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					            Antrim Borough Council
Minutes of the proceedings of a Meeting of the Development and Leisure Services
Committee of Antrim Borough Council held in The Boardroom, The Steeple,
Antrim on Tuesday 17th February 2004 at 2 pm.

In the Chair                    : Councillor S Nicholl

Committee Members Present       : Councillors -

                                   T A Burns
                                   A D Cochrane-Watson
                                   S Dunlop
                                   B Graham
                                   W Harkness
                                   O C J Keenan
                                   R J Loughran
                                   F R H Marks
                                   D Ritchie

Non Committee Members Present   : Councillors -

                                   S W Clyde
                                   J Smyth
                                   T E Wallace

In Attendance                   : Chief Executive
                                  Director of Development and Leisure Services
                                  Assistant Director, Development
                                  Economic Development Officer
                                  Public Relations Officer

                                   Mr Brendan Marron     )    Moneyglass
                                   Mr Leo Carey          )    Community Centre

                                   Mr John Drummond )          Guinea Group
                                   Ms Claire Kitkat      )
                                   Mr Alistair Kennedy - Kennedy Construction
                                   Mr Denis McCotter - W H Stephens
                                   Ms Jane Wells - John Laird PR
                                   Mrs Beth Robb

Apologies                       : Councillor P Michael



                                        23
                                                                      D & L S Committee
                                                                      17.02.2004


The Chairman welcomed Messrs Leo Carey and Brendan Marron,            PRESENTATION BY
representatives of Moneyglass Community Centre, to the Meeting.       REPRESENTATIVES
                                                                      OF MONEYGLASS
Mr Marron informed Members that Moneyglass Community Centre           COMMUNITY
which had been in operation since 1972, was run on a voluntary        CENTRE
                                                                      CS/75
basis and served as a community centre for Toome, Moneyglass
and the surrounding rural area. It catered for a full range of
activities including youth clubs, dancing classes, Irish music,
children’s parties, indoor football and other activities. It was
estimated that 10,000 people per annum used the Centre from
within a catchment of up to 10 square miles. He pointed out that
up to 2001 all running costs associated with the Centre had been
met through fundraising by the Centre’s Management Committee.
In 2001 Council had agreed a 3 year package of support totalling
£18,000 or £6,000 per annum.

The Members asked a number of questions regarding the operation
of Moneyglass Community Centre.

The Chairman thanked Messrs Marron and Carey for their
attendance and they left the Meeting at 2.05 pm.

After discussion it was

RECOMMENDED: that, in light of the service which the facility
provided in Toomebridge, Moneyglass and the surrounding area,
and given that its initial capital funding was by voluntary
subscription, a grant of £6,000 per annum be made for the period
April 2004 - March 2007.



The Chairman welcomed Mr John Drummond, and Ms Claire                 PRESENTATION BY
Kitkat (Guinea Group), Mr Alistair Kennedy (Kennedy                   REPRESENTATIVES
Construction), Mr Denis McCotter (W H Stephens) and Ms Jane           FROM
Wells (John Laird PR), representatives of Junction 1, to the          JUNCTION 1
meeting.                                                              ED/34 (h)

Mr John Drummond introduced the members of the Junction 1
team and made a presentation to Members regarding the
development. He pointed out that Junction 1 would be the first
retail outlet centre in Northern Ireland and the 8th largest Centre
(out of a total of 45) in the United Kingdom. A total of 83% of the
development had been pre-let with 60% of the structure erected to
date.


                                            24
                                                                        D & L S Committee
                                                                        17.02.2004
An additional 70,000 square feet of warehousing was also being          PRESENTATION BY
constructed. Members noted that the opening date was scheduled          REPRESENTATIVES
for 31st May 2004, and the aim was to target visitors from the island   FROM
of Ireland and beyond. Mr Drummond stated that a community              JUNCTION 1
liaison group had been established in conjunction with Council and      (continued)
this was operating very effectively. It would be working on
opportunities for joint promotion and marketing.

Councillor Cochrane-Watson joined the Meeting at 2.10 pm.

Mr Drummond listed all the tenants and facilities which would be
provided at Junction 1, including retailers such as Next, Levi, Ralph
Lauren Polo and Louis Feraud. In addition, a Management Suite,
including coach drivers lounge, a staffed visitor information centre,
toilets, first aid and baby changing facilities would be available.

Members noted that:

(a)    a jobs fair would be held in Antrim at the end of March to
       enable local people to apply for the 450 job opportunities.

(b)    the Centre would benefit from a major advertising and
       marketing campaign (£1.2 million) in year 1.

(c)    it was proposed to run a bus half hourly between the
       Junction 1 complex and the town centre, with buses starting
       half an hour before opening times and finishing half an hour
       after closing time.

Councillor Smyth joined the Meeting at 2.40 pm.

Mr Drummond referred to the roads problems being experienced at
the moment, but expressed his aspiration that eventually the dual
carriageway being constructed to the boundary of the Junction 1
site would ease congestion if completed to the Railway Bridge as
originally intended. He stated that, in the meantime, a new road
would be constructed to access the site from the rear.

Mr Drummond stated that plans for a cinema, health and fitness
provision and additional catering would come on line when access
to the site had been addressed.

Members asked a variety of questions and the Chairman thanked
the representatives of Junction 1 for their attendance and they left
the Meeting.



                                             25
                                                                      D & L S Committee
                                                                      17.02.2004
The meeting adjourned at 3.10 pm and reconvened at 3.25 pm.

All those present before the break rejoined the Meeting.



