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					UK HM Government Green ICT Workbook




                                                                   Version 1.21


                                                             27th October 2011



     Prepared by Her Majesty's Government CIO Council's Green ICT Delivery Unit
                                                                           UK HM Government Green ICT Workbook - Foreword


Thank you for downloading the CIO Council Green ICT Workbook.

Information and Communications Technology (ICT) has a significant and growing impact on the environment with global emissions from its manufacture and use similar to those of the airline industry
(Gartner 2007). ICT equipment, systems and services require scarce resources to manufacture; components often travel long distances; and our ICT infrastructure requires large amounts of energy
to run and support. With the UK Public Sector spending over £16bn per annum on ICT, the UK Government continues to seek ways in which to reduce this impact in the Public Sector, by using ICT
as efficiently as practicable and balancing the impact by deploying ICT as a tool to achieve wider energy and carbon savings elsewhere.

The Prime Minister David Cameron has committed to making his government the ‘greenest ever’, and as a first step has set departments a target to reduce emissions across the UK central
government estate by 10 percent, by mid May 2011. To achieve this and other efficiency targets it is essential that ICT is used more efficiently and effectively. This will also require cultural and
behavioural change across Government and Industry.

This workbook is designed to support these aims and share best practice with the wider ICT community in both the public and private sectors.

It contains a wide range of useful advice and actions to help your organisation reduce the environmental impact of ICT, some of which are suggested as stepping stones towards the longer term
vision for the government's ICT Strategy, of shared and virtual ICT services for the UK Public Sector.

The actions range from those that are relatively quick and simple to others which are more involved. They cover the whole of the ICT lifecycle: from procurement, through use, to disposal. All will
reduce carbon emissions and/or energy use; the vast majority will also save you money. Some require investments whilst others recommend behaviour and policy changes at no extra charge!.

Not all actions will be appropriate for all organisations so please regard this as a menu of best practices checking which are appropriate and would provide the best Return on
Investment (RoI) for your organisation before implementing them.


To assist prioritisation a separate Roadmap of 14 Key Target Outcomes from improving practice, has been drawn up and this new version of the Workbook therefore no longer contains Top Tip lists

I hope you find this workbook helpful in helping you and your organisation use ICT more efficiently, and to meet the wider objectives of the Greening Government : ICT strategy and Commitment
A1targets. In due course we will be seeking to understand which ones have been undertaken, which ones were successful and which ones failed to deliver. In the meantime you may wish to use
- the columns provided herein to keep track of your work which will assist us by having a standard format in place for pulling together progress reports.
- the feedback form within the Workbook to suggest changes and maybe other actions that you have deployed successfully, this will enable us to continue to develop and share best practices in this
fast evolving area.

Good luck in delivering these changes and helping the UK to reduce its energy consumption and carbon emissions.




CHRIS CHANT
Green ICT Champion for Her Majesty's Government CIO Council
UK HMG Green ICT Workbook - Document Control



DOCUMENT



TITLE:                  UK HMG GREEN ICT WORKBOOK


VERSION NUMBER
                                                    1.1

DRAFT/FINAL                                     FINAL

STATUS                                       Approved


APPROVER


DATE ISSUED                            27 October 2011

UK PROTECTIVE MARKING                      Unrestricted

OWNER
                                CIO Green Delivery Unit

                                                          CHANGE CONTROL


                                                          Version number   Creator(s)         Role           Date released   Released by   Reason for changeApproved by   Date        Notes


                                                                           Sue Bateman                                                     Consolidate                                Approved by
                                                          1.0                                 GDU leads      31 Jan 11       Chris Chant   drafts for issue CIO Council   7 Feb 11
                                                                           Bob Crooks                                                                                                 correspondence
                                                                                                                                           to CIO and CTO
                                                                                                                                           Tidy format and
                                                                           Sue Bateman                                                     improve in light
                                                          1.1                                 GDU leads      16 Feb 11       Chris Chant                    Chris Chant   16 Feb 11
                                                                           Bob Crooks                                                      of CIO
                                                                                                                                           comments
                                                                                                                                           consistency for
                                                                                                                                           Remove top tips
                                                                                                                                           and reference
                                                                           Sue Bateman
                                                          1.2                                 GDU leads      27 Oct 11       GDU           Key Target       GDU           27 Oct 11
                                                                           Bob Crooks
                                                                                                                                           Outcomes in
                                                                                                                                           Roadmap




                                                          DISTRIBUTION



                                                          Version number   Distributed to :   Purpose        Date
                                                          1.0              CIO Council                        7 Feb
                                                                                              Approval for adoption 2011
                                                          1.1                            A
                                                                           CIOs, CTOs, GDUdoption            16 Feb 2011
                                                                                         Consistency
                                                                                         with other
                                                          1.2              CIOs, CTOs, GDU                   27 Oct 2011
                                                                                         Strategy
                                                                                         documents
UK HM Government Green ICT Workbook - Table of Contents


                                                                                                                   IUNIQUE IDENTIFIER REFERENCE - WHERE
                                                          SECTION
                                                                                                                                APPLICABLE

                  Foreword

                  Contents

                  Guidance

                  Section 1 - User Access Devices                                                            UAD

                  Section 2 - Visual Display Equipment                                                       VDE

                  Section 3 - Print                                                                          PRN

                  Section 4 - Consumables                                                                    CON

                  Section 5 - Telecoms                                                                       TEL

                  Section 6 - Networks                                                                       NET

                  Section 7 - Applications                                                                   APP

                  Section 8 - Data Centres                                                                   DC

                  Section 9 - Information Management                                                         IM

                  Section 10 - Through Life Management                                                       TLM

                  Section 11 - ICT as a Greening Tool                                                        GRN

                  Links

                  Metrics

                  Feedback




NB. This document includes references to a number of European Codes of Conduct and the links to those document sources and existing copyright information are at the
discretion of the European Commission.
UK HM Government Green ICT Workbook - Guidance




      1.0 This workbook contains practical actions you can undertake within your organisation to reduce the environmental impact of ICT. It is designed to help you develop a Green ICT Roadmap of actions and targets. The opportunity is also taken to identify
      where actions will help you move towards the government's ICT vision of shared services including the G-Cloud, PSN and Government Apps Store.

      2.0 Definitions

      - By Information and Communications Technology (ICT) we mean: equipment, systems, services, technologies and methods (voice, data, visual, digital) used for communicating, processing, managing, using, storing and destroying information.

       - By Green ICT we mean: 'Tools, techniques and approaches that reduce the material impact of ICT on the environment across its lifecycle, ranging from the resources and materials used in the manufacture/development of ICT, the conditions under which
      ICT is manufactured or developed, the delivery of ICT to customers and users, the energy consumed in using ICT, and, the disposal of ICT at the end of its life .

      3.0 Before using this workbook it is suggested that you first understand where your highest carbon impacts or 'hot spots' lie, by assessing the operational footprint for your ICT services. You will then be better placed to line up those actions providing the
      best opportunities for savings, and to pull together a programme of Green ICT work that will save carbon, energy and money for your organisation.

      4.0 In this workbook there is a separate tab for each ICT category (both the normal asset types - User access device, Print etc, and also for second order categories including Information Management and Through Life Management (TLM)). We have also
      included a tab setting out approaches and best practices for using ICT to reduce emissions from business operations and practice (see section 11). To take forward CTOs and CIOs will need to engage with business managers including those for operations
      and estates in their organisation. For each tab a set of desired outcomes has been identified within which are listed recommended approaches and best practices .

      4.1   Each approach has been tiered to identify the most appropriate audience, as follows,

               Tier 1 - Those approaches focused on "greening" ICT, i.e. improving the inherent efficiency and Green characteristics of the ICT assets and services themselves
                           Aimed at: Chief Technology Officers (CTOs), Chief Technical Architects (CTAs), Procurement/Commercial Officers, and Suppliers

               Tier 2 - Those approaches focused on the efficient use of ICT assets and services
                           Aimed at: Chief Information Officers (CIOs), Chief Executive Officers (CEOs), Planners/Strategists, Business Managers (BMs)

      4.2 In addition for each approach you will find :

               4.2.1     A list of best practices that have been distilled from practical experience within both the public and private sectors
               4.2.2     Metrics to enable you to establish progress towards, and when you have succesfully acheived, an outcome
               4.2.3     An indication of the levels of cost (£/kgCO2) and of difficulty associated with the outcome



      4.3 Each tab has the following additional columns to assist depts in recording actions and outcomes for those they choose to adopt:

                  Start date
                  Date embedded
                  Owner
                  KgCO2 saved: This can be used to record any measured savings you have achieved
                  Status codes: Please use the following codes to ensure consistency in future reporting requirements for the UK Public Sector

                                COMPLETE - 5 ; IN PROGRESS - 4 ; PLANNED - 3 ; UNDER REVIEW - 2 ; CIO STATED WILL NOT DO - 1 ; NOT ADDRESSED - 0


      4.5 The 'Links' tab pulls together and adds to URLs provided on other tabs.

      4.6 The 'Metrics' tab gives some rough carbon metrics for each type of IT asset, and co-efficients for undertaking carbon footprint calculations.

      4.7 Please regard this Workbook as a tool rather than a target setting agenda. We have tried to identify current best practice, but recognising that this is an ever changing landscape, we would welcome your feedback and comments to help inform future
      versions of the workbook.

      4.8   For this purpose a final 'feedback' tab is provided for you to use, in particular for recording
                             • Any amends or additions to currently included approaches and actions
                             • Any new actions you have implemented successfully or otherwise in your organisation
                             • Any other comments or constructive suggestions to help us take this work forward
            Please complete and email the feedback form to us at green.ict@cabinet-office.x.gsi.gov.uk

      5.0 We expect to update this workbook at regular [6 monthly] intervals.The next release will cover where appropriate, the additions, amendments and any other feedback/comments you provide. It is also planned to set out a model for assessing an
      organisation's Green ICT maturity. In this model each outcome and/or approach will be assigned a level of maturity, so that you can see how far your organisation is embracing Green ICT as part of everyday business and its core practices. it is hoped to
      then use the model to provide a basis for on-going high-level reporting on progress.




      6.0 A diagram is provided in a separate tab "Strategy Docs" that sets out the position of the Workbook in supporting the other Greening Government ICT strategy documents, including a compendium of Case studies that is being published along with
      this revised version of the Workbook

      Thank you

      UK HMG CIO Council Green ICT Delivery Unit (GDU)

      Wednesday, February 16, 2011
Strategy Statement
 UK Greening Government : ICT Strategy


Strategy Statement              Actions &
                              Commitments



             Maturity Model                    Roadmap of
                                            improving practices


                                                Workbook



                                               Case studies
                                                                                                                                                                                                 Version 1.1
                                                                                                                                                                                       Wednesday, February 16, 2011
Section 1: User Access Devices                                                                                                                                                         Items in bold denote Top Tips

                                                                                                                                                                                                                               Indicative cost:
         Technologies/     Desired Outcomes        Suggested actions and approaches                                             Best practice                                                     Metric                                        Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                                  Tier       £/kgCO2                   Start date              Owner   Status
         Methods (TM)            (DO)                            (SA)                                                               (BP)                                                           (M)                                          difficulty                embedded                    saved



                                                                                          1. At next refresh point or initial procurement, consider buying into central government
                                                                                          standard UAD specificatons and framework contracts
                                                                                          2. Only if case can be made not to use central solutions, adopt appropriate Government
                                                                                          Buying Standards (GBS) criteria at best practice level in IT contracts both for UADs
                                                                                          purchased directly and for those deployed by a supplier as part of an IT service - see
                                                 1. If asset being replaced is not at end http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office
                                                 of life, assess energy saving, re-       Currently these require
                                                 cycle/re-use opportunities and           - compliance with Energy Star ratings or better for
                                                 disposal impacts of a refresh and only *Minimum power efficiency levels
                         1. Minimum                                                          *Provision of Off/hibernate and Sleep power modes
                                                 replace if there are positive green
                         environmental footprint                                             *Annual maxima for Typical Energy Consumption (TEC) based on profiles of power          1. Number of devices at each level
UAD01    1. All UADs                             impacts and net energy savings over                                                                                                                                    1      M               M
                         over lifecycle for UAD                                           modes                                                                                      of GBS compliance
                                                 remaining expected lifetime.
                         deployed                                                         - facilitation of part/component segregation to aid re-use and recovery at end of life
                                                                                          - Upgradeability
                                                                                          - Servicing beyond end of life
                                                                                          - Maximum noise levels
                                                                                          - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
                                                                                           - Recycled paper in documentation and packaging




                                                                                          1. At next refresh point or initial procurement, consider buying into central government
                                                                                          standard UAD specificatons and framework contracts
                                                                                          2. Only if case can be made not to use central solutions, adopt appropriate Government
                                                                                          Buying Standards (GBS) criteria at best practice level in IT contracts both for UADs
                                                 2. Use contract refresh points to        purchased directly and for those deployed by a supplier as part of an IT service - see
                                                 incorporate appropriate GBS              http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office
                                                 criteria(which include Energy Star) at   Currently these require
                         1. Minimum              best practice level into Supplier's      - compliance with Energy Star ratings or better for
                         environmental footprint procurement and deployment                  *Minimum power efficiency levels                                                        1. Number of devices at each level
UAD02    1. All UADs                                                                                                                                                                                                    1      M               M
                         over lifecycle for UAD specifications                               *Provision of Off/hibernate and Sleep power modes                                       of GBS compliance
                         deployed                                                            *Annual maxima for Typical Energy Consumption (TEC) based on profiles of power
                                                                                          modes
                                                                                          - facilitation of part/component segregation to aid re-use and recovery at end of life
                                                                                          - Upgradeability
                                                                                          - Servicing beyond end of life
                                                                                          - Maximum noise levels
                                                                                          - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
                                                                                           - Recycled paper in documentation and packaging




                                                                                        1. At next refresh point or initial procurement, consider buying into central government
                                                                                        standard UAD specificatons and framework contracts
                                                                                        2. Only if case can be made not to use central solutions, adopt appropriate Government
                                                                                        Buying Standards (GBS) criteria at best practice level in IT contracts both for UADs
                                                                                        purchased directly and for those deployed by a supplier as part of an IT service - see
                                                 3. Provide for GBS updates in contract http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office
                                                 terms, to enable a case to be made for Currently these require
                         1. Minimum              upgrading UADs, if the updates         - compliance with Energy Star ratings or better for
                         environmental footprint provide sufficient Carbon/WEnergy         *Minimum power efficiency levels                                                          1. Number of devices at each level
UAD03    1. All UADs                                                                                                                                                                                                    1      M               M
                         over lifecycle for UAD saving over continued use of existing      *Provision of Off/hibernate and Sleep power modes                                         of GBS compliance
                         deployed                kit                                       *Annual maxima for Typical Energy Consumption (TEC) based on profiles of power
                                                                                        modes
                                                                                        - facilitation of part/component segregation to aid re-use and recovery at end of life
                                                                                        - Upgradeability
                                                                                        - Servicing beyond end of life
                                                                                        - Maximum noise levels
                                                                                        - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
                                                                                         - Recycled paper in documentation and packaging
                                                                                                                                                                                                                                        Indicative cost:
         Technologies/     Desired Outcomes           Suggested actions and approaches                                                      Best practice                                                    Metric                                      Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                                           Tier       £/kgCO2                   Start date              Owner   Status
         Methods (TM)            (DO)                               (SA)                                                                        (BP)                                                          (M)                                        difficulty                embedded                    saved




                                                    1. At re-fresh points, assess user
                                                    requirements for device capabilities in
                                                                                                  1. Don't give people more power than they need                                              1. Set of user profiles for UAD
UAD04    1. All UADs     2. Spec to fit requirement terms of work profile eg travelling officers,                                                                                                                                1      L               M
                                                                                                  2. Match solution to degree of office presence/fixed location required for work profile     functionality
                                                    information workers.




                                                    2. Align specification to the user profile
                                                    include consideration of type of device to
                                                    be deployed including
                                                    - desktop
                                                    - laptop
                                                    - hand-held
                                                                                               1. Don't give people more power than they need                                                 1. Set of user profiles for UAD
UAD05    1. All UADs     2. Spec to fit requirement - (ultra) thin client                                                                                                                                                        1      L               M
                                                                                               2. Match solution to degree of office presence/fixed location required for work profile        functionality
                                                    - user provided PC
                                                    - PC on a stick
                                                    - shared device
                                                    - displays
                                                    and consider environmental benefits of
                                                    one solution cw another eg laptop vs
                                                    desktop vs thin client
                                                    1. Introduce or improve corporate
                                                    graduated / automated power
                                                    management programme, setting                1. Adoption of corporate-wide default power settings for all UADs
                                                    automatic defaults for idle, sleep and       2. Adoption of corporate-wide power down facilities for office networked and plugged-in
                                                    hibernate modes, scheduling different        UADs
                                                                                                                                                                                              1. No power consumed when
                                                    timings depending on time of                 3. Set default timings for operation of power standby modes including:
                          3. Minimum possible                                                                                                                                                 users not logged on
                                                    day/week etc seeking to minimise the            a) latency time setting allowing setting of the period of inactivity before the current
                          power consumed by                                                                                                                                                   2. Stakeholder Comms plan/
UAD06    1. All UADs                                time delays before invoking the next         default mode operates                                                                                                           2      L               M
                          UAD when not being                                                                                                                                                  strategy/impl agreed
                                                    level down of standby /power off                b) facility to enable default settings to be changed depending on time of day or day of
                                  used                                                                                                                                                        3. Number of identified
                                                    mode                                         week
                                                                                                                                                                                              unpluggable devices, plugged in,
                                                                                                   c) system reversion to original defaults at end of user session
                                                                                                                                                                                              out of office hours
                                                                                                 4 Put power sockets on desks
                                                                                                 5. Surveys eg by security or cleaning staff, as to what UADs have been left plugged in,
                                                                                                 with feedback mechanisms to change beahviours



                                                    2 Unplug devices where appropriate
                                                                                                                                                                                              1. Power consumed when users
                                                    eg leave plugged in for Wake on LAN
                          3. Minimum possible                                                                                                                                                 not logged on
                                                    or background processing
                          power consumed by                                                                                                                                                   2. Stakeholder Comms plan/
UAD07    1. All UADs                                                                             as above                                                                                                                        2      L               M
                          UAD when not being                                                                                                                                                  strategy/impl agreed
                                  used                                                                                                                                                        3. Number of identified
                                                                                                                                                                                              unpluggable devices, plugged in,
                                                                                                                                                                                              out of office hours



                                                    3. Introduce communications /                                                                                                             1. Power consumed when users
                          3. Minimum possible       awareness campaign, incentives                                                                                                            not logged on
                          power consumed by         programmes - for example display                                                                                                          2. Stakeholder Comms plan/
UAD08    1. All UADs                                                                             as above                                                                                                                        2      L               M
                          UAD when not being        boards, mouse pads, posters, and                                                                                                          strategy/impl agreed
                                  used              email etc                                                                                                                                 3. Number of identified
                                                                                                                                                                                              unpluggable devices, plugged in,
                                                                                                                                                                                              out of office hours



                                                    4. Use of 'last to leave' staff
                                                                                                                                                                                              1. Power consumed when users
                                                    arrangements, security guards or
                          3. Minimum possible                                                                                                                                                 not logged on
                                                    cleaners to unplug devices suitably
                          power consumed by                                                                                                                                                   2. Stakeholder Comms plan/
UAD09    1. All UADs                                labelled                                     as above                                                                                                                        2      L               M
                          UAD when not being                                                                                                                                                  strategy/impl agreed
                                  used                                                                                                                                                        3. Number of identified
                                                                                                                                                                                              unpluggable devices, plugged in,
                                                                                                                                                                                              out of office hours
                                                                                                                                                                                                                           Indicative cost:
         Technologies/     Desired Outcomes       Suggested actions and approaches                                              Best practice                                                      Metric                                   Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                              Tier       £/kgCO2                   Start date              Owner   Status
         Methods (TM)            (DO)                           (SA)                                                                (BP)                                                            (M)                                     difficulty                embedded                    saved




                                                5. Purchase of product(s) to
                         3. Minimum possible    implement corporate power-off
                         power consumed by      settings automatically eg through a
UAD10    1. All UADs                                                                      1. Automatic power down on detecting no activity for a pre-set period of time              1. Power consumed when users   1      L               M
                         UAD when not being     UAD, use of networked power
                                                                                                                                                                                     not logged on
                                 used           management tool, current sensitive
                                                plug technologies




                                                1. Procure technologies that facilitate
                                                sharing of desktop PCs/hot-desking
                                                arrangements (but beware peak
                                                demands)
                                                - Laptops
                                                - Virtual Desktop solutions (VDI), or
                                                "PC on a stick"
                           4. Technologies in   - PC 'hives' with many screens and
                            place that permit   user sessions supported by a 'queen'      1. Rather than buy additional devices apply mobile / remote access / sharing
UAD11    1. All UADs                                                                                                                                                                 1. Count devices and staff     1      L               M
                           greater sharing of   PC (but check security sufficient and     technologies eg deploy virtual thin clients on existing UAD
                                 devices        power required for additional server      2. Use of internal device pools to facilitate sharing of devices
                                                loads )
                                                - Provide multi-user UADs or virtual
                                                Thin clients allowing users to work
                                                through any UAD in the office
                                                - When available use PSN to access
                                                services regardless of location




                                                                                          1. Subject to any Health and Safety or Business requirements move to a 1:1 ratio for
                            5. One UAD per      1. Assess current device/staff ratio.     knowledge workers.
UAD12    1. All UADs                                                                                                                                                                 1. Count devices and staff     2      L               M
                            member of staff                                               2. Rather than buy additional devices apply mobile / remote access technologies.
                                                                                          3. Use of internal device pools to facilitate sharing of devices




                                                2. Set a policy and plan for driving
                            5. One UAD per      down the device/staff ratio subject to
UAD13    1. All UADs                                                                      as above                                                                                   1. Count devices and staff     2      L               M
                            member of staff     specialist business requriement or
                                                Health and Safety reasons




                                                3. Prevent a laptop being issued or
                            5. One UAD per
UAD14    1. All UADs                            purchased if a staff member currently as above                                                                                       1. Count devices and staff     2      L               M
                            member of staff
                                                has a desktop.




                            5. One UAD per      4. Actively monitor and challenge.
UAD15    1. All UADs                                                                      as above                                                                                   1. Count devices and staff     2      L               M
                            member of staff     Have an amnesty for return of kit



                            5. One UAD per
UAD16    1. All UADs                            5. Incentivise suppliers to reduce        as above                                                                                   1. Count devices and staff     2      L               M
                            member of staff
                                                deployments.

