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Office of the Executive Engineer (E),
BSNL Electrical Division - I,
th
6 Floor, NW wing, BSNL Bhavan, 5-9-25, Hill Fort Road,
Adarshnagar, Hyderabad
Phone: 040 23224344 Fax: (+91) 040 23224554
Lr No. 24(1)/BEDH-I/2011-12/879 Dated: 05– 12– 2011
Corrigendum
Ref: NIT No:173/BSNL/EDH/I/2011-12, Dt.03-12-2011 issued vide This office Lr.No.
24(1)/BSNL/EDH/I/2010-2011/ 878 Dt. 03-12-2011.
With reference to the above, the following point is amended as follows
SL.no Description/Item Existing May be read as
Providing Annual Providing Annual Maintenance
1 Name of Work Maintenance of EA sets, AC of EA sets, AC units, Automatic
units, Automatic Smoke Smoke detection system and EI
detection system and EI for for 10 Nos BTS Stations under
10 Nos BTS Stations Nizamabad SSA for the year
under Nizamabad SSA for 2011-12
the year 2010-11( Oct-
2011 to Sep-2012)
All other terms and conditions remain unaltered
Executive Engineer (E)
BSNL Electrical Division-1
Hyderabad-63
Copy to:
1. The SE(E), BSNL Electrical Circle, Hyderabad for favour of information
please
2. The Executive Engineer (E), BSNL Electrical Division-II, Hyderabad
/Ananthapur / Warangal/VJA/Tirupati/Vizag for information
3. All Eligible Contractors
4. The AO/SDE (E-P)/SSS/Auditor/Cashier/Notice board/Spare.
EXECUTIVE ENGINEER (E)
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BHARAT SANCHAR NIGAM LIMITED
(A Government of India Enterprise)
SHORT TENDER NOTICE
I T o. 173/BS L/EDH/I/2011-12 Dt.03-12-2011
The Executive Engineer (E), BSNL Electrical Division - I, 6th Floor, BSNL Bhavan, 5-9-25, Hill
Fort Road, Adarshnagar, Hyderabad - 63, invites on behalf of the Chairman, BSNL sealed item
rate tenders for the following work from contractors satisfying the following conditions:
EMD Tender cost
Estimated
(Non- Time for
S Name of work cost
Refundable) completion
Rs Rs Rs
1 Providing Annual Maintenance of EA
sets, AC units, Automatic Smoke
detection system and EI for 10 Nos BTS
stations under Nizamabad SSA for the
year 2010-11( Oct-2011 to Sep-2012) 2,62,423/- 5248/- 573/- 12 months
I. The firms shall have establishment and maintenance set up located at Niazamabad SSA.
The firm shall have Solvency certificate from the Bankers for a minimum of Rs. 10 lakhs,
Works Contract Tax Registration, and round the clock contact telephone/ Mobile number.
II. Either (a) or (b)
(a) Registered contractors of BSNL, MTNL in class III category and above.
(OR)
Firms who carried out at least 3 similar works in Central Government, State
Government, Central PSUs/ comprising of EA Set as part of scope of work. Cost of
each work shall not be less than 75% of estimated cost. Also firm’s turn over for the
last 3 years shall not be less than 10 times of estimated amount.
1. Contractor shall submit and confirm:
a. Valid “Chartered Accountant Certificate” and Registration Certificate with attested
copies as applicable along with application on their printed letterheads for purchase of
Tenders.
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b. List of Works completed of the requisite magnitude along with attested copies of
certificate, testimonials of their satisfactory completion from the Department concerned
obtained from an officer not below the rank of Executive Engineer.
c. Copy of PAN card.
d. The tenderer shall submit the tenders in two sealed covers marked as cover 1st and 2nd.
The first cover should contain earnest money deposited in the shape of Demand draft/
pay order of a Scheduled Bank or Nationalized Bank / State Bank guaranteed by Reserve
Bank of India drawn in favour of the Accounts officer (cash), BSNL Electrical Division – I,
Hyderabad and the 2nd cover should contain the tender document. In case the first cover
is not annexed or earnest money is not in proper form, the 2nd cover containing tenders
will not be opened at all.
2. Last date for receipt of applications from agencies for issue of Tenders : 08-12-2011.
Conditions and tender forms can be had from this office upto 4 PM on Dt:09-12-2011 on
payment of Rs.573/- (inclusive of all Taxes, Non-refundable) by cash to AO (cash), BSNL
Electrical Division – I Hyderabad.
The tender will be received up to 3 PM on Dt: 12-12-2011 and opened at 3.30 PM on the
same day. In case holiday is declared on the opening day, the tenders will be opened on
the next working day.
Note: Tender Documents can also be downloaded from website www.ap.bsnl.co.in
/Tenders
3. The firm who quotes on the tender downloaded from the website shall be strictly follow
the following procedure.
i. First envelope shall contain tender application, tender fee(non refundable)in the form of
separate DD, Credentials of the tenderer self attested and certified by any BSNL Executive, if
not certified by BSNL Executive then original documents shall be produced at the time of
opening and EMD in the shape of DD / PO of Scheduled bank. Separate DD should be
attached for tender fee and EMD.
ii. Second envelope shall contain duly filled tender document.
