Minutes of
Our Lady of the Meadows
Finance Committee Meetings
Contents
December 19, 2007
November 28, 2007
October 17, 2007
September 26, 2007
August 16, 2007
July 18, 2007
June 20, 2007
May 16, 2007
April 18, 2007
March 21, 2007
February 21, 2007
JANUARY 17, 2007
2006 Archive
2005 Archive
2004 Archive
2003 Archive
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Our Lady of the Meadows Catholic Community
Finance Committee Minutes
December 19, 2007
Attendees: Father Kevin Novack, Deacon Jean-Marie, Deacon John Wertz, Dick
Sellers, Mike Patterson, Gabi Brummer, Ron Schwartz and Linda Zabukovic
The meeting began at 5:30 with a reflection on the coming Sunday’s Gospel.
The minutes from November’s meeting were reviewed and accepted with one correction: The
meeting with the Bishop concerning the land acquisition was attended by Ron Schwartz, Dick
Sellers, AND Father Kevin.
In the matter of Old Business:
1. The sub-committee working on the land acquisition from the Milano Trust is still in the
process of drawing up the final agreement.
2. The sale of grocery store certificates is doing well, with about $3200.00 in profit so far.
Cathy Maloney approached WalMart to inquire about selling their cards, but was turned
down by the management of that store.
3. Mike Patterson is proceeding with the purchase of upgrades to the parish computer system
with Dick Sellers’ assistance. The software will cost $483.00 and hardware to improve
server to network connections will cost $585.00. This was included in the budget. These
upgrades will include updates for the OLM website.
4. Mike reported that the Offertory receipts are down a little but he is anticipating a good
Christmas collection.
New Business items include:
1. We will begin in February with budget presentations by the various ministries. Linda
Zabukovic will begin to send invitations to the department chairpersons. February meeting
will host Liturgy and Music, March will include Formation, Peace & Justice, and Youth
Ministry. Parish Life and Maintenance will present budget items at the April meeting.
These budget presentations are meant to help determine immediate needs and future plans
for the various ministries in the parish.
2. Jim Wilson, Mike Patterson, and Linda Zabukovic will attend the kick-off meeting and
dinner for the Diocesan Ministry Fund (formerly BDF) at St. Pius January 17, 2008.
3. The committee will be posting a message in the church bulletin asking parishioners with an
extra road-worthy vehicle to consider donating it to the parish for Deacon Jean-Marie. He
is currently using a diocesan car that is not dependable. Linda Zabukovic will write the
bulletin notice and send it to Fran.
The next meeting will be January 23, 2008 at 5:30.
The meeting adjourned at 6:35 with a prayer.
Minutes respectfully submitted by Linda Zabukovic.
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
November 28, 2007
Attendees: Mike Patterson, Dick Sellers, Jim Wilson, Ron Schwartz, Deacon John Wertz, Gabi
Brummer, Gregora Vallejo, and Deacon Jean Marie.
The meeting began with a prayer at 5:30 PM..
The minutes from the previous month’s meeting were approved and accepted.
In the matters of Old Business:
1. Fr. Kevin, Dick Sellers and Ron Schwartz had a meeting with the Bishop to discuss the
land purchase from the Milano Trust. The meeting did not result in any definite decision on
the part of the Bishop. Dick and Ron and the sub-committee will continue to work on this
land acquisition.
2. Mike Patterson updated the committee on the progress of the sale of grocery store
certificates. So far, the net profit totals $1,750.00. Cathy Maloney plans to inquire at Wal
–Mart if any similar program exists there for fund-raising.
Items of New Business included:
1. Dick Sellers is working with Mike Patterson on some hardware and software upgrades for
the parish.
2. The committee needs to begin working on the new budget. We will plan at the next
meeting how to schedule the various ministries to present their “needs and dreams” list.