REQUESTS FOR ASSISTANCE

REPORT: marked Appendix 1 had been circulated to Members              CONTRIBUTIONS
prior to the Meeting.                                                 TO ASSOCIATIONS
                                                                      AND VOLUNTARY
NOTED: that a list of contributions to organisations and voluntary    BODIES: APRIL 2003
bodies from April - December 2003 had been drawn up for               - DECEMBER 2003
                                                                      G/8
Members’ information.



REPORTED: by the Director that a policy on Financial                  POLICY ON
Assistance had been drafted by Mrs Catherine McFarland and            FINANCIAL
herself and would be brought before the February Strategy and         ASSISTANCE
Resources Committee for consideration.                                G/8




LETTER: from Inter-Airport Golf Society and marked Appendix           INTER-AIRPORT
2 had been circulated to Members prior to the Meeting.                GOLF SOCIETY
                                                                      G/8
NOTED: that a letter had been received from Inter-Airport Golf
Society requesting sponsorship for a golf tournament which would
be held at Massereene Golf Club on 1st and 2nd September 2004.
The event, held annually, had been hosted in cities throughout
Scotland, England, the Republic of Ireland and the Isle of Man, and
would return to Northern Ireland for a third time.

After discussion it was

RECOMMENDED: that Council makes a grant of £350 towards
the Inter Airport Golfing Society Championship to be held at
Massereene Golf Club on 1st and 2nd September 2004.



LETTER: dated 19th January 2004 from the Association of               ASSOCIATION OF
Friends and marked Appendix 3 had been circulated to Members          FRIENDS
prior to the Meeting.                                                 G/8




                                             26
                                                                        D & L S Committee
                                                                        17.02.2004
NOTED: that a letter had been received from the Association of          ASSOCIATION OF
Friends requesting financial assistance towards the cost of one         FRIENDS
hundred musicians from the North Eastern Education and Library          (continued)
Board Music Service travelling to Lake Garda in Italy during
summer 2004 for a 7 day educational visit. The orchestra members
(aged 12 -18 years) rehearse each Saturday morning in a communal
and cross community atmosphere. The Association of Friends had
confirmed, by letter, that a substantial number of participants were
from the Borough.

After discussion it was

RECOMMENDED: that Council grants £250 towards the North
Eastern Education and Library Board Orchestra travelling to Lake
Garda for a 7 day educational visit.


REPORT: dated 10th February 2004 and LETTER: dated 15th                 ULSTER SPORTS
January 2004 from the Ulster Sports Trust and marked Appendix 4         TRUST
had been circulated to Members prior to the Meeting.                    G/8, 0/47

NOTED: that a letter had been received from the Ulster Sports
Trust requesting financial assistance towards their running costs for
the current year. The Trust, an independent charity administered
voluntarily by Trustees, gives the sporting youth of Ulster the
opportunity to achieve excellence by providing encouragement and
financial support. In the year 2003/2004 the Trust disbursed
£46,700 to 147 young people of which 4 resided in the Antrim
Borough area.

After discussion it was

RECOMMENDED: that, recognising the range of work that the
Trust supports within the Borough, Council grants a contribution of
£500 for the year 2004/2005.


REPORT: dated 9th February 2004 and LETTER: dated 17th                  CAPITAL GRANTS
December 2003 from Tir Na Nog Gaelic Athletic Club and marked           FOR VOLUNTARY
Appendix 5 had been circulated to Members prior to the Meeting.         SPORTS CLUBS
                                                                        G/8, S/1 (a) (i)
NOTED: that a request had been received from Tir Na Nog Gaelic
Athletic Club requesting capital support for the development of car
park resurfacing for the Club. The Club had invested substantially
in recent years in the provision of other sporting facilities on site
(eg floodlit pitch, club facilities, etc).


                                             27
                                                                        D & L S Committee
                                                                        17.02.2004
REPORTED: by the Director that it was normal practice that              CAPITAL GRANTS
applicants requesting capital grant be invited to make a presentation   FOR VOLUNTARY
to Committee to put forward their case and proposals. After             SPORTS CLUBS
discussion it was                                                       (continued)

RECOMMENDED: that Tir Na Nog be invited to make a 10
minute presentation to the April 2004 Committee in respect of their
request for capital grant support.


REPORT: dated 10th February 2004 and LETTER: from 833                   833 (ANTRIM)
(Antrim) Squadron Air Cadets dated 28th January 2004 and marked         SQUADRON AIR
Appendix 6 had been circulated to Members prior to the Meeting.         CADETS
                                                                        G/77
NOTED: that a request had been received from 833 (Antrim)
Squadron Air Cadets for extended opening hours at Antrim Forum
on a Sunday in September 2004 (specific date to be confirmed) for
an Inter Squadron Swimming Competition. Due to the disruption
which would be caused to the public schedule, it was inappropriate
to close the facility to accommodate this type of event during
normal opening hours. Normal hire and associated overtime costs
to facilitate an out of hours booking would be charged.

After discussion it was

RECOMMENDED: that the 833 (Antrim) Air Cadets be
permitted extended use of swimming facilities on a date to be
agreed in September 2004, and subject to normal hire and overtime
charges.


REPORT: dated 10th February 2004 and LETTER: dated 30th                 ULSTER SQUASH
January 2004 from Ulster Squash and marked Appendix 7 had been          G/8
circulated to Members prior to the Meeting.

NOTED: that a letter had been received from Ulster Squash
requesting assistance in relation to the Ulster Schools Cup being
held at Antrim Forum on 31st March 2004. Recent requests had
been limited to 50% in support of this type of event. After
discussion it was

RECOMMENDED: that Council supports the Ulster Schools Cup
on 31st March 2004 in Antrim Forum by 50% discount off the cost
of squash court hire.

Councillor Clyde joined the Meeting at 3.30 pm.


