FULTON COUNTY COMMISSIONERS MEETING
November 3, 2003, 9:00 A.M., E.S.T., in the Assembly Room of the Fulton County
Meeting Called To Order:
President Richard A. Powell called this meeting to order at 9:00 a.m., E. S.T. Present for
this meeting were Commissioners Richard A. Powell, Roger D. Rose and Leslie R.
Walters; Also, Attorney Greg Heller and Auditor Denise J. Bonnell.
Scott Tilden said he had nothing except to remind the Commissioners that Friday,
November 7th was the County Bid Letting for Supplies for 2004, at 10:00 a.m., with
County Forms at 11:00 a.m. Scott said the review of the Underground Transmission
Ordinance would be on the Agenda for November 17th 2004.
Sheriff stated he just needed to inform the Board that they were running very close on
supplies, i.e., there was no extra clothing for the new jailer, and so they are trying to
make out with what‟s available. Also, with the higher population the food is diminishing.
Sheriff said he talked with the Rochester City Water Department about the enormous
water bill. That not being an outside leak, the water went down the sewer; therefore, there
is no way we can get a break on that bill, unless the Commissioners‟ can talk them out of
it. Additionals and Transfers were discussed.
Sheriff informed the Board he had circulated the specifications for the new vehicles in
2004. He states he is asking for three new vehicles, 2 cars and 1 utility. This was
discussed; also, the date and time for the Letting. Auditor Denise said last year the Ads
were run the last two weeks in November and the Bids were opened in December. The
consensus of the Board was doing the same as last year.
Sheriff said he wanted to thank Scott and his crews for picking up the trash along the
highways. Sheriff also said several people have stated that this is a worthwhile program;
it has been very well received. The fuel was discussed as to quality and costs.
Superintendent Scott Tilden stated with the approval of both the Commissioners and
Council to purchase a truck from the Cum Bridge Fund he has prepared and sent
specifications out on October 22nd to be returned October 31st at 3:00 p.m. Scott said all
the quotes were returned within the legal limits. The quotes returned were from
Rochester Ford, Oliver Ford, Plymouth, Mike Anderson, Rochester and Mike Raisor
Ford, Lafayette; also, two quotes, Northern Equipment, Plymouth, IN., and Deeds,
Plymouth on the Dump Bodies. Scott read the following quotes:
Rochester Ford – Truck only $28,359.00
Trade in Allowance- ‟97 Chevrolet 3,800.00
Net for F-450 Truck & Chassis $24,559.00
Oliver Ford – Plymouth – cash bid price $28,660.00
Trade in Allowance - $ 2,000.00
Net for F-450 Truck & Chassis $26,660.00
Mike Anderson‟s – Rochester – Truck only $24,973.80
Mike Raisor Ford – Lafayette – Truck only $28,355.00
Trade in Allowance - $ 8,000.00
Net for F-450 Truck & Chassis $20,355.00
These quotes were discussed and Scott explained and answered questions for the Board.
Roger Rose made a motion to award the purchase to Mike Raisor Ford, Lafayette, In.,
with the net price of $20,355.00. Leslie Walters seconded this motion. Motion passed 3-
0. Scott kept the all of the above quotes.
Scott read the two quotes received on the Dump Bodies, Northern Equipment, Plymouth,
IN., and Deeds, Plymouth, IN.
Northern Equipment: dump body, hoist, hydraulics and 9‟ snowplow.
One dump body (IMS) $8,321.00
Option on Gallion $8,951.00
9‟ Boss super duty snowplow $3,445.00
Gallion (complete) $12,420.00
Scott stated he would like to take Northern‟s Bid with the Gallion dump body and the
snowplow added together totals - $12,396.00. Scott explained this and said his
recommendation would be to go with Northern being the low bid. Leslie Walters made a
motion to accept the bid of Northern Equipment for the dump body, hoist, Gallion dump
box, and the 9‟Boss super duty snowplow for a total price of $12,396.00. Roger Rose
seconded this motion. Motion passed 3-0.
Scott stated when he went before the Council he estimated the cost at between forty to
forty five thousand dollars. The final cost was $32,751.00.