                                                 1. Sampling device power
                         6. Staff can see impact
                                                 consumptions with meters , use in-
                              of their power                                              1. Establish an IT carbon footprint, understand and communicate it, provide a target for
UAD17    1. All UADs                             device tools, socket meters.                                                                                                        1. UAD CO2 footprint           2      L               M
                              management                                                  reduction, track and report against a trajectory to the target
                               behaviours
                                                                                                                                                                                                                                         Indicative cost:
         Technologies/     Desired Outcomes          Suggested actions and approaches                                                  Best practice                                                      Metric                                          Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                                            Tier       £/kgCO2                   Start date              Owner   Status
         Methods (TM)            (DO)                              (SA)                                                                    (BP)                                                            (M)                                            difficulty                embedded                    saved


                         6. Staff can see impact   2. Provide visual feedback to users on
                              of their power       effects of their power consumption     1. Establish an IT carbon footprint, understand and communicate it, provide a target for
UAD18    1. All UADs                                                                                                                                                                       1. UAD CO2 footprint                   2      L               M
                              management           behaviours, eg through an on-screen reduction, track and report against a trajectory to the target
                               behaviours          icon


                         1. No power drawn by
                                                  1. Add requirement at next refresh point    1. Use external power supply adaptors that comply with Gov Buying standards for external
                         AC/DC adaptor power
                                                                                              power leads: - max 0.5w no-load draw See                                                     1. Number of compliant leads
UAD19    2. Laptop       leads when device                                                                                                                                                                                        1      L               L
                                                                                              http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/power-   deployed
                         disconnected or switched
                                                                                              supplies.htm
                         off


                         1. No power drawn by
                                                                                              1. Use external power supply adaptors that comply with Gov Buying standards for external
                         AC/DC adaptor power      2. Challenge suppliers to upgrade
                                                                                              power leads: - max 0.5w no-load draw See                                                     1. Number of compliant leads
UAD20    2. Laptop       leads when device        existing leads                                                                                                                                                                  1      L               L
                                                                                              http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/power-   deployed
                         disconnected or switched
                                                                                              supplies.htm
                         off



                                2. Decreased                                                                                                                                               1. Counts of peripherals for laptops
                                                     1 Reduce docking stations on desks       1. No docking stations
UAD21    2. Laptop        proliferation of ancillary                                                                                                                                       by type eg docking station, CD/DVD     1      L               L
                                                                                              2. Share peripherals (keyboards, mice, monitors, drives)
                                 equipment                                                                                                                                                 drives



                                2. Decreased                                                                                                                                               1. Counts of peripherals for laptops
                                                     2. Use non-powered wiring boxes and
UAD22    2. Laptop        proliferation of ancillary                                                                                                                                       by type eg docking station, CD/DVD     1      L               L
                                                     USB hubs                                 2. Share peripherals (keyboards, mice, monitors, drives)
                                 equipment                                                                                                                                                 drives


                                2. Decreased         3. Subject to security requirements share                                                                                             1. Counts of peripherals for laptops
UAD23    2. Laptop        proliferation of ancillary CD/DVD drives and other storage                                                                                                       by type eg docking station, CD/DVD     1      L               L
                                 equipment           devices, or where possible move to use 2. Share peripherals (keyboards, mice, monitors, drives)                                       drives
                                                     on-line storage



                                2. Decreased                                                                                                                                               1. Counts of peripherals for laptops
                                                     4. Don't procure additional, un-necessary 1. No docking stations
UAD24    2. Laptop        proliferation of ancillary                                                                                                                                       by type eg docking station, CD/DVD     1      L               L
                                                     peripherals when buying laptops.          2. Share peripherals (keyboards, mice, monitors, drives)
                                 equipment                                                                                                                                                 drives




                                2. Decreased                                                                                                                                               1. Counts of peripherals for laptops
                                                     5. Only deploy mice, keyboard and
UAD25    2. Laptop        proliferation of ancillary                                                                                                                                       by type eg docking station, CD/DVD     1      L               L
                                                     monitor to meet H & S concerns, rather   2. Share peripherals (keyboards, mice, monitors, drives)
                                 equipment                                                                                                                                                 drives
                                                     than as a blanket provision


                                                   1. Prepare and issue staff with clear
                                                   guidance and use awareness/training         - Reduce screen brightness and upping contrast
                                                   campaigns to promote actions that          - Disable USB and internal drives when not using
                           3. Reduced power        can reduce power consumption (See          - Disconnect power lead when laptop battery is fully charged                                 1. Power consumption/Energy
UAD26    2. Laptop                                                                                                                                                                                                                2      L               L
                              consumption          Metrics tab for some orders of             - Unplug power lead when laptop is not connected to it                                       bills
                                                   magnitude on these measures )              - After checking settings shut laptop lid when using external monitor
                                                                                              - Turn wireless connection OFF when not in use.
                                                                                                                                                                               Version 1.1
Section 2: Visual Display                                                                                                                                                  ###############
                                                                                                                                                                     Items in bold denote Top Tips
Equipment
                                                                                                                                                                                                           Indicative cost:
        Technologies/             Desired Outcomes                     Suggested actions and approaches                                 Best practice                            Metric                                       Degree of                   Date                      kgCO2
 UIN                                                                                                                                                                                                Tier       £/kgCO2                     Start date              Owner   Status
        Methods (TM)                    (DO)                                          (SA)                                                  (BP)                                  (M)                                         difficulty                embedded                    saved



                                                                                                                    1. Adopt Government Buying Standards (GBS) criteria
                                                                                                                    at best practice level in IT contracts both for VDE
                                                                                                                    purchased directly and for that deployed by a supplier
                                                                                                                    as part of an IT service - see:
                                                                                                                    http://www.defra.gov.uk/sustainable/government/advic
                                                                                                                    e/public/buying/products/office/monitors.htm
                                                                1. If asset being replaced is not at end of life,
                                                                                                                    Currently these require
                                                                assess energy saving, re-cycle/re-use
                                                                                                                    - compliance with Energy Star ratings or better which
                                                                opportunities and disposal impacts of a refresh                                                             1. Number of
                        1. Minimum environmental footprint over                                                     cover
VDE01   1. All VDE                                              and only replace if there are positive green                                                                devices at each     1          M                  M
                               lifecycle of device deployed                                                            *Minimum power efficiency levels
                                                                impacts and net energy savings over remaining                                                               level of compliance
                                                                                                                       *Provision of Off and Sleep power modes
                                                                expected lifetime.
                                                                                                                       *Annual maxima for power based on screen
                                                                                                                    area/resolution values
                                                                                                                    - facilitation of part/component segregation to aid re-
                                                                                                                    use and recovery
                                                                                                                    - Minimal, if any, use of Hazardous and
                                                                                                                    Environmentally dangerous chemicals
                                                                                                                     - Recycled paper in documentation and packaging




                                                                                                                    1. Adopt Government Buying Standards (GBS) criteria
                                                                                                                    at best practice level in IT contracts both for VDE
                                                                                                                    purchased directly and for that deployed by a supplier
                                                                                                                    as part of an IT service - see:
                                                                                                                    http://www.defra.gov.uk/sustainable/government/advic
                                                                                                                    e/public/buying/products/office/monitors.htm
                                                                                                                    Currently these require
                                                                2. Use contract refresh points to incorporate       - compliance with Energy Star ratings or better which
                                                                                                                                                                            1. Number of
                        1. Minimum environmental footprint over appropriate GBS criteria (which include Energy      cover
VDE02   1. All VDE                                                                                                                                                          devices at each     1          M                  M
                               lifecycle of device deployed     Star) at best practice level into Supplier's           *Minimum power efficiency levels
                                                                                                                                                                            level of compliance
                                                                procurement and deployment specifications              *Provision of Off and Sleep power modes
                                                                                                                       *Annual maxima for power based on screen
                                                                                                                    area/resolution values
                                                                                                                    - facilitation of part/component segregation to aid re-
                                                                                                                    use and recovery
                                                                                                                    - Minimal, if any, use of Hazardous and
                                                                                                                    Environmentally dangerous chemicals
                                                                                                                     - Recycled paper in documentation and packaging


                                                                                                                 1. Adopt Government Buying Standards (GBS) criteria
                                                                                                                 at best practice level in IT contracts both for VDE
                                                                                                                 purchased directly and for that deployed by a supplier
                                                                                                                 as part of an IT service - see:
                                                                                                                 http://www.defra.gov.uk/sustainable/government/advic
                                                                                                                 e/public/buying/products/office/monitors.htm
                                                                                                                 Currently these require
                                                                3. Provide for GBS updates in contract terms, to
                                                                                                                 - compliance with Energy Star ratings or better which
                                                                enable a case to be made for upgrading Visual                                                            1. Number of
                        1. Minimum environmental footprint over                                                  cover
VDE03   1. All VDE                                              Display Equipment, if the updates provide                                                                devices at each     1             M                  M
                               lifecycle of device deployed                                                         *Minimum power efficiency levels
                                                                sufficient Carbon/WEnergy saving over                                                                    level of compliance
                                                                                                                    *Provision of Off and Sleep power modes
                                                                continued use of existing kit
                                                                                                                    *Annual maxima for power based on screen
                                                                                                                 area/resolution values
                                                                                                                 - facilitation of part/component segregation to aid re-
                                                                                                                 use and recovery
                                                                                                                 - Minimal, if any, use of Hazardous and
                                                                                                                 Environmentally dangerous chemicals
                                                                                                                  - Recycled paper in documentation and packaging
                                                                                                                                                                                                       Indicative cost:
        Technologies/            Desired Outcomes                    Suggested actions and approaches                               Best practice                            Metric                                           Degree of                   Date                      kgCO2
 UIN                                                                                                                                                                                            Tier       £/kgCO2                         Start date              Owner   Status
        Methods (TM)                   (DO)                                         (SA)                                                (BP)                                  (M)                                             difficulty                embedded                    saved


                                                                                                               1. Adopt Government Buying Standards (GBS) criteria
                                                                                                               at best practice level in IT contracts both for VDE
                                                                                                               purchased directly and for that deployed by a supplier
                                                                                                               as part of an IT service - see:
                                                                                                               http://www.defra.gov.uk/sustainable/government/advic
                                                                                                               e/public/buying/products/office/monitors.htm
                                                                                                               Currently these require
                                                                                                               - compliance with Energy Star ratings or better which
                                                                                                                                                                       1. Number of
                        1. Minimum environmental footprint over 4. Consider VDE with zero watt "off" mode when cover
VDE04   1. All VDE                                                                                                                                                     devices at each     1           M                  M
                               lifecycle of device deployed     procuring new equipment.                          *Minimum power efficiency levels
                                                                                                                                                                       level of compliance
                                                                                                                  *Provision of Off and Sleep power modes
                                                                                                                  *Annual maxima for power based on screen
                                                                                                               area/resolution values
                                                                                                               - facilitation of part/component segregation to aid re-
                                                                                                               use and recovery
                                                                                                               - Minimal, if any, use of Hazardous and
                                                                                                               Environmentally dangerous chemicals
                                                                                                                - Recycled paper in documentation and packaging


                                                                                                                1. Adopt Government Buying Standards (GBS) criteria
                                                                                                                at best practice level in IT contracts both for VDE
                                                                                                                purchased directly and for VDE deployed by a supplier
                                                                                                                as part of an IT service - see:
                                                                                                                http://www.defra.gov.uk/sustainable/government/advic
                                                                                                                e/public/buying/products/office/monitors.htm
                                                                5. Procure smaller screens wherever possible    Currently these require
                                                                and carefully check the power demands of        - compliance with Energy Star ratings or better which
                                                                                                                                                                        1. Number of
                        1. Minimum environmental footprint over equivalent displays before purchasing - most    cover
VDE05   1. All VDE                                                                                                                                                      devices at each     1          M                  M
                               lifecycle of device deployed     LED backlit LCD displays have lower power          *Minimum power efficiency levels
                                                                                                                                                                        level of compliance
                                                                demands than equivalently sized CFL backlit        *Provision of Off and Sleep power modes
                                                                LCD displays which in turn have lower power        *Annual maxima for power based on screen
                                                                demands than plasma displays.                   area/resolution values
                                                                                                                - facilitation of part/component segregation to aid re-
                                                                                                                use and recovery
                                                                                                                - Minimal, if any, use of Hazardous and
                                                                                                                Environmentally dangerous chemicals
                                                                                                                 - Recycled paper in documentation and packaging


                                                           1. Purchase of product(s) to implement
                                                                                                                1. Adoption of corporate-wide default power settings
                        1. Zero power consumed by VDE when corporate power-off settings automatically eg                                                               1. Power consumed
VDE06   1. All VDE                                         through a UAD, use of networked power                for all VDEs                                                             1             L                  L
                                   not being used                                                                                                                      when users not
                                                           management tool, current sensitive plug                                                                     logged on
                                                           technologies




                                                                                                                1. Put power sockets on top of desks
                                                                                                                2. Surveys eg by security or cleaning staff, as to     1. Stakeholder
                                                                2. Introduce or improve graduated /
                                                                                                                what VDEs have been left plugged in, with              Comms plan/
                                                                automated power management programme,
                                                                                                                feedback mechanisms to change behaviours               strategy/impl
                                                                moving from idle to sleep to off modes,
                          1. Zero power consumed by VDE                                                         3. Switch off and unplug the VDE at the socket         agreed
VDE07   1. All VDE                                              scheduling different timings depending on                                                                                  2           L                  L
                                when not being used                                                             when not being used                                    2. Number of
                                                                time of day/week etc
                                                                                                                4. Use of timer switches/smart plugs for Non-UAD       devices plugged
                                                                                                                linked VDEs                                            in out of office
                                                                                                                5. Remove active screen savers from all corporate-     hours
                                                                                                                wide VDE driver settings on UADs
                                                                                                                                                                                                     Indicative cost:
        Technologies/            Desired Outcomes                   Suggested actions and approaches                                 Best practice                            Metric                                        Degree of                   Date                      kgCO2
 UIN                                                                                                                                                                                          Tier       £/kgCO2                         Start date              Owner   Status
        Methods (TM)                   (DO)                                        (SA)                                                  (BP)                                  (M)                                          difficulty                embedded                    saved
                                                                                                                                                                       1. Stakeholder
                                                                                                                                                                       Comms plan/
                                                               3. Ensure that if user can adjust power                                                                 strategy/impl
                          1. Zero power consumed by VDE        management settings, defaults are re-set on                                                             agreed
VDE08   1. All VDE                                                                                                as above                                                                2          L                  L
                                when not being used            starting a new session                                                                                  2. Number of
                                                                                                                                                                       devices plugged
                                                                                                                                                                       in out of office
                                                                                                                                                                       hours


                                                                                                                                                                       1. Stakeholder
                                                               4. Introduce communications / awareness                                                                 Comms plan/
                                                               campaign, incentives programmes - for                                                                   strategy/impl
                          1. Zero power consumed by VDE        example display boards, mouse pads,                                                                     agreed
VDE09   1. All VDE                                                                                                as above                                                                2          L                  L
                                when not being used            posters, and email etc, rewarding behaviour                                                             2. Number of
                                                               change                                                                                                  devices plugged
                                                                                                                                                                       in out of office
                                                                                                                                                                       hours




                                                                                                                                                                       1. Stakeholder
                                                                                                                                                                       Comms plan/
                                                               5. Regular reporting on departmental                                                                    strategy/impl
                          1. Zero power consumed by VDE        performance and competitions between                                                                    agreed
VDE10   1. All VDE                                                                                                as above                                                                2          L                  L
                                when not being used            teams                                                                                                   2. Number of
                                                                                                                                                                       devices plugged
                                                                                                                                                                       in out of office
                                                                                                                                                                       hours




                                                                                                                                                                       1. Stakeholder
                                                                                                                                                                       Comms plan/
                                                                                                                                                                       strategy/impl
                                                               6. Use of 'last to leave' staff arrangements,
                          1. Zero power consumed by VDE                                                                                                                agreed
VDE11   1. All VDE                                             security guards or cleaners to unplug              as above                                                                2          L                  L
                                when not being used                                                                                                                    2. Number of
                                                               devices suitably labelled
                                                                                                                                                                       devices plugged
                                                                                                                                                                       in out of office
                                                                                                                                                                       hours




                                                                                                                  1. Use external power supply adaptors that comply
                                                               1. Add requirement at next refresh point           with Gov Buying standards for external power leads: -
                        3. No power drawn by AC/DC adaptor                                                                                                              1. Number of
                                                                                                                  max 0.5w no-load draw
VDE12   1. All VDEs     power leads when device disconnected                                                                                                            compliant leads   1          L                  L
                                                                                                                  2.See
                        or switched off                                                                                                                                 deployed
                                                                                                                  http://www.defra.gov.uk/sustainable/government/advic
                                                                                                                  e/public/buying/products/office/power-supplies.htm



                        3. No power drawn by AC/DC adaptor                                                                                                             1. Number of
                                                               2. Challenge suppliers to upgrade existing leads
VDE13   1. All VDEs     power leads when device disconnected                                                      as above                                             compliant leads    1          L                  L
                        or switched off                                                                                                                                deployed
                                                                                                                                                                                              Indicative cost:
        Technologies/        Desired Outcomes                 Suggested actions and approaches                                 Best practice                       Metric                                         Degree of                   Date                      kgCO2
 UIN                                                                                                                                                                                   Tier       £/kgCO2                      Start date              Owner   Status
        Methods (TM)               (DO)                                      (SA)                                                  (BP)                             (M)                                           difficulty                embedded                    saved

                                                         1. Support shared desk approach by
                                                         providing 'keyboard, video, mouse' (KVM)
                                                         switches for laptop users to connect to                                                             1. Device/staff
VDE14   2. Monitors     1.Reduced staff/monitor ratio                                                                                                                             1           L                  Low
                                                         rather than have spare unused monitor                                                               ratio
                                                         capacity.




VDE15   2. Monitors      1.Reduced staff/monitor ratio   2. Avoid automatic supplier refresh of monitors                                                     1. Device/staff ratio 1          L                  Low
                                                         when refreshing UADs




                                                         3. As part of introducing sharing and hot-desking
                                                         policies, move from deploying a monitor for       1. One monitor per desk
VDE16   2. Monitors      1.Reduced staff/monitor ratio                                                                                                       1. Device/staff ratio 2          L                  Low
                                                         each UAD, to deployment per desk                  2. Policies for sharing devices and hot-desking
                                                                                                                                                                                                                                                                           Version 1.1

                                                                                                                                                                                                                                                                Wednesday, February 16, 2011
Section 3 - Print (PRN)
                                                                                                                                                                                                                                                                Items in bold denote Top Tips

                                                                                                                                                                                                                                                                                                                 Indicative Degree
          Technologies/      Desired Outcomes                        Suggested actions and approaches                                                                               Best practice                                                                            Metric                                                                 Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                                                     Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                             (SA)                                                                                                (BP)                                                                                  (M)                                                                 embedded                    saved
                                                                                                                                                                                                                                                                                                                  £/kgCO2 difficulty

                                                                                                                           1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                           directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                           http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                           Currently these require
                                                                                                                           - compliance with Energy Star ratings or better which cover
                                                                                                                              *Minimum power efficiency levels
                                                       1. If asset being replaced is not at end of life, assess energy        *Provision of standby Off and Sleep power modes
                                                       saving, re-cycle/re-use opportunities and disposal impacts of a        *Annual maxima for power based on screen area/resolution values
                          1. Minimum environmental     refresh and only replace if there are positive green impacts and    - facilitation of part/component segregation to aid re-use and recovery
        1. Printers and                                                                                                                                                                                                                                         1. Number of devices at each level of
PRN01                     footprint for print device   net energy savings over remaining expected lifetime.                - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals                                                                                                1          M         M
        Copiers                                                                                                                                                                                                                                                 GBS compliance
                          deployed                                                                                          - Recycled paper in documentation and packaging
                                                                                                                           2. Procure print devices that can work with:
                                                                                                                               a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                               b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                           Paper
                                                                                                                               c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                           life
                                                                                                                               d) refillable cartridges
                                                                                                                           3. For high demand applications go for lowest operating power
                                                                                                                           consumption, for low demand go for lowest standby power
                                                                                                                           consumption, for mixed use then go for those with multiple
                                                                                                                           1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                           directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                           http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                           Currently these require
                                                                                                                           - compliance with Energy Star ratings or better which cover
                                                                                                                              *Minimum power efficiency levels
                                                                                                                              *Provision of standby Off and Sleep power modes
                                                                                                                              *Annual maxima for power based on screen area/resolution values
                                                       2. Use contract refresh points to incorporate appropriate GBS       - facilitation of part/component segregation to aid re-use and recovery
                          1. Minimum environmental     criteria at best practice level into Supplier's procurement and     - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
        1. Printers and                                                                                                                                                                                                                                         1. Number of devices at each level of
PRN02                     footprint for print device   deployment specifications                                            - Recycled paper in documentation and packaging                                                                                                                           1          M         M
        Copiers                                                                                                                                                                                                                                                 GBS compliance
                          deployed                                                                                         2. Procure print devices that can work with:
                                                                                                                               a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                               b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                           Paper
                                                                                                                               c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                           life
                                                                                                                               d) refillable cartridges
                                                                                                                           3. For high demand applications go for lowest operating power
                                                                                                                           consumption, for low demand go for lowest standby power
                                                                                                                           consumption, for mixed use then go for those with multiple
                                                                                                                            low power modes
                                                                                                                           1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                           directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                           http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                         Currently these require
                                                                                                                         - compliance with Energy Star ratings or better which cover
                                                                                                                            *Minimum power efficiency levels
                                                                                                                            *Provision of standby Off and Sleep power modes
                                                                                                                            *Annual maxima for power based on screen area/resolution values
                                                       3. Provide for GBS updates in contract terms, to enable a case to
                                                                                                                         - facilitation of part/component segregation to aid re-use and recovery
                                                       be made for upgrading print equipment, if the updates provide
                          1. Minimum environmental                                                                       - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
        1. Printers and                                sufficient Carbon/WEnergy saving over continued use of existing                                                                                                                                        1. Number of devices at each level of
PRN03                     footprint for print device                                                                      - Recycled paper in documentation and packaging                                                                                                                           1            M         M
        Copiers                                        kit                                                                                                                                                                                                    GBS compliance
                          deployed                                                                                       2. Procure print devices that can work with:
                                                                                                                             a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                             b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                         Paper
                                                                                                                             c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                         life
                                                                                                                             d) refillable cartridges
                                                                                                                         3. For high demand applications go for lowest operating power
                                                                                                                         consumption, for low demand go for lowest standby power
                                                                                                                         consumption, for mixed use then go for those with multiple
                                                                                                                          low power modes
                                                                                                                                                                                                                                                                                                                    Indicative Degree
          Technologies/      Desired Outcomes                        Suggested actions and approaches                                                                                  Best practice                                                                            Metric                                                                 Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                                                        Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                             (SA)                                                                                                   (BP)                                                                                  (M)                                                                 embedded                    saved
                                                                                                                                                                                                                                                                                                                     £/kgCO2 difficulty


                                                                                                                              1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                              directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                              http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                              Currently these require
                                                                                                                              - compliance with Energy Star ratings or better which cover
                                                                                                                                 *Minimum power efficiency levels
                                                                                                                                 *Provision of standby Off and Sleep power modes
                                                                                                                                 *Annual maxima for power based on screen area/resolution values
                                                                                                                              - facilitation of part/component segregation to aid re-use and recovery
                                                       4. Ensure all eco-defaults and standby power settings are set on
                          1. Minimum environmental                                                                            - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
        1. Printers and                                each device when installed and regularly checked/refreshed                                                                                                                                                  1. Number of devices at each level of
PRN04                     footprint for print device                                                                           - Recycled paper in documentation and packaging                                                                                                                           1          M         M
        Copiers                                                                                                                                                                                                                                                    GBS compliance
                          deployed                                                                                            2. Procure print devices that can work with:
                                                                                                                                  a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                                  b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                              Paper
                                                                                                                                  c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                              life
                                                                                                                                  d) refillable cartridges
                                                                                                                              3. For high demand applications go for lowest operating power
                                                                                                                              consumption, for low demand go for lowest standby power
                                                                                                                              consumption, for mixed use then go for those with multiple
                                                                                                                               low power modes