The Name of work, Name of tenderer and last date of receipt of tender should be
mentioned on each envelope. In the absence of which the tender shall not be considered
and unopened tender returned forthwith.
4. The first envelope containing tender fee, attested documents proving fulfillment of
eligibility criteria and EMD in proper form shall be opened first. All originals of eligibility
criteria shall be produced for verification at the time of tender opening.
5. The second envelope shall not be opened in case:
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a. Tender fee is not submitted in proper form
b. EMD is not in proper form
c. Firm fails to fulfill eligibility criteria on the basis of document submitted in
the first envelope.
6. If any difference/ discrepancies found between downloaded tender form, any hard copy
issued from division office, the contents in Draft NIT issued from EE(E)’s office will be final
& binding.
7. Tenders received by post or courier shall not be accepted.
EXECUTIVE ENGINEER (E)
No. 24(1)/BSNL/EDH/I/2010-2011/ 878 Dt. 03-12-2011
Copy to:
1) The S.E(E), BSNL Electrical Circle, Hyderabad for kind information.
2) The Executive Engineer (E), BSNL Electrical Division-II, Hyderabad/Ananthapur /
Warangal
3) The Sub Divisional Engineer (E), BSNL Electrical Sub Division-IV, Hyderabad/
Mahaboobnagar/ Sangareddy/Nizamabad
4) The Eligible Contractors
5) The AO/SDE (E-P)/SSS/Auditor/Cashier/Notice board/Spare.
EXECUTIVE ENGINEER (E)
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INDEX
N I T No. 173/BSNL/EDH/I/2011-12 Dt.03-12-2011 ................................................ 2
D E C L A R A T I O N ...................................................................................................... 6
SCHEDULE OF ITEMS ...................................................................................................... 8
Details to be supplied before starting the work: .......................................................... 11
COMPLAINT REGISTER ............................................................................................... 12
ANNEXURE – I GENERAL CONDITIONS (A)........................................................... 13
ANNEXURE – II GENERAL CONDITIONS (B) .......................................................... 15
ANNEXURE-III (SCOPE OF WORK & SPECIFICATION - AMC) ............................ 23
ANNEXURE-IV LIGHTNING CONDUCTOR ............................................................ 25
ANNEXURE-V FIRE DETECTION ............................................................................... 26
ANNEXURE-VI WINDOW/SPLIT UNITS/VOLTAGE
STABILIZER/SEQUENTIAL CONTROLLER ............................................................. 28
ANNEXURE-VII ENGINE ALTERNATOR SETS........................................................ 29
CERTIFICATE ................................................................................................................. 34
BSNL EW - 6
BSNL EW -8
Certified that this tender document contains ( 33 ) pages only.
Executive Engineer(E)
BSNL Electrical Division-I
Hyderabad.
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DECLARATION
(TO BE GIVEN BY THE TENDERERS WHO HAVE DOWNLOADED THE
TENDER DOCUMENT FROM THE WEB)
It is to certify that
1) I / We have submitted the tenders in the proforma as downloaded directly
from the website & there is no change in formatting, number of pages etc.
2) I/ We have submitted tender documents which are same / identical as
available in the website.
3) I / We have not made any modification / corrections / additions etc in the
tender documents downloaded from web by me / us.
4) I / We have checked that no page is missing and all pages as per the index
are available & that all pages of tender document submitted by us are clear &
legible.
5) I / We have signed (with stamp) all the pages of the tender document before
submitting the same.
6) I / We have sealed the tender documents properly before submitting the
same.
7) I / We have submitted the cost of tender along with EMD.
8) In case at any stage later, it is found there is difference in our downloaded
tender documents from the original, BSNL shall have the absolute right to
take any action as deemed fit without any prior intimation to me / us.
9) In case at any stage later, it is found there is difference in our downloaded
tender documents from the original, the tender / work will be cancelled and
Earnest Money/ Security Deposit will be forfeited at any stage whenever it is
so noticed. The department will not pay any damages to me / us on this
account.
10) In case at any stage later, it is found there is difference in our downloaded
tender documents from the original, I / We may also be debarred for further
participation in the tender in the concerned BSNL Electrical Zone & would
also render me / us liable to be removed from the approved list of
contractors of the Department.
