LIBERTY TOWNSHIP BOARD OF TRUSTEES
MINUTES OF REGULAR MEETING
January 4, 2006
Liberty Township Administration Building
6400 Princeton Road, Liberty Township, OH 45011
On January 4 at 5:30 P.M. the Liberty Township Board of Trustees met for a work
session regarding the 2006 budget. At 7:00 P.M. the Liberty Township Board of
Trustees met for their regular meeting. Upon call of the roll, the following trustees were
present: Mr. Hiltman, Mr. Kern and Mrs. Matacic.
Mrs. Matacic led the Pledge of Allegiance.
Mrs. Matacic opened the Organizational Meeting and asked Mr. Reynolds to take over
the portion of the organizational meeting for the election of the Trustee officers for
2006.
Mr. Kern MOVED THAT CHRISTINE MATACIC CONTINUE TO SERVE AS
PRESIDENT OF THE BOARD. Mr. Hiltman seconded. The motion passed
unanimously. (06-001)
Mrs. Matacic NOMINATED PAT HILTMAN AS VICE PRESIDENT. Mr. Kern
seconded. The motion passed unanimously. (06-002)
Mrs. Matacic noted that the agenda was adjusted to reflect an executive session to
discuss personnel issues and pending litigation.
Mrs. Matacic requested a resolution to approve the Board of Trustee’s 2006 Meeting
Schedule. Mr. Kern MOVED THAT THE TRUSTEES APPROVE THE MEETING
DATES AS SUBMITTED WITH THE NOVEMBER 6 MEETING TO BE HELD AT THE
FIRE HOUSE. Mr. Hiltman seconded. The motion passed unanimously.
Mrs. Matacic requested a resolution to approve the Liberty Township Employees 2006
Holiday Schedule. Mr. Hiltman MOVED TO APPROVE THE LIBERTY TOWNSHIP
EMPLOYEES 2006 HOLIDAY SCHEDULE AS PRESENTED. Mr. Kern seconded. The
motion passed unanimously. (06-003)
Mr. Reynolds submitted transfers and increases as follows:
Administration
1) $2,000 From 1000-110-131 (Admin Salary) to 1000-110-122 (Clerk Staff Salaries)
2) $4,000 From 1000-110-131 (Admin Salary) to 1000-110-122 (Admin Staff Salaries)
Zoning
1) $3000 From 2181-130-211 (OPERS) to 2181-130-190 (Salaries)
Fire
1) $57,000 From 2191-760-790 (Capital) To 2191-220-190 (Salaries)
2) $1500 From 2191-760-790 (Capital) To 2191-220-213 (Medicare)
Mr. Hiltman MOVED TO APPROVE TRANSFERS AND INCREASES AS PRESENTED.
Mr. Kern seconded. The motion passed unanimously. (06-004)
Mrs. Matacic asked for public comments.
Ron Brillhart, 5803 Kyles Station Road, mentioned that the Zoning Commission Meeting
in November is scheduled for November 7 and he suggested that that meeting also be
held at the Fire Station because it was 8:00 P.M. before they could start their meeting
the last election. Mrs. Minneci stated that they have accounted for that meeting.
Mark Perin, 6666 Kyles Station Road, welcomed Mr. Hiltman to the Board. He also
commented on the schedule and asked if the Community T.V. Channel could be updated
whenever there is a deviation to the meeting time in advance so that the public would
be notified.
BUSINESS ITEMS
FIRE DEPARTMENT
Chief Stumpf stated that Tim Ives has recently received his Paramedic certification from
the State of Ohio. This qualifies him for a pay class change from Part-time
Regular Meeting Minutes
January 4, 2006
Page 2
Firefighter/EMT – Basic to Part-time Firefighter/EMT-Paramedic. Chief Stumpf
recommended that his rate be $14.03 per hour effective December 24, 2005.
Mr. Kern MOVED TO PART-TIME FIREFIGHTER TIM IVES IS PROMOTED TO THE
PAY SCALE OF $14.45 PER HOUR EFFECTIVE DECEMBER 24, 2005. Mr. Hiltman
seconded. The motion passed unanimously. (06-005)
SERVICES DEPARTMENT
Mr. Plummer stated that Butler County Environmental Services sent a letter to him
asking if we wanted to continue the PRIDE Program, which is the trusties (prisoners)
collecting trash along the roadways in Liberty Township. The Board agreed that we
should continue the program.
ZONING DEPARTMENT
Mr. West presented a resolution to enter into an easement agreement with the Ohio
Department of Transportation regarding Lesourdesville-West Chester Road Hike/Bike
connector between the Wetlands Park and the Knolls of Liberty Reserves and Estate
Subdivision. Mr. West went over two changes on the resolution.
Mr. West stated that by approving this resolution, the Board is approving taking on the
maintenance and responsibility and liability by constructing this. It does not commit us
to funding the project. We are still working out construction cost estimates on the
project with the developer, J2 Homes.
Mr. Kern thanked Mr. West for his efforts. Mr. West stated that this is a vital connection
and the trail is going to run all the way to Princeton Road. Mr. Kern said that the Board
appreciates the developer’s work on this project. Mr. Hiltman suggested we send a
letter to the developer.