                                                                                                                              1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                              directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                              http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                          Currently these require
                                                                                                                          - compliance with Energy Star ratings or better which cover
                                                                                                                             *Minimum power efficiency levels
                                                                                                                             *Provision of standby Off and Sleep power modes
                                                       5. Provide scheduling facilities for default power standby modes, : *Annual maxima for power based on screen area/resolution values
                                                          a) timer to allow the above modes to be set at different times  - facilitation of part/component segregation to aid re-use and recovery
                          1. Minimum environmental           of the day                                                   - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
        1. Printers and                                                                                                                                                                                                                                        1. Number of devices at each level of
PRN05                     footprint for print device      b) latency time setting allowing setting of the period of        - Recycled paper in documentation and packaging                                                                                                                           1              M         M
        Copiers                                                                                                                                                                                                                                                GBS compliance
                          deployed                           inactivity before the current default mode operates          2. Procure print devices that can work with:
                                                                                                                              a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                              b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                          Paper
                                                                                                                              c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                          life
                                                                                                                              d) refillable cartridges
                                                                                                                          3. For high demand applications go for lowest operating power
                                                                                                                          consumption, for low demand go for lowest standby power
                                                                                                                          consumption, for mixed use then go for those with multiple
                                                                                                                           low power modes
                                                                                                                              1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                              directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                              http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                              Currently these require
                                                                                                                              - compliance with Energy Star ratings or better which cover
                                                                                                                                 *Minimum power efficiency levels
                                                                                                                                 *Provision of standby Off and Sleep power modes
                                                                                                                                 *Annual maxima for power based on screen area/resolution values
                                                                                                                              - facilitation of part/component segregation to aid re-use and recovery
                          1. Minimum environmental     6. Investigate solid ink and/or cartridge-less printing technologies   - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
        1. Printers and                                                                                                                                                                                                                                            1. Number of devices at each level of
PRN06                     footprint for print device                                                                           - Recycled paper in documentation and packaging                                                                                                                           1          M         M
        Copiers                                                                                                                                                                                                                                                    GBS compliance
                          deployed                                                                                            2. Procure print devices that can work with:
                                                                                                                                  a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                                  b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                              Paper
                                                                                                                                  c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                              life
                                                                                                                                  d) refillable cartridges
                                                                                                                              3. For high demand applications go for lowest operating power
                                                                                                                              consumption, for low demand go for lowest standby power
                                                                                                                              consumption, for mixed use then go for those with multiple
                                                                                                                               low power modes
                                                                                                                                                                                                                                                                                                                  Indicative Degree
          Technologies/      Desired Outcomes                        Suggested actions and approaches                                                                                Best practice                                                                            Metric                                                                 Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                                                      Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                             (SA)                                                                                                 (BP)                                                                                  (M)                                                                 embedded                    saved
                                                                                                                                                                                                                                                                                                                   £/kgCO2 difficulty
                                                                                                                            1. Adopt Government Buying Standards (GBS) criteria at best practice level in IT contracts both for print assets purchased
                                                                                                                            directly and for that deployed by a supplier as part of an IT service - see:
                                                                                                                            http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

                                                                                                                            Currently these require
                                                                                                                            - compliance with Energy Star ratings or better which cover
                                                                                                                               *Minimum power efficiency levels
                                                                                                                               *Provision of standby Off and Sleep power modes
                                                                                                                               *Annual maxima for power based on screen area/resolution values
                                                                                                                            - facilitation of part/component segregation to aid re-use and recovery
                          1. Minimum environmental     7. For copiers look for low melting point inks, and if stand-alone   - Minimal, if any, use of Hazardous and Environmentally dangerous chemicals
        1. Printers and                                                                                                                                                                                                                                          1. Number of devices at each level of
PRN07                     footprint for print device   look to deploy 7-day plug in timers                                   - Recycled paper in documentation and packaging                                                                                                                           1          M         M
        Copiers                                                                                                                                                                                                                                                  GBS compliance
                          deployed                                                                                          2. Procure print devices that can work with:
                                                                                                                                a) remanufactured/refilled cartridges from suppliers who guarantee cartridge performance and printer warranties
                                                                                                                                b) 100% standard recycled paper and where possible, 100% recycled unbleached recycled paper in line with GBS for
                                                                                                                            Paper
                                                                                                                                c) printing on blank side of printed sheets without loss of quality, increased servicing being required or shortening of printer
                                                                                                                            life
                                                                                                                                d) refillable cartridges
                                                                                                                            3. For high demand applications go for lowest operating power
                                                                                                                            consumption, for low demand go for lowest standby power
                                                                                                                            consumption, for mixed use then go for those with multiple
                                                                                                                             low power modes

                          2. No power drawn by
                                                       1. Add requirement at next refresh point
                          AC/DC adaptor power
        1. Printers and                                                                                                     1. Use external power supply adaptors that comply with GBS for external power leads: - max 0.5w no-load draw.                     1. Number of compliant leads
PRN08                     leads when device                                                                                                                                                                                                                                                           1           L
        Copiers                                                                                                             See http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/ office/power-supplies.htm                       deployed
                          disconnected or switched
                          off

                          2. No power drawn by
                          AC/DC adaptor power
        1. Printers and                                2. Challenge suppliers to upgrade existing leads                     1. Use external power supply adaptors that comply with GBS for external power leads: - max 0.5w no-load draw.                     1. Number of compliant leads
PRN09                     leads when device                                                                                                                                                                                                                                                           1           L
        Copiers                                                                                                             See http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/ office/power-supplies.htm                       deployed
                          disconnected or switched
                          off

                                                                                                                            1. Move from single function to multi-function devices

                                                                                                                            2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                            3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                            4. Provide network print facilities; where appropriate, remove local,single user print devices
                          3. Overall year on year
                                                       1. Maximise economies of scale by centralising procurement                                                                                                                                             1. Print management strategy in
                          reduction in the total                                                                  5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)
        1. Printers and                                and management of devices, paper, consumables, and                                                                                                                                                     place
PRN10                     footprint of the                                                                                                                                                                                                                                                            1           M         M
        Copiers                                        service/support contracts.
                          organisations print                                                                     6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                          2. Footprint of printing activity
                          activities
                                                                                                                            7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                            behaviour change

                                                                                                                            8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                            9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                            10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                            1. Move from single function to multi-function devices

                                                                                                                            2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                            3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                            4. Provide network print facilities; where appropriate, remove local,single user print devices

                          3. Overall year on year                                                                           5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)
                                                       2. Conduct audit and surveys to establish numbers and                                                                                                                                                  1. Print management strategy in
                          reduction in the total
        1. Printers and                                topology for devices, print volumes, estimate power/CO2                                                                                                                                                place
PRN11                     footprint of the                                                                                  6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                                        1           M         M
        Copiers                                        emission/costs to footprint print activities (NB some large
                          organisations print
                                                       Print companies will undertake such work for minimal cost)                                                                                                                                             2. Print footprint
                          activities                                                                                        7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                            behaviour change

                                                                                                                            8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                            9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                            10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                            services
                                                                                                                                                                                                                                                                                  Indicative Degree
          Technologies/      Desired Outcomes                    Suggested actions and approaches                                                                         Best practice                                                             Metric                                                           Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                      Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                         (SA)                                                                                          (BP)                                                                   (M)                                                           embedded                    saved
                                                                                                                                                                                                                                                                                   £/kgCO2 difficulty
                                                                                                                    1. Move from single function to multi-function devices

                                                                                                                    2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                    3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                    4. Provide network print facilities; where appropriate, remove local,single user print devices

                          3. Overall year on year                                                                   5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)
                                                                                                                                                                                                                                     1. Print management strategy in
                          reduction in the total
        1. Printers and                             3. Match print capability and capacity to demand and not to                                                                                                                      place
PRN12                     footprint of the                                                                          6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                 1          M         M
        Copiers                                     user numbers
                          organisations print
                                                                                                                                                                                                                                     2. Print footprint
                          activities                                                                                7. Adopt mechanisms including case studies, visible quantification of improvements, to incentivise and promote
                                                                                                                    behaviour change

                                                                                                                    8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                    9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                    10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                    services
                                                                                                                    1. Move from single function to multi-function devices

                                                                                                                    2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                    3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                    4. Provide network print facilities; where appropriate, remove local,single user print devices

                          3. Overall year on year                                                                   5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)          1. Print management strategy in
                          reduction in the total
        1. Printers and                             4. Use standby mechanisms to ensure that only the minimal                                                                                                                        place
PRN13                     footprint of the                                                                    6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                       1          M         M
        Copiers                                     number of printers on-line for demand at a given time
                          organisations print
                                                                                                                                                                                                                                     2. Print footprint
                          activities                                                                                7. Adopt mechanisms including case studies, visible quantification of improvements, to incentivise and promote
                                                                                                                    behaviour change

                                                                                                                    8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                    9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                    10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                    services
                                                                                                                    1. Move from single function to multi-function devices

                                                                                                                    2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                    3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                    4. Provide network print facilities; where appropriate, remove local,single user print devices

                          3. Overall year on year                                                                   5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)          1. Print management strategy in
                          reduction in the total    5. Draw up a print management strategy setting clear
        1. Printers and                                                                                                                                                                                                              place
PRN14                     footprint of the          objectives and culture for print reduction with top level       6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                 1          M         M
        Copiers
                          organisations print       adoption
                                                                                                                                                                                                                                     2. Print footprint
                          activities                                                                                7. Adopt mechanisms including case studies, visible quantification of improvements, to incentivise and promote
                                                                                                                    behaviour change

                                                                                                                    8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                    9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                    10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                    services

                                                    6. Investigate use of Corporate Print management solutions      1. Move from single function to multi-function devices
                                                    that provide:
                                                                                                                    2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits
                                                    a) rules based print management, eg avoidance of b/w
                                                    printing on colour printers where single (B/W                   3. Encompass all print mechanisms, printers, copiers, faxes, telexes
                                                        and Colour combined) cartridges are used and an
                                                    alternative mono printer is available, default                  4. Provide network print facilities; where appropriate, remove local,single user print devices
                                                        print route to duplex printers, use large printers for
                          3. Overall year on year   large jobs                                                      5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)
                                                                                                                                                                                                                                     1. Print management strategy in
                          reduction in the total    b) unified multi-vendor support infrastructure
        1. Printers and                                                                                                                                                                                                              place
PRN15                     footprint of the          c) print activity audit trail by device, user, department,      6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                 1          M         M
        Copiers
                          organisations print       organisation, Colour vs. B&W, Fax and                                                                                                                                            2. Print footprint
                          activities                     Scanning                                                   7. Adopt mechanisms including case studies, visible quantification of improvements, to incentivise and promote
                                                    d) take control of cartridge purchase to starve non-            behaviour change
                                                    compliant printers of toner, balance with
                                                         opportunity to delegate print budgets to stem colour       8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc
                                                    printing
                                                    e) introduce higher charge for colour printing (actual          9. Adopt comprehensive recording of print activity by device, user, dept etc
                                                    charge is often 6x b/w equivalent)
                                                    f) ensure Records Management policies and systems               10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                    accept PDF or similar 'unalterable' formats                     services
                                                         for the organisation and Public Record to avoid printing
                                                                                                                                                                                                                                                                               Indicative Degree
          Technologies/      Desired Outcomes                   Suggested actions and approaches                                                                       Best practice                                                             Metric                                                           Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                   Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                        (SA)                                                                                        (BP)                                                                   (M)                                                           embedded                    saved
                                                                                                                                                                                                                                                                                £/kgCO2 difficulty
                                                                                                                 1. Move from single function to multi-function devices

                                                                                                                 2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                 3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                 4. Provide network print facilities; where appropriate, remove local,single user print devices

                          3. Overall year on year                                                                  5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)
                                                    7.Adopt single 'Print Management' solution (in-house or from                                                                                                                  1. Print management strategy in
                          reduction in the total
        1. Printers and                             a supplier) to get control over end to end print costs and                                                                                                                    place
PRN16                     footprint of the                                                                         6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                               1          M         M
        Copiers                                     footprints, and provide opportunity for incentivising supplier
                          organisations print
                                                    to drive down costs of printing                                                                                                                                               2. Print footprint
                          activities                                                                               7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                   behaviour change

                                                                                                                 8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                 9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                 10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                 services
                                                                                                                 1. Move from single function to multi-function devices

                                                                                                                 2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                 3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                 4. Provide network print facilities; where appropriate, remove local,single user print devices

                                                                                                                 5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)          1. Print management strategy in
        1. Printers and                                                                                                                                                                                                           place
PRN17                                               8. Once deployed ensure equipment is regularly cleaned and                                                                                                                                                      1          M         M
        Copiers                                                                                                6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins
                                                    maintained
                                                                                                                                                                                                                                  2. Print footprint
                                                                                                                 7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                 behaviour change

                                                                                                                 8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                 9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                 10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                 services
                                                                                                                 1. Set driver defaults for:
                                                                                                                    a) greyscale
                                                                                                                    b) DRAFT quality
                                                  1. Survey existing printers and ensure all ink reduction          c) low ink/toner density font e.g. ecofont                                                                    1. Count pages printed and
                          4. Obtain maximum
        1. Printers and                           settings available are set as defaults                                                                                                                                          consumed
PRN18                     number of printed pages                                                                                                                                                                                                                   2          L         M
        Copiers                                                                                                  2. Minimise the use of banners, and size of signature panels, liability clauses at end of emails, colour in      2. Count cartridges, refills as
                          per cartridge used
                                                                                                                 documents/emails, etc                                                                                            appropriate

                                                                                                                 3. Always preview the print especially if printing web pages

                                                                                                                 4. Provide more advanced settings for users to deploy for toner reduction on setting print jobs
                                                                                                                 1. Move from single function to multi-function devices

                                                                                                                 2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                 3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                 4. Provide network print facilities; where appropriate, remove local,single user print devices

                                                  2. Investigate use of software packages that automatically      5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)         1. Count pages printed and
                          4. Obtain maximum
        1. Printers and                           will optimise pages for printing with least use of toner, eg by                                                                                                                 consumed
PRN19                     number of printed pages                                                                                                                                                                                                                   2          L         M
        Copiers                                   removal of adverts from web pages, banners and trailers         6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins              2. Count cartridges, refills as
                          per cartridge used
                                                  from emails                                                                                                                                                                     appropriate
                                                                                                                  7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                  behaviour change

                                                                                                                 8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                 9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                 10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                 services
                                                                                                                                                                                                                                                                                     Indicative Degree
          Technologies/      Desired Outcomes                     Suggested actions and approaches                                                                       Best practice                                                               Metric                                                             Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                         Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                          (SA)                                                                                        (BP)                                                                     (M)                                                             embedded                    saved
                                                                                                                                                                                                                                                                                      £/kgCO2 difficulty
                                                                                                                   1. Move from single function to multi-function devices

                                                                                                                   2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                   3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                   4. Provide network print facilities; where appropriate, remove local,single user print devices

                                                                                                                   5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)            1. Count pages printed and
                          4. Obtain maximum       3. In general don't print b/w on colour printers, but check if
        1. Printers and                                                                                                                                                                                                               consumed
PRN20                     number of printed pages have old mono printers which could be less efficient than        6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                     2          L         M
        Copiers                                                                                                                                                                                                                       2. Count cartridges, refills as
                          per cartridge used      new MFD colour devices
                                                                                                                                                                                                                                      appropriate
                                                                                                                   7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                   behaviour change

                                                                                                                   8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                   9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                   10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                   servicesfrom single function to multi-function devices
                                                                                                                   1. Move

                                                                                                                   2. Move towards 1:20 printer/staff ratio or better where accommodation topology permits

                                                                                                                   3. Encompass all print mechanisms, printers, copiers, faxes, telexes

                                                                                                                   4. Provide network print facilities; where appropriate, remove local,single user print devices

                                                                                                                   5. Restrict access to colour printing (costs at least 8x or more to print in colour as to print in b/w)            1. Count pages printed and
                          4. Obtain maximum
        1. Printers and                                                                                                                                                                                                               consumed
PRN21                     number of printed pages                                                                  6. Include reutilisation, maintenance costs, toner cartridge costs etc in audit and communicatoins                                                     2          L         M
        Copiers                                   4. Print colour using 2-Colour settings where possible                                                                                                                              2. Count cartridges, refills as
                          per cartridge used
                                                                                                                                                                                                                                      appropriate
                                                                                                                   7. Adopt mechs including case studies, visible quantification of improvements to incentivise and promote
                                                                                                                   behaviour change

                                                                                                                   8. Adopt remote printer management procedures with local experts trained to fix jams and replace toners etc

                                                                                                                   9. Adopt comprehensive recording of print activity by device, user, dept etc

                                                                                                                   10. Consider physical location for large shared devices to maximise use of any cold spots and existing cooling
                                                                                                                   services
                                                                                                                                                                                                                                      1. Weight of self-generated paper
                                                                                                                   1. Set drive defaults for duplex/double sided printing and if not provided seek at refresh/replacement point
                                                                                                                                                                                                                                      wasted
                                                                                                                   2. Ensure all internal handbooks, correspondence, transactions, manuals and materials are made available on-line,
                                                                                                                                                                                                                                     2. Use existing patrolling function:
                                                      1. Reduce paper publications                                 eg on Intranets
                                                                                                                                                                                                                                     cleaning and security to detect
        1. Printers and   5. Year on year reduction
PRN22                                                                                                                                                                                                                                repeat offenders- (name and          2          L         M
        Copiers           in paper consumed                                                                        3. Set default script to ask user on accessing driver whether this print can be avoided
                                                                                                                                                                                                                                     shame initiative)
                                                                                                                   4. Provide more advanced settings for users to deploy for greater intensity of material on a page when setting
                                                                                                                                                                                                                                      3. Measure and report CO2
                                                                                                                   print jobs, eg booklet printing (2-up side by side)
                                                                                                                                                                                                                                      reduction


                                                                                                                                                                                                                                      1. Weight of self-generated paper
                                                                                                                                                                                                                                      wasted
                                                                                                                   2. Ensure all internal handbooks, correspondence, transactions, manuals and materials are made available on-line,
                                                                                                                   eg on Intranets                                                                                                   2. Use existing patrolling function:
        1. Printers and   5. Year on year reduction                                                                                                                                                                                  cleaning and security to detect
PRN23                                               2. Use Internet and Intranet as first point of publication                                                                                                                                                            2          L         M
        Copiers           in paper consumed                                                                                                                                                                                          repeat offenders- (name and
                                                                                                                                                                                                                                     shame initiative)

                                                                                                                                                                                                                                      3. Measure and report CO2
                                                                                                                                                                                                                                      reduction

                                                                                                                   1. Set drive defaults for duplex/double sided printing and if not provided seek at refresh/replacement point       1. Weight of self-generated paper
                                                                                                                                                                                                                                      wasted
                                                                                                                   2. Ensure all internal handbooks, correspondence, transactions, manuals and materials are made available on-line,
                                                                                                                   eg on Intranets                                                                                                   2. Use existing patrolling function:
                                                      3. Avoid high volume printing
        1. Printers and   5. Year on year reduction                                                                                                                                                                                  cleaning and security to detect
PRN24                                                                                                                                                                                                                                                                     2          L         M
        Copiers           in paper consumed                                                                        3. Set default script to ask user on accessing driver whether this print can be avoided                           repeat offenders- (name and
                                                                                                                                                                                                                                     shame initiative)
                                                                                                                   4. Provide more advanced settings for users to deploy for greater intensity of material on a page when setting
                                                                                                                   print jobs, eg booklet printing (2-up side by side)                                                                3. Measure and report CO2
                                                                                                                                                                                                                                      reduction

                                                                                                                                                                                                                                      1. Weight of self-generated paper
                                                                                                                                                                                                                                      wasted
                                                                                                                   2. Ensure all internal handbooks, correspondence, transactions, manuals and materials are made available on-line,
                                                                                                                   eg on Intranets                                                                                                   2. Use existing patrolling function:
        1. Printers and   5. Year on year reduction 4. Use hyperlinks whenever possible                                                                                                                                              cleaning and security to detect
PRN25                                                                                                                                                                                                                                                                     2          L         M
        Copiers           in paper consumed                                                                                                                                                                                          repeat offenders- (name and
                                                                                                                                                                                                                                     shame initiative)

                                                                                                                                                                                                                                      3. Measure and report CO2
                                                                                                                                                                                                                                      reduction
                                                                                                                                                                                                                                                                                  Indicative Degree
          Technologies/      Desired Outcomes                     Suggested actions and approaches                                                                     Best practice                                                            Metric                                                               Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                      Tier     cost:      of     Start date              Owner   Status
          Methods (TM)             (DO)                                          (SA)                                                                                      (BP)                                                                  (M)                                                               embedded                    saved
                                                                                                                                                                                                                                                                                   £/kgCO2 difficulty
                                                                                                                                                                                                                                  1. Weight of self-generated paper
                                                                                                                                                                                                                                  wasted
                                                    5. Structure documents so that customers if necessary can    3. Set default script to ask user on accessing driver whether this print can be avoided
                                                    print selectively and provide summaries etc to increase                                                                                                                       2. Use existing patrolling function:
        1. Printers and   5. Year on year reduction options for to reduce the amount of printing necessary to    4. Provide more advanced settings for users to deploy for greater intensity of material on a page when setting   cleaning and security to detect
PRN26                                                                                                                                                                                                                                                                  2          L         M
        Copiers           in paper consumed         get info required                                            print jobs, eg booklet printing (2-up side by side)                                                              repeat offenders- (name and
                                                                                                                                                                                                                                  shame initiative)

                                                                                                                                                                                                                                  3. Measure and report CO2
                                                                                                                                                                                                                                  reduction
                                                                                                                                                                                                                                  1. Weight of self-generated paper
                                                                                                                                                                                                                                  wasted

                                                                                                                 3. Set default script to ask user on accessing driver whether this print can be avoided                          2. Use existing patrolling function:
        1. Printers and   5. Year on year reduction                                                                                                                                                                               cleaning and security to detect
PRN27                                               6. Set up communication prompts etc asking staff whether                                                                                                                                                           2          L         M
        Copiers           in paper consumed                                                                                                                                                                                       repeat offenders- (name and
                                                    they need to print at all
                                                                                                                                                                                                                                  shame initiative)

                                                                                                                                                                                                                                  3. Measure and report CO2
                                                                                                                                                                                                                                  reduction

                                                                                                                 1. Ensure all fax numbers are registered
                                                    1. Avoid spam faxes by registering FAX numbers with FAX
                          1. No paper printing from                                                                                                                                                                               1. Pages printed from fax
PRN28   2. Faxes                                    preference service                                           2. Enable FAX to email to avoid paper usage where appropriate                                                                                        2           L         M
                          fax machines                                                                                                                                                                                            machines
                                                                                                                 3. Turn-off default printing of confirmation sheets
                                                                                                                 1. Ensure all fax numbers are registered
                          1. No paper printing from                                                                                                                                                                               1. Pages printed from fax
PRN29   2. Faxes                                    2. Scan to email whenever possible, avoids print, fax,       2. Enable FAX to email to avoid paper usage where appropriate                                                                                        2           L         M
                          fax machines                                                                                                                                                                                            machines
                                                    courier, post costs
                                                                                                                 3. Turn-off default printing of confirmation sheets
                                                                                                                 1. Ensure all fax numbers are registered
                          1. No paper printing from                                                                                                                                                                               1. Pages printed from fax
PRN30   2. Faxes                                    3. Review network security on GSI if required to permit e-   2. Enable FAX to email to avoid paper usage where appropriate                                                                                        2           L         M
                          fax machines                                                                                                                                                                                            machines
                                                    faxing
                                                                                                                 3. Turn-off default printing of confirmation sheets
                                                                                                                 1. Ensure all fax numbers are registered
                          1. No paper printing from                                                                                                                                                                               1. Pages printed from fax
PRN31   2. Faxes                                                                                                 2. Enable FAX to email to avoid paper usage where appropriate                                                                                        2           L         M
                          fax machines                                                                                                                                                                                            machines
                                                      4. Seek to remove faxing from operations
                                                                                                                 3. Turn-off default printing of confirmation sheets
                                                                                                                                                                                                                                  Version 1.1
                                                                                                                                                                                                                        Wednesday, February 16, 2011
Section 4 - Consumables (CON)
                                                                                                                                                                                                                        Items in bold denote Top Tips

                                                                                                                                                                                                                                                                             Indicative
              Technologies/       Desired Outcomes                                Suggested actions and approaches                                                          Best practice                                            Metric                                    cost:          Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                                                             Tier                                     Start date              Owner   Status
              Methods (TM)              (DO)                                                    (SA)                                                                            (BP)                                                  (M)                                     £/kgCO2         difficulty                embedded                    saved



                                                       1.Close the loop by purchasing recycled consumables from companies receiving
                               1.Minimum environmental
                                                       your consumable waste, and where possible choose local businesses to save
CON01   1. All consumables     impact of consumable                                                                                                                                                                                                          1           L                L
                                                       transport miles. For cartridges seek to purchase from companies that re-use
                               purchased
                                                       material from end of life cartridges.




