IT Advisory Committee

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					IT Advisory Committee




    April 27, 2006
Agenda



  BlazerNet Portal project status report   Terry Tatum
  Student System update                    Sheila Sanders
  Grants.gov update                        Kevin Canada
  WebCT Vista courses for summer           Karen Shader
  Telecampus update                        Karen Shader
  Report on Spam Blocking                  Landy Manderson
  BlazerID and e-mail                      Landy Manderson
 BlazerNET Portal project status report
  • Terry Tatum
BlazerNET


   Organizational Planning meetings held
    •   Process of discussion and planning ongoing
    •   Lots of good feedback we are evaluating
    •   Work defining scope continuing
    •   Defining phases
   Policy and guidelines review and development
   Learned much from recent Sungard conference
    • Ambitious plans
    • Lessons learned from colleagues
   Next Month
    • Proposed Phase I for approval
    • Sample content layout
Introducing the New Graphic
Layout
 Student System update
  • Sheila Sanders
Project
TimeLine - Year 1



              Banner Student System                                                                 2006
                                           Project      Project
   ID            Implementation
                                            Start       Go-Live
                     Year 1                                         Jan   Feb   Mar   Apr   May   Jun   Jul   Aug   Sep   Oct   Nov   Dec


   1    Banner Recruiting and Admissions   9/12/2005    7/3/2006
        Banner Self Service
   2                                       1/2/2006     7/3/2006
        Prospects and Applicants
   3    Banner Housing                     6/27/2005    7/3/2006

   4    Banner Advancement                 9/19/2005   8/28/2006

   5    Banner Catalog                     1/23/2006   10/23/2006

   6    fsaATLAS                           2/2/2006    5/31/2006

   7    TouchNet Payment Gateway           3/8/2006     5/1/2006

   8    Operational Data Store (ODS)       4/12/2006   8/14/2006

   9    xTender Imaging                    6/5/2006    9/14/2006

   10   Luminis BlazerNet                  9/19/2005   9/29/2006
        TouchNet Cashiering
   11                                      5/1/2006    6/15/2006
        (Pending Approval)
Project
Timeline - Year 2



               Banner Student System                                                               2007
                                          Project      Project
   ID             Implementation
                                           Start       Go-Live
                      Year 2                                       Jan   Feb   Mar   Apr   May   Jun   Jul   Aug   Sep   Oct   Nov   Dec


   1    Banner Schedule                   6/30/2006    1/3/2007

   2    Banner General Student            2/27/2006    1/8/2007
        Banner Academic History and
   3                                      6/12/2006   1/15/2007
        Transfer Articulation
   4    Banner Financial Aid              1/23/2006   2/14/2007

   5    Banner Self Service Faculty       10/9/2006    4/2/2007

   6    Banner Student Registration       12/1/2006    4/2/2007

   7    Banner Accounts Receivable        3/20/2006    7/9/2007
        Banner Academic History:
   8                                      4/3/2006     9/3/2007
        Institutional Credit
   9    Banner CAPP                       1/1/2007    8/31/2007
        Banner Academic History
   10                                     4/24/2006   12/10/2007
        Grades, Degrees and Transcripts
Current Areas of Focus

          16-Apr-06
       FINANCIAL AID                                  24-Apr-06
 Full Time Consultant Begins                   SYSTEM/TECHNICAL
  Applicant Tracking Training           Second Technical Consultant Starts
   Needs Analysis Training              Define Control-M Interface to Banner                             5-May-06
   Conduct EDE Corrections         Establish Deadline for Go Live Report Requests                        STUDENT                   5/12/2006
                                             Signoff on Validation Tables                         Academic History Training                        5/15/2006
 Applicant Budgeting Training                                                  4/27/2006                                            Build of
                                               Begin End User Testing                           Accounts Receivable Training        Go Live           User
                                                                                 Build of                                                         Acceptance
                                           Develop Recruitment Test Plan
                                                                             Interfaces and Data Mapping & Preconversion Support    Reports
                                                                                                                                                    Testing
                                             Upgrade fsaATLAS to V 7.2                                                             Completed
                                                                              Modifications                                                          (UAT)
                                                                               Completed




                           4/17/2006                        4/24/2006                  5/1/2006                      5/8/2006

         4/13/2006                                                                                                                                5/15/2006

                                    19-Apr-06
                                                                                      1-May-06
                                    fsaATLAS
                        Application Configuration & SetUp                             BlazerNet
                                                                             Conduct Organization Planning


