Regular Council Meeting - Clearwater_ Minnesota

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					                                                    City of Clearwater
                                                 Regular Council Meeting
                                                    January 2, 2007


Visitors as signed in: Paul Schreifels, Cathy and Troy Scott, Wally and Anne Houle, Deno Johnson, Steve Houle, LuWann
Jacobs, Donna Mae Heaton, Rich Petty, Deb Petty, Tom Boone, Nancy Louis, Tom Dobson, Rosemary Monk, Diana and
Carlie Kobow, Karen and Marke Gohman, George Simmons, Janelle Hennen, Donna Stai, Wanda Phelps, Dan Niehoff,
Kelly Koopmeiners, Ron Koopmeiners, Janet Freeman and Karen Durant.

7:00pm – Clerk Golden read the Oath of Office to the newly elected officials, Kris Crandall and Vern Scott. Both parties
were sworn in as City of Clearwater City Council Members.

Council member Phelps called the meeting to order at 7:01pm. The pledge of allegiance recited. Lee Monk submitted his
resignation on his remaining two year term as city council member. The city council accepted Monk’s resignation as
presented.

MOTION TO ACCEPT THE LETTER OF RESIGNATION SUBMITTED BY LEE MONK, SCOTT, SECOND BY
CRANDALL, ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

7:03pm – Clerk Golden read the Oath of Office to Lee Monk and Monk was sworn into office as the Mayor for the City of
Clearwater.

Members present: Mayor Monk, Gary Phelps, Kris Crandall and Vern Scott.

Members absent: None.

Mayor Monk asked for additions or corrections to the agenda. Mayor Monk reported he would like to be added to the
agenda after “Designations” to give a public speech. The time frame listed under “Guest” to be removed.

MOTION TO APPROVE THE AMENDED AGENDA, PHELPS, SECOND BY CRANDALL, ALL MEMBERS PRESENT
IN FAVOR, MOTION CARRIED.

Mayor Monk asked for additions or corrections to the minutes of the December 18, 2006 meeting. None noted.

MOTION TO APPROVE THE MINUTES FROM THE REGULAR COUNCIL MEETING, PUBLIC HEARING ON
DECEMBER 18, 2006, PHELPS, SECOND BY CRANDALL, ALL MEMBERS PRESENT IN FAVOR, MOTION
CARRIED.

Mayor Monk asked for additions or corrections to the special council meeting on December 19, 2006. None noted.

MOTION TO APPROVE THE MINUTES FROM THE SPECIAL COUNCIL MEETING ON DECEMBER 19, 2006,
PHELPS, SECOND BY CRANDALL, ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

Mayor Monk asked for additions or corrections to minutes from the continued council meeting on December 19, 2006.
None noted.

MOTION TO APPROVE THE MINUTES FROM THE CONTINUED COUNCIL MEETING ON DECEMBER 19, 2006,
PHELPS, SECOND BY CRANDALL, ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

Appointment of New Council Member – Letters of Interest Received and Reviewed: Letters of interest were received
by: Paul Schreifels, Nancy Louis, and George Simmons.

Kelly Potter – An email was received at City Hall on January 2, 2007 asking if a letter of interest was received from her for
the City Council seat. The City of Clearwater did not receive any letter of interest. Clerk Golden confirmed all mail and
drop boxes were reviewed late on December 28, 2006. There was no letter from Ms Potter. Mayor Monk stated the email
arrived after the deadline date of December 28, 2006 as noted in the advertisement.

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                                                    City of Clearwater
                                                          1/2/07
MOTION TO APPOINT NANCY LOUIS AS CLEARWATER CITY COUNCIL, FILLING THE VACANCY OF LEE
MONK’S REMAINING TWO YEAR CITY COUNCIL TERM, SCOTT, SECOND BY CRANDALL, OPPOSED BY
PHELPS, MEMBERS IN FAVOR, SCOTT, CRANDALL AND MONK, MOTION CARRIED.

Mayor Monk offered the council member seat to Nancy Louis who was present in the audience. Nancy accepted the
appointment. Clerk Golden read the Oath of Office to Nancy Louis and she was sworn into office as City of Clearwater
Council Member. Nancy joined the council members for the meeting.

The city council reviewed all city designations and made the following recommendations.