                                                           1. Introduce stock management processes to cover
                                                           - shelf life
                                                           - demand management                                                                 1. Consolidate and minimise stock levels to ensure no waste or
CON02   1. All consumables     2.Well managed stocks
                                                           - ordering                                                                          duplication of orders
                                                           and assess and manage impacts on traditional services including post and
                                                           storage, of move away from paper and more 'Just in time' delivery processes


                                                                                                                                               1. Review and relet paper supply contracts to conform with
                                                                                                                                               - GBS for Office Paper
                                                       1.Incorporation of GBS compliance requirement into supplier contracts, at
                                                                                                                                               - ECO label standards
                                                       refresh points - including
                               1.Minimum                                                                                                       - Timber regulations inlcuding
                                                       - requirements and standards for 100% recycled paper                                                                                                 1. Volume of paper purchased at
CON03   2.Paper                environmental footprint                                                                                            - FSC accreditation                                                                                        1           L                M
                                                       - evidence of robust environmental management processes and                                                                                          each level of GBS
                               for paper purchased                                                                                                - PEFC accreditation
                                                       sustainability guarantees throughout chain of custody
                                                                                                                                               2.see
                                                                                                                                               http://www.defra.gov.uk/sustainable/government/advice/public
                                                                                                                                               /buying/products/paper/index.htm



                                                                                                                                               1. Depending on manufacturues warranties choose 80gsm - more
                               2. Reduction in weight /                                                                                                                                                             1. Volume of paper purchased
CON04   2.Paper                                         1.Purchase less heavyweight / lower grade paper grams                                  sheets per package of thinner paper reduces transport costs,                                                  1           L                L
                               sheet of paper purchased                                                                                                                                                             by weight
                                                                                                                                               packaging and re-ordering time spent.



                                                         1.Paper sacks to collect wasted printed paper by printer, weigh and count each        1.If available adopt proximity printing (print on collect), if not
                               3. Year on year reduction
CON05   2.Paper                                          when filled                                                                           provided seek at refresh/ replacement point                          1. Volumer of paper waste                2           L                L
                               in paper wasted
                                                                                                                                               2.Print on blank side of single-side printed pages


                               3. Year on year reduction
CON06   2.Paper                                          2.'Bin the bin' get staff to walk to disposal points                                  as above                                                             1. Volumer of paper waste                2           L                L
                               in paper wasted


                                                           3. Ensure comprehensive management of paper stocks
                               3. Year on year reduction                                                                                       - use of existing stocks of redundant logo paper
CON07   2.Paper
                               in paper wasted                                                                                                 - bring together stocks of copier and printer paper



                               1. Purchase cartridges
                                                          1.Replace existing cartridges with those from suppliers with re-used and/or          1. Purchase remanufactured cartridges from suppliers who             1. Numbers of cartridges purchased by
                               with a known amount of re-
CON08   3.Printer cartridges                              recycled materials ensuring the overall performance is equivalent to new             guarantee minimum level of recycled content in construction with     level of recycled material used in       1           L                M
                               used and/or recycled
                                                          cartridges and print device warranties are not invalidated                           no effect on cartridge performance                                   construction
                               content.


                                                           1. Consider adoption of some of the criteria included in the UNEP standard for
                                                           cartridges. Care should be taken over the adoption of the requirement for “easy
                                                           disassembly” to ensure that cartridges are not prone to leakage of toner or ink.
                               2. Use of cartridges with   Care should also be taken over the definition of “remanufactured cartridge” as it
CON09   3.Printer cartridges   minimal environmental       could be met by many virgin cartridges on the market”.                                                                                                   Section 4                                1           L                M
                               impact                      See :
                                                           http://www.unep.fr/scp/sun/facility/reduce/procurement/PDFs/UNEP%20Toner%20
                                                           Cartridges%20-%20Advanced%20Criteria%20-%20Revised%20(Apr%202010).pdf




                                                                                                                                                                                                                    1. Proportion of compliant toner/catridge
CON10   3.Printer cartridges                               2.Use cartridges with re-useable content / refillable ink                                                                                                                                          1          L                M
                                                                                                                                                                                                                    types used


                               3. Maximum use of
CON11   3.Printer cartridges                               1. Check with cartridge supplier how to establish actual level of remaining toner   1. Ensure cartridge fully exhausted before replacement               1. Number of cartridges used             2           L                L
                               cartridges


                                                           1.Adopt user awareness campaign                                                     1.Unplug power leads when not powering up laptop
CON12   4. Batteries           1. Prolonged Battery life                                                                                                                                                                                                     2           L                L
                                                                                                                                               2.Drain battery to zero power state at least [once a week]
                                                                                                                                                                                                                                                                               Indicative
              Technologies/      Desired Outcomes                                   Suggested actions and approaches                                                              Best practice                                          Metric                                  cost:          Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                                                               Tier                                     Start date              Owner   Status
              Methods (TM)             (DO)                                                       (SA)                                                                                (BP)                                                (M)                                   £/kgCO2         difficulty                embedded                    saved


                                                                                                                                                       1.Unplug power leads when not powering up laptop
CON13   4. Batteries                                                                                                                                                                                                                                            2          L                L
                                                            2.ICT support staff to check actual battery status before taking back and replacing        2.Drain battery to zero power state at least [once a week]



                              2. Minimise environmental                                                                                                1. For recycling rules see:
CON14   4. Batteries                                    1. Do not purchase cadmium batteries in either refresh cycles or procurements                                                                                                                           1          L                L
                              impact of batteries used                                                                                                 http://www.defra.gov.uk/environment/waste/producer/batteries/

                                                                                                                                                                                                                         1.Minimum:
                                                                                                                                                                                                                         Number of acquired items packaged
                                                                                                                                                                                                                         with <100% of recyclable materials

                                                                                                                                                                                                                         2.Best :
                                                                                                                                                                                                                         Percentage by weight of recycled
                              1.All packaging               1.Request returnable transport packaging for both new and recycled ICT                                                                                       packaging used for wrapping
                                                                                                                                                       1. Require kit/consumables to be delivered with recycled
CON15   5. Packaging          materials re-used/ re-        equipment.                                                                                                                                                   new/recycled IT kit                    2          L                M
                                                                                                                                                       packaging materials
                              cycled
                                                                                                                                                                                                                         3.Percentage by weight of packaging
                                                                                                                                                                                                                         that is recycled

                                                                                                                                                                                                                         4.Percentage of delivered package
                                                                                                                                                                                                                         that relates to packaging

                                                                                                                                                                                                                         1.Minimum:
                                                                                                                                                                                                                         Number of acquired items packaged
                                                                                                                                                                                                                         with <100% of recyclable materials

                                                                                                                                                                                                                         2.Best :
                                                                                                                                                                                                                         Percentage by weight of recycled
                                                                                                                                                                                                                         packaging used for wrapping
                                                                                                                                                       1. Require kit/consumables to be delivered with recycled
CON16   5. Packaging                                        2.Reduce packaging as far as possible.                                                                                                                       new/recycled IT kit                    2          L                M
                                                                                                                                                       packaging materials
                                                                                                                                                                                                                         3.Percentage by weight of packaging
                                                                                                                                                                                                                         that is recycled

                                                                                                                                                                                                                         4.Percentage of delivered package
                                                                                                                                                                                                                         that relates to packaging

                                                                                                                                                                                                                         1.Minimum:
                                                                                                                                                                                                                         Number of acquired items packaged
                                                                                                                                                                                                                         with <100% of recyclable materials

                                                                                                                                                                                                                         2.Best :
                                                                                                                                                                                                                         Percentage by weight of recycled
                                                                                                                                                                                                                         packaging used for wrapping
                                                                                                                                                       1. Require kit/consumables to be delivered with recycled
CON17   5. Packaging                                        3.Post-delivery/installation packaging is removed and recycled by supplier                                                                                   new/recycled IT kit                    2          L                M
                                                                                                                                                       packaging materials
                                                            at time of delivery
                                                                                                                                                                                                                         3.Percentage by weight of packaging
                                                                                                                                                                                                                         that is recycled

                                                                                                                                                                                                                         4.Percentage of delivered package
                                                                                                                                                                                                                         that relates to packaging


                                                                                                                                                                                                                        1.Percentage by weight of recycled
                              2.No use of toxins,                                                                                                                                                                       packaging used for wrapping
                                                            1.Packaging often contains a wide range of toxins ask suppliers to use recyclable          1.Contract at point of purchase for use of "clean", recycled
                              polystyrene and PVC, or                                                                                                                                                                   new/recycled IT kit
                                                            and biodegradable packaging                                                                packaging, minimal packaging by weight, and use of cardboard and
CON18   5. Packaging          other hazardous or                                                                                                                                                                                                                1          L                M
                                                                                                                                                       other recyclable materials eg PEP in packaging
                              difficult/costly to recycle                                                                                                                                                               2.Percentage by weight of packaging
                              materials, in packaging                                                                                                                                                                   that is recycled




                                                                                                                                                       1.Contract at point of purchase for use of "clean", recycled
                                                                                                                                                                                                                        1.Percentage by weight of recycled
                                                            2.The packaging/packaging materials shall                                                  packaging, minimal packaging by weight, and use of cardboard and
                              2. No use of toxins,                                                                                                                                                                      packaging used for wrapping
                                                            - Not contain toxins, PVC or other chlorinated plastics;                                   other recyclable materials eg PEP in packaging
                              polystyrene and PVC, or                                                                                                                                                                   new/recycled IT kit
                                                            - Be separable into mono-material parts, and at least 80 percent of the packaging
CON19   5. Packaging          other hazardous or                                                                                                                                                                                                                1          L                M
                                                            by weight shall consist of materials that are readily recyclable (with locally available   2.Bidders must provide a list of the different packaging materials
                              difficult/costly to recycle                                                                                                                                                                 2.Percentage by weight of packaging
                                                            recycling systems) or can be composted;                                                    used for the product, their weight and a declaration by the
                              materials, in packaging                                                                                                                                                                     that is recycled
                                                                                                                                                       packaging producer/s where the percentage of recycled content for
                                                                                                                                                       cardboard in their packaging is specified
                                                                                                                                                                                                                                              Indicative
             Technologies/      Desired Outcomes                                 Suggested actions and approaches                              Best practice                                          Metric                                    cost:      Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                              Tier                                 Start date              Owner   Status
             Methods (TM)             (DO)                                                     (SA)                                                (BP)                                                (M)                                     £/kgCO2     difficulty                embedded                    saved



                                                                                                                    1.Contract at point of purchase for use of "clean", recycled
                                                                                                                                                                                     1.Percentage by weight of recycled
                                                                                                                    packaging, minimal packaging by weight, and use of cardboard and
                             2. No use of toxins,                                                                                                                                    packaging used for wrapping
                                                                                                                    other recyclable materials eg PEP in packaging
                             polystyrene and PVC, or                                                                                                                                 new/recycled IT kit
CON20   5. Packaging         other hazardous or            3.Minimise use of colour in all packaging materials                                                                                                                1           L                M
                                                                                                                    2.Bidders must provide a list of the different packaging materials
                             difficult/costly to recycle                                                                                                                               2.Percentage by weight of packaging
                                                                                                                    used for the product, their weight and a declaration by the
                             materials, in packaging                                                                                                                                   that is recycled
                                                                                                                    packaging producer/s where the percentage of recycled content for
                                                                                                                    cardboard in their packaging is specified


                                                                                                                    1.Any cardboard packaging used should consist of at least 50%
                                                                                                                    recycled material
                             3. Maximum use of
                                                                                                                    2.Adoption of Timber and Timber related products eg wood pulp for 1. Percentage of packaging material that
CON21   5. Packaging         recycled materials in         1. Review all contracts for goods and consumables                                                                                                                   1          L                M
                                                                                                                    paper) see section on Timber at :                                 is recycled/not recycled
                             packaging
                                                                                                                    http://www.defra.gov.uk/corporate/about/how/procurement/sell/cond
                                                                                                                    itions.htm.



                             4. Packaging process to                                                                1. Pre-consumer waste is recovered from the manufacturing
CON22   5. Packaging         have minimal waste of 'off- 1. Challenge suppliers at next contract review point       process, that is, off cuts and trimmings and reintroduced back into                                       1           L                M
                             cuts'                                                                                  the manufacturing process.
                                                                                                                                                                                     Version 1.1
                                                                                                                                                                               ###################
Section 5 - Telecoms (TEL)                                                                                                                                                 Items in bold denote Top Tips

                                                                                                                                                                                                                    Indicative
          Technologies/               Desired Outcomes                            Suggested actions and approaches                                 Best practice                        Metric                                       Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                        Tier     cost:                       Start date              Owner   Status
          Methods (TM)                      (DO)                                                 (SA)                                                  (BP)                              (M)                                         difficulty                embedded                    saved
                                                                                                                                                                                                                     £/kgCO2


                                                                                                                                        1. One voice device per user
                                                                     1. Assess the roles of staff, and the environment in which
                                                                                                                                        (except where security             1. Number of voice
                                                                     they work, to minimise the number and variety of devices
                                                                                                                                        considerations require more)       communication
TEL01   1. Phones         1.Minimised number of devices              they require (desk phones, mobile phones, smart phones,                                                                             1          L            L
                                                                                                                                                                           devices per staff
                                                                     pagers).
                                                                                                                                        2. Device deployed is the simplest member.
                                                                                                                                        required to meet the user need




                                                                                                                                        1. One voice device per user
                                                                                                                                        (except where security             1. Number of voice
                                                                     2. Take into account functionality, security, portability,         considerations require more)       communication
TEL02   1. Phones         1.Minimised number of devices                                                                                                                                                  1          L            L
                                                                     mobile phone coverage and other factors,                                                              devices per staff
                                                                                                                                        2. Device deployed is the simplest member.
                                                                                                                                        required to meet the user need



                                                                                                                                  1. One voice device per user
                                                                                                                                  (except where security                        1. Number of voice
                                                                     3. Seek to give staff the simplest device or devices to meet considerations require more)                  communication
TEL03   1. Phones         1.Minimised number of devices                                                                                                                                                  1          L            L
                                                                     their business needs.                                                                                      devices per staff
                                                                                                                                  2. Device deployed is the simplest            member.
                                                                                                                                  required to meet the user need



                                                                                                                                        1. One voice device per user
                                                                                                                                        (except where security      1. Number of voice
                                                                     4. Consider the case for merging voice and user access
                                                                                                                                        considerations require more)communication
TEL04   1. Phones         1.Minimised number of devices              devices (PC/laptop...) through the use of VOIP technologies                                                                         1          L            L
                                                                                                                                                                    devices per staff
                                                                     and devices and opportunity to use a common network for
                                                                                                                                 2. Device deployed is the simplest member.
                                                                     voice and data as will be provided by PSN
                                                                                                                                 required to meet the user need




                                                                     1. Provide advice to users (alongside Acceptable use policies
                                                                     etc) on how to configure their devices to
                                                                                                                                        1. Simple e-briefing for each type of   1. Battery replacements
TEL05   1. Phones         2.Efficient operation of devices           - maximise time between re-charging,                                                                                               2           L            L
                                                                                                                                        supported device available to staff.    over time
                                                                     - maximise battery longevity, and
                                                                     - reduce power consumtion in use




                                                                     1. Avoid replacing devices when contracts or needs change:
                                                                     a) "pass on" devices to other users whose needs they may
                                                                     meet;
                                                                     b) seek devices that are not tied to a single telephony provider                                           1. Ratio of new mobile
                          3.Reduced consumption of physical                                                                             1. Devices retained over several
TEL06   1. Phones                                                    ("unlocked") to allow the device to be retained if the contract                                            devices per year to      1          L            L
                          resources                                                                                                     battery lifetimes
                                                                     changes;                                                                                                   number of staff.
                                                                     c) consider the cost and availability of replacement batteries
                                                                     when purchasing handsets (both purchase cost and lifetime of
                                                                     battery)


                                                                     1. Now that mobile telephones use standard chargers, when
                                                                     procuring new devices give preferences to mobile telephones 1. Each user has at most one
                          4. Reduction in volume of charging power                                                                                                              1. Number of charging
TEL07   1. Phones                                                    that do not include a charger as standard, so can utilise existing charger at each of their main                                   1           L            M
                          leads disposals                                                                                                                                       power leads disposed of
                                                                     charge lead.                                                       locations
                                                                                                                                                                                                                  Indicative
           Technologies/              Desired Outcomes                             Suggested actions and approaches                                  Best practice                     Metric                                  Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                      Tier     cost:                   Start date              Owner   Status
           Methods (TM)                     (DO)                                                  (SA)                                                   (BP)                           (M)                                    difficulty                embedded                    saved
                                                                                                                                                                                                                   £/kgCO2


                                                                                                                                         1. Each user has at most one
                           4. Reduction in volume of charging power                                                                                                           1. Number of charging
TEL08   1. Phones                                                                                                                        charger at each of their main                                1           L            M
                           leads disposals                            2.Seek universal charging lead for all user IT devices                                                  power leads disposed of
                                                                                                                                         locations




                                                                                                                                         1. Power management is formal part 1. Number of devices
                                                                      1. When purchasing, give preference to devices (including
TEL09   1. Phones          5.Reduced power consumption                                                                                   of acceptance criteria and activated with/without power       1          L            M
                                                                      chargers) that include power management.
                                                                                                                                         on deployment                        managenment facilities




                                                                                                                                                                              1. Count of lines
                                                                      1. Compile asset list of PABX switches and any cooling             1. Reduced estate of PABX, with
                           1. Reduced estate of PABX, with maximum
TEL10   2. Switches                                                   provided                                                           maximum of [5%] spare lines for                               1          L            M
                           of [5%] spare lines for contingencies                                                                                                              2. Count of PABX
                                                                                                                                         contingencies
                                                                                                                                                                              switches



                                                                                                                                                                              1. Count of lines
                                                                                                                                         1. Reduced estate of PABX, with
                           1. Reduced estate of PABX, with maximum    2. Match to line useage stats and remove redundant kit
TEL11   2. Switches                                                                                                                      maximum of [5%] spare lines for                               1          L            M
                           of [5%] spare lines for contingencies                                                                                                              2. Count of PABX
                                                                                                                                         contingencies
                                                                                                                                                                              switches



                                                                                                                                                                              1. Count of lines
                                                                                                                                     1. Reduced estate of PABX, with
                           1. Reduced estate of PABX, with maximum
TEL12   2. Switches                                                   3.Consider migration of service to PSN standards in due course maximum of [5%] spare lines for                                   1          L            M
                           of [5%] spare lines for contingencies                                                                                                              2. Count of PABX
                                                                                                                                     contingencies
                                                                                                                                                                              switches



                                                                      4. Consider move to full mobile estate, taking into account
                                                                                                                                                                              1. Count of staff with
                           1. Reduced estate of PABX, with maximum    continuing need for switchboard services against the flexibility   1. Mix of provision of fixed only,
TEL13   2. Switches                                                                                                                                                           sole use of both mobile 2           L            M
                           of [5%] spare lines for contingencies      of mobile phones and the need for security (mobile telephones      mobile only and both
                                                                                                                                                                              and fixed line(s)
                                                                      and the public network cannot be used above IL2).