Dated ………………
(CONTRACTOR)
(SIGN WITH SEAL)
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Name of Work: Providing Annual Maintenance of EA sets, AC units, Automatic
Smoke detection system and EI for 10 Nos BTS stations under Nizamabad SSA for
the year 2010-11(Oct-2011 to Sep-2012)
ABSTRACT
Total
Contractor Executive Engineer(E)
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SCHEDULE OF ITEMS
Name of Work: Providing Annual Maintenance of EA sets, AC units, Automatic Smoke detection system and EI for 10 Nos BTS
stations under Nizamabad SSA for the year 2010-11(Oct-2011 to Sep-2012)
CENVAT - able
S DESCRIPTION OF ITEM
charges
Quantity
Service tax
Excise Duty
able on price (6+8)
Sales Tax / VAT
charges if any
(4+6+8+10+12+14)
Insurance & other
Net Amount(3x17)
all levies & charges
Other levies and
Price inclusive of all
Total Amount(3x15)
Duties & Taxes CENVAT-
Basic price exclusive of
Taxes CENVAT-able (15-16)
Freight Forwarding Pkg
Net price excluding Duties &
5 6 7 8 9 10 11 12 13 14 15 16 17 18 19
1 2 3 4
% Amt % Amt % Amt % Amt Amt Amt Amt Amt Amt Amt
1 Providing Comprehensive Annual
Maintenance of 15kVA diesel EA
sets with canopy comprising of
various makes, models and at
different locations in Nizamabad
SSA comprising of AMF control
panels , Battery sets, fuel tanks,
exhaust piping, silencers, safety
devices, charging circuits, as per
the enclosed detailed specification
Jobs
as required. 10
2 Supplying and replacing
approved engine Lub oil and
necessary Air and oil filters for
10/15 kVA engine.(For every 6
months/ 250 hours whichever is
earlier) 20
Jobs
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3 Providing Annual Comprehensive
maintenance of 1.5 TR window
type air conditioning units i/c
Stabilizer and sequential
controller at various BTS stations
under Nizamabad SSA as
required, as per the maintenance
Jobs
scope and conditions attached. 16
4 Providing Annual Comprehensive
maintenance of 1.5 TR split type
air conditioning units i/c
Stabilizer and sequential
controller at various BTS stations
under Nizamabad SSA as
required, as per the maintenance
Jobs
scope and conditions attached. 4
5 Providing Annual comprehensive
maintenance for aviation lights,
light fittings, DBs, Earthing and
other connected accessories etc as
req., as per maintenance scope
Jobs
and conditions attached. 10
6 Providing comprehensive annual
maintenance of automatic smoke
detection system and Fire
extinguishers as per maintenance
scope and conditions attached. 10
Jobs
Total Amount Net Amount
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Important Note:
1 The prices shall be quoted after taking into account the entire credit on inputs available under the MODVAT scheme introduced
w.ef 1st March 1986 and further extended on more items till date.
2 The firm shall be responsible to see that E.D /Service Tax /Customs Tariff Head shown in the above coloums are correct &
CENVAT credit for the amount shown above are admissible as per CENVAT credit Rules 2004.
3 No concession form except Form -C will be issued by BSNL.
4 Invoice favouring BSNL shall be issued by the supplier indicating ED, service Tax, with documentary proof to avail CENVAT
credit.
5 The rates quoted shall be inclusive of all taxes and duties, inclusive of octroi, entry tax, works contract tax, service tax, APGST / VAT etc.
6 The evaluation and comparison of responsive bids shall be done on the basis of Net cost to BSNL on the prices offered inclusive
of all duties and taxes(but excluding CENVAT able duties & taxes), sales Tax, packing, forwarding, freight and insurance charges
etc., as indicated in the price schedule. Octroi/Entry tax are not to be included in the composite price and hence the same will not
be considered for the purpose of evaluation and comparison of responsive bids. However, Octroi/Entry tax will be paid extra, as
per actuals wherever applicable on production of proof of payment/relevant invoices/documents.
7 If any levy / duty is not payable or documentary proof is not produced, the amount for the same shall be deducted.
8 The firm should quote for each item separately. They should not club the items while quoting.
9 In case of ambiguity, between schedule and specifications, schedule shall prevail. If there is ambiguity between “schedule and
specification” verses IS / BS standards, “schedule and specification” shall prevail.
Contractor Executive Engineer(E)
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Details to be supplied before starting the work:
1 Name of the Agency :
(with Office address)
2 Name of Proprietor/partners :
3 Telephone No.(s)of the firm :
4 Name & address of the Supervisor :
5 24 Hours contact No. :
6 Particulars of the License/ :
Registration
S No
Date of complaint
Time of complaint
Nature of complaint
Location
Time & Date of
attending complaint
COMPLAINT REGISTER
Cause of fault
Material used
Signature of
complainant
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ANNEXURE – I GENERAL CONDITIONS (A)
1 Methodology
1.1 Electrical maintenance of the BTS Sites as applicable in this contract means that
all Electro- Mechanical Services included in the schedule of work are kept in
healthy and clean condition. Wherever maintenance schedule is prescribed, the
same is carried out and breakdowns are attended to promptly.
1.2 Specific details of Maintenance activities with regard to each service are spelt out
under section pertaining to that service. In case of minor addition / alteration to
the installation the Maintenance of the same shall be done by the firm without
any cost adjustment.
1.2.1 Any defect, shortcoming brought to the notice of BSNL within the first 15 days of
taking over Maintenance by the vendor shall be the responsibility of BSNL.
However, installation is to be taken over for Maintenance immediately after
award of work.