                        2007 Board Designations

Specific Designation                              Council Designated

Community Activities Board (CAB)                        Kris Crandall
(Includes Parks)

Planning & Zoning Commission                            Kris Crandall

Sewer Authority                                 Vern Scott / Mayor Monk

Joint Planning Board                                    Vern Scott

Streets                                                 Gary Phelps

Public Safety                                           Gary Phelps

River Crossing                                          Vern Scott

Bike Trail Committee                                    Nancy Louis

Library Board                                           Gary Phelps

Economic Development Authority (EDA)            Kris Crandall / Mayor Monk

Personnel Committee                                     Nancy Louis


                         2007 Appointments

Acting City Mayor                                       Gary Phelps

Signature Card Signers                          Mayor Monk / Gary Phelps


                        2007 Designations

Official Newspaper                                      Clearwater Tribune

Public Notice Designation                       City Hall, Annandale State Bank and Post Office

Official Depository for City Funds               Annandale State Bank and US BANK



                     2007 City Vendors / Contracts

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                                                  City of Clearwater
                                                        1/2/07
City Attorney (To Be Determined)                         Advertise Request for Proposals

City Planner                                              Municipal Development Group

City Engineer                                             Short Elliot Hendrickson, Inc.

City Financial Auditor                                   KDV

City Financial Advisor                                    Lori Bartlett

City Building Official                                   Inspection Services of Elk River

Copier Leasing Company                                   Chader Leasing Business

Utility Billing Outsource                                Innovative Processing

Cleaning Services                                        Becky Marklowitz

County Assessor                                          Ken Yager

Insurance Agency                                         Foster, Carlson & White

City Mosquito Control                                    Professional Mosquito Control

Refuse Hauler                                            Veiola

Media Contact                                            Mayor Monk

MOTION TO ACCEPT THE 2007 DESIGNATIONS AS PRESENTED, SCOTT, SECOND BY LOUIS, ALL MEMBERS
PRESENT IN FAVOR, MOTION CARRIED.

Formal Speech by Mayor Monk – Mayor Monk addressed his upcoming position as Mayor and the forthcoming years.
Monk reported there will be informal gatherings held beginning the third Saturday in January at Coborn’s Deli. Monk
encouraged residents to take this time to come in to address issues or concerns over a cup of coffee with him or another
council member. There will always be one council member present but no more than two. Monk stated his intent is to
listen to the residents.

Guests: Mayor Monk opened the floor for public comment.

Deno Johnson (625 Spring Street) Johnson asked Mayor Monk how modest of an increase he plans for the sewer rate
increase. Monk invited Lori Bartlett, Sewer Authority Clerk Administrator, to address the issue. Bartlett gave an overview
of the expansion and costs.

Steve Houle (340 Spring Street) – Houle congratulated the new council and encouraged the city council to give notice for
a new city attorney.

Tom Boone (Prairie Street) – Boone commented he drove out by Cedar South Addition on Highway 24 and County Road
7. Boone stated there is going to be a serious accident or someone killed there due to poor lighting. Council member
Phelps reported the state and county are aware of this issue they have been working on it. The City of Clearwater does
not have jurisdiction of those roads. Boone suggested reflectors as a low investment for safety or arrows identifying where
the road is.

Anne Houle asked if the City of Clearwater could make a request to the state and county to have this project moved up.

Mayor Monk stated he will contact Wright County Commissioner Karla Heeter and discuss the concerns with her.


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                                                   City of Clearwater
                                                         1/2/07
S.E.H. - Brandon Matheson distributed copies of a “Service Planner” to the city council. Brandon asked the council to
review and complete within one month. The service plan will help identify areas of improvement on the current
engineering services provided by S.E.H. and what expectations the current council has for services. Consensus was to
have one service plan questionnaire completed. It will be reviewed at the first meeting in February. Discussion was held
about the old water tower and concerns about having lead paint on it. Council member Scott asked how many times the
tower has been painted. Matheson will get the information and report his findings at the next council meeting.

Council member Crandall asked Matheson to go downtown on Main Street to observe the standing water since the
rainfall. Matheson agreed.

Sewer Authority: Draft Sewer Ordinance – Lori Bartlett reported the Sewer Authority has a joint powers agreement
between the City of Clearwater and the City of Clear Lake. Both cities also share the same sewer ordinance. Bartlett
stated the rates are different in both cities and one change in the ordinance will be verbiage stating rate changes are
subject to council approval. Bartlett asked the city council to hold a public hearing as soon as possible for the repeal of the
sewer ordinance.

MOTION TO HOLD A PUBLIC HEARING AT THE CLEARWATER CITY HALL AT THE FEBRUARY 5, 2007
REGULAR COUNCIL MEETING TO REVIEW THE REVISED SEWER ORDINANCE, PHELPS, SECOND BY SCOTT,
ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

Wright County Deputy Update – The deputy reported there were no issues during the holidays. There are currently two
deputies for the city and there will be two new ones in a month. The scheduled hours of patrol are 6:30pm – 2:30am.
Friday and Saturday hours vary.