Mike reported that we are running a little behind in Offertory receipts. ($5,522.00)
3. Mike Patterson briefed the committee on the roof replacement that is planned for the
spring. He is having some difficulty getting roofing contractors to review the damage and
submit estimates.
4. The BDF will be renamed the Diocesan Ministry Fund in 2008. The kick-off meeting and
dinner will be held at St Pius Church Thursday January 17, 2008. The meeting starts at 4:30
PM followed by dinner at 6 PM.
Open Discussion Item:
1. The last item discussed was the stipend account for the deacons. Donations are still coming
in for the deacons but Father Kevin has declined to dispense the funds.
The meeting ended with a prayer at 6:30 PM.
The next meeting will be Wednesday December 19, 2007 at 5:30 PM.
Minutes respectfully submitted by Linda Zabukovic
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
October 17, 2007
Attendees: Father Kevin Novack, Mike Patterson, Deacon Jean-Marie, Deacon John
Wertz, Gabi Brummer, Ron Schwartz, Gregoria Vallejo, and Jim Wilson.
Father Kevin opened the meeting by leading a reflection on the upcoming Sunday’s
Gospel.
OLD BUSINESS:
The minutes of the September meeting were reviewed and approved as written.
Land Purchase: Ron Schwartz reported on the progress of the subcommittee. No final
decision was made on how to purchase the land. Some more issues need to be resolved
by the subcommittee before proceeding with a recommendation for a decision.
Kroger Grocery Certificate Sales: Mike Patterson reported that the King Soopers and
Safeway Grocery Certificate sales up to date show a net profit of $1490.00. Mike tracks
income and expenses separately, but shows the Grocery Certificates in a clearing
account only on the balance sheet. All profits are earmarked for the youth ministry.
NEW BUSINESS:
Deacon Jean Marie cost: Mike Patterson reported that he reopened a budget line item to
run receipts and expenses through for Deacon Jean Marie.
Project Completion Report: Mike Patterson reported that he had filled out the Project
Completion Report concerning the Church refurbishment and submitted it to the
Diocesan Office.
Gift - Meal: Jim Wilson reported that the Finance and Stewardship Committees are
scheduled to assist with the GIFT meal on November 11, 2007. It was suggested to serve
Collette’s Mostaccioli in a family style with cookies for dessert. John Wertz, Gregoria
Vallejo and Gabi Brummer volunteered to bake cookies.
The next meeting will be held on Wednesday, November 21, 2007 at 5:30 pm.
The meeting was adjourned at 6:30 pm.
Respectfully submitted by Gabi Brummer
Return
Our Lady of the Meadows Catholic Community
Finance Committee Meeting
September 26, 2007
Attendees: Father Kevin Novack, Dick Sellers, Deacon Jean-Marie, Gabi Brummer, Deacon
John Wertz, Gregoria Vallejo, Jim Wilson, Mike Patterson, and Linda Zabukovic
The meeting began at 5:30 with a prayer.
The minutes of the last meeting were approved and accepted.
In the matter of Old Business:
1. Barbara Duff reviewed the land purchase from the Milano Trust. After listening to her
opinion and that of the Bishop’s, the land purchase will be referred to a sub-committee
made up of Dick Sellers, Father Kevin, Ron Schwartz, and Gabi Brummer. They will
report back at the October meeting.
2. The sales of Gift Certificates for Safeway and King Soopers is going well. Kathy Maloney
and her crew have been successful at recruiting volunteers to man a booth at each Mass.
Net profit as of this meeting is $1,240.00
3. The shades for the church skylights are still in the works.
4. The approved budget for next fiscal year was sent to the Diocese on time.
New Business items included:
1. Deacon Jean Marie will be living at St. Anne’s parish but in service to OLM for six
months. Food and travel expenses will be covered by OLM. For September, his expenses
were $226.15. For his six month stay, that would total around $1357.00.