                                             28
                                                                       D & L S Committee
                                                                       17.02.2004

                                     OTHER AGENDA ITEMS


CULTURE AND COMMUNITY

REPORT: dated 12th February 2004 and marked Appendix 8 had             DISTRICT COUNCIL
been circulated to Members prior to the Meeting.                       COMMUNITY
                                                                       RELATIONS
NOTED: that Council makes an annual submission to the                  PROGRAMME 2004-
Community Relations Unit (CRU) in support of its application for       2005
                                                                       CS/67
Community Relations funding. The Director spoke to the draft
community relations action plan circulated for Members’
consideration, pointing out that it was developed in the context of
Council’s Corporate and Community Support Plans.
Its aims include the promotion of:

         cross community contact.
         cultural activities and cultural traditions.
         mainstreaming of community relations
         community activities and events
         the tackling of ‘hard issues’

After discussion it was

RECOMMENDED: that Council:

(a)       adopts the Community Relations Action Plan.
(b)       forwards the Community Relations Plan to the Community
          Relations Unit as the basis for application for funding in
          2004/2005.
(c)       permits Officers to amend some of the contents, whilst
          keeping within broad principles, should the Community
          Relations Unit’s directions, funding and timescale require
          amendments, with any such changes being reported to
          Committee.


REPORT AND DRAFT RESPONSE: marked Appendix 9 had                       DRAFT RESPONSE
been circulated to Members prior to the Meeting.                       TO PATHWAYS FOR
                                                                       CHANGE
NOTED: that the Minister for Social Development had established        DOCUMENT
a Task Force to consider what action was needed to enable the          CS/115
voluntary and community sectors to continue to contribute to the
well being of the community of Northern Ireland.      This was
necessary given expected reductions in European Union Funding
after 2006.


                                                   29
                                                                        D & L S Committee
                                                                        17.02.2004
The Director spoke to the report, highlighting that the main issue      DRAFT RESPONSE
for the Antrim Borough area was that the document was mostly            TO PATHWAYS FOR
aimed at infrastructure support groups such as Northern Ireland         CHANGE
Council for Voluntary Action (NICVA) and South Antrim Rural             DOCUMENT
Network (SARN), or larger voluntary and community groups. In            (continued)
areas of relatively weak community infrastructure, such as Antrim
Borough, it could result in even more pressure for groups to merge,
co-operate or disband for want of funding.

The draft response highlighted that Council believed that a strong
community infrastructure would allow new work and new
organisations to develop. Such continuing development would
also support resources already in place and facilitate continued
networking which, in turn, would encourage sharing.              The
importance of good infrastructure for building social capital to meet
the needs of all within society was highlighted.

The Chairman congratulated the Assistant Director, Culture and
Community and her staff on preparing a very comprehensive
document.

After discussion it was

RECOMMENDED: that Council responds to Pathways for
Change: A Position Paper by the Task Force on Resourcing the
Voluntary and Community Sector as set out in the draft response
document.



REPORT: marked Appendix 10 had been circulated to Members               CRUMLIN
prior to the Meeting.                                                   COMMUNITY
                                                                        CENTRE: GATE
NOTED: that it appeared that a vehicle had crashed into one of the
entrance gates erected at Crumlin Community Centre causing
severe damage and negating the security provided by the new
fencing. The following options were considered for financing the
replacement gate:

(a)    replacement of the gate within the original contract price.
(b)    a Council claim from its insurers which should result in
       minimal impact on budgets and future premiums.
(c)    in the event that Police investigations result in their
       identification, take advice on how to recoup the cost of
       replacement from the owner of the vehicle.
(d)    replacement of the gate from existing budgets.


                                             30
                                                                        D & L S Committee
                                                                        17.02.2004
After discussion it was                                                 CRUMLIN
                                                                        COMMUNITY
RECOMMENDED: that Officers pursue the above options in the              CENTRE: GATE
order in which they were listed.                                        (continued)




REPORT: marked Appendix 11 had been circulated to Members               STILES
prior to the Meeting.                                                   COMMUNITY
                                                                        CENTRE ROOF
NOTED: that, arising from an accident, injuries were sustained by       REPAIRS
a member of the public, in Stiles Community Centre.                     CS/7
Investigations revealed several leaks in the roof which appeared to
be the result of general wear and tear, combined with an initial poor
design. The following options were considered:

(a)    identification of leaks and application of an external sealant
       offering a temporary solution for up to two years.

(b)    closure of the centre to facilitate replacement of the entire
       roof.

After discussion it was

RECOMMENDED: that a temporary external sealant be applied
to the roof of Stiles Community Centre and that provision be made
in the budget estimates for 2005-2006 to re-roof the Centre.




DEVELOPMENT

REPORT: dated 6th February 2004 and marked Appendix 12 had              CORE NORTH EAST
been circulated to Members prior to the Meeting.                        PARTNERSHIP:
                                                                        PRODUCT
NOTED: that in June 2003 an application was submitted on behalf         TRANSFER
of the North East Interreg Partnership to Irish Central Border Area     PROGRAMME
                                                                        ED24 (g) (xii)
Interreg IIIA Partnership (ICBAN) to run a Product Transfer
Programme over a two year period involving up to 30 companies
from the Core region. The application was approved by the main
Interreg Steering Committee in December 2003 and each of the
Core Councils had subsequently been asked to indicate their
commitment to participate in the programme.




                                             31
                                                                       D & L S Committee
                                                                       17.02.2004
The total budget for the programme of approximately €670,796           CORE NORTH EAST
included some €503,097 from the Interreg IIIA Partnership. Most        PARTNERSHIP:
of the match funding would be in the form of non-cash                  PRODUCT
contributions and each Council be requested to contribute a            TRANSFER
maximum of £1,600 per participating company from its Borough           PROGRAMME
                                                                       (continued)
area.