1.3 After the contract period is over the installation has to be duly handed over to
BSNL. The contractor shall be responsible for any discrepancies vis-a-vis the
status of installation at the start of work plus any modification carried out during
the currency of the contract.
2 QUALIFICATIONS
2.1 Persons deployed for Maintenance should posses certificates of competency
issued / recognized by the State Govt. for carrying out required tasks.
2.2 For all services Electrical ITI qualified technician OR any other equivalent
certificate with at-least two years experience.
2.3 For Air- conditioning at least one person should have following qualifications.
(a) Pass in Matriculation.
(b) Must have undergone 18 months refrigerator mechanics OR equivalent
course in a recognized Technical institute, one year apprenticeship in a reputed
firm or organization of Air conditioning and Refrigeration Engineers and one
year experience in air conditioning/refrigeration in skilled capacity OR two
years apprenticeship in a reputed firm of organization of Air conditioning and
refrigeration engineers and one years experience in air conditioning/
refrigeration in skilled capacity OR five year experience in air-
conditioning/refrigeration in skilled capacity
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2.4 For EA set
a) For undertaking maintenance of EA sets a minimum qualification of ITI in
Electrician trade or equivalent, from recognized institute with at least two years
experience in the line is required or the persons deployed for maintenance shall
have minimum 3 years experience in the relevant field. It is the responsibility of
the agency to engage skilled persons for carrying mtce 250 hrs/500 hrs service of
E/A sets.
b) The work force shall have knowledge of first aid i/c electrical shock
treatment, attend to fire situation and other emergencies likely to encounter for
such works. The firm shall arrange for familiarization of his team to handle E/A
set services.
3 TOOLS & PLANTS
All tools and plants required for carrying out various tasks relevant to
maintenance have to be arranged by agency at his own cost.
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ANNEXURE – II GENERAL CONDITIONS (B)
1. The workers engaged by firm should maintain proper discipline and good
behavior with occupants.
2. The firm shall remove such workers from the site whose behavior is found
improper; Executive Engineer’s decision shall be final.
3. Any damage to the installation(s)/ building during the maintenance period due
to the carelessness on the part of maintenance staff shall be the responsibility of firm
& be replaced/rectified without any extra cost.
4. The agency will provide the workers with necessary T&P, Testing and safety
equipments.
5. Any accident or damage during maintenance will be the responsibility of the
agency and the BSNL will not entertain any claim, compensation, penalty etc. on this
account or on account of non-observation of any other requirement of law relevant
to his work.
6. Agency has to observe all the labour rules and regulations in force and
indemnify BSNL against any claims whatsoever, either from this clause or any other
clause in the contract.
7. Firm shall issue ID card to their workforce whenever they enter premises for
bonafide work. Nobody shall be allowed entry without work and nobody will be
allowed overnight stay without work.
8. Dismantled materials shall be returned to the BSNL except those items for
which the replacement is supplied by the agency.
9. The BSNL reserves the right to carry out any work at the risk and cost of the
agency, if the agency fails to perform any duty as per the contract.
10. The tenderer must obtain himself at his own expense all the information
necessary for the purpose of tendering.
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11. Inspect the site and acquaint himself with all the local conditions, means of
access to work and nature of work etc. No claims shall be entertained on this
account.
12. The contractor shall not sublet the work or part thereof. However, service of
specialized agencies for specific work can be obtained.
13. While working inside the premises the agency shall be responsible to provide
necessities to them as per labour law. However existing facilities like water, toilet
and power for bonafide use shall be provided by BSNL. Any workforce not required
for carrying out task shall not be permitted to stay in the premises.
14. The BSNL reserves the right to terminate the contract by giving show cause
notice of one-month duration at any time during the currency of the contract.
15. The BSNL reserves the right to extend the contract for a maximum period of six
months at the same rate and conditions.
16. Firm should have round the clock contact telephone number. In case of
Emergency contractor and authorized engineer supervisor shall be available at
site on short notice from engineer-in-charge and make all efforts to make the
situation normal at the earliest.
17. A complaint book shall be kept up to date at SSA head quarters/Electrical Sub
Division by the firm and the same shall be available for checking and verification.
18. Shut down for maintenance shall be taken with prior approval of the Dept.
19. Firm is responsible to keep workable spares and consumables for due
performance of the contract. For critical spare parts firm shall have arrangement
with dealers for prompt supply.
20. Any material used/replaced by the Firm for the work shall have same
specification. Alternate Make shall be allowed only after prior approval of the
Engineer in charge.
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21. Terms of Payment:
21.1 Payment shall be made monthly / Bi-monthly on submission of bill, in
duplicate, as per Performa annexed, by the vendor on its printed letter – head and
verification of the same by BSNL.
21.2 The vendor is entitled to claim monthly payment only when tendered cost
exceeds Rs.25, 000/- (Rs. Twenty Five Thousand only) per month.