Resident George Simmons reported the school bus that drives on Main Street at 3:30pm continues to speed through the
area. He stated the issue needs to be a priority. Simmons asked the deputy to bring this issue to Sheriff Miller.

Council member Phelps asked what the two liquor violations were on the monthly sheriff’s report. The deputy was not
sure but stated she would find out. The deputy was instructed to bring her findings back to Clerk Golden.

Maintenance – Bob Stavrum: Stavrum reported John Schmidt’s annual performance review was completed in
December 2006. Stavrum stated John is doing a good job and asked for an hourly base rate increase of $0.79 bringing
his base rate to $16.48 per hour.

MOTION TO APPROVE SUPERVISOR STAVRUM’S RECOMMENDATIONS FOR AN INCREASE OF SEVENTY-NINE
CENTS PER HOUR TO JOHN SCHMIDT FOR HIS ANNUAL PERFORMANCE REVIEW, HAVING AN HOURLY BASE
RATE OF $16.48, PHELPS, SECOND BY LOUIS, ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

MOTION TO APPROVE A RETRO WAGE OF SEVENTY-NINE CENTS PER HOUR FOR JOHN SCHMIDT BACK TO
THE REVIEW DATE OF DECEMBER 12, 2006, PHELPS, SECOND BY CRANDALL, ALL MEMBERS PRESENT IN
FAVOR, MOTION CARRIED.

Stavrum reported a generator is needed at the lift station. Discussion was held. Stavrum was instructed to continue
getting prices for both new and used generators.

Mayor Monk reported there are two lights are out at the ice rink.

Council member Phelps asked to have the maintenance department clean the front of the Library better after a snow fall.
He requested the snow be shoveled or swept away from the building past the overhang.

Stavrum reported the plowing of streets at Clearwater Estates went fine. There were no issues.

Council member Louis asked if the city had a parking ordinance because there were several cars parked on the road on
New Years Eve. Stavrum stated there was but he was the only employee plowing on New Years Eve to enforce it.

Council member Scott reported there are signs in the city that are bent that need to be straightened.


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                                                     City of Clearwater
                                                           1/2/07
                                                   Committee Reports

CAB – Next meeting to resume on January 4, 2007 at 6:30pm at City Hall. There is still one vacancy on the board.

Planning and Zoning – Next meeting is scheduled for January 9, 2007 AT 7:00pm. Chair Donna Stai approached the city
council on behalf of the Planning and Zoning Commission. She reported Vice Chair Lowell Ridgeway’s term is up and he
will not be applying for the position. Ridgeway will continue on the board until a replacement is available. Clerk Golden
was instructed to place an ad in the Clearwater Tribune for the vacancy. Chair Stai asked what the new city council’s
expectations were for the Commission. The council stated they recommend the board continue reviewing the ordinances
and updating as needed.

Sewer Authority – Next meeting is scheduled for January 18, 2007 in Clear Lake at 7:00pm. Phelps reported Al Corne
was on vacation and Tony Strande gave the maintenance report. The board is still waiting on the stipulation letter from the
MPCA.

Joint Planning Board – The next meeting is scheduled for January 22, 2007.

Parks – Monk reported the ice has melted some with the warm temperatures but maintenance continues to flood as
needed. Monk reported there are a lot of skaters utilizing the rink.

Streets – LHB has asked to be on the agenda for the January 16th council meeting. They will present the 2007 feasibility
study at that time.

Bike Trail – The next meeting is scheduled for January 25, 2007 at 7:00pm at the Clearwater City Hall. “Pay Application
# 2” in the amount of $136,295.98. Council member Scott questioned the charges on mobilization.

MOTION TO APPROVE PAY APPLICATION NUMBER TWO IN THE AMOUNT OF $136,295.98 TO VEIT AND
COMPANY, CRANDALL, SECOND BY PHELPS, OPPOSED BY SCOTT, MEMBERS IN FAVOR, CRANDALL,
PHELPS, LOUIS AND MONK, MOTION CARRIED.

Library Board – A meeting has been scheduled for February 13, 2007 at 7:00pm.

Economic Development Authority – Next meeting is scheduled for January 10, 2007 at 8:00am at City Hall. Council
member Crandall reported the board continues to work on the mission statement. A website is currently being created
specifically for the Economic Development Authority.

Guests: Ron Shabel, Janet Freeman and Karen Durant.