                                                                                                                          9-May-06
                                                        4/24/2006
                                                                                                                    TouchNet Cashiering
                                                      ADVANCEMENT                                             Establish Implementation Schedule
                                                Complete MOCK Registration
                                             Complete Conversion and Test Plan
                                           Complete Membership Module Training
                                            Review and Finalize Banner Interfaces
                                           Complete Management Module Training
                                           Assess Interfaces to Ancillary Systems
User Acceptance Test (UAT)



   Recruitment and Admissions acceptance test scheduled for May 15 th
   Advancement acceptance test scheduled for July 17 th
   Focus will be on:
     • Testing business processes
     • Verifying conversion of legacy data
     • Verifying interfaces, modifications, and reports
 Grants.gov update
  • Kevin Canada
OGCA Federal Grants
Processing

   New Federal requirements dictate that funding requests to agencies must be
    electronically delivered
   Grants.gov is the location for posting
   Registration with Grants.gov “Commons” by investigator is required
   Submissions must be “packaged” using commercial product (PureEdge),
    available at no charge, either as a download (Windows) or through a publicly
    accessible Citrix server (non-Windows)
   Grants.gov will not support digital signatures on submitted items. These
    must be managed at the institutional level, and may be audited
UAB OGCA Adapts to
Grants.gov


     Active Grants.gov training effort underway
       • Emphasizing the changes for both how investigators prepare applications and
         how they submit them
       • Major issues:
           • Applications must be consistent and completed strictly according to
             instructions; NIH submissions for example, are assessed electronically, and
             rules are inflexible
           • Investigators must adapt to new timetables, meaning that they must leave
             themselves 10-14 days for submissions to be approved by OGCA (no more
             “get it to FedEx by 8!”)
           • Submission process can be very tedious, sometimes; first round at other
             institutions to 8 attempts and close to 16 days
       • See http://www.uab.edu/ogca/grants.gov/ to view more information
UAB IT adapts to Grants.gov


   Customer Services
    • Orienting to support PureEdge desktop deployment
    • Developed documentation and articles on how to install
    • Assisting OGCA with Citrix use
UAB IT adapts to Grants.gov


   TUCC
    • Developing an enhanced “DropBox” to support submissions to
      OGCA
    • Features:
       • Web-based document submission and tracking
       • “Delegates” to allow multi-user document management
       • Notifications to PIs and OGCA for submissions, resubmissions
         and final reviews
       • To go live in May
OGCA Grants.Gov Dropbox



     Grants Listing Page – New Investigator
OGCA Grants.Gov Dropbox



     Creating a new Grant Definition for the Dropbox
OGCA Grants.Gov Dropbox



     Grants Listing Page – After items are added
OGCA Grants.Gov Dropbox



     Uploading files to the Dropbox – Step 1
OGCA Grants.Gov Dropbox



     Uploading files to the Dropbox – Step 2
OGCA Grants.Gov Dropbox



     Uploading files to the Dropbox – Step 3
OGCA Grants.Gov Dropbox


    Overwriting a file in Dropbox
OGCA Grants.Gov Dropbox



     Marking Grant Files as Ready for Review
 WebCT Vista courses for summer
  • Karen Shader
                           Blended Learning with VISTA
                                 Transition Plan
         Goal: Transition all Blackboard Courses, WebCt Campus Edition Courses to WebCT-Vista in a cost
         effective and efficient manner and which results in minimal impact on user satisfaction (e.g. UAB faculty,
         educators, students and staff). Issue templated course shells for all academic classes, which meet
         requirements of the University & schools. Integrate with Portal, Registration and Record Keeping Systems.

                                            Migrate summer courses                   Migrate spring course sections
                                            Issue new course sections                Turn off Black Board and WebCT                       Issue course
                                                                                     Campus Edition in October                            sections for all
                                            Train – faculty & staff
                                                                                                                                          UAB academic
                                                                                     Issue new course sections
                   Install                  Evaluate progress                                                                             classes.
                   Equipment &                                                       Train – faculty & staff
                                            Conduct spring pilot                                                                          Train – faculty
                   Application                                                       Evaluate                                             & staff
                                            Evaluate & Report
 Plan                                                                                                                                     Evaluate
 Order
 Equipment



Spring ‘05      Summer’05        Fall ‘05           Spring ‘06          Summer ‘06          Fall ‘06              Spring ‘07              Summer’07