Township Assessor Fees:
Attorney Greg Heller informed Walt Talbott, as he understands the State Statues
regarding “Training Sessions” for education can be called by the State Board of Tax
Commissioners. If they do and they are required by State Statues to attend then the State
Board of Tax Commissioners is suppose to furnish the County Auditor with a Certified
Statement for the days of attendance that the Township Assessor filed claim for payments
with the County Auditor and then the County Treasurer shall take a warrant from County
General Funds, from funds not otherwise appropriated. Attorney said there are also
„Training Sessions” that the Township Assessor is entitled to a per diem for new
assessors. Attorney Heller asks Walt if this was his first time doing this and Walt replied,
yes. Attorney Heller said this is different expense as it applies to mileage, lodging, and
per diem. Attorney Heller said there are two different Statues, one is required by the
State Board of Tax Commissioners, which can be required of them regardless of the
length of time in the office. Those expenses are to be paid out of County General, which
if there is no money there, then it doesn‟t get paid. The other Statue where training is
done for the first time for the Assessing Official then those expenses are to be paid and
they are to come from the County‟s Reassessment Fund. Attorney Heller stated that is
his interpretation, but he would like to have some oversight from the State Board of
Accounts, saying that is the way it is to be done. Attorney Heller went on to discuss and
explain that he feels Walt is combining the two statues to be reimbursed and that is not
how it should be done. He either falls under the first statue that is for new assessors or he
falls under the second statue. Walt said it should be for the new assessors. If that is the
case than the Auditor has paid him correctly according to statue.
The Auditor said Walt was paid the per diem, for expenses while he was in attendance.
She stated that he was paid the $200.00 per diem as his certificate stated, plus mileage.
The discussion continued. The Auditor said anything paid out of Reassessment Fund
would have to go through the County Assessor, Sandy Owens. The bill still in question is
Attorney Heller said in summarizing this situation for the first time training, for
Assessing Duties, Walt is entitled to per diem, and mileage as paid by the County from
the accumulative reassessment fund (First Time Training). Walt said he was paid that.
Does he receive payment for his lodging? Attorney Heller said he did not believe so, and
he reiterated what he is paid for and again told of the responsibility of the State Board of
Tax Commissioners in supplying the Auditor with certification of attendance, and if the
money is in County General, then it comes from that fund, if no money, no pay. Greg
said his information came from IC 6-1.1-35.2 (that chapter). Attorney Heller said Walt
has been paid. The Commissioners suggested Walt talk with the other Township
Trustees and coordinate any changes they would want to make and present them to the
Commissioners so that they could make any necessary changes for the next Budgetary
cycle. The discussion continued.
Employee Health Care Plan:
Auditor Denise said Chuck Cloud called and could not keep his 10 a.m., meeting, and she
will try and reschedule for a November 13th Meeting at 9:00 a.m. This was discussed.
The concensus was to reschedule for November 13th at 9:00 a.m. if possible.
Rich informed the Board he had received some papers from “Spike” on the paint issues at
the courthouse. Rich asks Attorney Heller to look them over and give them direction on
what should be done. There are no contracts involved in this issue.
Rich ask Rob Bryant about the extra licenses for the WTH Program. Rich stated when
they surveyed the different offices on their needs; the answers were more needed. He
asks Rob how many we were to get on the Original Contract? Rob stated 10. This was
discussed and Rob explained where they might be needed. Rob quoted an additional ten
(10) at $300.00 each/total $3,000.00, and stated he feels that should cover the additional
licenses needed. This was discussed. Roger Rose made a motion that the County enters
into a contract with WTH Engineering, Inc., to provide us with an additional ten (10)
Think Map Licenses for a package price of $3,000.00. Leslie Walters seconded this
motion. Motion passed 3-0.
Mary Ellen Lowe said they wanted to talk about ways, to save money. She stated the
biggest portions of their business were office supplies. She said they could be of help to
the County, and proceeded to explain. There will be no handling fee or shipping charge.
This applies also to furniture, when needed. When an exchange is necessary, if it is
within 30 days there will not be a charge, after that then, whatever is involved will be
worked out satisfactorily. They further stated should the County decide to go with
centralized purchasing, they would be happy to do that. This was discussed.
There was a short recess at this time.
Deb Gardner with the Health Department presented an Amendment to Ordinance
#110501, a proposal to increase the fee schedule. This was thoroughly discussed and also
noted there has not been an increase since ‟83. Theses charges were set by the Fulton
County Board of Health and recommended to the County Commissioners for their
approval. Following the discussion Roger Rose made a motion to approve Ordinance
#110303 regarding the increases for the County Health Department. Leslie Walters
seconded this motion. Motion passed 3-0.
Amendment to Ordinance #110401, dated November 5, 2001
THE FULTON COUNTY HEALTH DEPARTMENT IS RECOMMENDING THAT
THE COUNTY COMMISSIONERS OF THE COUNTY OF FULTON, INDIANA,
APPROVE A PROPOSAL INITIATED BY THE FULTON COUNTY BOARD OF
HEALTH TO AMEND THE TEXT OF THE FULTON COUNTY HEALTH
DEPARTMENT FEE ORDINANCE AS ATTACHED.