                                                                                                                                                                              1. Count of staff with
                           1. Reduced estate of PABX, with maximum    5. Consider move to PSN standards and operating model to           1. Mix of provision of fixed only,
TEL14   2. Switches                                                                                                                                                           sole use of both mobile 2           L            M
                           of [5%] spare lines for contingencies      achieve this in future.                                            mobile only and both
                                                                                                                                                                              and fixed line(s)
                                                                                                                                                                                                       Version 1.1

                                                                                                                                                                                                   ###############
Section 6: Networks
                                                                                                                                                                                            Items in bold denote Top Tips

                                                                                                                                                                                                                                   Indicative cost:
                    Technologies/              Desired Outcomes                               Suggested actions and approaches                                     Best practice                         Metric                                           Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                                      Tier       £/kgCO2                         Start date              Owner   Status
                    Methods (TM)                     (DO)                                                   (SA)                                                       (BP)                               (M)                                             difficulty                embedded                    saved




                                                                               1. Match equipment and configuration to the availablity and
                                                                               capacity needed by the organisation including
                                                                               a) only provide the resilence required to meet business needs
                                                                                                                                                     1. Minimum amount and capacity of
                                                                               b) operate "cold" standby if that gives availablity required
                                                                                                                                                     equipment installed and operated
                                    1.Reduced power and resources              c) take account of capacity plans when installing equipment -                                                       1. Number of
NET01    1. All network devices                                                                                                                                                                                         1          M                  M
                                    consumption                                do not provide capacity greater than needed (unless the                                                             active devices
                                                                                                                                                     2. Migration to PSN standards to achieve
                                                                               equipment that delivers higher capacity uses fewer resources in
                                                                                                                                                     this idc
                                                                               total than that delivering lower capacity).
                                                                               d) when available use of PSN will enable sharing of networks
                                                                               within buildings and eliminate equipment duplication




                                                                                                                                                     1. Minimise the amount of physical
                                                                                                                                                                                              1. Proportion of
                                                                                                                                                     equipment used to deliver the business
                                                                               2. Use virtualised/multifunction devices where available and                                                   network
                                    1.Reduced power and resources                                                                                    requirement
NET02    1. All network devices                                                acceptable (multi-function devices can share "overheads", such                                                 equipment that     1                 M                  H
                                    consumption
                                                                               as power supplies, between several functions).                                                                 carries out
                                                                                                                                                     2. Migration to PSN standards to achieve
                                                                                                                                                                                              multiple functions
                                                                                                                                                     this idc



                                                                               1. Configure equipment to reduce the power required:                                                                1. Proportion of
                                                                               a) enable "low power mode"                                            1. Only necessary components are active       network
                                                                               b) turn off power to unused component boards (or remove the                                                         infrastructure
NET03    1. All network devices     2.Reduced power consumption                                                                                                                                                         2          M                  M
                                                                               boards and "blank" the space - to reduce loss of cooling flow)        2. Migration to PSN standards to achieve      equipment
                                                                               c) consider turning off equipment that supplies desktop equipment     this idc                                      configured for low
                                                                               out of working hours (and outside update hours)                                                                     power




                                                                                                                                                                                                   1. Proportion of
                                                                                                                                                                                                   network
                                                                                                                                                                                                   equipment
                                                                                                                                                     1. Operate equipment at as high a
                                                                               1. Where network equipment is separated from people, reduce                                                         (installed in
                                                                                                                                                     temperature as compatible with reliable
NET04    1. All network devices     3.Reduced cooling load                     the cooling so that the equipment operates close to the top of                                                      environment       1             L                  M
                                                                                                                                                     operations and maintaining an
                                                                               the manufacturer's temperature range.                                                                               separate from
                                                                                                                                                     acceptable working environment.
                                                                                                                                                                                                   people) operating
                                                                                                                                                                                                   at temperatures
                                                                                                                                                                                                   above 23C




                                                                               1. Where compatible with security and safety requirements, seek
                                                                                                                                                                                                   1. Miles used to
                                                                               equipment that can be managed remotely, both to switch between
                                                                                                                                                                                                   configure and
NET05    2. WAN equipment           1.Reduced transport impact                 high and low power mode and for management functions. Migrate to 1. Remote management of equipment.                                      1          M                  M
                                                                                                                                                                                                   maintain WAN
                                                                               PSN to provide these features idc
                                                                                                                                                                                                   equipment


                                                                                                                                                     1. Communications links are chosen to
                                                                                                                                                     minmise their environmental impact
                                                                                                                                                                                                   1. Proportion of
                                                                                                                                                     consistent with the outputs required by the
                                    2.Reduced environmental impact of inter-   1. Use environmental impact assessments as part of the decision                                                     decisions including
NET06    2. WAN equipment                                                                                                                            business                                                          1           L                  H
                                    site connections                           making process when selecting providers of inter-site connectivity.                                                 environmental
                                                                                                                                                                                                   impact
                                                                                                                                                     2. Migration to PSN standards to achieve
                                                                                                                                                     this idc
                                                                               1. Include compliance with the EU Code of Conduct in selection
                                                                               criteria,
                                                                                                                                                                                                   1. Proportion of
                                                                               SEE
                                    1.Reduced environmental impact of                                                                           1. Procurement decisions include                   Broadband routers
NET07    3. Broadband devices                                                  http://re.jrc.ec.europa.eu/energyefficiency/pdf/CoC%20Brodband%2                                                                      1             L                  M
                                    suppliers                                                                                                   consideration of the Code of Compliance.           compliant with
                                                                               0Equipment/Code%20of%20Conduct%20Broadband%20Equipment
                                                                                                                                                                                                   CoC
                                                                               %20V3%20final.pdf




                                                                                                                     a74bc10b-eeb9-4cc4-a978-e557fba6e928.xls - Section 6 Networks - 29
                                                                                                                                                                                                                                  Indicative cost:
                      Technologies/                 Desired Outcomes                             Suggested actions and approaches                                   Best practice                       Metric                                           Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                                     Tier       £/kgCO2                         Start date              Owner   Status
                      Methods (TM)                        (DO)                                                 (SA)                                                     (BP)                             (M)                                             difficulty                embedded                    saved


                                                                                                                                                                                                  1. Proportion of
                                          1.Reduced environmental impact of       2.OFCOM agreement with UK ISPs - see                             1. Procurement decisions include               Broadband routers
NET08    3. Broadband devices                                                                                                                                                                                       1             L                  M
                                          suppliers                               http://www.broadbandwatch.eu/advertising/uk-isps-commit-to-code- consideration of the Code of Compliance.       compliant with
                                                                                  of-conduct.html                                                                                                 CoC



                                          2.Reduced power consumption of end user
                                                                                  1. Turn off end-user broadband communications equipment when                                                    1. User guidance
NET09    3. Broadband devices             equipment and increased Information                                                                        1. User guidance on turning off routers.                          2          L                  L
                                                                                  not required; turn off unused features (such as wireless)                                                       acessible.
                                          Assurance levels



                                                                                                                                                                                                  1. User guidance
                                                                                                                                                     1.Issue user guidance for turning off        acessible.
                                                                                                                                                     Wireless routers and UAD wireless            2. Number of WIFI
                                                                                  1. Switch off equipment and features when not required.
NET10    4. Wireless (Wi-Fi, 3G, WiMax)   1.Reduce power consumption                                                                                 modems;                                      modems/routers    1             L                  L
                                                                                  See Metrics tab
                                                                                                                                                     2.Centrally configure equipment for energy   with power
                                                                                                                                                     efficient use.                               management
                                                                                                                                                                                                  facilities



                                                                                                                                                     1.Consider re-termination of cables in
                                                                                  1.Only replace cabling when necessary (rather than at contract     preference to replacement.
                                                                                                                                                                                                  1. Length of cable
NET11    5. Cabling                       1.Reduce resource use                   change), re-using cable runs if possible.                          2.Consider use of WIFI in preference to                           1          L                  M
                                                                                                                                                                                                  replacement
                                                                                                                                                     replacement of cabling and for new
                                                                                                                                                     buildings.



                                                                                                                                                     1.Consider re-termination of cables in
                                                                                  2.Consider adoption of WIFI to remove need for cabling new         preference to replacement.
                                                                                                                                                                                                  1. Length of cable
NET12    5. Cabling                       1.Reduce resource use                   buildings/refreshing/upgrading existing cabling (reduced env       2.Consider use of WIFI in preference to                           1          L                  M
                                                                                                                                                                                                  replacement
                                                                                  footprint and enabling staff to work anywhere working within       replacement of cabling and for new
                                                                                  building)                                                          buildings.




                                                                                                                                                                                                  1. Cable footprint
                                                                                  1. Take account of environmental impact statements when installing
                                                                                                                                                     1. Choose cabling with minimal toxic         2. Length of cable
NET13    5. Cabling                       2.Reduce environmental impact           new cabling infrastructure; carbon footprint of manufacture and                                                                      1          M                  M
                                                                                                                                                     content and carbon impact.                   with minimal toxic
                                                                                  installation,and level of toxic releases if involved in a fire.
                                                                                                                                                                                                  content




                                                                                                                       a74bc10b-eeb9-4cc4-a978-e557fba6e928.xls - Section 6 Networks - 30
                                                                                                                                                                 Version 1.1
                                                                                                                                                            #################
Section 7 - Applications (APP)                                                                                                                         Items in bold denote Top Tips

                                                                               Suggested actions and                                                                                          Indicative cost:
                   Technologies/           Desired Outcomes                                                                   Best practice                       Metric                                       Degree of                 Date                      kgCO2
  UIN                                                                              approaches                                                                                          Tier       £/kgCO2                 Start date              Owner   Status
                   Methods (TM)                  (DO)                                                                             (BP)                             (M)                                         difficulty              embedded                    saved
                                                                                       (SA)




                                                                         1.Check existing application
                                                                         portfolios and data
                                                                                                                                                           1. Percentage of
                                                                         libraries/schemas/models within
                                                                                                              1. Meet business requirements by using       new apps requested
                                                                         org and the Government Apps
                                                                                                              existing solutions or modifying              that are met by
                                                                         store , for same or similar
                                                                                                              requirements to fit existing solutions       existing apps
                                     1. Reduction in number of new       functionality and data to that
APP01   1. Applications Re-use                                                                                2. When available connections to PSN will    2. Percentage of   2               L               M
                                         applications developed          required and seek to
                                                                                                              enable access to applications stored         new data sets
                                                                         - Build new apps from existing
                                                                                                              elsewhere avoiding need to create new or     requested that are
                                                                         web services and libraries within
                                                                                                              host locally                                 met from existing
                                                                         the org and across HMG
                                                                                                                                                           data sets
                                                                         - Access existing data sets




                                                                                                                                                           1. Percentage of
                                                                                                            1. Meet business requirements by using         new apps requested
                                                                         2.Change business practices and existing solutions or modifying                   that are met by
                                                                         requirements to fit with available requirements to fit existing solutions         existing apps
                                     1. Reduction in number of new
APP02   1. Applications Re-use                                           applications/services within and 2. When available connections to PSN will        2. Percentage of   2               L               M
                                         applications developed
                                                                         beyond the org                     enable access to applications stored           new data sets
                                                                         - Move towards Gov standards       elsewhere avoiding need to create new or       requested that are
                                                                         for open source tools              host locally                                   met from existing
                                                                                                                                                           data sets




                                                                                                                                                           1. Percentage
                                                                        1.Assess source code/database I/O
                                                                                                                                                           change in average
                                                                        to identify 'hot spots ' of intense 1. Establish parameters with s/w
                                   1. Maximise business transaction per                                                                                    number of
APP03   2. Application Design                                           activity per transaction and focus  development suppliers for efficient design                           2            M               M
                                             watt in operation                                                                                             transactions per watt
                                                                        effort on maximising efficiency in  and coding for apps and their data stores
                                                                                                                                                           consumed by the
                                                                        those areas
                                                                                                                                                           data centre




                                                                                                                                                           1. Percentage
                                                                        2.Identify common routines and                                                     change in average
                                                                                                              1. Establish parameters with s/w
                                   1. Maximise business transaction per modularise code, to enable re-use,                                                 number of
APP04   2. Application Design                                                                                 development suppliers for efficient design                         2            M               M
                                             watt in operation          addition to the Government Apps                                                    transactions per watt
                                                                                                              and coding for apps and their data stores
                                                                        store rather than replication of code                                              consumed by the
                                                                        and easier modification                                                            data centre
                                                                                Suggested actions and                                                                                       Indicative cost:
                  Technologies/              Desired Outcomes                                                                 Best practice                       Metric                                     Degree of                 Date                      kgCO2
  UIN                                                                               approaches                                                                                       Tier       £/kgCO2                 Start date              Owner   Status
                  Methods (TM)                     (DO)                                                                           (BP)                             (M)                                       difficulty              embedded                    saved
                                                                                        (SA)


                                                                                                               1. Provide an SLA for operation of the
                                                                                                               application and its data stores including
                                                                                                               requirements for
                                                                      3.Set up a clear divide between
                                                                                                               - availability
                                                                      software and operational design
                                                                                                               - data protection                            1. SLA standard in
                                     1. Maximise business transaction and design of the physical
APP05   2. Application Design                                                                                  - retention                                  place supporting     2          M               M
                                           per watt in operation      solutions (processors,
                                                                                                               - on-line and off-line processes             virtual hosting
                                                                      networking and data storage)
                                                                                                               - latency
                                                                                                               - capacity/growth
                                                                                                               2. Use of PSN when available to facilitate
                                                                                                               sharing



                                                                                                       1. Provide an SLA for operation of the
                                                                                                       application and its data stores including
                                                                                                       requirements for
                                                                                                       - availability
                                                                      4. Virtualise development, and   - data protection                                    1. SLA standard in
                                     1. Maximise business transaction
APP06   2. Application Design                                         test environments to enable them - retention                                          place supporting     2          M               M
                                           per watt in operation
                                                                      to be provisioned as required    - on-line and off-line processes                     virtual hosting
                                                                                                       - latency
                                                                                                       - capacity/growth
                                                                                                       2. Use of PSN when available to facilitate
                                                                                                       sharing



                                                                                                               1. Provide an SLA for operation of the
                                                                                                               application and its data stores including
                                                                                                               requirements for
                                                                                                               - availability
                                                                      3.Enable efficient tiering,
                                                                                                               - data protection                            1. SLA standard in
                                     1. Maximise business transaction deployment and back up of the
APP07   2. Application Design                                                                                  - retention                                  place supporting     2          M               M
                                           per watt in operation      physical resources on which
                                                                                                               - on-line and off-line processes             virtual hosting
                                                                      application is to be hosted and
                                                                                                               - latency
                                                                      data stored
                                                                                                               - capacity/growth
                                                                                                               2. Use of PSN when available to facilitate
                                                                                                               sharing



                                                                           1. Utilise Industry and government
                                                                           standard compliant tool sets in a
                                                                           Technical architecture in line with
                                                                           Gov IT strategies and architectures
                                                                           that provides tools and practices for                                            1. Number of in
        3. Application development   1. Maximise opportunities for sharing developing efficient and shareable 1. Re-use and build to share                  house data sets and
APP08                                                                                                                                                                            2          M               M
        architecture                                code                   software code and sharing of data                                                apps that are shared
                                                                           where appropriate                                                                outside the org




                                                                           2. Adopt practices that would
                                                                           enable future substitution of in-
                                                                                                                                                            1. Number of in
                                                                           house developed modules with
        3. Application development   1. Maximise opportunities for sharing                                     1. Re-use and build to share                 house data sets and
APP09                                                                      more efficient modules from other                                                                     2          M               M
        architecture                                code                                                                                                    apps that are shared
                                                                           sources/portfolios/apps stores
                                                                                                                                                            outside the org
                                                                                    Suggested actions and                                                                                          Indicative cost:
                   Technologies/                 Desired Outcomes                                                                    Best practice                       Metric                                     Degree of                 Date                      kgCO2
  UIN                                                                                   approaches                                                                                          Tier       £/kgCO2                 Start date              Owner   Status
                   Methods (TM)                        (DO)                                                                              (BP)                             (M)                                       difficulty              embedded                    saved
                                                                                            (SA)




                                                                                                                      1.Maintain Applications Portfolio and
                                                                                                                      libraries of data models/schemas
                                                                            1.Undertake an application audit          2.Only single copies of used apps and        1. Comprehensive
                                         1. Comprehensive inventory of live to identify duplicate and/or              data sets are served on-line                 inventory of live
APP10   4. Application Rationalisation                                                                                                                                                 2           L               L
                                             applications and data sets     unused applications currently             3.All unwanted apps and data sets are        applications and
                                                                            running.                                  archived and/or decommissioned               data sets
                                                                                                                      4. Virtualise all live applications with a
                                                                                                                      view to moving them into the G-Cloud idc




                                                                                                                      1.Maintain Applications Portfolio and
                                                                             2.Decommission those surplus
                                                                                                                      libraries of data models/schemas
                                                                            to requirements, curtail/re-use
                                                                                                                      2.Only single copies of used apps and        1. Comprehensive
                                                                            any associated licences,
                                         1. Comprehensive inventory of live                                           data sets are served on-line                 inventory of live
APP11   4. Application Rationalisation                                      establish availability and                                                                                 2           L               L
                                             applications and data sets                                               3.All unwanted apps and data sets are        applications and
                                                                            performance characteristics to
                                                                                                                      archived and/or decommissioned               data sets
                                                                            enable tiering within Data centre
                                                                                                                      4. Virtualise all live applications with a
                                                                                                                      view to moving them into the G-Cloud idc




                                                                            3. Undertake an audit of data
                                                                                                                      1.Maintain Applications Portfolio and
                                                                            assets to remove duplication,
                                                                                                                      libraries of data models/schemas
                                                                            identify usability / availability
                                                                                                                      2.Only single copies of used apps and        1. Comprehensive
                                                                            requirements. Use these to
                                         1. Comprehensive inventory of live                                           data sets are served on-line                 inventory of live
APP12   4. Application Rationalisation                                      inform decisions to move away                                                                              2           L               L
                                             applications and data sets                                               3.All unwanted apps and data sets are        applications and
                                                                            from legacy or other applications
                                                                                                                      archived and/or decommissioned               data sets
                                                                            with high green impact, migrating
                                                                                                                      4. Virtualise all live applications with a
                                                                            data to new or existing systems,
                                                                                                                      view to moving them into the G-Cloud idc
                                                                            reducing redundant systems and
                                                                            legacy applications


                                                                              1.Review applications portfolio to
                                                                              identify
                                                                              - those that could be of use to other
                                                                                                                      1.Identify and exploit opportunties to use
                                                                              depts/orgs                                                                           1. Number of
                                         2. All applications are sourced from                                         shared apps across dept boundaries and
APP13   4. Application Rationalisation                                        - those for which there are now                                                      standalone           2          L               m
                                                  central Apps store                                                  eventually hosted on the G-Cloud
                                                                              central shareable apps available                                                     apps/apps store apps
                                                                                                                      2.Technical Architecture supports sharing
                                                                              which could be more efficient in
                                                                              operation




                                                                                                                      1.Identify and exploit opportunties to use
                                                                                                                                                                   1. Number of
                                         2. All applications are sourced from                                         shared apps across dept boundaries and
APP14   4. Application Rationalisation                                        2.Draw up business cases and                                                         standalone           2          L               m
                                                  central Apps store                                                  eventually hosted on the G-Cloud
                                                                              pursue opportunities                                                                 apps/apps store apps
                                                                                                                      2.Technical Architecture supports sharing
                                                                                                                                                                                                                Version 1.1

                                                                                                                                                                                                         ###################
Section 8: Data Centres
                                                                                                                                                                                                      Items in bold denote Top Tips

                                                                                                                                                                                                                                               Indicative cost:
               Technologies/                      Desired Outcomes                                   Suggested actions and approaches                                      Best practice                          Metric                                              Degree of                   Date                      kgCO2
   UIN                                                                                                                                                                                                                                  Tier       £/kgCO2                         Start date              Owner   Status
               Methods (TM)                             (DO)                                                       (SA)                                                        (BP)                                (M)                                                difficulty                embedded                    saved

N.B. Derived in part from EU Code of Conduct for energy efficient data centres and A/C UPS devices: see : http://re.jrc.ec.europa.eu/energyefficiency/html/standby_initiative.htm

                                                                                                                                                                                                         1. Change in average
                                                                                                                                                              1. consolidate existing centres on         PUE for server
                                  1. Consolidated estate of servers/storage kit          1. Participation in the central government initiative to
DC01      01.Data Centre estate                                                                                                                               dept sites and with other dept sites       room/DC estate         1              M                  M
                                  hosted in fewer, larger data centres                   consolidate DCs across the government estate
                                                                                                                                                              in locality                                2. average server room
                                                                                                                                                                                                                        2)
                                                                                                                                                                                                         floor space (m


                                                                                         1. Establish an approval board containing representatives
                                                                                         from all disciplines (software, IT, M&E). Require the approval
                                  1. Approvals board reviews sustainability              of this group for any significant decision to ensure that the
                                                                                                                                                              1. Sustainability checks are
                                  implications                                           impacts of the decision have been properly understood and                                                   1. Is an approvals board
                                                                                                                                                              incorporated into data centre change
DC02      02.Governance                                                                  an effective solution reached. For example, this could include                                              in place for any data    2                M                  L
                                                                                                                                                              reviews, including both technology and
                                  2. Expected minimum practice of the EC Code of         the definition of standard IT hardware lists through                                                        centre related change?
                                                                                                                                                              process aspects
                                  Conduct, Value 3/5                                     considering the M&E implications of different types of
                                                                                         hardware. This group could be seen as the functional
                                                                                         equivalent of a change board.



                                  1. Checks in place to ensure consolidation in          1. Processes should be put in place to require senior
                                                                                                                                                                                                         1. Percentage of
                                  practice                                               business approval for any new service that requires
                                                                                                                                                              1. Senior authorisation required for       systems that run on
DC03      02.Governance                                                                  dedicated hardware and will not run on a resource                                                                                          2          H                  M
                                                                                                                                                              non-consolidated services                  underutilised
                                  2. Expected minimum practice of the EC Code            sharing platform. This applies to servers, storage and
                                                                                                                                                                                                         equipment
                                  of Conduct for new IT equipment, Value 5/5             networking aspects of the service.



                                                                                         1. Build resilience into business practices. Only the level of
                                  1. Design resilience to meet business needs                                                                                                                            1. Resilience within the
                                                                                         resilience actually justified by business practices and impact 1. Data centre facilities, infrastructure
                                                                                                                                                                                                         data centre can be
DC04      03.Resilience                                                                  analysis should be built. 2N infrastructures are frequently    and ICT design resilience meets but                                         2          M                  L
                                  2. Expected minimum practice of the EC Code of                                                                                                                         shown to be "just
                                                                                         unnecessary and inappropriate. Resilience for a small portion does not exceed business need
                                  Conduct during retrofit, Value 3/5                                                                                                                                     enough"
                                                                                         of critical services can be obtained using DR / BC sites.



                                  1. Design multiple approaches to resilience to         1. Consider multiple levels of resilience. It is possible to build   1. Resilience is not considered with a
                                                                                                                                                                                                         1. A number of different
                                  match multiple levels of business need                 a single data centre to provide multiple levels of power and         "one size fits all" approach. Different
                                                                                                                                                                                                         levels of resilience are
DC05      03.Resilience                                                                  cooling resilience to different floor areas. Many co-location        levels of resilience are considered                                 2            M                  H
                                                                                                                                                                                                         in place within the data
                                  2. Expected minimum practice of the EC Code of         providers already deliver this, for example, optional ‘grey’         based on real business needs, planned
                                                                                                                                                                                                         centre
                                  Conduct during retrofit, Value 3/5                     power feeds without UPS or generator back up.                        for and implemented




                                  1. Resilience measures are designed based on an                                                                                                                        1. Number of resilient
                                                                                                                                                              1. Resilience is based on the risk of
                                  objective impact analysis                       1. Determine the business impact of service incidents for                                                              systems without a
                                                                                                                                                              failure and the business impact of that
DC06      03.Resilience                                                           each deployed service and deploy only the level of hardware                                                            matching analysis          2          H                  H
                                                                                                                                                              failure, and not over-engineered to
                                  2. Expected minimum practice of the EC Code of resilience actually justified.                                                                                          showing the business
                                                                                                                                                              make ICT management easier
                                  Conduct for new IT equipment, Value 4/5                                                                                                                                impact of their failure



                                                                                                                                                                                                         1. Number of disaster
                                  1. Business Continuity and Disaster Recovery                                                                                                                           recovery and continuity
                                                                                                                                                              1. DR resilience designs are based on
                                  measures are designed based on an objective            1. Determine the business impact of service incidents for                                                       plans without a
                                                                                                                                                              the risk of failure and the business
                                  impact analysis                                        each IT service and deploy only the level of Business                                                           matching analysis
DC07      03.Resilience                                                                                                                                       impact of that failure, and not over-                                 2          H                  H
                                                                                         Continuity / Disaster Recovery standby IT equipment and                                                         showing both
                                                                                                                                                              engineered to make ICT management
                                  2. Expected minimum practice of the EC Code of         resilience that is actually justified by the business impact.                                                   sustainability and the
                                                                                                                                                              easier
                                  Conduct for new IT equipment, Value 4/5                                                                                                                                business impact of
                                                                                                                                                                                                         failure


                                                                                                                                                              1. Business resilience needs are
                                                                                                                                                                                                         1. Is resilience provided
                                  1. Resilience is designed using all of the             1. Design effective resilience. Utilise appropriate levels of        carefully considered, and the method of
                                                                                                                                                                                                         by data centre facilities
                                  approaches available, not just facilities resilience   resilience at the data centre, IT equipment, software and            achieving them is designed using
                                                                                                                                                                                                         teams, or are resilience
DC08      03.Resilience                                                                  network levels to achieve the required service resilience.           organisational, business process,                                    1           M                  M
                                                                                                                                                                                                         needs achieved using
                                  2. Optional practice of the EC Code of Conduct,        High resilience at the physical level is rarely an effective         software, hardware and facilities
                                                                                                                                                                                                         the most appropriate
                                  Value 4/5                                              overall solution                                                     approaches, considering the overall
                                                                                                                                                                                                         technique?
                                                                                                                                                              efficiency of the solution


                                                                                         1. Determine the business impact of short service
                                  1. Reduce the number of standby server
                                                                                         incidents for each deployed service and replace
                                  machines while retaining resilience measures.                                                                               1. Replace standby equipment with          1. Number of passive
                                                                                         traditional active / passive server hardware clusters with
DC09      03.Resilience                                                                                                                                       virtualised standby capacity where         standby server             1          H                  L
                                                                                         fast recovery approaches such as restarting virtual
                                  2. Optional practice of the EC Code of                                                                                      possible                                   machines
                                                                                         machines elsewhere. (This does not refer to grid or High
                                  Conduct, Value 4/5
                                                                                         Performance Compute clusters)