Council had engaged a company to run a Product Transfer
Programme for three local firms at a cost of £7,500 per company
(50% grant aided through BSP) which should be completed by 31st
March 2004.

After discussion it was

RECOMMENDED:              that Council agrees, in principle, to
participate in the Interreg IIIA Product Transfer Programme at a
maximum cost of £1,600 per company subject to a satisfactory
evaluation of Council’s own Product Transfer Programme and
sufficient funds being available in 2004/2005.



REPORT: dated 2nd February 2004 and marked Appendix 13 had             RANDALSTOWN
been circulated to Members prior to the Meeting.                       LOCAL
                                                                       INFORMATION
NOTED: that Randalstown Local Information Office (LIO) had             OFFICE
been operating from Randalstown Post Office since 1999 providing       T/25 (e)
residents and visitors with information on tourist attractions,
Council events, amenities and services.         The LIO recorded
servicing 3,926 enquiries in 2003, representing an increase of 26%
on the previous year. The existing 2 year Service Level
Agreement, due to expire on 31st March 2004 included payment of
£525 (2002-2003) and £550 (2003-2004).

After discussion it was

RECOMMENDED:             that the Service Level Agreement be
renewed for a further two year period at a cost of £575 for the year
to 31st March 2005 and £600 for the year to 31st March 2006, with
the cost being met from the Tourism Promotions budget.




                                            32
                                                                      D & L S Committee
                                                                      17.02.2004
REPORT: dated 2nd February 2004 and marked Appendix 14 had            EVENTS AND
been circulated to Members prior to the Meeting.                      AMENITIES AT THE
                                                                      LOUGH SHORE
NOTED: that                                                           PARK
                                                                      T/6 (o)
Council had, for some time, acknowledged the potential for
activities at Antrim Lough Shore. The Director remarked that
recent redesigning of the car park had been completed in an attempt
to reduce problems with illicit car rallying and thus make the area
safer and more attractive for both residents and visitors.

A number of activities were being proposed to help promote the
area as a premier facility for families.

(1)   A Viking Long Boat Race event to be held on the Lough,
      comprising a mock battle and up to twenty teams in Viking
      costume racing against the clock. Teams could be made up
      from Council Officers and volunteers from other
      organisations raising sponsorship for local charities.  The
      cost of the event at approximately £3,000 would include hire
      of two Viking long boats and crew, lifejackets and
      associated insurance costs. The cost of the event could be
      met through the Tourism Promotions budget and an
      application to the Events and Festivals Grants programme.

(2)   Activities for children throughout the summer season
      through the purchase of a Bouncy Castle and six pedal
      powered go karts to be operated at the Lough Shore when
      Attendants are on duty to supervise the equipment and
      collect charges. The total cost not to exceed £3,000 and
      could be met from the 2003-2004 Lough Shore equipment
      budget. Storage facilities could be arranged through hiring
      of a lock up container for approximately £15 per week. The
      proposed charges would be £2 per session for go karts and
      £1 per session for the Bouncy Castle.

After discussion it was

RECOMMENDED: that

(a)   a Viking Boat race be held at the Lough Shore Park in
      August 2004, at a cost of approximately £3,000, subject to
      compliance with insurance and health and safety
      requirements.




                                            33
                                                                      D & L S Committee
                                                                      17.02.2004
(b)   a local charity be nominated to receive proceeds from the       EVENTS AND
      event.                                                          AMENITIES AT THE
                                                                      LOUGH SHORE
(c)   Council approves the purchase of one Bouncy Castle and six      PARK
      go karts at a total cost not exceeding £3,000.                  (continued)




REPORT: dated 12th February 2004 and marked Appendix 15               WATERWAYS
had been circulated to Members prior to the Meeting.                  IRELAND
                                                                      T/60
NOTED: that Council had been asked by Waterways Ireland to
complete a questionnaire on the need for a Navigation Authority for
Lough Neagh.      The Director drew Members’ attention to the
deadline for return of completed questionnaires - Monday 9th
February 2004, remarking that it was not possible for the draft
response to be considered by Members, if the deadline was to be
met.     The questionnaire was, therefore, submitted on the
understanding that it was subject to amendment/approval by
Council.

Members suggested no amendments, deletions or additions to the
draft questionnaire.

After discussion it was

RECOMMENDED: that Council grants retrospective approval to
the completed draft questionnaire.


Councillor Cochrane-Watson left the Meeting at 3.45 pm.



REPORT: dated 2nd February 2004 and marked Appendix 15 (a)            CRANFIELD JETTY
had been circulated to Members prior to the Meeting.                  AIC/1

The Director spoke to the report highlighting to Members that since
they had been informed of the dangerous condition of the Cranfield
Jetty, a structural survey revealed that the jetty was beyond
economic repair. No provision for a replacement had been made in
the capital programme for the incoming year. However, Officers
were of the opinion that due to the minimal usage of the jetty, it
would be difficult to make a business case for spending tens of
thousands of pounds on replacement, even if external funding could
be secured.


                                            34
                                                                        D & L S Committee
                                                                        17.02.2004
After discussion it was                                                 CRANFIELD JETTY
                                                                        (continued)
RECOMMENDED: that Cranfield jetty be closed until further
notice, informing all the relevant parties, including the Eel Fishery
Co-operative in Toomebridge, local fishermen and Shaftesbury
Estates, and that Officers continue to seek funding to remove and/or
replace the existing jetty.



REPORT: dated 11th February 2004 and marked Appendix 15 (b)             ANTRIM
had been circulated to Members prior to the Meeting.                    INFORMATION
                                                                        CENTRE
NOTED: that, to accommodate the summer season, Antrim                   AIC/1
Information Centre operates longer days each year between May
and September:

    1st May - 30th September, the premises open to 6 pm on
     Thursdays and Fridays.