22 An abstract of main tests required in respect of each service is annexed herewith.
23. Note:
i. In case of unsatisfactory performance during this period 10 (Ten) percent penalty
of the Bill amount shall be imposed and any deficiency in labour or performance of
maintenance/repair work shall be penalized. Decision of engineer-in-charge shall be
final and binding.
ii. In case of a major accident/loss on account of negligence on the part of the
contractor, the contract shall be terminated and 10% of the estimated cost shall be
recovered.
iii. In case of breakdown calls, if agency fails to send / arrange people within 24 hrs,
then department is at liberty to attend to breakdown and the expenditure incurred
will be deducted from the bills due to the agency.
24. Period of Contract: One year from the date of award letter extendable by
6 (Six) months under the same terms and conditions.
25. Participation of Near Relatives of BSNL Employees in the tenders.
The firm shall certify that there are no near relatives as specified below are working
in BSNL as per the certificate attached in page No.: ___
The near relatives for this purpose are defines as:
A)Members of a Hindu Undivided Family
B) The one is related the other in the manner as father, mother, son(s) & Son’s wife
(Daughter-in-law), Daughter(s) & daughter’s husband (son-in-law), brother(s) &
brother’s wife, sister(s), sister’s husband (brother-in-law).
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C) The company or firm or any other person is not permitted to tender for works in
BSNL units in which his near relative(s) is (are) posted. The unit is defined as SSA /
Circle / Chief Engineer / Chief Architect / Corporate Office for non-executive
employees and all SSA in a circle including circle office / Chief Engg. / Chief Arch. /
Corporate office for executive employees (including those called as Gazetted Officers
at present).
26. Earnest Money
26.1 Value
The amount of earnest money to be deposited with each tender is 2% of the estimated cost
put to the tender subject to a maximum of Rs. 2 crores. Earnest money will be acceptable
in the form of CDR/FDR/DD/BG.
26.2 Validity Period
The validity period of the Earnest Money Deposit is kept 30 days beyond the tender
validity e.g. 90 +30 = 120 days, since the tender validity period is 90 days.
27. Extension of Validity
In case, where the letter of award of work cannot be placed within the validity period of
the tender, the BSNL can request all tenderers to extend the validity of their respective
tenders and the Earnest Money deposit by a reasonable period. In such cases, extension of
validity of Earnest Money deposit by 30 days beyond the extended validity date of tender
should also be asked for. While BSNL can make the request for extension, the tenderer is
free to either extend the validity or refuse the request to extend the Validity.
28. Release of Earnest Money deposit
Earnest Money deposit of all unsuccessful tenderers should be released on issue of award
letter to the successful tenderer.
Where the BSNL requests the tenderer to extend the validity of the tender beyond the
stipulated period given in the tender documents, and the tenderer refuses to extend the
validity of his tender, the Earnest Money deposit of such tenderers is returned forthwith.
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29 (i) Performance Guarantee
The contractor is required to furnish performance guarantee for an amount equal to 5% of
the contract value in the form of bank guarantee (of a Nationalized / Scheduled Bank in a
standard format)/ CDR/FDR/DD within two weeks from the date of issue of award
letter. The validity period of the performance security in the form of performance bank
guarantee shall be one year from the date of actual completion of work.
(ii) Security Deposit
In addition to performance guarantee stated above, a sum @ 10% of the gross amount of
the bill shall be deducted from each running bill of the contractor till the sum along with
the sum already deposited as earnest money, will amount to security deposit of 5% of the
tendered value of the work.
30. Increase/ Decrease of tendered quantity
BSNL will have the right to increase or decrease up to 25% of the contract value
depending upon the requirement of goods and services specified in the schedule of items
without any change in the unit price or other terms and conditions at the time of award of
contract. In exceptional situation where the requirement is of an emergent nature and it is
necessary to ensure continued supplies from the existing vendors, the purchaser reserves
the right to place repeat order up to 50% of the quantities of goods and services contained
in the running tender /contract within a period of twelve months from date of award of
work at the same rate or a rate negotiated (downwardly) with the existing vendors
considering the reasonability of rates based on prevailing market conditions and the
impact of reduction in duties and taxes etc.
31. Completion of work
The work should be completed as per the time schedule mentioned in the table of mile
stones in proforma of schedules. The work is deemed to have been completed after
successful completion of the initial acceptance testing. However, bill shall be finalized
only after successful final acceptance testing as per the departmental standards by T&D
circle.
32. Extension of time
If the contractor shall desire an extension of time for completion of work on the grounds
of his having been unavoidably hindered in its execution or on any other ground, he shall
apply in writing to the Engineer – in –charge within 30 days of the hindrance on the
account on which he desires such extension as aforesaid, and the Engineer – in – charge
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shall, if in his opinion reasonable grounds to be shown therefore, authorize such
provisional extension of time, if any, as in his opinion be necessary or proper.
33. Variation in Excise Duty
i. In case of statutory variation in Excise Duty in respect of EA sets only within the
stipulated date of completion of individual agreement, the same shall be paid or
recovered as per the actuals against documentary proof. However, beyond this
period the department will take advantage of any duty reduction but will not pay
extra on account of duty increase.
ii. Price adjustment provision on account of change in Excise duty shall not apply in
respect of equipment/component of equipment/materials other than EA sets.