WHEREAS, The Fulton County Board of Health did meet on October 28, 2003 at 12:15
P.M. hold a legally advertised public meeting on amendments to the text of the Fulton
County Health Department Fee Ordinance; and
WHEREAS, These amendments were initiated by the Fulton County Board of Health;
WHEREAS, said request did propose that said fee schedule be amended as attached as
NOW, THEREFORE, BE IT RESOLVED, That the Fulton County Board of Health
certifies that said commission makes a favorable recommendation to the County
Commissioners of Fulton County, Indiana, that the attached ordinance amending the text
of the fee schedule be adopted.
Michael A. Boldry, D.D.S.
President, Health Board
M. J. Brubaker, D.O.
c. Disposition of Fees. All fees collected by the Health Department pursuant to this
Ordinance shall be transferred to the Fulton County Health Fund.
d. Fees for Other County Health Jurisdictions. Fees collected for health services and
records provided to persons in other county health jurisdictions and involving
payment from Fulton County tax revenues shall be collected in accordance with
agreements entered into pursuant to Indiana Code Section 16-20-1-8.
FEE SCHEDULE. The following Fee Schedule is established and approved for
the services and records provided by the Health Department:
a. Environmental Health Services:
Septic System Permit $20.00
Temporary Food Permit $20.00
Food Permits $25.00
Water Samples $00.00
b. Nursing Services:
TB Skin Testing $00.00
TB Medication $00.00
c. Vital Records Services:
Birth Certificates $ 4.00
Death Certificates $ 5.00
Coroner Continuing Education Fee $ 1.00
Genealogy $ 5.00
Time For Mail Search $ 2.00
Time For Extensive Copying $ 0.00
Affidavits Certificates (Includes
Birth Certificates) $10.00
Notary Public (not concerning
Office business). $ 3.00
6. MAXIMUM FEE SCHEDULE. The fees set forth in this Ordinance are maximum
fees. Specific fees charged shall be determined by and limited in accordance with any
applicable State and Federal laws, rules, and regulations pertaining thereto. In addition,
specific rates charged shall be governed by any applicable sliding fee scales adopted by
the Board of Health which are based upon the person‟s financial ability to pay.
7. REPEALING EFFECT. All fee schedules and terms and provisions of any ordinances
adopted heretofore which are inconsistent with the terms and provisions of this Ordinance
are hereby repealed.
8. EFFECTIVE DATE. This Ordinance shall become effective on
ORDAINED AND ADOPTED this _____ day of _____________,2003.
BOARD OF COMMISSIONERS OF THE
COUNTY OF FULTON, INDIANA
EXAMINED AND APPROVED THIS ____DAY OF __________2003.
FULTON COUNTY COUNCIL
Denise J. Bonnell
Fulton County Auditor
Joe stated he had made contact with “Spike” and he said he would either fax or mail Joe
the papers, it would probably be mail since there are a lot of sheets; Joe said it went
through D. A. Dodd because Dodd hired them. Joe said there was one extension on the
original contract. Joe was asked about the Warranty? Joe stated Spike read to him on the
telephone the Warranty is May 2004 and that is the extended Warranty.
Joe asked the Commissioners about the snow blade as to which one they decided on.
This was discussed among the Commissioners, Joe and Scott. Scott said he would
recommend the Western and this was also agreeable with Joe. The price was $3175.00,
minus the trade in $1500.00, for a net of $1675.00, complete. Roger Rose made a motion
to purchase the Western snowplow, 7½‟ blade for $3175.00, less $1500.00 trade in, for a
net difference of $1,675.00.
Joe informed the Board the Panic Buttons would be ready. The Board told Joe to have
them hooked-up and shut off; then when they know that everything is in line and ready to
be turned on, they will hold an office meeting for all of the offices to attend.
Leslie Walters made a motion to recess for lunch, 12:00 noon. Roger Rose seconded this
motion. Motion passed 3-0.
Rich called this meeting to order at 1:25 p.m.
Director Steve Reese presented the ERS (Emergency Radio Service, Inc.) contract for
Fulton County Commissioners and three-year maintenance for a Total $74,669.00. This
was discussed between Steve and the Board. Steve said this is a totally new system,
which will completely replace the 911 systems that he explained in detail. Steve
informed the Board that Attorney Greg Heller already had reviewed this Contract. This
concluded the discussion. Roger Rose made a motion to enter into a contract with
Emergency Radio Service, Inc. to provide Fulton County with the equipment listed in the
proposal to upgrade our 911 system at the Courthouse, the equipment price $58,369.00
and the three-year Maintenance Agreement $16,300.00, (to be paid over the three years),
for a total of $74,669.00. Leslie Walters seconded this motion. Motion passed 3-0.
There was a discussion on the insurance.
Animal Warden Gene Baker submitted his Monthly Report. The Board reviewed this.
Service Officer Richard Bair submitted the Monthly Report for the Veterans‟ Affairs.