    During July and August closing time each weekday (ie
     Monday to Friday) is 6 pm.

   Staff at the Centre have found that enquiry numbers are nil
   between 5.30 pm and 6 pm.

After discussion it was

RECOMMENDED: that Antrim Information Centre should close
at 5.30 pm each week day during the months of May to September.



RECREATION

REPORT: dated 11th February 2004 and marked Appendix 16                 ANTRIM FORUM
had been circulated to Members prior to the Meeting.                    PHASE 3
                                                                        S/2 (a) (d) (i)
NOTED: that, in the context of the Phase 3 programme at Antrim
Forum, a Combined Heat and Power system appeared to offer the
most energy efficient system according to Council’s consultants.
Such a power generator would come on line at peak periods and
other occasions when it was economically viable to do so. In
generating power the waste product would be utilised to heat the
building, showers and swimming pool water, and would represent
considerable savings in energy when in position.


                                             35
                                                                            D & L S Committee
                                                                            17.02.2004
There were only three suppliers to the Northern Ireland market,             ANTRIM FORUM
namely Edina, AC Automation and ECOS, and the Consultants felt              PHASE 3
that these be placed on a select list on the basis that there is no other   (continued)
competition in the market place.

Delegated powers be given to March Development and Leisure
Services Committee to enable the costs to be included in contract
documentation on submission of the Consultant's report.

After discussion it was

RECOMMENDED: that

(a)    Committee approves the select list of suppliers - Edina, A C
       Automation and ECOS - for the supply of a Combined Heat
       and Power System for Antrim Forum.

(b)    full powers be delegated to the March Development and
       Leisure Services Committee to select the most advantageous
       supplier on the basis of the Consultant's report.



REPORT: dated 4th February 2004 and marked Appendix 17 had                  SIXMILEWATER
been circulated to Members prior to the Meeting.                            RIVERSIDE
                                                                            REVIVAL PROJECT:
NOTED: that further to submission of an application to the EU               EU FUNDING
Peace and Reconciliation Programme, Measure 2 (a), for the                  AWARD
                                                                            AC/38
Sixmilewater Riverside Revival project,     Council had been
informed by the Department for Culture Arts and Leisure that the
application had been successful in attracting £233,000 toward
Phase 1 of the project.

Consultation with both Planning Service and Environment and
Heritage Service had revealed that a planning application to support
Phase 1 of the project would reinforce future funding applications.

As indicated in January, Officers will submit an application to
Environment and Heritage for further funding towards the project.

After discussion it was

RECOMMENDED: that Officers prepare and submit an outline
planning application to the Planning Service for a riverside country
park resource along the Sixmilewater River Corridor from Antrim
town to Muckamore Mill Village.


                                                36
                                                                         D & L S Committee
                                                                         17.02.2004
REPORT: dated 6th February 2004 and marked Appendix 18 had               RANDALSTOWN
been circulated to Members prior to the Meeting.                         RIVERSIDE PATH
                                                                         AC/1
NOTED: that the Department of Culture, Arts and Leisure
(DCAL) indicated to Council that a lease on part of the
Randalstown Riverside path, which extends in part from the end of
Main Street along the river towards and past Neillsbrook
Community Centre, is due to expire on 31st March 2004. Having
no significant or strategic interest in the location or renewal of the
lease, the Department had intimated that Council may wish to
negotiate with Shanes Castle Estates in this regard.

There was an outstanding personal loss liability claim arising from
an incident on the route.

Some services, eg lighting and cabling to Council utilities, are
located along this route and the general perception of the local
community including the Randalstown ARCHES group was that
this route should be in public ownership.

The current lease had been set at £50 per annum, however due to
the ageing agreement this sum may increase significantly.
Acquisition and leasing liabilities in passing this path to Council
would be incurred and could be in the region of £3,000 - £5,000.

After discussion it was

RECOMMENDED: that Council authorises Officers to seek the
views of Shanes Castle Estates in relation to keeping the Riverside
path in public ownership with a full report to be brought to
Committee in due course.



REPORT: dated 12th February 2004 and marked Appendix 19                  BOROUGH
had been circulated to Members prior to the Meeting.                     PLAYGROUNDS
                                                                         UPDATE
NOTED: that                                                              S/2 (g), S/2 (g) (v),
                                                                         S/2 (g) (x)
(a)   further to consultants having been appointed to assist in the
      preparation of the Business Plan and Community Agreement
      for the New Opportunities Fund application for play
      provision in Toome, capital cost estimates had been prepared
      for a multi-sport facility only and a joint facility.




                                              37
                                                                      D & L S Committee
                                                                      17.02.2004
           Multisport facility only - £179,500 (with associated      BOROUGH
            parking, etc)                                             PLAYGROUNDS
                                                                      UPDATE
           Joint facility - £362,000                                 (continued)

      The estimates indicated that a joint project could result in
      savings to Council, although these savings may be absorbed
      by the cost of land acquisition.      Valuation and Lands
      Agency are currently active in negotiations with the land
      owner to agree acquisition costs.

(b)   in progressing the establishment of a project team for a play
      facility in Randalstown, Officers had secured the interest of
      the ARCHES group. Early indications would point to the
      potential for external funding being a possibility for the
      project if challenging timescales could be met. This would
      necessitate bringing forward provision for the Randalstown
      playground in the capital programme.

(c)   notwithstanding the current focus of resources on
      progressing play provision in Randalstown and Toome,
      Officers intend to proceed with local consultations in
      relation to provision in Antrim town in Autumn 2004.

After discussion it was

RECOMMENDED: that authorisation be given to Officers to

(a)   progress with a select list of contractors for the Toome
      Playground.

