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					                                                         PMO Work Request Register - Active Work




                                                                                                                                                                                                                    Primary Lead/ Secondary                                      End Date
        ID                      Title                                    Description                               Phase         Stage          Business Area        Sponsor/ Authoriser       Business Owner                                    Status      Start Date
                                                                                                                                                                                                                              Lead                                              (Baselined)

                                                                                                                                                                                                                         Derek Edmonds/
                                                                                                                                                                                                                            Julie Storey
                                                   Migrate the University's centrally managed servers
                        ICT Transformation                                                                                                                                                                            (Mike Meaney/ Dave
                                                   and applications onto a modern platform that                                                                                                                                                                                  11/11/11
  P0131/ 81860        Programme - Stabilise IT/                                                                Build & Test     5 - Build        ITS/Corporate             Registrar             Derek Drury           Kelly/ Steve Martin/                  01/08/09
                                                   provides the University with improved hardware                                                                                                                                                                                31/08/11
                        Transform IT Service                                                                                                                                                                          Maurizio Gulla/ Errol
                                                   resilience and disaster recovery capability
                                                                                                                                                                                                                          Burke/ Gordon
                                                                                                                                                                                                                     Bridgwood/ John Ryan)
                             University
 P0381/ 394644/                                    ITS element of the Lauwery's report
                          Transformation                                                                           Analysis   2 - Inception           ITS                 Derek Drury          Derek Edmonds              Jon Bardsley                       22/10/10               2014
     394902
                            Programme
                                                   It is incorporating the activities associated with the
                                                   planning, scheduling and publishing of timetables for
                                                   both teaching and examinations.
                        Publishing Timetables      (SWR0445 To provide a system able to be viewed by
 P0381A/ 394644                                                                                                                                                                                                     Steve Martin (covering for                                TBD (Planning in
                        and Managing Space         all staff and students that will contain information            Analysis   2 - Inception           SID              Scott Mulholland        Norman Macleod                                                10/06/11
  (inc SWR0445)                                                                                                                                                                                                         Derek Edmonds)                                           progress)
                      (inc SWR0445 e-Portal)       associated to their academic teaching programme. The
                                                   aim is to implement timetables for all academic
                                                   programmes for the full academic year, which will be
                                                   available on-line)


                                                   The purpose of this project is to re-engineer the end-
                                                   to-end process for the managing of admissions
                                                   applications through the system encompassing
                                                   decision making, in process conversion work and a
                      Converting Applications      resultant registration of a student.
 P0381C/ 394644          to Registrations          The process starts with the receipt of an application                                                                                                                                                                      TBD (Planning in
                                                                                                                   Analysis   2 - Inception           SID              Scott Mulholland        Norman Macleod              Jim Heaton                        19/05/11
  (inc WR0446)           (inc WR0446 PG            and ends with either a 'no' decision or a student                                                                                                                                                                             progress)
                           Admissions)             registering with the University.
                                                   (SWR0446 This project will provide a contribution to
                                                   the university’s Transformation Project which will
                                                   include Postgraduate Research and Postgraduate
                                                   Taught process re-designs.)



                                                   The purpose of this project is to deliver accurate
                                                   management reports regarding applicants, students
                          Producing Student
                                                   and graduates, both internally to the University and                                                                                                                 Stephen Harrison
 P0381D/ 394644         Information Reporting                                                                                                                                                                                                             TBD (Planning in    TBD (Planning in
                                                   externally to bodies or individuals requiring standard          Analysis   2 - Inception           SID              Scott Mulholland        Norman Macleod          (covering for Derek
   (inc WR028)        (inc WR028 Data Quality                                                                                                                                                                                                                progress)           progress)
                                                   or ad hoc information.                                                                                                                                                  Edmonds)
                             & Reporting)
                                                   (WR028 The current SIS reporting tools are at the end
                                                   of their product lifecycle and need to be replaced.)

