"QUICKBOOKS PRO 2002/2003 SHORTCUTS"
QUICKBOOKS PREMIER 2008/09 To add a New Account To record a Cash Sale Lists > Chart of Accounts> Account> New Customers > Enter Sales Receipts (ensure the correct category/type is selected) Default is to deposit the cash into Undeposited Funds acc. To deposit directly into the Bank Acc, on menu bar, Edit > Preferences > Sales & Customers > Company Preferences remove the tick from ‘Use Deposited Funds acc. To create a New Supplier To create a new Customer Suppliers > Supplier Centre > New Supplier Customers > Customer Centre > New Customer & Job To record a Credit Purchase of Stock To record a Credit Sale of Stock Suppliers > Receive items and enter bill Customers > Create Invoices Make sure the tick – to be printed – is removed To record a Purchase Return To record a Sales Return Suppliers >Receive Items and enter bill Customers > Create Adjustment Note Click on Credit (button at top of box) To record Payments to Suppliers To record Receipts from Customers Suppliers > Pay Bills > show all bills Make Customers > Receive payments sure the tick – to be printed – is removed. Note: Select ‘Deposit to – Bank’ Select ‘Assign Cheque number’ To record Payments of Expenses To record other receipts Banking > Write Cheques Banking > Make deposits Note: make sure the tick – to be printed – is Note: Make sure that the bank account is removed. displayed in the ‘Deposit to’ box To add Inventory items General Journal Entry Lists > Item list > Item > New Company > Make general journal entries – tab to the debit field to enter the amount then Note: GST. Use code NCG for purchases. use down arrow and the amount will Use code GST for sales. automatically appear in the credit column. Amounts for both cost price and selling price Insert the accounts to be debited and credited to include the GST where gross method is used. To prepare Bank Reconciliation Banking > Reconcile. Enter statement date and final balance from Bank Statement. Enter bank fees and direct debits and credits through the Banking menu. Tick off items which appear on both records until Difference returns to zero. To rearrange the order of Accounts To change the name of an account Lists > Chart of Accounts > Highlight the Lists > Chart of Accounts > (highlight the account, locate the cursor at the front of the account) Account > Edit account account name so that it changes to a cross, Adjust the name as required. then drag the account down to the required position. This is required for Accumulated To change the type of account Depreciation so that is appears below the Lists > Chart of Accounts > (highlight the original cost, also for stock loss so that it account) Account > Edit. Change Type using appears below COGS pull down list. Note: it is not possible to change the type of account for Bank, Accounts Receivable or Accounts Payable accounts From an original idea by Vicki Baron This version prepared by Suzanne Collings To enter Fixed Assets To record Stock Loss Set up accounts: Lists > Chart of Accounts > Suppliers > Inventory activities > Adjust Account > New > Type – Fixed Asset, Qty/Value on hand – Adjustment account: Continue, enter Name, Save & New, Name – enter Stock Loss and set up account as COGS Original cost, select sub account of the fixed account asset, Save & New, Name – Accumulated To record drawings of stock Depreciation, select sub account of the fixed Same procedure except use Drawings as the asset, Save & Close. Account > Type – adjustment account Expense, Name – Depreciation of … Save & To record change in stock valuation Close Same procedure, insert tick in Value Enter the purchase of the asset: Write Adjustment, set up Stock Write Down as cheques (for cash purchase), Company, Make COGS account, enter new total value. general journal entries (for credit purchase) To view transactions To correct errors Reports > Accountant > Transaction detail by Return to the transaction by using the account OR Transaction list by date ‘Previous’ button and adjust the entry as Transactions can be viewed by using the required ‘Previous’ button on transaction entry screens. To delete a transaction Transactions can also be viewed from the Return to the transaction, on menu bar, Reports menu – place the cursor over the Edit > Delete (transaction) amount to be checked and double click. To view General Ledger To view Purchases and Payables Reports > Accountant > General Ledger Reports > Purchases > Adjust dates as required, refresh Select Purchases by item or Purchases by Supplier (as required) To view Sales To view Cash Payments Reports > Sales Reports > Banking > Cheque Details Select Sales by customer or Sales by item (as Adjust dates and refresh required) To view Stock To view Cash Receipts Reports > Inventory Reports > Banking > Deposit Details Select required report, adjust dates and Adjust dates and refresh refresh To view the Trial Balance Summary information on stock can also be Reports > Accountant > Trial Balance viewed through Lists > Item list Adjust dates and refresh To view Aged Debtors Listing To view Aged Creditors Listing Reports > Customers & Receivables Reports > Suppliers & Payables Select required report, adjust dates and Select required report, adjust dates and refresh refresh To view Statement of Profit & Loss To view Balance Sheet Reports > Company & Financial > Profit & Reports > Company & Financial > Balance Loss standard. Sheet. Adjust dates and refresh Adjust dates and refresh From an original idea by Vicki Baron This version prepared by Suzanne Collings