Mr. Kern MOVED THAT THE TOWNSHIP ENTER INTO AN EASEMENT
AGREEMENT WITH THE OHIO DEPARTMENT OF TRANSPORTATION
REGARDING THE LESOURDESVILLE-WEST CHESTER ROAD HIKE/BIKE
CONNECTOR BETWEEN THE WETLANDS PARK AND THE KNOLLS OF LOIBERTY
RESERVES AND ESTATES SUBDIVISION. Mr. Hiltman seconded. The motion
passed unanimously. (06-006)
Mr. West read the Zoning Report. He stated that Tina Roberts, our new Code
Enforcement Officer, provided a list of the violation letters that she sent out. There
were a total of 33 violations. Twenty-four have come into compliance since then and
there are nine (9) outstanding, two of which they will go to court on next Wednesday.
They have been cited in violation and they did not comply so we are taking them to
court. One is 5024 Maud Hughes Road and the other is Lamberton Court in Treeview
Subdivision.
Mr. West stated that they work on a complaint basis only. Someone has to actually
come and fill out a form or mail it in and sign it filing that complaint and then we
investigate.
The proclamation to be given for Dean Swartz was tabled until the next meeting.
SHERIFF’S DEPARTMENT
Mrs. Matacic introduced Lt. Mike Smith to the public.
ADMINISTRATION
Mrs. Minneci asked to postpone the Employee Contribution to Health Insurance Policy
until after the Executive Session.
Mrs. Minneci requested a resolution to designate a Liberty Township representation on
the Butler County Emergency Management Agency Advisory Council. The first meeting
is February 14, 2006 at 7:00 P.M.
Mr. Kern MOVED THAT OUR PRESIDENT, MRS. MATACIC, BE APPOINTED AS
OUR REPRESENTATIVE TO THE BUTLER COUNTY EMERGENCY MANAGEMENT
AGENCY ADVISORY COUNCIL. Mr. Hiltman seconded. The motion passed
unanimously.
Mr. Kern asked about the notice regarding NIMS. Mrs. Minneci said that is specific
toward elected officials. Administration has already gone through their training. NIMS
Regular Meeting Minutes
January 4, 2006
Page 3
would like to have all public officials from the Governor to everyone else throughout the
state who was elected to take this training. Mrs. Matacic stated that she would be able
to attend on January 11 from 1-3.
FISCAL OFFICER
Mr. Reynolds requested a resolution for 2006 appropriations as presented in the work
session with changes to Road and Bridge, Capital Outlay, Debt Service Fund 3104 and
Capital Improvements Fund 4303 760 360 for a total 2006 appropriations of
$14,259,161.00. Mr. Kern MOVED TO APPROVE A RESOLUTION FOR 2006
APPROPRIATIONS AS PRESENTED IN THE WORK SESSION. Mr. Hiltman
seconded. The motion passed unanimously. (06-007)
Mrs. Matacic stated that these are just budget appropriations and if something comes
throughout the course of the year, we can make adjustments accordingly. Mr. Reynolds
and Mr. Kern agreed.
TRUSTEES COMMENTS
Mr. Kern stated that we share Butler Warren Road with Butler County and have had an
agreement with them. He would like to see some effort, as development continues, to
get the road widened. We should work on an agreement with our engineer, the Warren
County Engineer and anyone else involved to have this done.
Mrs. Minneci stated that she has a meeting set up with Dave Gully next week and will
discuss this with him.
Mr. Hiltman expressed his appreciation and gratitude to the citizens for having the faith
to elect him and he pledged to put forth his best effort. He said he looked forward to
working with the Board.
Mr. Hiltman said that he thinks the time is coming when we need to enter into
discussions regarding Home Rule. Mrs. Minneci stated that an outline was provided
back in March of 2005, but there has been some updated information since then that
could be added to it and she will prepare it for discussion purposes.
Mr. Hiltman suggested a volunteer recognition reception before a trustees meeting. He
stated that we have some tremendous volunteers in Liberty Township and it is important
that we acknowledge the efforts these people put forward. The Board agreed.
Mrs. Minneci will start working on the volunteer recognition reception.
Mrs. Matacic said that tomorrow and Friday at the Butler County Engineer’s Office, they
need to sign the Annual Mileage Certificate.
Mrs. Matacic mentioned they had BZA applicants to review in the next few weeks. Mr.
Kern suggested that this be done by the next meeting.
Mr. Kern MOVED TO GO INTO EXECUTIVE SESSION to discuss personnel issues.
Mr. Hiltman seconded. The motion passed unanimously.
Mr. Hiltman MOVED TO COME OUT OF EXECUTIVE SESSION AND RETURN TO
THE REGULAR MEETING. Mr. Kern seconded. The motion passed unanimously.
Mr. Kern MOVED THAT THE BOARD OF TRUSTEES PASS A RESOLUTION TO
APPROVE THE EMPLOYEES CONTRIBUTION TO THE HEALTH INSURANCE
POLICY AS DISCUSSED. Mr. Hiltman seconded. The vote passed unanimously. (06-
008)
There being no more business to come before the Board, Mr. Hiltman moved to adjourn.
Mr. Kern seconded. The motion passed unanimously and MEETING ADJOURNED.
______________________________
Christine Matacic, President
_______________________________
Roger Reynolds, Fiscal Officer