                                                                                         1. Design to maximise the part load efficiency once
                                  1. Maximise population of each area/zone               provisioned. The design of all areas of the data centre                                                         1. The PUE of the data
                                                                                         should be maximise the achieved efficiency of the facility           1. Data centre facilities can operate
                                                                                                                                                                                                         centre is good across a
DC10      04.Power                                                                       under partial fill and variable IT electrical load. This is in       close to optimum conditions however                                   1          M                  M
                                  2. Expected minimum practice of the EC Code of                                                                                                                         range of occupancy
                                                                                         addition to one off modular provisioning and considers the           empty or full they are
                                  Conduct during retrofit, Value 3/5                                                                                                                                     levels
                                                                                         response of the infrastructure to dynamic loads. e.g. VFD for
                                                                                         compressors and variable speed fan units.
                                                                                         1. It is now possible to purchase modular (scalable) UPS
                                                                                         systems across a broad range of power delivery capacities.
                                                                                         Physical installation, transformers and cabling are prepared
                                  1. UPS (uninterruptible power supplies) facilities                                                                          1. Installed and operational UPS
                                                                                         to meet the design electrical load of the facility but the
                                  are modular                                                                                                                 modules match the required load rather 1. Matching of UPS
                                                                                         sources of inefficiency (such switching units and batteries)
DC11      04.Power                                                                                                                                            than providing monolithic UPS systems requirement to UPS              1          M                  M
                                                                                         are installed, as required, in modular units. This substantially
                                  2. Expected minimum practice of the EC Code of                                                                              that do not match actual current       provision
                                                                                         reduces both the capital cost and the fixed overhead losses
                                  Conduct during retrofit, Value 3/5                                                                                          requirements
                                                                                         of these systems. In low power environments these may be
                                                                                         frames with plug in modules whilst in larger environments
                                                                                         these are more likely to be entire UPS units.
                                                                                                                                                                                                                                  Indicative cost:
              Technologies/                  Desired Outcomes                                  Suggested actions and approaches                                 Best practice                        Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                      Tier       £/kgCO2                         Start date              Owner   Status
              Methods (TM)                         (DO)                                                      (SA)                                                   (BP)                              (M)                                                difficulty                embedded                    saved



                              1. UPS systems should be selected based on their
                                                                                                                                                  1. All UPS systems should be selected
                              efficiency                                       1. High efficiency UPS systems should be selected, of any
                                                                                                                                                  (and existing systems reviewed) on the 1. Percentage efficiency
DC12    04.Power                                                               technology including electronic or rotary to meet site                                                                             1               M                  L
                                                                                                                                                  basis of their efficiency. 95% is a    of UPS systems
                              2. Expected minimum practice of the EC Code of practices.
                                                                                                                                                  minimum.
                              Conduct during retrofit, Value 3/5




                              1. UPS systems are deployed in the most efficient                                                                                                              1. Percentage of UPS
                                                                                1. UPS should be deployed in their most efficient operating
                              operating mode                                                                                                1. All UPS systems should operate in             systems working in line
                                                                                modes such as line interactive. Technologies such as Rotary
DC13    04.Power                                                                                                                            the most efficient mode without dual             direct mode (or           1          L                  L
                                                                                and High Voltage DC (direct current) can also show improved
                              2. Expected minimum practice of the EC Code of                                                                conversion                                       implemented as
                                                                                efficiency as there is no dual conversion practice.
                              Conduct during retrofit, Value 2/5                                                                                                                             Rotary/HT systems)



                                                                                                                                                                                             1. Percentage of UPS
                              1. UPS systems are EU Code of Conduct
                                                                                                                                                  1. All UPS systems should be               systems that are
                              compliant                                            1. Select UPS systems compliant with the EU Code of
                                                                                                                                                  compliant with the specifications of the   compliant with the
DC14    04.Power                                                                   Conduct for UPS where that UPS technology is included.                                                                             1           L                  L
                                                                                                                                                  EU Code of Conduct (or should be           specifications of the EU
                              2. Optional practice of the EC Code of Conduct,      Rotary UPS are not included in the UPS Code of Conduct.
                                                                                                                                                  rotary)                                    Code of Conduct or are
                              Value 2/5
                                                                                                                                                                                             rotary systems


                              1. Generator pre-heater set points are optimised     1. When using engine heaters to keep generators ready for
                                                                                                                                                  1. Generator pre-heater set points are
                              for energy conservation                              rapid starts, consider reducing the engine heater set-point.
                                                                                                                                                  tuned for the minimum working              1. Average engine
DC15    04.Power                                                                   Block heaters for the Standby Generators should be                                                                                  1          L                  L
                                                                                                                                                  temperature and are only used when         heater set-point
                              2. Optional practice of the EC Code of Conduct,      controlled to only operate when the temperature conditions
                                                                                                                                                  climatic conditions require them.
                              Value 1/5                                            warrant it


                              1. Avoid un-necessary provision and use of HVAC
                              (Heating, Ventilating, and Air Conditioning)
                                                                                   1. HVAC should be reduced or turned off in unoccupied, non                                                1. Is there any HVAC in
DC16    04.Power                                                                                                                              1. No HVAC in non-data floor areas                                     1            H                  L
                                                                                   data floor areas of the facility.                                                                         non-data floor areas?
                              2. Optional practice of the EC Code of Conduct,
                              Value 1/5

                              1. Direct current supply has been considered
                              within the data centre                               1. Consider the use of high voltage DC (direct current) power
                                                                                                                                                 1. High voltage DC is not always            1. Has high-voltage DC
                                                                                   distribution within the data centre. This can reduce the
DC17    04.Power                                                                                                                                 applicable, but it should always be         been considered in a      1          M                  H
                              2. For long term implementation; Under               overall power conversion and distribution losses within the
                                                                                                                                                 considered in a new-build facility          new-build facility?
                              consideration for inclusion in the EC Code of        facility.
                              Conduct, Value 2/5

                              1. Guidelines are in place for optimum power
                              density for each zone
                                                                                                                                                  1. Power density guidelines are in place 1. Are power density
                                                                                   1. Optimal Power Density Guideline recommendations on
DC18    04.Power                                                                                                                                  and are provided for each zone of the guidelines in place for        2          L                  L
                              2. For long term implementation; Under               the most efficient range for power density
                                                                                                                                                  data centre                              each zone?
                              consideration for inclusion in the EC Code of
                              Conduct, Value 2/5


                              1. Audit for spare capacity to increase capacity
                                                                               1. Carry out an audit of existing equipment to maximise
                              utilisation                                                                                                         1. Audit regularly takes place to
                                                                               any unused existing capability by ensuring that all areas                                                     1. Overall capacity
DC19    05.Utilisation                                                                                                                            identify potential capacity that is                                  1          M                  M
                                                                               of optimisation, consolidation and aggregation are                                                            utilisation level
                              2. Expected minimum practice of the EC Code                                                                         under-utilised
                                                                               identified prior to new material investment.
                              of Conduct, Value 2/5

                                                                                   1. Include the Energy efficiency performance of the IT device
                                                                                   as a high priority decision factor in the tender process. This
                              1. Tender specifications include energy efficiency   may be through the use of Energy Star or SPECPower type
                              criteria                                             standard metrics or through application or deployment          1. Energy efficiency is a key decision
                                                                                                                                                                                             1. Total energy use of
DC20    06.All equipment                                                           specific user metrics more closely aligned to the target       factor in all tendering exercises for data                           1          M                  L
                                                                                                                                                                                             ICT equipment
                              2. Expected minimum practice of the EC Code of       environment which may include service level or reliability     centre equipment
                              Conduct for new IT equipment, Value 5/5              components. The power consumption of the device at the
                                                                                   expected utilisation or applied workload should be considered
                                                                                   in addition to peak performance per Watt figures.


                                                                                   1. Include the operating temperature and humidity ranges of
                                                                                   new equipment as high priority decision factors in the tender
                              1. Equipment operates in extended
                                                                                   process. The minimum range, at the air intake to servers, is
                              temperature/humidity ranges
                                                                                   18-27C and 5.5C dew point up to 15C dew point & 60% RH. 1. Equipment operates at up to 27                 1. Data centre
DC21    06.All equipment                                                                                                                                                                                               1          M                  L
                                                                                   The current relevant standard is the ASHRAE.                  degrees C and 60% RH                        temperatures
                              2. Expected minimum practice of the EC Code of
                                                                                   Recommended range for Class 1 Data Centres as described
                              Conduct for new IT equipment, Value 4/5
                                                                                   by ASHRAE in “2008 ASHRAE Environmental Guidelines for
                                                                                   Datacom Equipment”.

                                                                                   1. Starting in 2012 new IT equipment should be able to
                              1. Equipment operates in extended
                                                                                   withstand the extended air inlet temperature and relative
                              temperature/humidity ranges
                                                                                   humidity ranges of 5 to 40°C and 5 to 80% RH, non-
                                                                                                                                                  1. Equipment operates at up to 27          1. Data centre
DC22    06.All equipment                                                           condensing respectively, and under exceptional                                                                                      1          H                  L
                              2. Expected minimum practice of the EC Code                                                                         degrees C and 60% RH                       temperatures
                                                                                   conditions up to +45°C. The current relevant standard is
                              of Conduct for new IT equipment from 2012
                                                                                   described in ETSI EN 300 019 Class 3.1.
                              Value 4/5


                              1. Equipment operates in extended
                              temperature/humidity ranges                          2. All vendors should indicate the maximum allowable
                                                                                   temperature and humidity for all equipment to maximise         1. Equipment operates at up to 27          1. Data centre
DC23    06.All equipment                                                                                                                                                                                               1          H                  L
                              2. Expected minimum practice of the EC Code          the efficiency opportunities in refrigeration and free         degrees C and 60% RH                       temperatures
                              of Conduct for new IT equipment from 2012            cooling.
                              Value 4/5
                                                                                                                                                                                                                                 Indicative cost:
             Technologies/                  Desired Outcomes                                Suggested actions and approaches                                 Best practice                           Metric                                             Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                     Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                         (DO)                                                    (SA)                                                   (BP)                                 (M)                                               difficulty                embedded                    saved




                                                                              1. The Energy Star Labelling programs for IT equipment
                             1. Select server equipment based on "Energy Star
                                                                              should be used as a guide to server selection where and                                                       1. Percentage of
                             for Servers" specifications
                                                                              when available for that class of equipment. Operators who      1. Equipment meets Energy Star for             equipment that meets
DC24    06.All equipment                                                                                                                                                                                            1            M                  L
                                                                              are able to determine the in use energy efficiency of          Servers specifications                         Energy Star for Servers
                             2. Optional practice of the EC Code of Conduct,
                                                                              hardware through more advanced or effective analysis                                                          specifications
                             Value 2/5
                                                                              should select the most efficient equipment for their scenario.




                                                                                1. Select equipment with standard protocol energy and inlet
                             1. Select equipment that is remotely monitorable
                                                                                temperature reporting capabilities, preferably reporting                                                    1. Equipment inlet
                             via standard technologies                                                                                          1. Energy use and inlet temperature of
                                                                                energy used, not instantaneous power. Proprietary reporting                                                 temperatures
DC25    06.All equipment                                                                                                                        all equipment is remotely monitorable                                1           M                  L
                                                                                protocols, software or interfaces should be avoided, lower                                                  2. Equipment energy
                             2. Optional practice of the EC Code of Conduct,                                                                    through a single console
                                                                                level protocols such as SNMP should be supported for                                                        use
                             Value 3/5
                                                                                backward compatibility




                             1. Ability to assert maximum energy use for a rack
                                                                                1. Select equipment which provides mechanisms to allow the
                             of equipment                                                                                                                                                   1. Percentage of
                                                                                external control of its energy use. An example of this would     1. Maximum energy use of all
DC26    06.All equipment                                                                                                                                                                    equipment that allows    1           M                  M
                                                                                be the ability to externally restrict clock speed in a server to equipment can be controlled remotely
                             2. Optional practice of the EC Code of Conduct,                                                                                                                remote power limiting
                                                                                restrict maximum energy use.
                             Value 4/5


                             1. Equipment operates in extended
                                                                                3. It should be noted that where equipment with differing
                             temperature/humidity ranges
                                                                                environmental practices is not segregated, the equipment
                                                                                                                                           1. Equipment operates at up to 27                1. Data centre
DC27    06.All equipment                                                        with the more restrictive temperature range will influence                                                                           1           H                  L
                             2. Expected minimum practice of the EC Code                                                                   degrees C and 60% RH                             temperatures
                                                                                the cooling conditions and corresponding energy
                             of Conduct for new IT equipment from 2012
                                                                                consumption for all of the IT Equipment.
                             Value 4/5


                             1. Don't install equipment too densely for your                                                                                                                1. Equipment installation
                             data centre                                        1. Select and deploy equipment at the design power density      1. Equipment installation density           density matches but
DC28    06.All equipment                                                        (per rack or sq m) of the data centre to avoid running the      matches but does not exceed design          does not exceed design 2             L                  H
                             2. Optional practice of the EC Code of Conduct,    cooling system outside design parameters.                       power density of data centre                power density of data
                             Value 4/5                                                                                                                                                      centre



                             1. Equipment is aligned with data centre airflow   1. When selecting equipment ensure that the air flow
                             design                                             direction matches that of the data centre air flow design.      1. Equipment is aligned in a standard
                                                                                                                                                                                            1. Number of misaligned
DC29    06.All equipment                                                        Equipment with non standard air intake, outlet or flow          manner, and air inputs & outputs align                              1            H                  M
                                                                                                                                                                                            racks of equipment
                             2. Optional practice of the EC Code of Conduct,    direction will require individual assessment for cooling        with the data centre airflow design
                             Value 3/5                                          management and detrimental impact to the facility.



                             1. IT equipment is installed with power
                                                                                1. Formally change the deployment process to include            1. Deployment processes for IT              1. Number of pieces of
                             management turned on.
                                                                                the enabling of power management features on IT                 equipment include step of enabling          equipment without
DC30    06.All equipment                                                                                                                                                                                           2             H                  L
                                                                                hardware as it is deployed. This includes BIOS, operating       and optimising power management             optimised power
                             2. Expected minimum practice of the EC
                                                                                system and driver settings.                                     settings                                    management settings
                             Codeof Conduct, Value 3/5

                             1. Audit and actively manage the asset register 1. Audit the existing physical and logical estate to               1. Audit identifies initial services and
                             of hardware and maintain a mapping to the                                                                          initial hardware and creates a clear        1. Number of systems
                                                                             establish what equipment is in place and what service(s)
                             delivered services                                                                                                 mapping. This is then implemented           in the configuration
DC31    06.All equipment                                                     it delivers. Consider the implementation of an ITIL type                                                                             2              M                  M
                                                                                                                                                as a configuration database which is        database. Accuracy of
                                                                             Configuration Management Data base and Service
                             2. Optional practice of the EC Code of                                                                             then updated with every change and          the asset register.
                                                                             Catalogue.
                             Conduct, Value 3/5                                                                                                 regularly audited for missed changes
                             1. No hardware is turned on which is or was
                                                                                                                                                1. All hardware that is turned on and       1. Number of hardware
                             providing a decommissioned service
                                                                             1. Completely decommission and switch off, preferably              in a data centre can be clearly             devices which do not
DC32    06.All equipment                                                                                                                                                                                          2              H                  L
                                                                             remove, the supporting hardware for unused services                identified as underpinning an               underpin a currently
                             2. Expected minimum practice of the EC Code
                                                                                                                                                operational service                         operational service
                             of Conduct, Value 5/5



                             1. Idle servers are shut down or put into          1. Servers, networking and storage equipment that is idle for
                                                                                                                                                1. All servers are active or in standby /
                             standby/low power state                            significant time should be shut down or put into a low power
                                                                                                                                                low power state. Dynamic                    1. Percentage utilisation
DC33    06.All equipment                                                        ‘sleep’ state. It may be necessary to validate the ability of                                                                         2          H                  M
                                                                                                                                                management software continually             of active servers
                             2. Optional practice of the EC Code of Conduct,    legacy applications and hardware to survive these state
                                                                                                                                                monitors.
                             Value 3/5                                          changes without loss of function or reliability.




                             1. Power/cooling provisioning matches need, not
                                                                                1. Provision power and cooling only to the as-configured        1. Power and cooling to a rack match        1. Number of racks
                             specification
                                                                                power draw capability of the equipment, not the PSU or          the measured need of the installed          which have been
DC34    07.Power/Cooling                                                                                                                                                                                              2          M                  M
                                                                                nameplate rating. Note that this may require changes to the     equipment, not the manufacturer's           analysed for their actual
                             2. Expected minimum practice of the EC Codeof
                                                                                provisioning if the IT equipment is upgraded internally.        specification                               needs
                             Conduct, Value 3/5




                                                                                1. Make the energy use performance of the software a
                             1. Software selection includes energy efficiency
                                                                                primary selection factor. Whilst forecasting and measurement
                             criteria                                                                                                                                                       1. Percentage of
                                                                                tools and methods are still being developed, approximations 1. All software is analysed for its
                                                                                                                                                                                            software systems with
DC35    08.Software                                                             can be used such as the (under load) power draw of the          potential power consumption as part of                               2           M                  H
                             2. Expected minimum practice of the EC Code of                                                                                                                 some energy efficiency
                                                                                hardware required to meet performance and availability          procurement selection processes
                             Conduct during any new software install or                                                                                                                     assessment
                                                                                targets. This is an extension of existing capacity planning and
                             upgrade, Value 4/5
                                                                                benchmarking processes.
                                                                                                                                                                                                                                   Indicative cost:
              Technologies/                   Desired Outcomes                               Suggested actions and approaches                                   Best practice                         Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                       Tier       £/kgCO2                         Start date              Owner   Status
              Methods (TM)                          (DO)                                                   (SA)                                                     (BP)                               (M)                                                difficulty                embedded                    saved


                                                                                 1. Make the energy use performance of the software a critical
                                                                                 success factor of the project. Whilst forecasting and
                              1. Software selection includes energy efficiency
                                                                                 measurement tools and methods are still being developed
                              criteria                                                                                                             1. All software is analysed for its       1. Percentage of
                                                                                 approximations, can be used such as the (under load) power
                                                                                                                                                   potential power consumption as part of    software systems with
DC36    08.Software                                                              draw of the hardware required to meet performance and                                                                                  2          M                  H
                              2. Expected minimum practice of the EC Code of                                                                       design and capacity management            some energy efficiency
                                                                                 availability targets. This is an extension of existing capacity
                              Conduct during any new software install or                                                                           processes                                 assessment
                                                                                 planning and benchmarking processes. Performance
                              upgrade, Value 4/5
                                                                                 optimisation should not be seen as a low impact area to
                                                                                 reduce the project budget.

                                                                                1. If outsourcing software development then include the
                                                                                energy use of the software in the bonus / penalty clauses of
                              1. Bespoke software development includes energy
                                                                                the contract. Whilst forecasting and measurement tools and                                                1. Percentage of
                              efficiency criteria                                                                                                  1. All bespoke outsourced software has
                                                                                methods are still being developed approximations, can be                                                  bespoke software
DC37    08.Software                                                                                                                                been developed with energy efficiency                             2             M                  H
                                                                                used such as the (under load) power draw of the hardware                                                  systems designed with
                              2. Optional practice of the EC Code of Conduct,                                                                      principles in mind
                                                                                required to meet performance and availability targets. This is                                            energy efficiency criteria
                              Value 4/5
                                                                                an extension of existing capacity planning and benchmarking
                                                                                processes. Performance optimisation should not be seen as
                                                                                a low impact area to efficiency definitions: There is much
                                                                                1. Develop software reduce the project budget.
                              1. The efficiency of software is well defined and research and development needed in the area of defining,
                              understood                                        measuring, comparing and communicating software energy             1. There is a clear definition of software
                                                                                efficiency. Suggested examples of this are;                                                                   1. Existence and
                                                                                                                                                   efficiency and a clear understanding of
DC37    08.Software                                                              - Software could be made resilient to delays associated with                                                 application of software   2          M                  H
                              2. For long term implementation. Under                                                                               the implications of software on
                                                                                bringing off-line resources on-line such as the delay of drive                                                efficiency metrics
                              Consideration for inclusion in the EC Code of                                                                        infrastructure energy use.
                              Conduct for DC operations. Value:3/5              spin, which would not violate the service level practices.
                                                                                 - should not gratuitously poll or carry out other unnecessary
                                                                                background "housekeeping" that prevents equipment from


                              1. Non-operational services or hardware are        1. Servers which cannot be decommissioned for                     1. All hardware or services that are
                                                                                                                                                                                             1. Number of hardware
                              virtualised                                        compliance or other reasons but which are not used on a           not currently part of operational
        09.All equipment &                                                                                                                                                                   devices which do not
DC38                                                                             regular basis should be virtualised and then the disk             services should be virtualised and                              2               H                  M
        Services                                                                                                                                                                             underpin a currently
                              2. Optional practice of the EC Code of             images archived to a low power media. These services              archived ready for quick starting
                                                                                                                                                                                             operational service
                              Conduct, Value 5/5                                 can then be brought online when actually required                 when required.




                              1. Consolidation of services on to optimised       1. Existing services that do not achieve high utilisation of
                                                                                                                                                                                             1. Percentage of
                              hardware                                           their hardware should be consolidated through the use of 1. Resource sharing and
        09.All equipment &                                                                                                                                                                   systems that run on
DC39                                                                             resource sharing technologies to improve the use of          virtualisation technologies are used                                      2          H                  M
        Services                                                                                                                                                                             underutilised
                              2. Optional practice of the EC Code of             physical resources. This applies to servers, storage and for all services
                                                                                                                                                                                             equipment
                              Conduct, Value 5/5                                 networking devices.




                              1. Services have a high business value or are                                                                                                                  1. Number of systems
                              decommissioned                                     1. Identify services whose business value is low and does                                                   which are active but are
                                                                                                                                                   1. All business systems have a high
DC40    10.All services                                                          not justify the financial or environmental cost, decommission                                               judged not to have a     2            H                  M
                                                                                                                                                   business value
                              2. Optional practice of the EC Code of Conduct,    or archive these services                                                                                   high business value
                              Value 4/5                                                                                                                                                      following an audit




                                                                                 1. Consider management software capable of analysing and
                              1. IT load in the data centre is actively and      optimising where, when and how IT workloads are executed
                              dynamically managed                                and their consequent energy use. This may include                 1. ICT load and utilisation is actively
                                                                                                                                                                                           1. Percentage utilisation
DC41    11.Management                                                            technologies that allow remote deployment or delayed              managed and balanced across the data                              2             M                  H
                                                                                                                                                                                           of active servers
                              2. Optional practice of the EC Code of Conduct,    execution of jobs or the movement of jobs within the              centre
                              Value 4/5                                          infrastructure to reduce the number of active IT devices at
                                                                                 times of low IT workload.