                      Administering Academic       All aspects of progressing students including                                                                                                                    Neil Wilson (covering for             TBD (Planning in    TBD (Planning in
 P0381E/ 394644                                                                                                    Analysis   2 - Inception        Faculties              Huw Morris               TBC - SID
                             Progress              assessment collection, mark entry etc                                                                                                                                Derek Edmonds)                       progress)           progress)

                                                   This Project is to ensure that programme and module
                                                   data are up-to-date, accurate, properly version
                                                   controlled and held in a central repository. At present
                                                   definitive versions of programme and module
                                                   specifications are held locally at either school or
                                                   college level and how these are version controlled
                      Create and Maintain the
                                                   varies greatly across the university. In some cases
                       Academic Model (inc
  P0381F/ 394644                                   there is no version control. In addition the timelines                                                                                                           Neil Wilson (covering for             TBD (Planning in    TBD (Planning in
                           part of P0439                                                                           Analysis   2 - Inception           SID              Scott Mulholland        Norman Macleod
(inc part of P0439)                                around key areas of programme and module approval                                                                                                                    Derek Edmonds)                       progress)           progress)
                      Programme and Module
                                                   and review (APMEs) are not always conducive to
                         Documentation)
                                                   keeping programmes and modules updated in line
                                                   with student feedback.
                                                   (P0439 Module and programme information is used
                                                   to generate external marketing literature for the
                                                   University and also needs to be available internally for
                                                   use by students and staff)

                                                   The purpose of this Project is to provide processes to
                                                   ensure the maintenance of correct student data for
                        Maintaining Student        academic and management purposes in order to                                                                                                                                                                               TBD (Planning in
 P0381G/ 394644                                                                                                    Analysis   2 - Inception           SID              Scott Mulholland        Norman Macleod              Jim Heaton                        19/05/11
                               Data                enhance student experience and support high quality                                                                                                                                                                           progress)
                                                   teaching, and provide a robust basis from which to
                                                   report on student information.

                                                   To produce a comprehensive and coherent
                                                   programme of events that showcases the talents and
                                                   expertise of staff and students at the University. To
                        Managing our Events        enhance the reputation of the University. To provide a                                     Communication &                                                                                             TBD (Planning in    TBD (Planning in
 P0381H/ 394644                                                                                                    Analysis   2 - Inception                              Jan McKenzie            Laura Owen               Steve Martin
                         and Conferencing          full delivery service for high level /high profile events                                  Events Directorate                                                                                             progress)           progress)
                                                   held across the University. To ensure that events are
                                                   run to the highest professional standards. To
                                                   generate income

                         Providing Facilities                                                                                                 Estates & Property                                                                                                              TBD (Planning in
 P0381I/ 394644                                    No information available                                        Analysis   2 - Inception                              Frank Benton             Chris Large             Steve Martin                       27/04/11
                           Management                                                                                                               Services                                                                                                                     progress)
                                                   Availability of functioning and replenished multi-
                                                   functional copier/printers across the University with
                                                   local monitoring and central billing. Student and other
                      Improving Print & Copy       library user printing, copying and payment service                                                                                                                                                     TBD (Planning in    TBD (Planning in
 P0381J/ 394644                                                                                                    Analysis   2 - Inception         Library               Julie Berry            Paul Glassey          Gordon Bridgwood
                             Services              within libraries and open access PC labs. Production                                                                                                                                                      progress)           progress)
                                                   of documents, stationery, marketing and teaching
                                                   materials with a range of service levels from immediate
                                                   to 24 hours

                                                   The development of the model college and school
                                                   structures, with the focus of the delivery of IT services
                                                   from the centre, will change the 'how' and the 'who'
                             IT Process            of IT service delivery.                                                                                                                                          Neil Wilson (covering for             TBD (Planning in    TBD (Planning in
 P0381K/ 394644                                                                                                    Analysis   2 - Inception           ITS                 Derek Drury         TBC - Mark Hilditch
                           Improvements            The purpose of this project is to address how the                                                                                                                    Derek Edmonds)                       progress)           progress)
                                                   principle of a centralised service translates into the
                                                   delivery of services, and the extent to which some
                                                   services need to continue to be delivered locally.

                                                                                                                                                  Research &                                                        Neil Wilson (covering for             TBD (Planning in    TBD (Planning in
 P0381N/ 394644               Research             No information available                                        Analysis   2 - Inception                             Chris Harrison            TBC - R&I
                                                                                                                                                  Innovation                                                            Derek Edmonds)                       progress)           progress)

                                                   This project has two work streams
                                                   1) Reducing Non- Pay expenditure: to deliver up to
                                                   £7m of sustainable non-pay savings and contribute
                                                   to the achievement of a stronger culture of financial
                       Reducing Non-pay and                                                                                                                                                                                                                                   TBD (Planning in
 P0381O/ 394644                                    accountability and cost consciousness                           Analysis   2 - Inception         Finance              Julie Halliwell        Lisa Fairclough            Paul Turton                       07/06/11
                      improving procurement                                                                                                                                                                                                                                      progress)
                                                   2) Improving Procurement: To review, re-design and
                                                   implement improved procurement and purchase to
                                                   pay policies, processes, systems and procedures
                                                   within the University

