocket • minimize impact of surprises – Stay on top of physical / electronic arrangements • meeting room details, webinar logistics, etc Officers’ R&R (cont) • Secretary: – should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early – record important decisions / events at Section and Officers’ meetings – prepare annual report for approval by Section Officers – may manage Section member records and / or Section newsletter Officers’ R&R (cont) • Treasurer: – should identify “new blood”, get volunteer leaders into the pipeline, become a master delegator, find successor early – keep running ledger of Section income and expenses – prepare annual (at minimum) income statement and balance sheet – manage Section finances for benefit of members – keep Section officers informed of financial status Meetings – my thoughts • Meetings are only vehicle for delivering benefits of membership to most members • “Old school” wants face-to-face meetings – maybe “millennial” generation is OK with electronic interaction • Content only important insofar as it engages the membership (e.g. Ichthyologists) • Frequency as high as volunteer effort will support Resources from AIChE • Local Sections Committee – Contact officers – Join Committee meeting at national meetings • Web Based – Topica discussion group (useful transcripts of past discussions on AIChE web site or instructions for getting there on same page) – Local Section Officers Resource Guide (on web) • Staff – Anette Ngijol / Felicia Guglielmi Items from the Session • There was a good discussion on incorporating Sections (of which about 5 are) which then led to discussions on – Director and Officer (D&O) liability insurance for Section officers – Sales tax exempt status for sections – a state by state issue, probably requires Section-by-Section applications • Felicia will make sure this discussion is initiated on Topica Items from Session (cont) • There was also a discussion about annual reports – how comprehensive, what shows up on the AIChE web site, and what about the annual financial report? – Anette will clarify what the AIChE Procedures require so that Sections will understand what they need to do at a minimum.