The Board reviewed this.
The Board reviewed the minutes of October 20, 2003, Meeting. Roger Rose made a
motion to accept the Minutes of October 20, 2003, as presented. Leslie Walters
seconded this motion. Motion passed 3-0.
#0101-068-3000-57 Matching Aviation Grant Account $52,250.00
#0105-213-3000-37 Miscellaneous Tax Billing Expenses $ 5,000.00
#0101-380-3000-91 Jail-Other-Prisoner Meals $ 2,500.00
#0101-380-3000-10 Jail-Other-Medical & Hospital $30,000.00
#0101-380-3000-50 Jail-Other-Utilities $ 6,000.00
#1149-000-4000-10 Equipment $ 6,705.00
#0101-161-3000-30 Cleaning Services $ 5,000.00
The above Additional Requests were all approved and signed; except Aviation. The
Commissioners want the Aviation Grant Match to come out of Cum Cap Development
not County General. The Auditor will re-advertise as such.
From #0101-068-3000-43 Appraisals $ 700.00
To #0101-068-3000-67 Council School $ 155.00
#0101-068-3000-65 St. Mtg. & Conference $ 545.00
From #0101-068-3000-60 St. Institutions $ 719.28
To #0101-068-3000-81 Veteran Markers $ 700.00
#0101-068-3000-13 TB Test $ 19.28
From #0101-002-3000-60 Maintenance of Equipment $ 2,000.00
To #0101-002-1000-19 Extra Help $ 2,000.00
From #0105-213-2000-10 Office Supply $ 600.00
To #0105-213-4000-40 Computers/Printers $ 600.00
Rochester Twp Assessor:
From #0101-013-3000-60 Maintenance Equipment $ 1,060.00
#0101-013-4000-40 Printers $ 1,100.00
To #0101-013-1000-19 Extra Help $ 1,060.00
#0101-013-1000-19 Extra Help $ 1,100.00
From #0101-005-2000-16 Sheriff-Personal Serv-Jail Comm $ 1,000.00
#0101-005-1000-36 Sheriff-Personal Serv-OT-Mdep. $ 1,000.00
#0101-005-2000-11 Sheriff-Supplies-Photo Lab $ 750.00
To #0101-005-1000-34 Sheriff-Personal Services $ 1,000.00
#0101-005-1000-32 Sheriff-Personal Services Holiday $ 1,000.00
#0101-005-2000-10 Sheriff-Supplies-Office Supply $ 750.00
From #0101-162-2000-21 Janitor Supplies $ 60.00
To #0101-162-3000-22 ADT Bill $ 60.00
From #0101-161-2000-21 Janitor Supplies $ 885.51
To #0101-162-3000-60 Bldg. Strut Repair $ 885.51
From #0706-000-2000-30 Bituminous $ 27,808.25
To #0706-000-2000-31 Stone, Gravel & Aggregate $ 27,808.25
From #0790-196-3000-18 Bridge #118 $ 2,244.47
To #0790-196-3000-95 Misc. Hwy. $ 2,244.47
From #1160-240-3000-24 Repair Equipment $ 200.00
To #1160-240-3000-11 Fax Machine $ 200.00
From #0101-361-2000-11 Other Supply $ 150.00
To #0101-361-2000-20 Gasoline $ 150.00
From #0807-203-3000-12 Computer/Copier $ 1.01
#0807-203-3000-11 Mileage $ .28
To #0807-203-3000-10 Syringe Disposal $ 1.29
All of the above Transfer Requests were approved and signed
Payroll and Claims:
The Payroll and all Claims were reviewed and signed for payment.
The Board discussed the need to transfer $6,000.00 for the Surveyor‟s truck and
snowplow blade. This will be taken care of at the Commissioners‟ Meeting November
The Board discussed an Additional Appropriation from the Reassessment Fund to cover
the cost of a five hundred ($500.00) dollar bonus for the Auditor, Treasurer and County
Assessor; also a prorated amount of twenty-five (25%) percent of $500.00 or $125.00 for
the Township Assessor. The Commissioners wanted to show their appreciation to these
Office Heads for the many additional man-hours required because of the reassessment
process this year. This will be on the Agenda for the November 17, 2003, Meeting.
The Board stated their visits to each of the offices were very informative; also, the results
will be discussed at a later date. In the meantime, if extra help is needed the request is to
come before the Board of Commissioners.
This concluded the business transacted. Roger Rose made a motion to recess. Leslie
Walters seconded this motion. Motion passed 3-0.
FULTON COUNTY BOARD OF COMMISSIONERS
Richard A. Powell, President
Roger D. Rose, Vice-President
Leslie R. Walters, Member
Denise J. Bonnell, Fulton County Auditor