(b)   initiate the acquisition of land through the Valuation and
      Lands Agency for the Randalstown facility, with a detailed
      recommendation to be presented at the earliest opportunity.

(c)   actively pursue external funding in partnership with
      ARCHES in respect of the Randalstown playground.


Councillor Cochrane-Watson returned to the Meeting at 3.55 pm.




                                           38
                                                                           D & L S Committee
                                                                           17.02.2004
REPORT: dated 12th February 2004 and marked Appendix 20                    ANTRIM FORUM:
had been circulated to Members prior to the Meeting.                       QUEST
                                                                           ACCREDITATION
NOTED: that

     in line with Antrim Forum’s commitment to quality service
      delivery, staff continue to participate in the Quest Accreditation
      Scheme. To this end, an external assessor paid a recent visit
      and advised Officers that the assessment had resulted in an
      improved score on the previous year. The facility maintained
      standards in all areas with the main improvements in the areas
      relating to Health and Safety.

     in line with the current format of the award, a full two day
      assessment would take place later this year or early 2005 and to
      this end staff will work towards this assessment in daily and
      strategic application of their duties.

After discussion it was

RECOMMENDED: that

(a)       Officers put in place a plan to meet the next full two day
          Quest Assessment expected in Autumn 2004/Spring 2005.

(b)       Management and staff should be congratulated on their
          achievements.


In response to a query from      Councillor Ritchie, it was confirmed      NO SMOKING
that Antrim Forum operated       a no-smoking policy throughout the        POLICY
building except for the cafe.     Members requested that the issue of      G/77
smoking throughout Council       facilities should be examined by full
Council.



REPORT: dated 2nd February 2004 and marked Appendix 21 had                 ALLEN PARK GOLF
been circulated to Members prior to the Meeting.                           CENTRE:
                                                                           MANAGEMENT
NOTED: that during the planned refurbishment of the reception              INFORMATION
area at Allen Park Golf Centre, it would be necessary to replace the       SYSTEM
                                                                           GC/1
existing cash register.    An extension of the Forum’s planned
Management Information System would be possible and cost
effective, with costs estimated not to exceed £1,300 (excluding
licence fees).


                                                39
                                                                       D & L S Committee
                                                                       17.02.2004
After discussion it was                                                ALLEN PARK GOLF
                                                                       CENTRE:
RECOMMENDED: that Council approves the extension of the                MANAGEMENT
new Management Information System for Antrim Forum to include          INFORMATION
Allen Park Golf Centre, at a cost in the region of £1,300.             SYSTEM
                                                                       (continued)



REPORT: dated 4th February 2004 and marked Appendix 22 had             ALLEN PARK GOLF
been circulated to Members prior to the Meeting.                       CENTRE:
                                                                       PURCHASE OF
NOTED: that owing to the age and workload of the current               FAIRWAY MOWER
fairway mower used at Allen Park, maintenance costs had increased      GC/7
considerably in the past two years. For this reason provision had
been made in the 2004-2005 estimates for the purchase of a new
fairway mower.

After discussion it was

RECOMMENDED: that a new fairway mower, at a cost of
approximately £28,000, be purchased with the current mower
retained as a secondary machine.


REPORT: dated 11th February 2004 and marked Appendix 23                ALLEN PARK GOLF
had been circulated to Members prior to the Meeting.                   CENTRE: ANTRIM
                                                                       GOLF CLUB
NOTED: that the present Licence between the Council and Antrim         GC/18
Golf Club includes exclusive time slots allocated on a Saturday
from 9 am - 11 am and on a Sunday from 9 am - 10 am. Members
of Allen Park Golf Centre and Antrim Golf Club can book the slots
prior to and after Saturday or Sunday, seven days in advance. On
studying the pattern of bookings, it was established that casual use
of the course did not occur until after 11 am on Saturdays.

After discussion it was

RECOMMENDED: that

(a)     Council approves, on a pilot basis for one year, the
        extension of exclusive time slots to Antrim Golf Club from
        8 am - 11 am on Saturday mornings.

(b)     Council’s right to withdraw from this concession at 3
        months notice be reserved.



                                            40
                                                                        D & L S Committee
                                                                        17.02.2004
REPORT: dated 5th February 2004 and marked Appendix 24 had              ROUND TOWER
been circulated to Members prior to the Meeting.                        AND ANTRIM
                                                                        BOXING CLUBS
LETTER: dated 20th January 2004 from Billy Gillen was tabled at         CS/8, 0/51
the Meeting.

NOTED: that a letter had been received from Mr Billy Gillen of
Round Tower Boxing Club requesting use of the Antrim Boxing
Club premises in Church Street. The premises currently contain
the equipment of Antrim Boxing Club but are not used by the Club
at the moment due to difficulties with securing coaching staff.

Officers met with a representative of Antrim Boxing Club in
September 2003 in order to address concerns about the Club and
premises.      A general overview of the premises indicated that
structurally the property was in a questionable state, despite Antrim
Boxing Club having enhanced and maintained it over the years.

Officers were of the opinion that, whilst not considered to be
immediately dangerous, it would be inappropriate to embark upon a
new lease arrangement for the premises with another organisation
without considerable capital expenditure.

The property, being situated on the main street, was an asset which
could have considerable commercial value.            An economic
appraisal would be required to consider how best this asset could be
realised or improved through involving grant aid or commercial
interests.

Under the Local Government (Northern Ireland) Act 1972 and the
Recreation and Youth Service (Northern Ireland) Order 1973,
Council has a statutory duty to provide Recreation facilities
throughout the Borough.      From a recent policy perspective,
Council had carefully avoided situations where precedents arise
which create uncontrollable demands on limited financial
resources.