                                                   Delivering a solution for the University's requirements
 P0381P/ 394644        Digital and Web Media                                                                                                  Communication &                                                          Gordon Bridgwood
                                                   for digital signage - initially for Media City but              Analysis   2 - Inception                               Chris Larkin            Orla Weir                                                  17/09/10            30/10/11
 (P0401/ 405778)      (Formally Digital Signage)                                                                                              Events Directorate                                                        (Maurizio Gulla)
                                                   eventually university wide.
                                                   Availability of functioning and replenished multi-
                                                   functional copier/printers across the University with
                                                   local monitoring and central billing. Student and other
                                                   library user printing, copying and payment service                                              Change                                                                                                 TBD (Planning in    TBD (Planning in
 P0381R/ 394644          Service Catalogues                                                                        Analysis   2 - Inception                             Paul Cartwright         Helena Thorley           Steve Harrison
                                                   within libraries and open access PC labs. Production                                          Management                                                                                                  progress)           progress)
                                                   of documents, stationery, marketing and teaching
                                                   materials with a range of service levels from immediate
                                                   to 24 hours

                                                   Project management of all defined and agreed ITS
                                                   requirements for Media City. Overseeing of
                                                   infrastructure build / cabling installation with the
                                                   Estates team / external contractors

                                                   (SWR0467 The Library would like to run self service
                       MCUK ITS Workstream         laptop loan at media city. Our supplier Lapsafe,
                               (inc AV)            working alongside dutch company NEDAP, have a
                           (incorporating          solution but it requires hosting on a Salford server. All                        4-
P0096/ 81859 (inc
                        SWR0467 MCUK Self          set-up and maintenance will be undertaken by the             Design /      Specification                              Neil Wilson/                                Allan Power/ John Kelly
   SWR0467 &                                                                                                                                      Corporate                                     Andrew Kemp                                                  12/03/10            04/12/11
                      Service Laptop Loan and      third party supplier.)                                      some build       5 - some                                 John Corner                                     (Jeremy Sugden)
    SWR0456)
                        WR0456 MCUK RFID                                                                                          build
                        tags for high value kit    (SWR0456 To appraise the suitability of alternative
                            Investigation)         solutions for RFID tagging and the integration with
                                                   the University's existing and proposed RFID
                                                   infrastructure, for high value items in MCUK. This
                                                   involves 'active' tags and so can't be consolidated
                                                   with SWR0453 (which involves 'passive' tags))



                                                   To implement a print management system "Equitrac".
                                                   to enable full functionality of the MFD's and control
                                                   print queue via a server based system linked to                                                                                                                                                                               30/09/11
                         Print Management
 P0252/ 339674                                     networked MFD based call off devices (pull printing)        Build & Test     5 - Build           Library               Julie Berry            Paul Glassey          Gordon Bridgwood                      28/04/10            25/08/11
                             (Equitrac)
                                                   to enable staff and students to access there                                                                                                                                                                                  04/08/11
                                                   individual accounts using the same machines at any
                                                   location.
                                                                                                                                                                                                                        Derek Edmonds/
                                                                                                                                                                                                                                                             23/05/11            04/09/11
                                                                                                                                                                                                                          Julie Storey
 P0131B/ 81860           Banner Migration          Migration of Banner system to new infrastructure            Build & Test     5 - Build             SID                Mark Hilditch           Derek Drury                                                 03/05/11            29/08/11
                                                                                                                                                                                                                    (Dave Kelly / Errol Burke/
                                                                                                                                                                                                                                                             04/03/11            05/07/11
                                                                                                                                                                                                                         Mike Meaney)

                                                                                                                                                                                                                       Derek Edmonds/                        23/05/11            11/09/11
                                                   Migration of Agresso system to new infrastructure                                          Finance/ Business
 P0131C/ 81860           Agresso Migration                                                                     Build & Test     5 - Build                                Mark Hilditch           Derek Drury              Julie Storey                       03/05/11            14/08/11
                                                   (ABW)                                                                                         Development
                                                                                                                                                                                                                    (Dave Kelly/ Errol Burke)                06/04/11            24/06/11