Ron, Janet and Karen each addressed their concerns of the future I-94 corridor and asked the City of Clearwater to
oppose the project. Discussion was held and a meeting was scheduled for Saturday, January 6, 2007 at 2:00pm with
council member Scott and guests. They will meet at Clearwater City Hall for further discussion.

Other –

    1. City Hall Closed on January 1, 2007 for New Years Day.
    2. City Hall Closed on January 15, 2007 in recognition of Martin Luther King Day. The next council meeting will be
       held on January 16th.
       Check your calendar for other dates.


                                         Clerk’s Consent Agenda

            1. Motion Approving Accounts Payables as presented.

            2. Motion Approving a Public Hearing on January 16, 2007 for the 2007 Fee Schedule.

Council member Phelps removed item number one for public discussion.

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                                                   City of Clearwater
                                                         1/2/07
MOTION TO APPROVE NUMBER TWO FROM THE CLERK’S CONSENT AGENDA, APPROVING A PUBLIC
HEARING ON JANUARY 16, 2007 FOR THE CITY’S 2007 FEE SCHEDULE, PHELPS, SECOND BY CRANDALL, ALL
MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

The council approved last month's claims despite an objection by former councilman George Simmons. Simmons felt the
city should not pay a bill for $116 submitted by Lori Bartlett for time she spent updating Vern Scott on the sewer
expansion. Scott is the city's new designee on the sewer authority, but was not yet a member of the council when the
meeting with Bartlett took place.

Simmons said there were plenty of open public meetings Scott could have attended to get the information.

Scott said he was unaware the city was being billed for the time and put money on the table, offering to pay the bill
himself. But the council voted to pay the bill.

"It won't happen again," said Scott.

MOTION TO APPROVE ACCOUNTS PAYABLE AS PRESENTED, PHELPS, SECOND BY CRANDALL, ALL
MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

Council member Phelps noted the motion was approving the accounts payable as presented and did not include the cash
presented by council member Scott.

                                            Clerks Report
                                               Agenda

            1. Does the new city council want to continue having the Wright County Deputy scheduled for the 1st
               meeting of every month at 8:00pm? Continue scheduling the deputy for council meetings.

            2. Expectations from the new city council for the city clerk? Any recommendations for changes to the
               agenda’s or minutes, council packet information, etc. Have council packets available as soon as
               possible for review. Friday by 2:30pm will continue for council packets to be picked up at City
               Hall.

            3. 2007 Minnesota Clerks Conference scheduled in March. The conference is held in Alexandria, Minnesota
               from March 6 – 9th. The registration cost is $200.00 per employee. Clerk is requesting an approval for
               both Clerk and Deputy Clerk to attend the conference and approval for hotel expenses. City Hall will be
               closed on those training dates. (This is the procedure held in the past) The closing will be posted and
               published in the paper as public notice. Yes.

MOTION TO APPROVE THE 2007 CLERK’S CONFERENCE IN ALEXANDRIA MINNESOTA AS PRESENTED FOR
THE CITY CLERK AND DEPUTY CLERK FROM MARCH 6-9, 2007, AND CLOSING CITY HALL ON THESE DATES,
PHELPS, SECOND BY SCOTT, ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

            4. Clerk requesting approval to pay the fire department officials the 2006 annual wages to Nieters, Zupan,
               Blake, Lommel and Kukowski.

MOTION TO PAY THE 2006 ANNUAL WAGES TO THE FIRE DEPARTMENT AS PRESENTED, CRANDALL,
SECOND BY SCOTT, ALL MEMBERS PRESENT IN FAVOR, MOTION CARRIED.

   Clerk’s follow up report:
   1. Clerk met with Frank Kundrat on December 28th to discuss all pending projects. He is trying to wrap everything up
       for the city.




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                                                    City of Clearwater
                                                          1/2/07
Previous council member Paul Schreifels congratulated the newly elected officials and thanked the city for the opportunity
for serving on the city council and stated it was a privilege.

Bruce Sabotta asked Clerk Golden when the townships’ fire contracts would be available. He asked if they could be
completed before the townships’ annual meeting in March. Clerk Golden reported next week was scheduled for the
preparation of the contracts.

MOTION TO ADJOURN THE MEETING, PHELPS, SECOND BY SCOTT, ALL MEMBERS PRESENT IN FAVOR,
MOTION CARRIED.

Meeting adjourned at 9:33pm.

Respectfully submitted by:



 Joni Golden, Clerk-Treasurer                              Lee Monk, Mayor




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                                                   City of Clearwater
                                                         1/2/07

				
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