2. An update was given concerning the parish commitment to the NCYC in Columbus Ohio.
40 parishioners will attend. The parish will pay the registration fee for each attendee, with
the rest of the cost paid for through fund-raisers and attendees. Registration fee is $180 per
person. Knights of Columbus has donated $1000 and the committee agreed to donate
$3000 to defray costs for the group.
3. Recent hail damage to the roof of the church and rectory as well as to numerous air
conditioning units has prompted Mike Patterson to contact the insurance company used by
the diocese. He will get estimates for the repairs and forward the information to the
Diocese. We have a $2500 deductible. The parish will be responsible for $1000 and the
Diocese for the remaining $1500.00.
The meeting adjourned at 7:00 PM.
The next meeting is scheduled for Wednesday, October 17, 2007 at 5:30 PM.
Minutes respectfully submitted by Linda Zabukovic
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
August 16, 2007
Attendees: Mike Patterson, Dick Sellers, Ron Schwartz, Jim Wilson, and Gabi Brummer.
Mike Patterson opened the meeting at 5:30 with a prayer.
OLD BUSINESS:
The minutes of the June meeting were approved as written.
Land Purchase: Ron Schwartz reported that documents regarding the land purchase
have been agreed upon by Giltners and sent to the lawyer for review. The first payment
should be due in October.
Kroger & Safeway Grocery Certificate Sales: Mike Patterson presented a report
regarding the Grocery Certificates sales, which shows a net profit of $990.00 so far.
Safeway and Kroger Script in the amount of $5000.00 each was added on July 31st.
Skylight Shades: Dick Sellers reported that he is still working on the purchase of shades
for the skylights above the altar. It was suggested that Mike also get a bid from Gary’s
Upholstery.
NEW BUSINESS:
Mike Patterson had prepared the Parish/Mission Financial Report 07 for the Diocese. It
was signed by Jim Wilson.
The next meeting will be held on Wednesday, September 19, 2007 at 5:30 pm.
The meeting was adjourned at 6:15 pm.
Respectfully submitted by Gabi Brummer
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
July 18, 2007
Attendees: Mike Patterson, Dick Sellers, Ron Schwartz, Gregoria Vallejo, Jim Wilson,
and Gabi Brummer.
Mike Patterson opened the meeting at 5:30 with a prayer.
OLD BUSINESS:
The minutes of the June meeting were reviewed and approved as written.
Land Purchase: Ron Schwartz reported that the non-profit corporation has been in
negotiation with Betty Giltner regarding the land purchase. A rough draft of an agreement
is being worked out. A 5 year pay-out and an interest rate of 8½% have been agreed on.
Some other item requested by Giltners are under consideration: a seat on the Board of
Directors of the non-profit corporation, and that the $20,00.00 earnest money paid to
Giltners approximately 3 years ago will be added to the amount of $150,000.00 still due,
which would make the total purchase price $170,000.00 instead of $150,000.00 as
formerly discussed.
Once a final agreement has been reached, it needs to be decided whether OLM parish
funds will be contributed to the corporation as a lump sum or over time.
Kroger Grocery Certificate Sales: Mike Patterson presented a report regarding the King
Soopers Grocery Certificates sales, which show a net profit of $490.00 so far. Mike will
track income and expenses separately, but show the Grocery Certificates only on the
balance sheet. All profits are earmarked for the youth ministry.
2007/2008 Budget: Mike Patterson reported that the budget for 2007-2008 had been
submitted to the Diocesan Office on time.
NEW BUSINESS:
The final year-end financial statements were reviewed. Jim Wilson suggested that Linda
Zabukovic would check at Wachovia to find out what other investments might be
advantageous to use for the Boulse Endowment. It has grown from the original funding
amount of $20,000.00 to over $20,400.00 and has an annual pay-out of $1000.00 for
scholarships.
Mike Patterson reported that the purchase of shades for the skylights above the altar is
currently being looked into.
The next meeting will be held on Wednesday, August 15, 2007 at 5:30 pm.
The meeting was adjourned at 6:45 pm.