                                                                                 1. Provide users with multiple data storage areas which are       1. Users have storage areas that
                                                                                 clearly identified by their retention policy and level of data    provide varying levels of accessibity
                              1. Storage is tiered according to policies         protection. Communicate this policy to users to enable them       and environmental impact. Software is
                                                                                 to store data in an area which matches the required levels of     in place to migrate information between 1. Percentage of
DC42    12.Storage                                                                                                                                                                                                      2          M                  M
                              2. Optional practice of the EC Code of Conduct,    protection and retention. This is particularly valuable where     these storage areas according to        storage in each tier
                              Value 3/5                                          strong retention practices exist as it allows data subject to     retention & management policies. The
                                                                                 those practices to be separated at source presenting              access to these areas could be
                                                                                 substantial opportunities for cost and energy savings. Where      seamlessly through a single storage

                                                                                 1. Create a tiered storage environment utilising multiple
                              1. Storage is tiered according to policies         media types delivering the required combinations of
                                                                                 performance, capacity and resilience. Implement clear             1. Tiered storage is in place and         1. Percentage of
DC43    12.Storage                                                                                                                                                                                                      2          M                  M
                              2. Optional practice of the EC Code of Conduct,    guidelines on usage of storage tiers with defined SLAs for        actively managed against SLAs             storage in each tier
                              Value 4/5                                          performance and availability. Consider a tiered charging
                                                                                 model based on usage at each tier.



                                                                                 1. When selecting storage hardware evaluate the energy
                                                                                 efficiency in terms of the service delivered per Watt between
                              1. Storage energy efficiency is part of            options. This may be deployment specific and should include
                              procurement/selection criteria.                    the achieved performance and storage volume per Watt as       1. Storage hardware is selected
                                                                                                                                                                                             1. Energy used per MB
DC44    12.Storage                                                               well as additional factors where appropriate, such as the     according to environmental criteria as                                   2          M                  M
                                                                                                                                                                                             stored
                              2. Optional practice of the EC Code of Conduct,    achieved levels of data protection, performance availability  well as other SLAs
                              Value 3/5                                          and recovery capability required to meet the business service
                                                                                 level practices defined in the data management policy.



                              1. Storage energy efficiency is part of
                              procurement/selection criteria.                    2. Evaluate both the in use power draw and the peak power         1. Storage hardware is selected
                                                                                                                                                                                             1. Energy used per MB
DC45    12.Storage                                                               of the storage device(s) as configured, both impact per           according to environmental criteria as                               2          M                  M
                                                                                                                                                                                             stored
                              2. Optional practice of the EC Code of Conduct,    device cost and energy consumption through provisioning.          well as other SLAs
                              Value 3/5
                                                                                                                                                                                                                                        Indicative cost:
             Technologies/                   Desired Outcomes                                   Suggested actions and approaches                                   Best practice                           Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                            Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                          (DO)                                                       (SA)                                                     (BP)                                 (M)                                                difficulty                embedded                    saved
                             1. Reduce number of copies/mirrors of data and         1. Implement the data management policy to reduce the             1. Resilience meets business need and      1. Amount of total
                             implement data resilience efficiently                  number of copies of data, both logical and physical (mirrors).    is implemented in the most efficient       storage in mirrors
DC46    12.Storage                                                                  Implement storage subsystem space saving features, such                                                                             2               H                  M
                                                                                                                                                      way that is possible given the level of    compared to the amount
                             2. Optional practice of the EC Code of Conduct,        as space efficient snapshots / copies or compression.             risk                                       of stored data
                             Value 4/5                                              Implement storage subsystem thin provisioning features
                                                                                    1. Develop storage performance and efficiency definitions.
                             1. The efficiency of storage and the methods of        Storage performance has multiple dimensions, including
                             reducing energy use are well known                     throughput and latency, not all of which can be measured at       1. There is a clear definition of storage
                                                                                                                                                                                                1. Existence and
                                                                                    the storage layer. Capacity also has multiple dimensions,         energy efficiency and the means of
DC47    12.Storage                                                                                                                                                                              application of storage       2          M                  H
                             2. For long term implementation. Under                 allocation and usage, not all of which can be measured at the     achieving it when designing information
                                                                                                                                                                                                efficiency metrics
                             Consideration for inclusion in the EC Code of          storage layer. Technologies such as de-duplication,               storage systems
                             Conduct for DC operations. Value:3/5                   compression, snapshots, and thin provisioning also need to
                                                                                    be accounted for in a consistent and informative manner.



                             1. Have targets for minimum or average server                                                                                                                1. Percentage of
                                                                           1. Minimum or average targets for the utilisation of IT
                             utilisation                                                                                                              1. Targets are in place and         servers with a
                                                                           equipment (servers, networking, storage). This presents
                                                                                                                                                      energy/cooling profiles have been   utilisation target
DC48    13.Servers                                                         substantial risk when considered without the load to                                                                                              2          H                  L
                             2. For long term implementation. Under                                                                                   analysed & matched with data centre
                                                                           power profiles of the equipment and would require
                             Consideration for inclusion in the EC Code of                                                                            infrastructure                      2. Average utilisation
                                                                           substantial work.
                             Conduct for DC operations. Value:3                                                                                                                           across data centre



                                                                                    1. Review and if practical increase the working humidity
                             1. Working humidity is acceptable up to 60% RH         range of the data floor within current environmental range of     1. ASHRAE recommended range 1 -
                             (ASHRAE recommended range 1)                           5.5C dew point up to 15C dew point & 60% RH to decrease           note that the ETSI EN 300 019, Class
                                                                                                                                                                                                 1. Is data centre in this
DC49    14.Humidity                                                                 the humidity control loads within the facility. The current,      3.1 range described below is an                                        1          M                  L
                                                                                                                                                                                                 range
                             2. Expected minimum practice of the EC Code of         relevant standard is the ASHRAE Recommended range for             improved practice over this level of
                             Conduct, Value 3/5                                     Class 1 Data Centers, as described by ASHRAE in “2008             capability
                                                                                    ASHRAE Environmental Guidelines for Datacom Equipment”.



                             1. Data centre is optimised for higher ranges of 1. Where appropriate and effective, Data Centres can be
                             temperature and humidity ETSI EN 300 019, Class designed and operated within the air inlet temperature and
                             3.1) range                                       relative humidity ranges of 5 to 40°C and 5 to 80% RH, non-                                                        1. Is data centre in this
DC50    14.Humidity                                                                                                                        1. ETSI EN 300 019, Class 3.1 range                                               1          H                  L
                                                                              condensing respectively, and under exceptional conditions up                                                       range
                             2. Expected minimum practice of the EC Code of to +45°C. The current, relevant standard is ETSI EN 300
                             Conduct starting 2012, Value 5/5                 019, Class 3.1.


                                                                                  1. There are a number of design concepts whose basic intent
                                                                                  is to contain and separate the cold air from the heated return
                                                                                  air on the data floor;
                             1. Hot/cold aisles are contained to improve airflow.
                                                                                   - Hot aisle containment
                                                                                                                                                 1. Air flow is contained within                 1. Efficiency of air flow
DC51    15.Cooling                                                                 - Cold aisle containment                                                                                                                  1          H                  M
                             2. Expected minimum practice of the EC Code of                                                                      aisles/ducting                                  in data centre, PUE
                                                                                   - Contained rack supply, room return
                             Conduct during retrofit, Value 5/5
                                                                                   - Room supply, contained rack return
                                                                                  This action is expected for air cooled facilities over 1kW per
                                                                                  square metre


                                                                                    1. Installation of blanking plates where there is no
                             1. Consolidated air flows                              equipment to reduce cold air passing through gaps in the                                                     1. PUE,
                                                                                                                                             1. All in-rack gaps are filled with
DC52    15.Cooling           2. Expected minimum practice of the EC Code            rack. This also reduces air heated by one device being                                                       2. Number of in-rack        1          H                  L
                                                                                                                                             blanking plates
                             of Conduct, Value 3/5                                  ingested by another device, increasing intake                                                                unfilled gaps
                                                                                    temperature and reducing efficiency.


                                                                                    1. Installation of aperture brushes (draught excluders) or
                             1. Minimise air leakage between aisles due to          cover plates to cover all air leakage opportunities in each
                             missing draught excluders                              rack. This includes;                                        1. All residual cold air leakage gaps 1. PUE,
DC53    15.Cooling                                                                   - floor openings at the base of the rack                   within racks have been stopped with 2. Number of in-rack                     1          H                  L
                             2. Expected minimum practice of the EC Code             - gaps at the sides, top and bottom of the rack between appropriate excluders                    unfilled gaps
                             of Conduct for new IT equipment 3                      equipment or mounting rails and the perimeter of the
                                                                                    rack

                                                                              1. Close all unwanted apertures in the raised floor.
                             1. Minimise air leakage from raised floor due to Review placement and opening factors of vented tiles.
                             missing draught excluders                        Maintain unbroken rows of cabinets to prevent bypass air 1. All residual cold air leakage gaps                     1. PUE, number of
DC54    15.Cooling                                                            – where necessary fill with empty fully blanked racks.   in raised floor have been stopped                         residual unfilled gaps      1          H                  L
                             2. Expected minimum practice of the EC Code Managing unbroken rows is especially important in hot         with appropriate excluders                                in raised floor
                             of Conduct, Value 3/5                            and cold aisle environments. Any opening between the
                                                                              aisles will degrade the separation of hot and cold air.


                             1. Hot air is returned efficiently to cooling system
                                                                                    1. Consider the use of return plenums to return heated air        1. Hot air is returned to cooling system
DC55    15.Cooling                                                                                                                                                                               1. PUE                      1          H                  M
                             2. Optional practice of the EC Code of Conduct,        from the IT equipment to the air conditioning units               efficiently with plenums/ducting
                             Value 2/5

                             1. Isolate hot and cold aisles
                                                                                    1. Where hot / cold aisle separation is already in use but
                                                                                                                                                      1. Isolated aisles using physical
DC56    15.Cooling                                                                  there is no containment of hot or cold air it is possible to                                                 1. PUE                      1          H                  M
                             2. Optional practice of the EC Code of Conduct,                                                                          separation
                                                                                    retrofit to provide basic separation.
                             Value 3/5

                                                                           1. Review the placement and level of obstruction created
                             1. Airflow is optimised and blockages removed by cabling, cable trays and other structures in the air flow                                                          1. Inlet temperature at
                                                                           paths, these obstruct airflow and create turbulence,                                                                  racks compared to
DC57    15.Cooling                                                                                                                      1. Airflow is optimised                                                              1          M                  M
                             2. Optional practice of the EC Code of        increasing the resistance and increasing the energy                                                                   cold air generation
                             Conduct, Value 2/5                            practices of air movement. The use of overhead cabling                                                                temperature
                                                                           trays for signalling can substantially reduce these losses.

                                                                                    1. As the power densities and air flow volumes of IT
                             1. Racks are aligned in hot and cold aisles            equipment have increased it has become necessary to               1. Racks are aligned in parallel and
                                                                                    ensure that equipment shares an air flow direction, within the    alternate hot and cold aisles.             1. Number of pieces of
DC58    15.Cooling           2. Expected minimum practice of the EC Code of         rack, in adjacent racks and across aisles. The hot / cold aisle   Equipment is mounted the correct way       equipment which are         1          H                  M
                             Conduct during retrofit or installation of new IT      concept aligns equipment air flow to create aisles between        round to exhaust hot air into the hot      aligned incorrectly
                             equipment 2                                            racks that are fed chilled air from which all of the equipment    aisle
                                                                                    draws intake air in conjunction with aisles with no chilled air
                                                                                                                                                                                                                                    Indicative cost:
             Technologies/                   Desired Outcomes                                 Suggested actions and approaches                                  Best practice                           Metric                                             Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                        Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                          (DO)                                                     (SA)                                                    (BP)                                 (M)                                               difficulty                embedded                    saved




                                                                                                                                                                                               1. Zoning is in place and
                             1. Data centre is zoned for different cooling        1. Deploy groups of equipment with substantially different       1. Different zones are designed and         implemented.
                             requirements                                         environmental practices in separate areas of the data centre     created for types of equipment (e.g.        2. Change process
DC59    15.Cooling                                                                with separate air flow and cooling provision. This allows the    blades, rackmount servers, patching         incorporates check        1          H                  H
                             2. Optional practice of the EC Code of Conduct,      environmental conditions and therefore efficiency to be          etc) allowing different levels of cooling   against zone allocation
                             Value 3/5                                            optimised for each group.                                        to be supplied to each zone                 of new or moved
                                                                                                                                                                                               equipment.




                                                                               1. If air flows are horizontal and not up through racks
                             1. Cabinet doors do not impede airflow            then solid doors, solid doors can be removed or
                                                                                                                                                   1. Cabinet-level security is
                                                                               replaced (where doors are necessary) with partially
                                                                                                                                                   maintained where required but               1. Number of cabinets
DC60    15.Cooling           2. Expected minimum practice of the EC Code perforated doors to ensure adequate cooling airflow                                                                                            1           H                  L
                                                                                                                                                   airflow is possible through                 with solid doors
                             of Conduct during retrofit or installation of new which often impede the cooling airflow and may promote
                                                                                                                                                   perforations in the cabinet door.
                             IT equipment 2                                    recirculation within the enclosed cabinet further
                                                                               increasing the equipment intake temperature.


                                                                                                                                                   1. Cooling modules are matched to
                             1. Cooling is modular to prevent over-provision in   1. Cooling plant should be installed in a modular fashion        specific zones in the data centre, and
                             a partially populated data centre                    allowing operators to shut down unnecessary equipment.           only brought on line when required.    1. Floor area covered by
DC61    15.Cooling                                                                This should then be part of the review at each cooling load      The data centre is populated zone by   each discrete cooling    1                H                  H
                             2. Optional practice of the EC Code of Conduct,      change. Design to maximise the part load efficiency as           zone, optimising the cooling of each   module
                             Value 3/5                                            described in 2.3                                                 area and minimising the cooling energy
                                                                                                                                                   use for the data centre as a whole


                             1. Underutilised fixed-load Computer Room Air                                                                         1. Data centre is zoned and any fixed       1. Number of
                                                                                  1. If the facility is not yet fully populated or space has
                             Conditioning (CRAC) equipment is powered                                                                              speed CRAC units are allocated to a         unpopulated zones
                                                                                  been cleared through consolidation non variable plant
DC62    15.Cooling           down in empty zones                                                                                                   zone. If the zone is not populated,         that have fixed speed    1           H                  L
                                                                                  such as fixed speed fan CRAC units can be turned off in
                             2. Optional practice of the EC Code of                                                                                then the CRAC units are powered             CRAC units powered
                                                                                  the empty areas.
                             Conduct, Value 3/5                                                                                                    down                                        up


                             1. Floor vent tiles are located in the correct
                                                                                  1. The availability of cooling including the placement and       1. Cooling efficiency at a rack is a
                             positions for optimal cooling efficiency
                                                                                  flow of vented tiles should be reviewed before each IT           factor in deciding the location of vent 1. Number of vent tiles
DC63    15.Cooling                                                                                                                                                                                                 1                M                  L
                                                                                  equipment change to optimise the use of cooling                  tiles, and a review of this is          out of place
                             2. Expected minimum practice of the EC Code
                                                                                  resources.                                                       embedded into the change process
                             of Conduct, Value 2/5

                             1. Provision of IT and cooling infrastructure
                             matches long term strategy                                                                                            1. Strategy is in place and has regular
                                                                                  1. Periodically review the IT equipment and cooling                                                          1. Existence of strategy
DC64    15.Cooling                                                                                                                                 reviews. Regular audit is conducted to                               2           M                  M
                                                                                  deployment against strategy.                                                                                 and alignment reviews.
                             2. Expected minimum practice of the EC Code of                                                                        gauge alignment with strategy.
                             Conduct, Value 2/5


                             1. CRAC unit settings are matched against each
                                                                                                                                                   1. CRAC units for a zone are not
                             other                                                1. Ensure that CRAC units in occupied areas have
                                                                                                                                                   working against each other and have         1. Reviews of CRAC
DC65    15.Cooling                                                                appropriate settings and are set to heat / cool and humidify /                                                                        2           M                  L
                                                                                                                                                   matched temperature and humidity            thresholds in place
                             2. Optional practice of the EC Code of Conduct,      dehumidify at the same thresholds
                                                                                                                                                   settings
                             Value 3/5



                                                                                                                                                                                               1. Number of CRACs
                             1. Dynamic cooling based on load                                                                                      1. Likely thermal load is dynamically
                                                                                  1. Incorporate control systems that automatically adjust the                                                 that are dynamically
                                                                                                                                                   calculated based on ICT load currently
DC66    15.Cooling                                                                cooling delivered to the data floor based on the thermal load                                                tuned based on likely    1           M                  H
                             2. Optional practice of the EC Code of Conduct,                                                                       in data centre, and this is used to tune
                                                                                  presented by the IT equipment                                                                                thermal load of ICT
                             Value 3/5                                                                                                             cooling systems
                                                                                                                                                                                               equipment

                                                                                                                                                                                               1. Number of CRACs
                             1. Dynamic cooling based on load and current                                                                        1. Likely thermal load is dynamically         that are dynamically
                                                                                  1. It is possible to implement control systems that take many
                             environmental conditions                                                                                            calculated based on current ICT load          tuned based on likely
                                                                                  factors including cooling load, data floor air temperature and
DC67    15.Cooling                                                                                                                               and environmental conditions in data          thermal load of ICT      1           M                  M
                                                                                  external air temperature into account to optimise the cooling
                             2. Optional practice of the EC Code of Conduct,                                                                     centre, and this is used to tune cooling      equipment and current
                                                                                  system, (e.g. chilled water loop temperature) in real time.
                             Value 3/5                                                                                                           systems                                       environmental
                                                                                                                                                                                               conditions
                             1. Cooling system is maintained to ensure
                                                                                                                                                                                               1. Number of cooling
                             efficiency                                           1. Effective regular maintenance of the cooling system is
                                                                                                                                                   1. Cooling system is maintained on a        systems that have not
DC68    15.Cooling                                                                essential to maintain the design operating efficiency of the                                                                          2           L                  M
                                                                                                                                                   regular basis                               been maintained in the
                             2. Optional practice of the EC Code of Conduct,      data centre.
                                                                                                                                                                                               last six months
                             Value 2/5



                                                                             1. Data Centres should be designed and operated at their
                                                                             highest efficiency within the current environmental range
                                                                             of 18-27C. The current, relevant standard is the ASHRAE
                                                                             Recommended range for Class 1 Data Centers, as
                                                                             described by ASHRAE in “2008 ASHRAE Environmental
                             1. Cooling and data centre facilities are       Guidelines for Datacom Equipment”. Operations in this
                                                                                                                                                   1. ASHRAE recommended range 1 -
                             optimised for efficiency within 18-27 degrees C range will ensure data centres are not wasting energy
                                                                                                                                                   note that the ETSI EN 300 019, Class
                             (ASHRAE recommended range 1)                    through overcooling. This range applies to legacy data                                                     1. Is data centre in this
DC69    15.Cooling                                                                                                                                 3.1 range described below is an                                1                 M                  L
                                                                             centres with existing equipment. Note that other best                                                      range
                                                                                                                                                   improved practice over this level of
                             2. Expected minimum practice of the EC Code practices for airflow management (hot aisle/cold aisle,
                                                                                                                                                   capability
                             of Conduct, Value 3/5                           blanking plates, and sealing leaks) may need to be
                                                                             implemented at the same time to ensure successful
                                                                             operations.
                                                                             2. Take account of older equipment which is likely to
                                                                             have more restricted tolerance and the impact that higher
                                                                             operating temperaures may have on its life.
                                                                                                                                                                                                                                     Indicative cost:
             Technologies/                   Desired Outcomes                                 Suggested actions and approaches                                    Best practice                         Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                         Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                          (DO)                                                     (SA)                                                      (BP)                               (M)                                                difficulty                embedded                    saved

                                                                                  1. Once air management issues have been addressed and IT
                             1. Cooling provision is based on acceptable                                                                                                                       1. Number of racks that
                                                                                  equipment target temperatures agreed these temperatures
                             maximum inlet temperatures for equipment                                                                                                                          are cooled based on
                                                                                  can be increased (using less energy) without increasing       1. To monitor inlet temperatures and
DC70    15.Cooling                                                                                                                                                                             their maximum           1             M                  M
                                                                                  server inlet temperatures beyond acceptable levels. Note that tune the cooling provision accordingly
                             2. Expected minimum practice of the EC Code of                                                                                                                    acceptable inlet
                                                                                  some IT equipment may use more power under increased
                             Conduct, Value 3/5                                                                                                                                                temperature
                                                                                  inlet temperatures.
                                                                                                                                                                                               1. Chilled water loop
                             1. The chilled water loop temperature is optimised                                                                                                                temperature is above
                                                                                  1. Increase the chilled water loop temperature to above the       1. Chilled water loop temperature is
DC71    15.Cooling                                                                dew point of the air within the facility.                         above the dew point of the air within      the dew point of the air   1          M                  M
                             2. Optional practice of the EC Code of Conduct,                                                                                                                   within the facility and
                                                                                                                                                    the facility
                             Value 3/5                                                                                                                                                         maximises the use of
                                                                                                                                                                                               economisers.

                                                                                                                                                                                               1. Chilled water loop
                             1. The chilled water loop temperature is optimised                                                                                                                temperature is above
                                                                                  2. Increase the chilled water loop temperature to maximise        1. Chilled water loop temperature          the dew point of the air
DC72    15.Cooling                                                                                                                                                                                                        1          M                  M
                             2. Optional practice of the EC Code of Conduct,      the use of economisers.                                           maximises the use of economisers.          within the facility and
                             Value 3/5                                                                                                                                                         maximises the use of
                                                                                                                                                                                               economisers.


                             1. External air is used to cool data centre          1. External air is used to cool the facility. Chiller systems     1. Mix exhaust air with intake air to      1. Number of zones for
                             where appropriate                                    are present to deal with humidity and high external               avoid humidification adjustments           which external air is
DC73    15.Cooling                                                                temperatures if necessary. Exhaust air is re-circulated           2. Install option to use external air      used.                  1              H                  M
                             2. Optional practice of the EC Code of               and mixed with intake air to avoid unnecessary                    when sufficiently cold                     2. PUE
                             Conduct, Value 5/5                                   humidification / dehumidification loads.

                                                                                                                                                                                          1. Number of zones for
                             1. Heat is reclaimed                                                                                                                                         which heat is reclaimed
                                                                                  1. Re circulated air within the facility is primarily passed
                                                                                                                                               1. Install option to use external air when prior to exhaust or
DC74    15.Cooling                                                                through a heat exchanger against external air to remove heat                                                                    1                  H                  H
                             2. Optional practice of the EC Code of Conduct,                                                                   sufficiently cold                          recirculation.
                                                                                  to the atmosphere.
                             Value 5/5                                                                                                                                                    2. PUE (now that it
                                                                                                                                                                                          includes a benefit for
                                                                                                                                                                                          heat reclaim)


                             1. Evaporative cooling is used                       1. Condenser water chilled by the external ambient
                                                                                                                                                                                               1. Number of zones for
                                                                                  conditions is circulated within the chilled water circuit. This
DC75    15.Cooling                                                                                                                                  1. As described to the left                which evaporative          1          H                  H
                             2. Optional practice of the EC Code of Conduct,      may be achieved by radiators or by evaporative assistance
                                                                                                                                                                                               cooling is used
                             Value 5/5                                            through spray onto the radiators.




                             1. Evaporative cooling and heat exchangers are       1. Condenser water is chilled by the external ambient
                                                                                                                                                                                               1. Number of zones for
                             used                                                 conditions. A heat exchanger is used between the condenser
                                                                                                                                                                                               which evaporative
DC76    15.Cooling                                                                and chilled water circuits. This may be achieved by radiators, 1. As described to the left                                              1          H                  H
                                                                                                                                                                                               cooling and heat
                             2. Optional practice of the EC Code of Conduct,      evaporative assistance through spray onto the radiators or a
                                                                                                                                                                                               exchangers are used
                             Value 5/5                                            evaporative cooling in a cooling tower.