                                                                        Migrate fall &                           Identify sharable content
                                                                        spring courses                           for each school and
                    Migrate UAB system training courses                                                          access to it.
                    (HIPPA, Effort Reporting)                            Issue new course
                                                                        sections                                 Issue new course
                    Develop five academic courses for                                                            sections
                    spring pilot                                        Train – faculty &
                                                                        staff                                    Train –faculty & staff
                    Create templates
                                                                        Evaluate &                               Evaluate
                    Integrate VISTA with registration &                 Report
                    recording keeping systems
                    Train group admin and pilot group
                    Draft program evaluation plan
Final Preparation for Summer ’06
Classes Begin May 10




   Change links on UAB websites
      • http://www.uab.edu/academiccourses


   Communicate to Faculty, Students and TIM Group
      • Requirements for desktop/lab preparation:
        • Browser (Java 1_5 and above)
        • IE 6 up-to-date
        • Plug ins installed
        • Microsoft Office up-to-date
Milestones


   Fall 06 - ITIT will retire Campus Edition and Blackboard
    server for academic courses

   Fall 07 - Majority of UAB courses use blended approach
    to learning and WebCT Vista
 Telecampus update
  • Karen Shader
Telecampus


   University of Alabama System - Chancellors Office

   Common web presence for UAB, UA, UAH

   Browse on-line courses and programs

   Enter on-line courses
Quick Link at:
http://students.uab.edu/academics
 Report on Spam Blocking
  • Landy Manderson
Report on Spam Blocking


   As scheduled, spamblocking enabled by default for all users on March 26
    (except those who opted out).
   Since April 1st:
      • 3.9 million incoming e-mails which exceeded the threshold were discarded outright.
      • 4.5 million messages not delivered to individual recipients.
      • 5 out of 8 incoming messages discarded.
   Spam Reduction Team will continue to investigate mechanisms to further
    reduce junk mail, and bring proposals forward for review and comment.
 BlazerID and e-mail
  • Landy Manderson
BlazerID and e-mail

   E-mail address listed in Electronic Phonebook is used for @uab.edu forwarding.
   Also used for:
      • Reports, notices, alerts from Adminsystems (Oracle HR/Finance, Effort Reporting,
        Student System, Research)
      • Class e-mail service
      • Notifications about service improvements and interruptions
      • Departmental, School-wide, Campus-wide announcements
      • eReporter (coming in June)
   Many services require use of e-mail to its users in order to function effectively.
   Most services therefore disallow access by users who do not have an e-mail address
     listed in the Phonebook.
   This is not a new requirement! Discussing it today because of recent questions.
   New BlazerID cannot be created without setting up a central Exchange mailbox, or
     specifying a legitimate forwarding address.
   However, if forwarding address later comes back as no longer valid, it is removed from
     the Phonebook – which disables most access for the BlazerID.
   Access can be re-established by requesting central Exchange mailbox, or setting new
     forwarding address.
 Uab.edu domain 20th anniversary
  • Landy Manderson
UAB.EDU domain anniversary

  Domain Name: UAB.EDU

  Registrant:
  University of Alabama at Birmingham
     Birmingham, AL 35294-2070
     UNITED STATES

  Contacts:
     Administrative Contact:
     Heather White
     heatherwhite@uab.edu

     Technical Contact:
     Landy Manderson
     landy@uab.edu

  Domain record activated:    08-May-1986
  Domain record last updated: 09-Nov-2005