Respectfully submitted by Gabi Brummer
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Our Lady of the Meadows Catholic Community
Finance Committee Minutes
June 20, 2007
Attendees: Father Kevin Novack, Deacon John Wertz ,Mike Patterson, Jim Wilson, Dick
Sellers, Ron Schwartz, Gabi Brummer, Gregoria Vallejo, and Linda Zabukovic
The meeting began at 5:30 with a reflection on the upcoming Sunday’s Gospel.
The minutes of the May meeting were reviewed and approved as written.
Old Business items included:
1. Land Purchase: By-laws for the non-profit corporation that will purchase the land from the
Milano Trust were reviewed. The organization will be called The Roger P. Dorcy
Community Project, Inc. As noted in the by-laws, the purpose of the Corporation “shall be
charitable and educational, and to provide services, education and assistance consistent
with the principles of Catholic Community, Hospitality and Charity.” A non-profit can
apply for grants that churches cannot. The non-profit has been approved by the IRS. The
funds will be used for the building of a mission facility ultimately as well as for parking
and drainage. OLM will be a member of the non-profit but relinquishes negotiation rights
to the corporation. If in the future the non-profit is dissolved, all assets would revert back to
the Catholic Church. A donation of $1000 a year would entitle the donor to a seat on the
board. This donation would not serve as a substitute for the tithe or BDF contribution. A
donation of any amount would entitle the giver to membership in the non-profit. The
committee voted to transfer the $20,000 down payment from the ledger sheet to the
corporation to negotiate the land purchase. Ron Schwartz and Dick Sellers abstained from
the vote as they will be board members of the corporation.
2. The sale of grocery store certificates will begin soon. Cathy Maloney will be in charge and
has received the “seed” money of $9,500.00 to get the project going.
3. Mike Patterson reported that he still has not heard from the insurance company regarding
increased coverage for the church facility since the remodel.
4. The cabinet for the sound gear in the church has been installed. The glass door for the
cabinet is on order. The sound system is now functional except for one amplifier which will
be replaced. It was suggested that training for cantors and lectors might be a good idea as it
appears that there is a problem of judging the needed proximity to the microphone for good
sound quality.
New Business items include:
1. The budget presented at last month’s meeting was reviewed and changes suggested at the
last meeting were noted. The increase in payroll reflects the addition of Lynn Cervi as a
fulltime staff member. The budget was approved and sent to the Diocesan office.
2. The BDF campaign so far has garnered $70,000.00 in pledges, far short of the goal of
$114,000.00. The goals for the last 5 years have been difficult to reach with OLM being
required to “kick in” anywhere from $39,000 to $50,000.00 per year.
The meeting concluded at 7PM with a prayer.
The next meeting is scheduled for July 18, 2007 at 5:30 PM.
Minutes respectfully submitted by Linda Zabukovic
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
May 16, 2007
Attendees: Father Kevin Novack, Deacon John Wertz, Mike Patterson, Dick Sellers, Jim
Wilson, and Gabi Brummer.
Father Kevin opened the meeting at 5:30 by leading a reflection on next Sunday’s
Gospel.
OLD BUSINESS:
The minutes of the April meeting were reviewed and approved as written.
Land Purchase: Dick Sellers reported that he and Ron Schwartz had met with the Parish
Council last Wednesday regarding the land purchase. Ron Schwartz had called the
Internal Revenue Service and was advised that the corporate application for Non-Profit
status was still being processed. We will have to wait for IRS approval before finalizing the
land purchase. In June Ron and Dick will meet with Father Kevin and / or the Finance
Committee at a special meeting, if necessary, to brainstorm ideas on how to proceed with
the detail of the purchase.
Insurance Coverage on the Renovated Church: Mike Patterson reported that he had sent
the required paperwork to the insurance company but had not yet heard back.