33. The Department reserves the right to accept the quantities in full or in parts.
34.
a) Tendered rates inclusive of taxes and levies payable under the respective statutes.
However, pursuant to the Constitution (Forty Six Amendment) Act 1982, if any further
tax or levy is imposed by the Statute after the date of receipt of tenders and the
contractor(s) thereupon necessarily and properly pays taxes or levies the contractor(s)
shall be reimbursed the amount also paid provided such payment if any is not in the
opinion of SE (whose decision shall be final and binding) attributable to delay in
execution of work within the control of the contractor(s).
b) The contractor(s) shall keep necessary books of accounts and other documents for the
purpose of this condition as may be necessary and shall allow inspection of the same by
a duly authorized representative of Government and shall furnish such other
information/documents as the Engineer-in-charge may require.
c) The contractor(s) shall within a period of 30 days of imposition of any further tax or levy
pursuant to the Constitution (Forty Six Amendment) Act 1982 give a written notice
thereof to the Engineer-in-charge that the same is given pursuant to this condition
together with all necessary information relating thereto.
NOTE: No additional condition whatsoever will be accepted for turnover tax/sales tax
on works contract. In case of additional conditions for the payment of such taxes by the
contractor the tender may be liable to be summarily rejected by the accepting authority.
No conditional offer shall be entertained and rejected.
(Standing order No.258)
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35. Tax and Duties
i. All rates quoted by the firm shall be inclusive of all taxes and duties including Excise
Duty (ED), Education Cess (EC), Central Sales Tax (CST), Entry Tax, Octrai, Value
Added Tax (VAT), WCT, Service Tax etc; as applicable.
ii. Proof of payment/exemption of Excise Duty should be produced along with the bill
raised against supply. In the absence of such proof, no payment shall be made against
supplies.
iii. All statutory deductions shall be made at source and a certificate for the same shall be
issued.
iv. Registration No. for service tax, CST, VAT and excise duty is compulsory.
v. BSNL or any of its officers should not be mentioned as consignees for receipt of any
material at site.
vi. In case of non-payment of any Taxes or Statutory levies (currently in force or prescribed
during the currency of the Contract) by the Agency, the Agency shall indemnify BSNL
against all liabilities i.e. Financial, Legal or of any other nature whatsoever; arising from
such non-payment during currency or after closure of the contract.
vii. The service tax payment voucher from the authorities shall be submitted before the
release of security deposit.
36. Miscellaneous
The firm must meet all statutory obligations towards the labours employed at its
own cost. Nothing extra shall be paid by BSNL to meet the requirements as per
34(a) above.
37. Work / Quantity distribution
a) In case of more than three tenderers participating, Work/ quantities of item of
works will be split amongst the lowest of three agencies who agree to the rates
decided by the Department in respect of 1st lowest in the following manner:
50% to the lowest tenderer and remaining quantities to other two tenderers in
INVERSE RATIO of their Evaluated price.
In case only one of L-2 & L-3 is ready to take up the work at L-1 rates the
distribution of work between L-1 and L-2 or L-3 shall be in the ratio 70: 30.
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In case the other two lowest tenderers does not agree to lower the rates as
decided by the department then 100% work should be awarded to the lowest
tenderer.
b) In case three or less tenderers are participating, the work will be split the work
amongst the first two lowest firms, the proportion of work distribution shall be
as follows:
i) 70% to the first lowest tenderer.
ii) 30% to the second lowest tenderer.
In case the second lowest tenderer does not agree to bring down the rates to L1
then 100% work shall be awarded to lowest tenderer
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ANNEXURE-III (SCOPE OF WORK & SPECIFICATION - AMC)
Aviation Lamps, E I & Fans
PART-I--SCOPE OF MAINTENANCE:
1. Ensuring that EI installation is always kept in clean, healthy working condition.
2. Attending day to day routine complaints in a prompt and satisfactory manner.
3. Ensuring that no breakdown in power supply takes place and in case it happens,
to take all required steps including contacting supply Co. for earliest restoration.
4. Maintaining the installation i.e. Aviation Lamps, fans, fittings and other
components of the installation in clean condition including proper sign writing.
5. Ensuring that there is no wastage of electrical energy. Details of steps to be taken
in this regard to be worked out in consultation with the maintenance-in-charge.
6. Carrying out minor additions and alterations ordered by Engineer-in-charge.
(Materials required shall be supplied by the Department).
7. Carrying out various maintenance routines and tests as stated in Part-III.
8. Maintaining registers for complaints and test results.
PART-II--TASKS TO BE PERFORMED WITHIN FIRST 15 DAYS:
Following items should be carried out within 15 days.
1. Establish an enquiry office and organize a system with the approval of Engineer-
in-charge so that complaints can be received and attended properly.
2. Measurement of the resistance of Earth stations of EI system and checking of the
continuity of earth conductor. Results to be recorded.