  For comparison, check out http://www.jottings.com/100-oldest-dot-com-domains.htm
  (Alabama and Auburn were registered in May 1988.)
   1.    15-Mar-1985   SYMBOLICS.COM      50=    11-Dec-1986   AMDAHL.COM
   2.    24-Apr-1985   BBN.COM            50=    11-Dec-1986   CCUR.COM
   3.    24-May-1985   THINK.COM          50=    11-Dec-1986   CI.COM
   4.    11-Jul-1985   MCC.COM            50=    11-Dec-1986   CONVERGENT.COM
   5.    30-Sep-1985   DEC.COM            50=    11-Dec-1986   DG.COM
   6.    07-Nov-1985   NORTHROP.COM       50=    11-Dec-1986   PEREGRINE.COM
   7.    09-Jan-1986   XEROX.COM          50=    11-Dec-1986   QUAD.COM
   8.    17-Jan-1986   SRI.COM            50=    11-Dec-1986   SQ.COM
   9.    03-Mar-1986   HP.COM             50=    11-Dec-1986   TANDY.COM
   10.   05-Mar-1986   BELLCORE.COM       50=    11-Dec-1986   TTI.COM
   11=   19-Mar-1986   IBM.COM            50=    11-Dec-1986   UNISYS.COM
   11=   19-Mar-1986   SUN.COM            61=    19-Jan-1987   CGI.COM
   13=   25-Mar-1986   INTEL.COM          61=    19-Jan-1987   CTS.COM
   13=   25-Mar-1986   TI.COM             61=    19-Jan-1987   SPDCC.COM
   15.   25-Apr-1986   ATT.COM            64.    19-Feb-1987   APPLE.COM
   16=   08-May-1986   GMR.COM            65=    04-Mar-1987   NMA.COM
   16=   08-May-1986   TEK.COM            65=    04-Mar-1987   PRIME.COM
   18=   10-Jul-1986   FMC.COM            67.    04-Apr-1987   PHILIPS.COM
   18=   10-Jul-1986   UB.COM             68=    23-Apr-1987   DATACUBE.COM
   20=   05-Aug-1986   BELL-ATL.COM       68=    23-Apr-1987   KAI.COM
   20=   05-Aug-1986   GE.COM             68=    23-Apr-1987   TIC.COM
   20=   05-Aug-1986   GREBYN.COM         68=    23-Apr-1987   VINE.COM
   20=   05-Aug-1986   ISC.COM            72.    30-Apr-1987   NCR.COM
   20=   05-Aug-1986   NSC.COM            73=    14-May-1987   CISCO.COM
   20=   05-Aug-1986   STARGATE.COM       73=    14-May-1987   RDL.COM
   26.   02-Sep-1986   BOEING.COM         75.    20-May-1987   SLB.COM
   27.   18-Sep-1986   ITCORP.COM         76=    27-May-1987   PARCPLACE.COM
   28.   29-Sep-1986   SIEMENS.COM        76=    27-May-1987   UTC.COM
   29.   18-Oct-1986   PYRAMID.COM        78.    26-Jun-1987   IDE.COM
   30=   27-Oct-1986   ALPHACDC.COM       79.    09-Jul-1987   TRW.COM
   30=   27-Oct-1986   BDM.COM            80.    13-Jul-1987   UNIPRESS.COM
   30=   27-Oct-1986   FLUKE.COM          81=    27-Jul-1987   DUPONT.COM
   30=   27-Oct-1986   INMET.COM          81=    27-Jul-1987   LOCKHEED.COM
   30=   27-Oct-1986   KESMAI.COM         83.    28-Jul-1987   ROSETTA.COM
   30=   27-Oct-1986   MENTOR.COM         84.    18-Aug-1987   TOAD.COM
   30=   27-Oct-1986   NEC.COM            85.    31-Aug-1987   QUICK.COM
   30=   27-Oct-1986   RAY.COM            86=    03-Sep-1987   ALLIED.COM
   30=   27-Oct-1986   ROSEMOUNT.COM      86=    03-Sep-1987   DSC.COM
   30=   27-Oct-1986   VORTEX.COM         86=    03-Sep-1987   SCO.COM
   40=   05-Nov-1986   ALCOA.COM          89=    22-Sep-1987   GENE.COM
   40=   05-Nov-1986   GTE.COM            89=    22-Sep-1987   KCCS.COM
   42=   17-Nov-1986   ADOBE.COM          89=    22-Sep-1987   SPECTRA.COM
   42=   17-Nov-1986   AMD.COM            89=    22-Sep-1987   WLK.COM
   42=   17-Nov-1986   DAS.COM            93.    30-Sep-1987   MENTAT.COM
   42=   17-Nov-1986   DATA-IO.COM        94.    14-Oct-1987   WYSE.COM
   42=   17-Nov-1986   OCTOPUS.COM        95.    02-Nov-1987   CFG.COM
   42=   17-Nov-1986   PORTAL.COM         96.    09-Nov-1987   MARBLE.COM
   42=   17-Nov-1986   TELTONE.COM        97=    16-Nov-1987   CAYMAN.COM
   42=   11-Dec-1986   3COM.COM           97=    16-Nov-1987   ENTITY.COM
                                           99.    24-Nov-1987   KSR.COM
                                           100.   30-Nov-1987   NYNEXST.COM

				
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