Cabinet for Sound Gear: Dick Sellers reported that a half-wall had been put up as a
shield. The cabinet should be done fairly soon and slide behind the wall. The cost is still
estimated to be under $3000.00.
Kroger Grocery Certificate Sales: Mike Patterson reported that he had moved $9500.00
out of the Wachovia account and is waiting to write a check for the initial purchase of the
King Soopers Grocery Certificates, when he receives notice from the group taking on this
project.
Catholic School Support: Mike presented a letter from the Peace & Justice Committee
stating that the committee feels any contribution to Catholic Education should be
budgeted from OLM’s operating expense rather than monies meant for the poor. After
discussion, the finance committee unanimously decided that the support of the Pueblo
Catholic Schools should come out of the OLM tithe as there is not enough money
available in the budget for it otherwise.
NEW BUSINESS:
2007/2008 Budget: Mike Patterson presented a preliminary budget for 2007-2008. It was
reviewed by the committee and some changes were made. Mike will send out the revised
budget to committee members soon, so that by next meeting the budget can be finalized
and approved. It is due at the Diocesan Office on June 21st.
The next meeting will be held on Wednesday, June 20, 2007 at 5:30 pm.
The meeting was adjourned at 6:45 pm.
Respectfully submitted by Gabi Brummer
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Our Lady of the Meadows Catholic Community
Finance Committee Minutes
April 18, 2007
Attendees: Father Kevin Novack, Jim Patterson, Jim Wilson, Gabi Brummer, Gregoria Vallejo,
Ron Schwartz, and Linda Zabukovic. Cathy Maloney also in attendance from Parish Council.
The meeting began at 5:30 PM with a reflection on the upcoming Sunday’s Gospel.
The minutes from last month’s meeting were approved and accepted.
In the matter of Old or Ongoing Business:
1. The land purchase is pending. The last needed document has been sent to the IRS.
2. The total amount of pledges for the PDF is $59,242.00. A total of 225 pledge cards have
been returned so far. If the donation total does not increase dramatically, the parish will
have to make up the deficit of over $44,000.00.
3. Catholic Mutual, the company who insures the parish facilities for the Diocese will
evaluate increased coverage because of the renovation. Mike Patterson will submit a report
along with photos. It will then be decided if an agent needs to physically inspect the
building.
4. As Dick Sellers was not in attendance, an update on the sound equipment cabinet was not
available.
5. Cathy Maloney from Parish Council finalized the group’s plan to sell Kroger Gift
Certificates as a fund raiser for Youth Ministry. She has a group of volunteers ready to
begin the promotion. Joe Huerta will be in charge of the bookkeeping. All of the sales need
to be done by volunteers and not by any staff members in order to comply with IRS rules
governing non-profit organizations. Mike Patterson will reflect the generated revenue in a
separate line item on the operating budget. $9,500.00 in “seed money” will be taken from
the Maintenance Reserve Account at Wachovia Securities to initiate the promotion.
6. It was decided that a donation from the tithe will be given to both Pueblo Catholic schools.
The funds formerly designated to Sacred Heart Church in Avondale are available as the
staff at Sacred Heart could not give a proper accountability report. The dispersal of the
money will be handled by the Peace and Justice Committee under the direction of Chris
Armstrong.
New Business items include:
1. Due to a postal delay, Easter envelopes were delayed. Mike Patterson reported that even
with the delay, the total collection from Easter Sunday was $27,000.00. That total comes
partly from monthly tithe, cash donations, and designated Easter donations. Mike was
happy to say that we are ahead by $22,000.00 in receipts.
2. Linda Davis with the Youth Ministry Office presented her budget needs and dreams for the
coming fiscal year. Her basic budget is currently set at $82,267.00. With her dream of
having part-time assistant Lynn Cervi become full time, the budget increases to
$97,351.00. The ministry is currently funded by OLM and Holy Family. Linda will present
this proposal to the Finance Committee at Holy Family with the hope that they will
increase their funding of the program. Many of the programs that Linda hopes to
implement at both parishes need only a facilitator as Linda has already acquired the needed
learning materials at various workshops. The Youth Ministry program has a savings
account of $10,034.52 and has always been very frugal with its spending.