                                                                                                                                                                                                                       Derek Edmonds/                        03/05/11
                                                                                                                                                                                                                                                                                   TBC
 P0131D/ 81860         Application Migration       Migration of 64 applications to new infrastructure          Build & Test     5 - Build         Corporate              Mark Hilditch           Derek Drury              Julie Storey                       21/04/11
                                                                                                                                                                                                                                                                                 25/08/11
                                                                                                                                                                                                                    (Dave Kelly/ Errol Burke)                04/03/11

                                                                                                                                                                                                                       Derek Edmonds/
                                                                                                                                                                                                                                                                                   TBC
 P0131E/ 81860         Service / Ops Training      Training staff for new infrastructure operation             Build & Test     5 - Build             ITS                Mark Hilditch           Derek Drury              Julie Storey                       5/3/2011
                                                                                                                                                                                                                                                                                 09/08/11
                                                                                                                                                                                                                    (Dave Kelly/ Errol Burke)

                                                   Migration of AccMan application to an ITS-supported
                      Accman Development &         platform; Extension of AccMan functionality to                                                                                                                           John Ryan
 P0374/ 389715                                                                                                 Build & Test     5 - Build             ITS                Mark Hilditch          Mark Hilditch                                                13/09/10            15/09/11
                        Platform Migration         include the associate member functionality currently                                                                                                                    (Dave Kelly)
                                                   provided by the IDM system; and related activities

                                                   To implement a single card solution which will control
                        Single Card - Access
                                                   access, identify the student, and have the potential to
 P0326/ 374748           Control (inc - Time                                                                                                                                                                              Steve Martin                         02/07/10           31/01/12
                                                   be used as a cash machine, confirm attendance at            Build & Test     5 - Build         Corporate          Derek Drury/ Registrar      Derek Drury                                                                      23/09/11
   (inc P0247)         Tabling & Commercial                                                                                                                                                                             (Jeremy Sugden)
                                                   lectures and synchronise attendance back to the
                            Rm Booking)
                                                   central timetables
                                                                                                                                                                                                                                                                                    TBD
                                                   Consolidation of Agresso enhancement related work -                             4-              Business               Paul Ward/                                    Gareth Richards
  P0418/ 5997         Agresso Enhancements                                                                         Design                                                                     Sandra MacPherson                                              05/11/10           (Planning in
                                                   WR0415, SWR063, SWR017, SWR004 and WR0412.                                 specification      Development             Renata Eyres                                   (Maurizio Gulla)
                                                                                                                                                                                                                                                                                 progress)
                                                   Delivery of a brand and web presence that enhances
                                                   the reputation of the University. The University
                                                   website needs to be rebuilt to reflect the
                                                   transformation agenda of the University. Key areas                                                                                                                 Gordon Bridgwood /
                                                                                                                                              Communication &            Chris Larkin/                                                                                           31/07/12
 P0149/ 335070             CMS Migration           that will need to be addressed are: Navigation,             Build & Test     5 - Build                                                        Chris Larkin             Lee Wilcox                         20/04/10
                                                                                                                                              Events Directorate         Keith Barnes                                                                                            30/10/11
                                                   content management systems, url protocols, strategic                                                                                                                (Maurizio Gulla)
                                                   and daily governance and management, MediaCity
                                                   integration
                                                   (includes WR0457 CourseFinder)

                                                   To improve communications and documentation
                                                   between staff throughout the University by providing
                                                   a central repository for information
                                                   - Provide a method for documentation change                                                                                                                         Karl Mowbray/ Carl
                       SharePoint (Design &                                                                                        4-
 P0318/ 347973                                     management                                                      Design                        ITS/University           Derek Drury          Derek Edmonds                 Bonney                          01/07/10             Ongoing
                             Support)                                                                                         Specification
                                                   - To reduce the cost and time of resolving problems                                                                                                                    (Errol Burke)
                                                   and queries by providing a central portal for staff To
                                                   search processes, policies, procedures etc and get up
                                                   To date documentation

                                                   As part of the master plan strategy for university, the
                                                   intention is to create a new building for Media, Music
                                                   & Performing Arts on the Peel Park campus. This will
 P0411/418025                  AMSS1               involve the clearing of the Wakefield & Ashworth                Analysis   2 - Inception      Estates/MMP              Huw Morris              Paul Smith              Steve Martin                       10/11/10        Est.: Summer 2012
                                                   buildings, and will require a significant amount of ITS
                                                   resource to ensure infrastructure services are kept
                                                   operational.