3. Preparing an inventory of materials to be kept at site of prompt maintenance in
consultation with Engineer-in-charge. Material for all the services to be
considered for preparation of inventory.
4. Inspection of Main Board & SDB’s for
a. Any loose/improper connection (no strand cutting for making connection
to be allowed).
b. Improper rating of switches/fuse.
c. Cleanliness.
5. General inspection of EI system to identify shortcoming. Also any other relevant
aspect which may come in the way of proper maintenance should be recorded in
register and also brought to the notice of Engineer-in-charge.
6. Insulation test.
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PART-III--MAINTENANCE SCHEDULE TO BE FOLLOWED:
1. Testing of earthing system for earth resistance: After six months of initial testing and
continuity.
2. Inspection of MB & SDB : Every month after initial testing.
3. Insulation test of MB & SDB : After six month of initial testing.
4. Cleaning of fittings Aviation Lights etc. : On regular basis so that installation is
always clean and with soap solution
once in contract period.(In the month of
Feb)
5. Broken/incomplete louvers of fittings, switch plates etc. to be attended at the
earliest.
6. Painting of cable trays , SDB, MB etc. : Once during contract.
PART-IV—MATERIALS:
1. All the materials required for carrying out maintenance including aviation Light
shall be arranged by the contractor at his own cost.
2. Materials required for minor additions and alterations shall be supplied by the
department, however, vendor’s staff will carry out the installation at no extra cost.
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ANNEXURE-IV LIGHTNING CONDUCTOR
PART-I - SCOPE OF MAINTENANCE
1. To ensure that entire system is in proper shape.
2. To carry out testing/inspection as per part-III.
PART-II - TASKS TO BE PERFORMED WITHIN 15 DAYS
1. To inspect the complete system for continuity. Proper contacts.
2. To measure earth resistance of earth stations & Record values.
3. Any shortcoming found should be recorded and brought to notice of Maintenance-
Engineer.
PART-III - MAINTENANCE SCHEDULE TO BE FOLLOWED
1. Inspect installation for continuity and proper contacts - once in a month.
2. Measure earthing values - Once in six-months ( April and October).
PART-IV -MATERIALS
1. All the material required to be arranged by the firm.
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ANNEXURE-V FIRE DETECTION
PART-I (SCOPE OF MAINTENANCE)
1. To ensure that complete fire detection system is always clean and in
healthy working condition.
2. To perform tasks subsequent to a real alarm situation as per part-III.
PART-II(TASKS TO BE PERFORMED WITHIN 15 DAYS)
1. Familiarize the maintenance personnel with the Fire detection and alarm
system and their responsibility in consultation with maintenance in
charge.
2. Inspect the complete system for proper functioning. Any shortcoming
noticed should be recorded and brought to the notice of engineer-in-
charge.
3. Finalize detector cleaning and zone testing schedule (refer Section III
below).
PART-III (MAINTENANCE SCHEDULE TO BE FOLLOWED)
1. Check working of F/D system from the control panel on monthly basis.
2. Detectors to be cleaned during April and October months from the outside and
once a year (October) with blower. During this activity system should remain in
working condition.
3. The vendor shall replace the set of batteries once during the currency of contract.
NOTE:-
1. The methodology to be worked out in consultation with Engineer- in-charge as
the same may vary according to number of detectors/zones.
2. In case of fire alarm it is expected that the maintenance person has to
immediately rush to the trouble spot and also inform building in-charge/fire
department. He should also take “First aid” steps depending upon situation.
Specific details for first aid steps to be worked out in consultation with Engineer
in charge and kept on record.
3. In case of persistent problem OR if required by the Engineer-in-charge arrange
an inspection by an expert in the fire detection system for identifying defects and
solutions.
PART-IV(MATERIALS)
1. All material to be arranged by contractor.
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PART-V(SPECIAL CONDITIONS RELEVANT TO PARTICULAR JOB/PARTICULAR
SITE)
1. Any addition/alteration during the period of contract shall also be maintained
by the firm and nothing extra shall be payable on this account.
2. Failure of system to activate in the event of smoke/fire will invite action as per
clause 7 of agreement.
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ANNEXURE-VI WINDOW/SPLIT UNITS/VOLTAGE STABILIZER/SEQUENTIAL
CONTROLLER
PART-I - SCOPE OF MAINTENANCE
1. Keep all the units in clean and healthy working condition.
2. Attending day to day faults promptly.
3. Carrying out maintenance tasks as mentioned in Part-III.
PART-II -TASKS TO BE PERFORMED WITHIN FIRST 15 DAYS
Inspect all the units for proper electrical connection and installation etc. Any
shortcoming to be recorded and brought to the notice of Engineer-in-charge.
PART-III - MAINTENANCE SCHEDULE TO BE FOLLOWED
1. Cleaning of filters - Monthly.
2. Checking of electrical connections - Quarterly.
3. Servicing of appliance before onset of summer season - February every
year.
PART-IV - MATERIALS
The contract being comprehensive in nature all material required for attending
the fault and breakdown including replacement of parts for restoration of service
including compressor Stabilizer and Sequential Controller will be firms responsibility.