3. Mike Patterson presented the budget for the Maintenance Committee in the absence of
Blasé Giltner. He proposed an increase of $1000 for Building Repair Fund as painting of
the eves of the outside narthex needs to be done. The Floor Maintenance line item now
reflects that the floor scrubbers have been paid off. The Reserve Maintenance line reflects a
$4000 budget for unplanned repairs. In previous years this budget amount was used to
replace and repair air conditioning units that failed.
4. The committee resolved to work on the budget at the May and June meetings as the final
budget needs to be presented to the Diocese at the end of June.
The meeting ended with a prayer at 7:45 PM.
The next meeting will be May 16, 2007 at 5:30 PM.
Minutes respectfully submitted by Linda Zabukovic.
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
March 21, 2007
Attendees: Mike Patterson, Jim Wilson, Dick Sellers, Ron Schwartz, Deacon John Wertz, Gabi
Brummer, and Linda Zabukovic. Also in attendance: Charlotte Plutt to present Liturgy and
Music Ministry budget.
The meeting began at 5:30 PM with a prayer.
The minutes from the February 21 meeting were accepted and approved.
In the matter of Old or On Going Business:
1. We are still waiting for IRS approval for the non-profit status of the group negotiating the
land purchase from the Milano Family Trust.
2. Mike gave an update on the final details of the church renewal. We are experiencing
continuing problems with the electrical components of the lighting system. The dimmer
switches are not working and we are being forced to use either full brightness of the lights
or no lighting at all. For this reason, it was decided by the committee that the final payment
to Printz Construction would be $11,000 less than billed. We are withholding the final
payment of $11,000 owed to Pueblo Electric until the problems are resolved. The sound
system is still being fine-tuned but that particular sub-contractor is willing to correct any
deficiencies.
3. We are in the process of having the insurance company reassess the value of the church
facility since the renewal.
4. Dick Sellers is in the process of having a cabinet designed and made to house the new
sound gear.
5. The BDF Campaign for 2007 so far has 213 pledges totaling $40,000.00. Our assessment is
$114,000.00. Of the 213 pledges, we have a cash total paid of $19,000.00. The fund drive
so far has been a “tough go” for the parish.
New Business matters include:
1. Father Kevin was again approached by the Shrine of St. Therese School for a donation. The
committee discussed making a donation from the 10% tithe each month. The members
wondered if donations would be made to all diocesan schools, just the Catholic schools
located in the Pueblo deanery or just the Shrine. The group also wanted to explore
donations to the schools through the BDF. This will be discussed more at the next meeting
when Father Kevin is present.
2. Charolotte Plutt then made the budget presentations for the Liturgy and Music Ministries.
She spoke for Scott Uhernik, Director of Music, as he was unable to attend due to a
meeting at his place of employment. Charlotte emphasized the need for new vessels that
would be reflective of the renewed church. A new baptismal font was approved in the last
budget and Father Kevin needs to finalize the design with the local potter. The additional
vessels (lavabo, water pitcher, incense and sprinkler bowls, planters, and bowl and pitcher
sets for Holy Thursday) came to a total of $2500.00 which the committee approved. It was
suggested by Ron Schwartz that we might make known to parishioners that they can give
donations earmarked for these sacred vessels. Also approved for the budget were new
lectionaries for Cycles A, B, and C at a cost of $500 and a new funeral pall, also $500.
Charlotte also said that some of our older items, such as the holy water sprinkler, thurifer,
and even the tabernacle are in need of polishing or refinishing.
