VENTURES

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VENTURES Powered By Docstoc
					Local Section Governance

   Leadership Development
         Conference
   Sunday, June 4 9:00 am

     Scott D. Love, P.E.
                                  Outline

• AIChE Governance Overview
   – How do Local Sections fit in?
• Officer Roles and Responsibilities
   – Some structure, but let the stars shine
• Thoughts on Meetings
   – Face-toFace, Electronic, technical, social, family, a mix?
• Resources from AIChE
   – Staff, volunteer leadership, web-based….
• Items Discussed at the June 4 Session
                  Governance Hierarchy
• Members elect Directors and Officers of Board from
  the membership
• Board of Directors retains paid Executive Director to
  manage paid staff in New York
• Board ultimately responsible for finances of AIChE
• Board of Directors sets strategic direction for Institute
• Board approves volunteer appointments to Operating
  Councils
• Operating Councils provide guidance and resources
  to Divisions, Chapters, and Sections (entities)
• Volunteer entities provide services to members
                      Operating Councils

• Chemical Technology OC (CTOC)
• Societal Impact OC (SIOC)
• Career & Education OC (CEOC)
  – http://www.aiche.org/About/WhoWeAre/Structure/
    CareerandEducationCouncil.aspx
     •   Membership Committee
     •   Professional Development Committee
     •   Student Chapters Committee
     •   Education and Accreditation Committee
     •   Local Sections Committee, and others
                Local Sections Committee

• Former subcommittee of Membership Committee
• First new Committee approved by CEOC (1999)
• Mission – provide resources to Local Section leaders
  to make Local Sections more effective for the benefit
  of AIChE membership
• Activities
   – ProjectConnect Grant administration
   – Topica discussion group facilitation
   – Network of LS leaders
               Local Section Committee

• 2006 Officers
  –   Alan Levine (Chair), Chicago Section
  –   Pete Sibilsky (Vice-Chair), North Jersey Section
  –   Mac Qadir (Meetings Director), NORCAL Section
  –   Dave Jacobs (Section Liaison)
  –   Craig Wildemuth (ProjectConnect)
  –   Kent Shepherd (CEOC Liaison)
  –   Steve Horstkamp (Past Chair)
  –   Anette Ngijol & Felicia Guglielmi (staff)
             Local Section Officers’ Roles
                 and Responsibilties
• Varies from Section to Section, but Chair:
  – responsible for strategy and tactics of Section
    operation (scheduling, setting agendas for, and
    running meetings)
  – should identify “new blood”, get volunteer leaders
    into the pipeline, become a master delegator, find
    successor early
  – Determine / implement tax exempt status
  – should play lead role in “paying” volunteers –
    recognition, recognition, recognition!
                 Officers’ R&R (cont)

• Vice Chair:
  – should identify “new blood”, get volunteer leaders
    into the pipeline, become a master delegator, find
    successor early
  – learn from the Chair – get ready for next year
  – step up as necessary for the Chair
  – may also be Programs Chair
                         Officers’ R&R (cont)

• Programs Chair:
   – should identify “new blood”, get volunteer leaders into the
     pipeline, become a master delegator, find successor early
   – schedule and prepare meeting plan first thing
       • publicize so members can plan their attendance
   – regular contact with speakers through the year
       • minimize surprises
   – have “plan B” in hip pocket
       • minimize impact of surprises
   – Stay on top of physical / electronic arrangements
       • meeting room details, webinar logistics, etc
                 Officers’ R&R (cont)

• Secretary:
  – should identify “new blood”, get volunteer leaders
    into the pipeline, become a master delegator, find
    successor early
  – record important decisions / events at Section and
    Officers’ meetings
  – prepare annual report for approval by Section
    Officers
  – may manage Section member records and / or
    Section newsletter
                 Officers’ R&R (cont)

• Treasurer:
  – should identify “new blood”, get volunteer leaders
    into the pipeline, become a master delegator, find
    successor early
  – keep running ledger of Section income and
    expenses
  – prepare annual (at minimum) income statement
    and balance sheet
  – manage Section finances for benefit of members
  – keep Section officers informed of financial status
             Meetings – my thoughts

• Meetings are only vehicle for delivering
  benefits of membership to most members
• “Old school” wants face-to-face meetings –
  maybe “millennial” generation is OK with
  electronic interaction
• Content only important insofar as it engages
  the membership (e.g. Ichthyologists)
• Frequency as high as volunteer effort will
  support
                Resources from AIChE

• Local Sections Committee
  – Contact officers
  – Join Committee meeting at national meetings
• Web Based
  – Topica discussion group (useful transcripts of past
    discussions on AIChE web site or instructions for
    getting there on same page)
  – Local Section Officers Resource Guide (on web)
• Staff
  – Anette Ngijol / Felicia Guglielmi
                  Items from the Session

• There was a good discussion on
  incorporating Sections (of which about 5 are)
  which then led to discussions on
  – Director and Officer (D&O) liability insurance for
    Section officers
  – Sales tax exempt status for sections – a state by
    state issue, probably requires Section-by-Section
    applications
     • Felicia will make sure this discussion is initiated on Topica
             Items from Session (cont)

• There was also a discussion about annual
  reports – how comprehensive, what shows up
  on the AIChE web site, and what about the
  annual financial report?
  – Anette will clarify what the AIChE Procedures
    require so that Sections will understand what they
    need to do at a minimum.

				
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