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ANNEXURE-VII ENGINE ALTERNATOR SETS
(COMPREHNSIVE AMC CONTRACT)
1 Scope of AMC
1.1 Ensure that the E.A. set installation is kept in clean and healthy working
condition after periodic servicing and testing.
1.2 Carry out various maintenance activities as per manufacturer’s
recommended servicing schedule.
2 Tasks to be performed within first 15 days:
2.1 A joint inspection of SDE(E) / JTO(E) and agency is to be conducted for all
EA sets to identify defects or any short comings and brought to the notice
of Engineer-in-charge. However the agency has to carryout the
maintenance as directed by the Engineer-In-Charge without waiting for
rectification of defects identified in the joint inspection.
2.2 Check the safety devices as well as operating switches and AMF Panel for
their proper functioning. Any defective item to be attended on priority.
2.3 The system should be brought into working condition.
2.4 The persons(s) carrying out AMC should familiarize themselves with the
installation, load distribution and working of E/A set including AMF
panel. The persons(s) should clearly understand the requirement of
Department for watch and to keep various parameters in permissible
limits and responds to various alarms.
2.5 E/A set capacity vis-à-vis the loads being supplied should be checked to
ensure that there is no mismatch.
2.6 Check the earthing system for proper values. The results of inspection as
above should be recorded in register and brought to the notice of
Engineer-in-charge.
2.7 Yearly Test Schedule to be carried out before taking over the maintenance.
2.8 After rectification of defects, the agency will be responsible for carrying
out maintenance as per the schedule and attending to the emergency calls
of Building in-charge/DE/SDE(E)/JTO(E) and rectify any problems.
2.9 Subsequently, the agency will be responsible for all rectification,
replacement, calibration and testing and hand over the installation to the
new agency in healthy condition. In case the same agency continues for
30
AMC of E/A set, the agency will carry out these activities as per the
maintenance schedule.
3 Maintenance schedules to be followed.
The agency will carry out periodic maintenance of E/A set as per the enclosed
maintenance schedule and maintenance schedule recommended by
manufacturer. The agency will be responsible for proper working of safety
devices and alarms.
4 Materials
All material, labour including specialized work force, consumables, (except
diesel) and replacements required for comprehensive maintenance of EA set
is the responsibility of the firm.
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Servicing Schedule (by specialized firm)
After 250 hours/After 6 months
1. Change engine oil
2. Change fuel & oil filter element
3. Change bypass filter
4. Change hydraulic governor oil
5. Check heat exchanger zinc anode plugs
6. Change water filter
7. Clean water separator
8. Clean cooling system
9. Check air cleaner restriction
10. Check piping and connections
11. Check crankcase breather
12. Check or change air cleaner element
13. Check governor linkage
14. Check fuel lines and connections
15. Drain sediment from tank
16. Change fuel filter
17. Check safety control and alarms.
18. Clean Generator.
19. Check power distribution wiring and connections.
20. Check power circuit breaker.
21. Check AMF panel.
Note: The items are to be executed as per the set requirement.
After 500 hours
1 Lubricate starter
After 2000 hours
Clean crank case, ventilation, inlet ducts, exhaust piping, heat exchanger, cooling
1
water spaces, intercooler.
2 Change AVMs carbon brushes, and starter pinion.
Annually
1 Change float tank breather
2 Torque exhaust manifold and turbo charger exhaust tap screws.
3 Tighten mounting hardware.
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4 Grease bearings
5 Check winding and electrical connections.
DESIRED VALUES
1 Earth Value: Not > 5 ohms
2 Max. Permissible Value:
i) Room temp: not more than 5 deg cent. than ambient temp.
ii) Ex. Temp:
iii) Oil temp: 85 deg cent.
iv) Oil pressure: not < 2.5 kg/ sq cm
3 Voltage- 415 V & Freq.-50 Hz (at 1500 rpm)
4 Meggering- Not less than 1 Mega ohm with 500 V megger
Note : Servicing Schedule (by specialized Workforce) shall be done by authorized
service dealer of EA set manufacturer only. In case of breakdown
maintenance alignment, opening of cylinder, opening of alternator etc
should also be done by authorized service dealers only.
Month
9
8
7
6
5
4
3
2
1
12
11
10
Check LOG-BOOK
Check for radiators air
restriction
Check for exhaust
restriction
Check battery
electrolyte level
Check hose &
connections
Check belt condition
& tension
Check fuel transfer
E/A PREVENTIVE MAINTAINANCE
pump
Check air inlet &
outlet for restriction
(alternator)
Check service tools
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availability
34
CERTIFICATE
I ………………………………………………. S/o …………………………………. R/o
…………………………………………………………………………………….
…………………………………………….hereby certify that none of my relative(s) as
defined in the tender document is / are working in BSNL unit as per details given in
the tender document. In case at any stage, it is found that the information given by me
is false / incorrect, BSNL shall have the absolute right to take any action as deemed fit
without any prior intimation to me.
Signature of Contractor