3. The Music Ministry budget kept its costs in line with last year’s budget. It was suggested
that a separate line item in the budget be reserved for the Bell Ministry as the group had no
budget last year. The bell musicians only ask to attend some educational workshops held
locally or in Colorado Springs which would keep their budget needs low. The only large
expense this coming year would be for accommodations for Scott at the national music
ministry convention. Those costs will be determined as the time of the event approaches
with the changing cost of airline tickets and hotel rooms.
4. The Stewardship budget was discussed by Mike Patterson and Bryson McCarty in a phone
conference Wednesday. Bryson advised Mike that the Stewardship committee anticipated
no increase in budget for the next fiscal year. The Appreciation Dinner and Ministry Fair
could be funded at the same levels as last year.
The meeting ended with a prayer at 7PM. The next meeting is scheduled for 5:30PM Wednesday,
April 18, 2007.
Youth Ministry and Maintenance will be invited next month for their budget presentations.
Minutes respectfully submitted by Linda Zabukovic
Return
Our Lady of the Meadows Catholic Community
Finance Committee Minutes
February 21, 2007
Attendees: Father Kevin Novack, Mike Patterson, Jim Wilson, Dick Sellers, Gabi Brummer,
Deacon John Wertz, Gregoria Vallejos, and Linda Zabukovic
The meeting began at 5:30 with a reflection on the Gospel for the First Sunday of Lent.
In the matter of Old or Ongoing Business:
1. The committee is working on the non-profit designation for the land purchase and will
then meet with Betty Giltner to arrange payments.
2. We are nearing the end of the church renovation details and final payment of bills to the
general contractor. The sound system is still in need of some “fine tuning” according to
Father Kevin and Dick Sellers. Final payments will not be made until everything has
been completed to our satisfaction.
3. Mike Patterson reported that out of 787 BDF cards issued, 441 have been picked up by
parishioners. 123 pledges have been received with a total dollar amount of $32,953.00.
4. Father Kevin will contact by letter those parishioners who have not made a pledge for
either the BDF or the parish tithe.
New Business items include:
1. The old speakers from the church have been put in storage. The parish has been
approached by individuals willing to purchase the old sound system. It was decided
that the parish would explore the possibilities of using the speakers in the parish
hall before selling them.
2. Dick Sellers showed drawings of a proposed cabinet to contain the new sound gear.
Dick estimated that the cost of this cabinet would be between $2,200 and $2,500.
3. The committee discussed the possibility that the insurance for the church would be
more expensive because of the renovation. Mike Patterson will contact the Diocese
about this and perhaps have Steel City Agencies, the local agent for the Diocese,
reassess the replacement value of the building.
4. The Finance Committee has been asked to lead the reading of the Stations of the
Cross for the March 23 devotion. Linda Zabukovic, Deacon John Wertz, and Gabi
Brummer will participate in the Lenten devotion.
5. Budget lists for the next fiscal year were then presented by Chris Armstrong and
Linda Zabukovic. Chris Armstrong represented the Christian Formation group and
the Peace and Justice ministry. Christian Formation requests the following:
Two more chalkless white boards for Room 9 for GIFT
Two metal TV carts. TV’s are also needed. Chris will put a notice in the
weekly bulletin asking for donations of “working” TV’s from generous
parishioners.
Parish Mission or Motivational Speakers ($2,000 or $3,000 which could be
offset by a freewill offering)
More library resources – books, tapes, etc. $1,000 ( A Book Fair is being
planned for Sept.)
A part-time staff person to help Chris. This position could work into a full
time position.
The Peace and Justice Wish List included:
Ministry hopes to increase funding of IHN from $250 per month to
$300 or $350 per month.
Group needs at least $40 in essential toiletries each time we host at the
center at 225 Michigan. This would be around $300 per year.
$1000 for educational materials or speakers on social justice issues.
Possibility of “adopting” either a local church in need or one in another
diocese that needs hands on assistance.