Three options were outlined in the report for consideration:

Option 1 - do nothing

Option 2 - consider provision of a boxing club facility for Round
           Tower Boxing Club.

Option 3 - consider utilisation of underused space at other
           facilities.


                                             41
                                                                       D & L S Committee
                                                                       17.02.2004
                                                                       ROUND TOWER
Councillor Loughran left the Meeting at 4.05 pm.                       AND ANTRIM
                                                                       BOXING CLUBS
After discussion it was                                                (continued)

RECOMMENDED: that

(a)     Officers provide an appraisal of options for development or
        realisation of the Boxing Club asset.

(b)     a further report be presented to Committee on the option to
        provide facilities to Clubs through utilisation of underused
        space, by competitive means.

(c)     the Round Tower Boxing Club be advised that, in general,
        the Council does not have the resources to provide purpose-
        designed premises for single sport activities and,
        specifically, that the Old Boxing Club premises would not
        be an option.

Councillor Loughran returned to the Meeting at 4.10 pm.



REPORT: dated 4th February 2004 and marked Appendix 25 had             BELFAST HILLS
been circulated to Members prior to the Meeting.                       PARTNERSHIP
                                                                       AC/4
NOTED: that the Belfast Hills Partnership had been established in
mid 2003, with Councillor Roy Thompson being nominated to
represent Council.

The Belfast Hills Partnership Directors had agreed that it would be
helpful to have a Council Officer in attendance at meetings in
addition to Directors. The purpose of the Officer attendance would
be to act as an observer and to support the Councillor in his or her
role as Director.

After discussion it was

RECOMMENDED: that the Countryside Recreation Officer be
nominated to the Belfast Hills Partnership as Council's observer.




                                            42
                                                                       D & L S Committee
                                                                       17.02.2004


REPORT: and draft cycling strategy document dated 6th January          ANTRIM,
2004 and marked Appendix 25 (a) had been circulated to Members         BALLYMENA AND
prior to the Meeting.                                                  LARNE CYCLING
                                                                       DISCUSSION GROUP
NOTED:       that the Antrim, Ballymena and Larne Cycling              AC/11 (b)
Discussion Group had completed a document for submission to the
Planning Service, which could also be used as a basis for the future
development of cycling in the region. The Director remarked that
the report highlighted potential capital schemes that could impact
and improve upon existing cycling routes and looked at the placing
of information and cycle furniture, eg cycle stands. All schemes
within the Borough area would form part of the Lough Shore Trail
Phase II and involve no present financial commitment by Council
over and above that which had already been agreed. The scheme
would accommodate shared use by walkers where appropriate, and
include monitoring and evaluation of the proposed routes.

After discussion it was

RECOMMENDED:              that Council approves the Antrim,
Ballymena and Larne Cycling Discussion Group paper for
submission to the Planning Service to assist the consultation
process for the Area Plan 2016.

NOTED: that Members requested sight of any statistics which
would indicate if there had been an uplift in numbers of cyclists to
Northern Ireland further to the construction of cycle paths. The
Director agreed to investigate and report back.



FACILITY CLOSURES SCHEDULE: marked Appendix 26 had                     FACILITY
been circulated to Members prior to the Meeting.                       CLOSURES: APRIL
                                                                       2004 - MARCH 2005
After discussion it was

RECOMMENDED: that Council adopts the closures for April
2004 - March 2005, listed in the schedule.




                                            43
                                                                       D & L S Committee
                                                                       17.02.2004


CURRENT AND PROPOSED FACILITY CHARGES: marked                          FACILITY AND
Appendices 27 (a) and 27 (b) had been circulated to Members prior      SERVICE CHARGES
to the Meeting.                                                        2004-2005
                                                                       M/14

NOTED: that

(a)     Allen Park Golf Centre charges had already been agreed
        but were included for completeness of the Pricing Policy.

(b)     some of the Antrim Forum prices would be reviewed in
        Summer 2004 to take account of new facilities coming on
        stream as a result of the Phase III refurbishment.

Councillor Clyde raised a complaint from users of Nutt’s Corner
Motor Sports Centre.        Bookings and payments for one hour
sessions, in reality, gave customers only 45 minutes track time due
to the necessity to access the premises along the track running over
time. Councillor Clyde asked if there could be a 15 minute gap
between bookings.        The Director undertook to investigate this
matter.

After discussion it was

RECOMMENDED: that Council adopts the charges in the pricing
policy for 2004-2005.




                                            44
                                                                        D & L S Committee
                                                                        17.02.2004

                              ITEMS FOR INFORMATION


REPORT: dated 11th February 2004 and marked Appendix 28                 ROOF REPAIRS AT
had been circulated to Members prior to the Meeting.                    RATHENRAW
                                                                        COMMUNITY
NOTED: that, in response to a query, the Director indicated that        CENTRE
roof repairs were required due to wear and tear.                        CS/2




REPORT: dated 11th February 2004 and marked Appendix 28                 RE-INSTALLATION
had been circulated to Members prior to the Meeting.                    OF FLAGPOLE AT
                                                                        RATHENRAW
NOTED: that the Director would discuss with the Director of             COMMUNITY
Environmental Services, the suitability of the flagpole being erected   CENTRE
                                                                        CS/2
on the Community Centre building.




REPORT: dated 11th February 2004 and marked Appendix 28                 WORLD OF OWLS
had been circulated to Members prior to the Meeting.                    ED/77

LETTER AND COPY PRESS ARTICLE: from Residents of
Mount Shalgus Lane and additional REPORT: were tabled at the
Meeting.

NOTED: that a number of issues had arisen in relation to the
World of Owls project scheduled to open at Randalstown Forest.
Officers were currently reviewing the issues with representatives of
World of Owls and the Planning Service and a full report would be
presented to Committee in due course.