                                                   The use of virtual machines to allow users to maintain
                                                                                                                                   4-                                                                                     Allan Power                                          POC 10/02/12
   P0464/ 81864        Virtual Desktop (POC)       individualised desktops on a single, centrally located          Design                             ITS                Mark Hilditch           Derek Drury                                                2/22/2011
                                                                                                                              Specification                                                                          (Angus Rae/ Dave Kelly)                                     07/08/11
                                                   computer or server.
                                                   A major refurbishment of the building interior inc,
                         Chapman Building          lighting, power, data, heating, ventilation, IT/AV                              4-         Estates & Property
 P0180/ 326308                                                                                                     Design                                                Frank Benton           Peter Thomson             Steve Martin                       12/03/10            31/08/12
                             Refurb                systems and a high quality floor, wall and ceiling                         Specification         Services
                                                   finishes
                                                                                                                                                                                                                                                                             TBD (SID need to
                                                                                                                                                                                                                                                                             use by September
                                                                                                                                                                                                                                                                               2011, but see
                      SharePoint - Programme       Work split out from P0439 as a requirement from SID
P0318E (inc part of                                                                                                                                                                                                 Jim Heaton/ Carl Bonney/                                 comment in Imp.
                           and Module              for Single repository for programme and module                  Analysis   2 - Inception           SID              Scott Mulholland        Norman Macleod                                                15/06/11
    P0439)                                                                                                                                                                                                               Karl Mowbray                                         Date regarding
                          Documentation            specifications
                                                                                                                                                                                                                                                                                SharePoint
                                                                                                                                                                                                                                                                                production
                                                                                                                                                                                                                                                                                 platform)
                                                   Office move for all ITS staff from the Ashworth
                       ITS move to Humphrey        building and majority of support technicians from                               3-                                    Frank Benton/                                                                                          30/11/2011
 P0410/418959                                                                                                      Analysis                           ITS                                        Derek Drury              Steve Martin                       01/09/10
                              Booth                other campus buildings into the Humphrey Booth                              Definition                                 Derek Drury
                                                   building.
                                                   To deliver a number of short-term amendments to                                 7-               Finance/            Steve Scott/
                        University Payments                                                                    Implementati                                                                      Steve Scott/              Jim Heaton
 P0409 / 418951                                    payment mechanisms, transferring of the University's                       Implementat         Commercial          Wendy Congleton/                                                                       25/08/10            01/02/12
                         Systems (WPM)                                                                              on                                                                           Sue Hughes              (Mike Meaney)
                                                   payment collection to Web Page Marketing (WPM)                                 ion         Services Directorate    Martin Crowther
                                                   Re-development of the Work Load Balancing system
 P0334/ 374752          Work Load Balance          (SQL database). Development scheduled for June                  Analysis   2 - Inception   Human Resources          Jeffery Clements        Derek Edmonds              Carl Bonney                        01/07/10               TBD
                                                   2011, customer updated
                                                                                                                                                                                                                                                                                     TBD
                                                                                                                                                                                                                                                                              (No clear date yet
                         SharePoint - EG2          Improve a number of Finance processes (starting with                            4-                                                                                      Jim Heaton
 P0318F2/ 81517                                                                                                    Design                           Finance              Dave Horton             Dave Horton                                                 07/04/11           for SharePoint
                         Process (Finance)         an electronic EG2 process)                                                 Specification                                                                              (Jon Bardsley)
                                                                                                                                                                                                                                                                                  production
                                                                                                                                                                                                                                                                             platform in service)
                                                                                                                                                                                                                                                                                     TBD
                                                   The Registrar has asked for a register to be created for
                                                                                                                                                                                                                                                                              (No clear date yet
P0318D (SWR0424/       SharePoint - Contracts      all the contracts/agreements that the university has                                           Registrar's                                                             Jim Heaton
                                                                                                                   Analysis   2 - Inception                              Adrian Graves          Lindsay Harris                                               02/12/10           for SharePoint
     7595)                   Register              with third parties and other higher education                                                 Department                                                             (Maurizio Gulla)
                                                                                                                                                                                                                                                                                  production
                                                   establishments.
                                                                                                                                                                                                                                                                             platform in service)
                      SharePoint - Portfolio &                                                                                                                                                                                                                                       TBD
P0318G (SWR0369/                                   System to provide portfolio and resource                                        3-                                                                                      Carl Bonney
                       Resource Management                                                                         Analysis                           ITS                 Neil Wilson            Neil Wilson                                                 26/08/10            (Planning in
    387703)                                        management.                                                                 Definition                                                                                (Karl Mowbray)
                              (EPM)                                                                                                                                                                                                                                                progress)




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PMO Work Request Register - Active Work




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