Linda Zabukovic presented the budget needs of Parish Life on behalf of
chairperson, Myra Filler. It was noted that Fellowship(coffee & donuts) is
included in this ministry’s budget and was very confusing for the committee in
putting together numbers. Mike Patterson will do his best to separate these
figures so that the Parish Life committee can more easily assess needs and
expenditures. The following activities are “in the works” for the coming year.
The needed funds are estimated at around $1,600.00:
August: Annual Parish Picnic
October: Fall Bazaar and Halloween Party
November: Annual Art Show
December: New Year’s Eve Dinner & Dance
The meeting ended with a prayer at 7 PM.
The next meeting will be March 21, 2007 at 5:30 PM.
Minutes respectfully submitted by Linda Zabukovic
Return
Our Lady of the Meadows Catholic Community
Finance Committee Meeting
January 17, 2007
Attendees: Mike Patterson, Dick Sellers, Jim Wilson, Ron Schwartz, Gabi Brummer, and Linda
Zabukovic. Interested parishioners in attendance: Scott Uhernik and Teresa Colalancia.
The meeting began at 5:30 with a prayer led by Mike Patterson.
The minutes from the December meeting were approved and accepted.
Old Business and On-going business items included:
1. The renewal of the church has been completed with just a few finishing touches left. Some
cove lighting in corners as well as the dimmer switch need to be done. The total cost of the
renovation is $430,042.40. This is to within the 10% override usually allowed on
construction. The extra costs were attributed to some additional drywall and changes in
electrical needs.
2. The land purchase from the Milano estate is in the works. Payment plans to the trustees still
need to be finalized with Betty Giltner.
New Business items:
1. The 2007 BDF goal was given to all parishes at the recent BDF dinner. Our parish
assessment will be $114,201.00. Our last year’s assessment was $119,760.00. It is
important to remember that the figure is calculated using a three year rolling average of
offertory receipts. Mike said that the remainder of the 2006 assessment will not be a burden
as he is still receiving contributions for the 2006 campaign and forwarding the payments on
to the Diocese. The campaign for the 2007 BDF will be done during the month of February,
on the weekends of the 4th, 11th, and 18th. Brian McCarty and the Stewardship committee
will be in charge of passing out the cards to parishioners. He has asked for volunteers from
the Finance Committee to assist with this task. Anyone who can donate time was asked to
call Brian at 719/561-3594.
2. The 2007 tithing pledges have shown a marginal increase. While the $10,000 goal for the
Christmas offertory collection appears to be short on the income statement, it is important
to remember that the 10% tithe donation to designated charities has already been deducted.
We are ahead of budget now even with a hefty snow removal bill so far this winter.
3. Father Kevin was notified by the Bishop that OLM will have an associate pastor for 6
months this year. He will be an African priest “in training” for pastoral assignment. He will
live at the rectory with Father Kevin. It has not been determined if he will receive a stipend
for his services from the parish or the Diocese.
4. It was suggested that we begin work on the next fiscal year’s budget. Invitations will be
sent to ministry and staff representatives to attend future meetings and present their “needs
and dream lists”. Linda Zabukovic will extend invitations to the following ministries to
present their budget needs:
February: Chris Armstrong (Faith Formation and Peace & Justice)
Myra Filler (Parish Life)
March: Scott Uhernik and Charlotte Plutt (Music Ministry and Liturgy)
Karen Conry (Parish Council)
April: Linda Davis and Lyn Cervi (Youth Ministry)
Blasé Giltner (Maintenance)
Open Forum:
Scott Uhernik and Teresa Colalancia expressed interest in the music budget for this year.
They were assured that salary for the music director as well as funds for guest musicians were
covered by the budget and were not jeopardized by the purchase of new hymnals for the youth
ministry.
The meeting ended at 6:50 PM.
February Meeting should be Wednesday February 21, 2007 at 5:30 PM. However this is Ash
Wednesday. Committee members will be notified by e-mail of the date and time for the February
meeting. Update will also appear in the parish bulletin.
Minutes respectfully submitted by Linda Zabukovic.
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