Councillor Keenan left the meeting at 4.35 pm and returned at 4.37
pm.

The Director remarked that careful consideration of the issues were
required since Council had agreed to fund the project and had also
leased the land from Forestry Service, sub-leasing to World of
Owls, in order to facilitate the opening of the project.




                                             45
                                                                       D & L S Committee
                                                                       17.02.2004
                            ANY OTHER URGENT BUSINESS

REPORTED: by the Director that an e-mail had been received             DEVELOPMENT
from Austin Baird, Baird’s Chemist, the preferred developer at the     SITE: STILES
Stiles Way/Fountain Hill site, on 11th February.         The email     WAY/FOUNTAIN
highlighted that the second day of the Judicial Review of the          HILL
decision to refuse a pharmaceutical licence for the site had been      ED/34 (a) (i)
cancelled as the judge had been called away by the Lord Chief
Justice. Mr Baird indicated that it was difficult to estimate when
the second day of the hearing would be rescheduled but undertook
to keep Council informed. It was also reiterated for Members’
information that Mr Baird would be pleased to address Members at
a Committee Meeting to provide a detailed progress report, should
they require it. After discussion it was

RECOMMENDED:               that Council allows Baird’s Chemists
sufficient time to establish the outcome of the Judicial Review and
subsequently reviews the way forward for the site.


REPORTED: by the Director that notification had been received          DEPARTMENT FOR
on the following conference:                                           SOCIAL
                                                                       DEVELOPMENT:
Organisation:        Department     for  Social   Development          CONSULTATION OF
                     Consultation of Neighbourhood Renewal in          NEIGHBOURHOOD
                     Regional Towns and Cities                         RENEWAL IN
                                                                       REGIONAL TOWNS
Workshop Title:      Rural Communities and their Future Needs          AND CITIES
                                                                       G/23 (a) (iii)
Venues:              Adair Arms Hotel, Ballymena;
                     Corr's corner Hotel, Ballyclare;
                     Gorteen House Hotel, Limavady

Workshop Fee:        Nil.

Dates:               Monday 23rd February, Ballymena;
                     Friday 27th February, Ballyclare;
                     Tuesday 2nd March, Limavady.

The Director remarked that no estates in the Borough fell within the
Neighbourhood Renewal areas. She pointed out that a draft
response to a consultation paper on the issue of Neighbourhood
Renewal was being prepared by Officers and would be submitted to
the March Committee Meeting for consideration. This response
would highlight the need for Neighbourhood renewal funding in
areas of the Borough.

RECOMMENDED: that an appropriate Officer should attend.


                                            46
                                                                      D & L S Committee
                                                                      17.02.2004


REPORT: dated 17th February 2004 was tabled at the Meeting.           DEPARTMENT OF
                                                                      REGIONAL
Organisation:        Department of Regional Development               DEVELOPMENT:
Conference title:    Sub-regional Seminar.                            SUB REGIONAL
Venue:               Fitzwilliam Hotel                                SEMINAR
                                                                      G/23 (a) (i)
Conference Fee:      Request for funding.
Date:                Monday 15th March 2004

NOTED: that a series of four seminars would be conducted
throughout Northern Ireland aimed at clusters of local Councils to
examine how the Regional Development Strategy could be used to
facilitate future planning. The purpose of the event was threefold:

(a)   to encourage the development of a strategic alliance of
      stakeholders in each sub-region.

(b)   to facilitate a better understanding of how DRD's
      programmes contributed to strategic priorities in each sub-
      region.
(c)   to involve the Councils in tracking the performance of the
      Regional Development Strategy against strategic guidelines.

The one-day event, which Antrim Borough Council had been
requested to host on behalf of Core, had been arranged for Monday
15th March 2004 in the Fitzwilliam Hotel, Antrim. This would be
for the group of Councils (except for Carrickfergus and
Newtownabbey Councils which fall within the Belfast Metropolitan
Area). The Department would provide the seminar programme
and pay for the facilitators to lead the workshop sessions and had
asked the participating Core Councils to cover the costs of the
venue, lunch and refreshments. The approximate cost would be
£2,065 (including VAT) to be shared amongst 6 Council areas with
Members, Officers and other local stakeholders to be invited to the
Seminar.

After discussion it was

RECOMMENDED: that

(a)     Council hosts the one day seminar to be held in the
        Fitzwilliam Hotel on 15th March at a cost of approximately
        £2,065, to be shared equally amongst the 6 CORE Councils
        participating in the event.

(b)      Councillors A D Cochrane-Watson, S Dunlop, R J


                                            47
                                                                      D & L S Committee
                                                                      17.02.2004
          Loughran, D Ritchie plus two Officers be in attendance.
Following a complaint by Councillor Dunlop, the Director agreed       PATHS: ANTRIM
to investigate the state of the paths in the Castle Gardens.          CASTLE GARDENS
                                                                      A/6 (b)




Following a complaint by the Mayor, Councillor Dunlop, the            PEACE PARK AT
Director agreed to investigate why the Peace Park at Antrim Forum     ANTRIM FORUM
had not been opened on time on Sundays in February.                   R/42




The Mayor, Councillor Dunlop, enquired regarding the requests for     REQUEST FOR
assistance received from the Clay Pigeon Shooting Association.        ASSISTANCE: CLAY
                                                                      PIGEON SHOOTING
The Director stated that, owing to a misunderstanding, the requests   G/8
appeared not to have been sent to the Antrim Sports Advisory
Association. However, this had been rectified, and the requests
would be discussed at their next meeting.


Councillor Wallace left the Meeting at 4.55 pm.



NOTED.                                                                EVENTS LIST: 17th
                                                                      FEBRUARY - 31st
                                                                      MARCH 2004
                                                                      E/1




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