                                                                                  1. Waste heat from power generation or other processes
                             1. Other sources of cooling energy are used (e.g.
                                                                                  close to the data centre is used to power the cooling system      1. Alternative sources of cooling energy
                             nearby industrial processes or bodies of water)                                                                                                                 1. Amount of cooling
                                                                                  in place of electricity, reducing overall energy demand. In       are explored and used (e.g. body of
DC77    15.Cooling                                                                                                                                                                           energy that is reclaimed 1              H                  H
                                                                                  such deployments adsorptive cooling can be effectively free       water, heat from industrial process,
                             2. Optional practice of the EC Code of Conduct,                                                                                                                 from other sources
                                                                                  cooling. This is frequently part of a Tri Gen combined cooling    trigeneration)
                             Value 5/5
                                                                                  heat and power system.


                             1. Water chillers are used in preference to DX
                                                                                                                                                                                               1. Percentage of chillers
                             chillers to reduce energy use of cooling
                                                                                  1. Choose water cooled chillers over air cooled over Direct                                                  that are water-based
DC78    15.Cooling                                                                                                                                  1. As described to the left                                          1           H                  H
                                                                                  Expansion (DX) due to increased thermodynamic efficiency                                                     and percentage that are
                             2. Optional practice of the EC Code of Conduct,
                                                                                                                                                                                               DX-based
                             Value 3/5


                             1. Procure more efficient chillers
                                                                                                                                                                                               1. Average co-efficient
                                                                                  1. Make the Coefficient Of Performance of chiller systems a
DC79    15.Cooling                                                                                                                               1. As described to the left                   of performance of chiller 1           M                  H
                             2. Expected minimum practice of the EC Code of       high priority decision factor during procurement of new plant.
                                                                                                                                                                                               equipment
                             Conduct during retrofit, Value 3/5


                                                                                  1. Evaluate the opportunity to decrease condensing
                             1. Increase cooling efficiency through tuning of
                                                                                  temperature or increase evaporating temperature; reducing         1. Tune delta T parameters in line with
                             delta-T parameters
                                                                                  delta T between these temperatures means less work is             cooling policies for temperature and     1. Average delta-T of
DC80    15.Cooling                                                                                                                                                                                                        1          M                  L
                                                                                  required in cooling cycle hence improved efficiency. These        humidity, to Ashrae (or preferably ETSI) cooling equipment
                             2. Expected minimum practice of the EC Code of
                                                                                  temperatures are dependent on required internal air               ranges
                             Conduct, Value 3/5
                                                                                  temperatures (see Temperature and Humidity Settings).


                             1. Cooling infrastructure is optimised for partial
                                                                                  1. Optimise the facility for the partial load it will experience for                                         1. Percentage
                             load
                                                                                  most of operational time rather than max load. e.g. sequence 1. Facility is optimised for part-load,         occupation that cooling
DC81    15.Cooling                                                                                                                                                                                                        1          M                  L
                                                                                  chillers, operate cooling towers with shared load for                and aligned with capacity projections   infrastructure is
                             2. Expected minimum practice of the EC Code of
                                                                                  increased heat exchange area                                                                                 optimised for
                             Conduct during retrofit, Value 3/5




                             1. Cooling infrastructure operates at variable
                                                                                                                                                                                            1. Percentage of cooling
                             speeds
                                                                                  1. Variable speed drives for pumps and fans - Reduced             1. All cooling has variable speed pumps equipment fitted with
DC82    15.Cooling                                                                                                                                                                                                   1               M                  M
                                                                                  energy consumption for these components                           and fans                                variable speed fans or
                             2. Optional practice of the EC Code of Conduct,
                                                                                                                                                                                            pumps
                             Value 3/5




                                                                                  1. Many old CRAC units operate fixed speed fans which
                                                                                  consume substantial power and obstruct attempts to manage
                             1. Cooling infrastructure operates at variable
                                                                                  the data floor temperature. Variable speed fans are                                                          1. Percentage of cooling
                             speeds
                                                                                  particularly effective where there is a high level of             1. All cooling has variable speed pumps    equipment fitted with
DC83    15.Cooling                                                                                                                                                                                                      1            M                  M
                                                                                  redundancy in the cooling system, low utilisation of the facility and fans                                   variable speed fans or
                             2. Expected minimum practice of the EC Code of
                                                                                  or highly variable IT electrical load. These fans may be                                                     pumps
                             Conduct during retrofit, Value 4/5
                                                                                  controlled by factors such as the return air temperature or the
                                                                                  chilled air plenum pressure.
                                                                                                                                                                                                                                     Indicative cost:
              Technologies/                   Desired Outcomes                                   Suggested actions and approaches                                  Best practice                        Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                         Tier       £/kgCO2                         Start date              Owner   Status
              Methods (TM)                          (DO)                                                       (SA)                                                    (BP)                              (M)                                                difficulty                embedded                    saved


                              1. Cooling is controlled by cool air supply            1. Controlling on supply temperature ensures the server
                              temperature rather than return temperature             supply air (key temperature to control) is satisfactory without 1. All cooling infrastructure is controlled 1. Percentage of CRACs
DC84    15.Cooling                                                                   possible over cooling of air (which may result when             by cool air supply temperature rather       which are controlled by 1           M                  H
                              2. Optional practice of the EC Code of Conduct,        controlling on return temperature where sensor location may than return temperature                         supply temperature
                              Value 3/5                                              impact)

                                                                                     1. It is possible to achieve efficiency gains by running CRAC
                              1. Ensure that multiple variable speed cooling         units with variable speed fans in parallel to reduce the total                                            1. Percentage of cooling
                              units can be operated and controlled in tandem         electrical power necessary to achieve the required air         1. Multiple variable speed cooling units
                                                                                                                                                                                               infrastructure that is
DC85    15.Cooling                                                                   movement as electrical power is not linear with air flow. Care can be operated and controlled in                                   1            M                  M
                                                                                                                                                                                               controlled to operate in
                              2. Optional practice of the EC Code of Conduct,        should be taken to understand any new failure modes or         tandem
                                                                                                                                                                                               tandem
                              Value 4/5                                              single points of failure that may be introduced by any
                                                                                     additional control system.
                              1. ICT devices are fluid cooled to increase cooling 1. In place of chilling air it is possible to directly fluid cool
                                                                                                                                                      1. ICT devices are directly fluid cooled,
                              efficiency                                          some IT devices. This can provide a more efficient thermal                                                    1. Percentage of ICT
                                                                                                                                                      removing the need for CRAC-based
DC86    15.Cooling                                                                circuit and allow the fluid loop temperature to be substantially                                              devices that are directly 1          H                  H
                                                                                                                                                      cooling. If this applies to a whole zone,
                              2. Optional practice of the EC Code of Conduct, higher, further driving efficiency, allowing for the potential                                                    fluid cooled
                                                                                                                                                      CRAC units are removed.
                              Value 4/5                                           exclusive use of free cooling or heat re use.


                                                                                                                                                                                               1. Percentage of CRAC
                              1. CRAC devices are turned on and off                  1. In the absence of variable speed fans it is possible to turn
                                                                                                                                                                                               units that can be
                              dynamically to manage cool air flow                    entire CRAC units on and off to manage the overall air flow       1. Air flow volumes are monitored and
                                                                                                                                                                                               dynamically turned off in
DC87    15.Cooling                                                                   volumes. This can be effective where there is a high level of redundancy is removed by turning off                                  1           M                  H
                                                                                                                                                                                               cases of excessive
                              2. Optional practice of the EC Code of Conduct,        redundancy in the cooling system, low utilisation of the facility un-necessary CRAC units
                                                                                                                                                                                               redundancy & cool air
                              Value 3/5                                              or highly variable IT electrical load.
                                                                                                                                                                                               flow

                                                                                     1. It is frequently possible to provide low grade heating to
                              1. Heat is reclaimed for use in neighbouring
                                                                                     industrial space or to other targets such as swimming pools      1. Low grade heat is reclaimed from
                              premises
                                                                                     directly from the waste side of the heat pumps. This can         heat pumps or exchangers and is piped 1. Amount of heat
DC88    16.Heat                                                                                                                                                                                                           3          M                  H
                                                                                     ameliorate an energy use elsewhere, reducing the total           to neighbouring premises for avoidance transferred in kWh
                              2. Optional practice of the EC Code of Conduct,
                                                                                     energy use of the data centre and the client of the waste        of energy use there
                              Value 4/5
                                                                                     heat.


                              1. Heat is reclaimed and intensifed for use in         1. Where it is not possible to directly re use the waste heat
                                                                                                                                                      1. High grade heat is reclaimed by
                              neighbouring premises                                  from the data centre due to the temperature being too low it
                                                                                                                                                      using heat pumps to intensify low grade 1. Amount of heat
DC89    16.Heat                                                                      can still be economic to use additional heat pumps to raise                                                                          3          H                  H
                                                                                                                                                      heat and it is piped to neighbouring    transferred in kWh
                              2. Optional practice of the EC Code of Conduct,        the temperature to a useful point. This can supply office,
                                                                                                                                                      premises for avoidance of energy use
                              Value 3/5                                              district and other heating.



                              1. Minimum energy use by lighting within the
                              data centre                                                                                                             1. Lighting is only used when there is
                                                                                     1. Lights should be turned off, preferably automatically                                                1. Energy use by
DC90    17.Lighting                                                                                                                                   someone working in the immediate                                    2          M                  L
                                                                                     whenever areas of the building are unoccupied                                                           lighting
                              2. Expected minimum practice of the EC Code                                                                             vicinity
                              of Conduct, Value 1/5




                              1. Minimum energy use by lighting within the data
                              centre
                                                                                     1. Low energy lighting systems should be used in the data        1. Lighting is selected based on its
DC91    17.Lighting                                                                                                                                                                            1. Energy use by lighting 1           M                  M
                                                                                     centre.                                                          energy use
                              2. Expected minimum practice of the EC Code of
                              Conduct during retrofit, Value1/5



                              1. Cooling infrastructure is only used for cooling
                                                                                     1. Heat generating Mechanical and Electrical plant should be
                              ICT equipment                                                                                                                                                    1. How much non-ICT
                                                                                     located outside the cooled areas of the data centre wherever 1. All non-ICT equipment is outside of
DC92    18.Building                                                                                                                                                                            equipment is in cooled     1          M                  L
                                                                                     possible to reduce the loading on the data centre cooling    cooled area
                              2. Optional practice of the EC Code of Conduct,                                                                                                                  area?
                                                                                     plant.
                              Value 3/5

                                                                                     1. It is common to use the voids in the raised floor,
                              1. Ceiling and false floor voids for cooling airflow   suspended ceiling or both in a data centre to feed chilled air
                                                                                                                                                      1. One metre deep voids significantly
                              are adequate                                           to equipment or extract heated air from the equipment.
                                                                                                                                                      reduce the chance of ducting/cabling,    1. Depth of floor and
DC93    18.Building                                                                  Increasing the size of these spaces can significantly reduce                                                                         1          L                  H
                                                                                                                                                      power or fire suppression equipment      ceiling voids
                              2. Optional practice of the EC Code of Conduct,        pumping losses in moving the air.
                                                                                                                                                      impeding airflow
                              Value 2/5




                                                                                                                                                      1. One metre deep voids significantly
                                                                                     2. Insufficient raised floor or suspended ceiling height will
                                                                                                                                                      reduce the chance of ducting/cabling,    1. Depth of floor and
DC94    18.Building                                                                  obstruct the use of efficient air cooling technologies in the                                                                        1          L                  H
                                                                                                                                                      power or fire suppression equipment      ceiling voids
                                                                                     data centre.
                                                                                                                                                      impeding airflow




                              1. Building is optimally aligned for sun and                                                                            1. When designing the data centre,
                                                                                                                                                                                               1. Is the building
                              prevailing wind to reduce cooling needs                1. Optimise the layout and orientation of the building to        consider the alignment of the sun and
                                                                                                                                                                                               optimally aligned for
DC95    18.Building                                                                  reduce the insolation heat loads and optimise the efficiency     the building structure/coating to reduce                            1          M                  M
                                                                                                                                                                                               cooling efficiency
                              2. Optional practice of the EC Code of Conduct,        of heat transfer.                                                building insolation.
                                                                                                                                                                                               regarding sun?
                              Value 2/5



                              1. Building is optimally aligned for sun and
                                                                                                                                                                                               1. Is the building
                              prevailing wind to reduce cooling needs                1. Optimise the layout and orientation of the building to
                                                                                                                                                      2. Consider the wind direction when      optimally aligned for
DC96    18.Building                                                                  reduce the insolation heat loads and optimise the efficiency                                                                         1          M                  M
                                                                                                                                                      planning free air cooling.               cooling efficiency
                              2. Optional practice of the EC Code of Conduct,        of heat transfer.
                                                                                                                                                                                               regarding wind?
                              Value 2/5


                              1. Space is available to convert the data centre to
                              use economisers                                                                                                         1. The building should be planned to
                                                                                     1. The physical layout of the building should not obstruct the                                            1. Is space available to
DC97    18.Building                                                                                                                                   allow economisers to be fitted even if                              1          M                  L
                                                                                     use of economisers (either air or water)                                                                  fit economisers?
                              2. Optional practice of the EC Code of Conduct,                                                                         this is not part of the initial build
                              Value 3/5
                                                                                                                                                                                                                                    Indicative cost:
              Technologies/                   Desired Outcomes                                Suggested actions and approaches                                  Best practice                          Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                        Tier       £/kgCO2                         Start date              Owner   Status
              Methods (TM)                          (DO)                                                    (SA)                                                    (BP)                                (M)                                                difficulty                embedded                    saved


                              1. Data centre is located in a place where spare                                                                     1. The data centre is located in a
                                                                                  1. Locating the data centre where there are available uses
                              heat can effectively be re-used                                                                                      district where zonal heating systems,      1. Is the building in an
                                                                                  for waste heat can save substantial energy. Heat recovery
DC98    18.Building                                                                                                                                industrial processes, leisure/horticulture area that can effectively 3           M                  L
                                                                                  can be used to heat office or industrial space, hydroponic
                              2. Optional practice of the EC Code of Conduct,                                                                      facilities etc can make use of low grade use waste heat?
                                                                                  farming and even swimming pools.
                              Value 2/5                                                                                                            waste heat


                              1. External temperature is considered when                                                                                                                      1. The external
                                                                                                                                                   1. The data centre location is based
                              planning the location of the data centre                                                                                                                        temperature range
                                                                                  1. Free and heavily economised cooling technologies are          partly on the "degree days" of its
DC99    18.Building                                                                                                                                                                           ("degree days") within     1          H                  L
                                                                                  more effective in areas of low ambient external temperature.     location, with specific reference to its
                              2. Optional practice of the EC Code of Conduct,                                                                                                                 the locality of the
                                                                                                                                                   suitability for free cooling
                              Value 2/5                                                                                                                                                       building


                              1. High humidity areas are avoided when planning
                              the location of new data centres                 1. Free cooling is particularly impacted by high external                                                      1. The external humidity
                                                                                                                                                   1. The data centre location is not in an
DC100   18.Building                                                            humidity as dehumidification becomes necessary, many                                                           range within the locality 1           M                  L
                                                                                                                                                   area of high humidity
                              2. Optional practice of the EC Code of Conduct, economiser technologies are also less effective.                                                                of the building
                              Value 1/5


                              1. The data centre is able to use alternative
                                                                                                                                                                                              1. How much cooling
                              methods of free cooling
                                                                                  1. Locating the data centre near a source of free cooling        1. The data centre can be free cooled      energy is avoided by
DC101   18.Building                                                                                                                                                                                                      1          M                  M
                                                                                  such as a river subject to local environmental regulation.       by a large body of cold water/air/rock     using alternative
                              2. Optional practice of the EC Code of Conduct,
                                                                                                                                                                                              sources
                              Value 3/5


                              1. Transmission loss is reduced and power station                                                                    1. The data centre is located at a
                                                                                1. Locating the data centre close to the power generating                                                     1. Is the data centre in
                              heat is re-used                                                                                                      position that reduces grid transmission
                                                                                plant can reduce transmission losses and provide the                                                          the immediate proximity
DC102   18.Building                                                                                                                                losses. If in direct proximity to a                                 1            M                  M
                                                                                opportunity to operate adsorptive chillers from power source                                                  of a power generating
                              2. Optional practice of the EC Code of Conduct,                                                                      generating station, waste heat is re-
                                                                                waste heat.                                                                                                   station?
                              Value 2/5                                                                                                            used in adsorptive chilling systems.

                                                                                  1. Install metering equipment capable of measuring the total
                              1. PUE reporting of non-ICT energy use
                                                                                  energy use of the data centre, including all power
        19.Monitoring and                                                                                                                        1. Metering equipment for all data           1. Overhead meter
DC103                                                                             conditioning, distribution and cooling systems. Again, this                                                                            1          M                  L
        reporting equipment   2. Expected minimum practice of the EC Code of                                                                     centre non-ICT loads is in place             readings
                                                                                  should be separate from any non data centre building loads.
                              Conduct, Value 2/5
                                                                                  Note that this is required for Code of Conduct (CoC) reporting


                                                                                  1. Install metering equipment capable of measuring the total
                              1. PUE reporting of ICT energy use
                                                                                  energy delivered to IT systems, including power distribution
        19.Monitoring and                                                                                                                       1. Metering equipment for all data            1. Overhead meter
DC103                                                                             units. This may also include other power feeds where non                                                                               1          M                  L
        reporting equipment   2. Expected minimum practice of the EC Code of                                                                    centre ICT loads is in place                  readings
                                                                                  UPS protected power is delivered to the racks. Note that this
                              Conduct, Value 2/5
                                                                                  is required by for CoC reporting.

                              1. Temperature and humidity of supply air is
                                                                                                                                                   1. Metering is fitted that can measure
                              monitored                                           1. Install metering equipment at room level capable of
        19.Monitoring and                                                                                                                          supply air temperature and humidity
DC104                                                                             indicating the supply air temperature and humidity for the IT                                               1. Is metering in place?   1          M                  L
        reporting equipment                                                                                                                        and can both display it, record it and
                              2. Optional practice of the EC Code of Conduct,     equipment.
                                                                                                                                                   supply information to a control system
                              Value 2/5

                              1. Temperature and humidity of return air is                                                                         1. Metering is fitted to CRAC units that
                              monitored                                                                                                            can measure return air temperature
        19.Monitoring and                                                         1. Collect data from CRAC units on return air temperature
DC105                                                                                                                                              and humidity and can both display it,      1. Is metering in place?   1          M                  L
        reporting equipment                                                       and humidity.
                              2. Optional practice of the EC Code of Conduct,                                                                      record it and supply information to a
                              Value 3/5                                                                                                            control system


                              1. Energy use is measured at rack Power
                              Distribution Unit (PDU) level for ICT equipment                                                                      1. Integrated monitored PDUs or wrap-
        19.Monitoring and                                                         1. Improve granularity in IT energy consumption by metering
DC106                                                                                                                                              around metering is fitted to each PDU 1. Is metering in place?        1          M                  M
        reporting equipment                                                       at the PDU inputs or outputs.
                              2. Optional practice of the EC Code of Conduct,                                                                      supplying ICT equipment
                              Value 3/5

                              1. Energy use is measured at rack PDU level for
                              non-ICT equipment                                   1. PDU level metering of Mechanical and Electrical energy        1. Integrated monitored PDUs or wrap-
        19.Monitoring and
DC107                                                                             consumption Improve granularity in understanding data            around metering is fitted to each PDU 1. Is metering in place?        1          M                  M
        reporting equipment
                              2. Optional practice of the EC Code of Conduct,     centre infrastructure overheads                                  supplying non-ICT equipment
                              Value 3/5
                              1. Temperature is monitored at row or rack level
                                                                                  1. Row or Rack level metering of temperature and humidity        1. Every rack has a temperature and
        19.Monitoring and
DC108                                                                             Improve granularity in understanding air supply temperature      humidity sensor, with a central            1. Is metering in place?   1          M                  M
        reporting equipment   2. Optional practice of the EC Code of Conduct,
                                                                                  and humidity                                                     dashboard to visualise hotspots
                              Value 3/5

                              1. ICT devices have built-in metering for air and
                              component temperatures                              1. Improve granularity by using built in device level metering   1. Every ICT device has temperature
        19.Monitoring and
DC109                                                                             of intake and / or exhaust air temperature as well as key        sensors, with a central dashboard to       1. Is metering in place?   1          M                  M
        reporting equipment
                              2. Optional practice of the EC Code of Conduct,     internal component temperatures                                  visualise hotspots
                              Value 3/5


                              1. There is a basic understanding of actual
                                                                                  1. Entry level energy, temperature and humidity reporting can
                              energy, temperature and humidity readings                                                                            1. Automation is the best practice, but
                                                                                  be performed with periodic manual readings of consumption
        19.Monitoring and     performed using manual equipment                                                                                     should manual readings be necessary,
DC110                                                                             meters, thermometers and hygrometers. This should occur at                                                  1. Is metering in place?   1          L                  L
        reporting equipment                                                                                                                        then they should be regular and in
                                                                                  regular times, ideally at peak load. Note that energy
                              2. Expected minimum practice of the EC Code of                                                                       consistent locations
                                                                                  reporting is required by the CoC reporting practices.
                              Conduct, Value 2/5


                              1. Energy metering is automated and daily
                                                                                  1. Automated daily readings enable more effective                1. Energy metering at a number of
        19.Monitoring and
DC111                                                                             management of energy use. Supersedes Periodic manual             levels, automatically conducted on a       1. Is metering in place?   1          M                  M
        reporting equipment   2. Optional practice of the EC Code of Conduct,
                                                                                  readings.                                                        daily basis
                              Value 3/5


                              1. Energy metering is automated and daily
                                                                                  1. Automated hourly readings enable more effective               1. Energy metering at a number of
        19.Monitoring and
DC112                                                                             assessment of how IT energy use varies with IT workload -        levels, automatically conducted on an      1. Is metering in place?   1          M                  M
        reporting equipment   2. Optional practice of the EC Code of Conduct,
                                                                                  supercedes periodic readings and automated daily readings        hourly basis
                              Value 3/5
                                                                                                                                                                                                                                Indicative cost:
             Technologies/                    Desired Outcomes                                  Suggested actions and approaches                                  Best practice                        Metric                                          Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                    Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                           (DO)                                                      (SA)                                                    (BP)                              (M)                                            difficulty                embedded                    saved


                                                                             1. Entry level reporting consists of periodic written
                              1. Basic energy and environmental reporting is
                                                                             reports on energy consumption and environmental
                              in place                                                                                                               1. Rolling annual reporting, refreshed
        19.Monitoring and                                                    ranges. This should include determining the averaged
DC113                                                                                                                                                at a periodic interval                 1. DCiE / PUE            1          M                  L
        reporting equipment                                                  DCiE (data centre infrastructure efficiency) over the
                              2. Expected minimum practice of the EC Code                                                                            (monthly/quarterly)
                                                                             reporting period. Note that this is required by the CoC
                              of Conduct, Value 2/5
                                                                             reporting practices.


                              1. A reporting console is in place for energy use
                                                                                    1. An automated energy and environmental reporting console
                              and environmental conditions
        19.Monitoring and                                                           to allow M&E staff to monitor the energy use and efficiency of 1. All energy use at multiple levels is     1. Is the dashboard
DC114                                                                                                                                                                                                                1          L                  M
        reporting equipment                                                         the facility provides enhanced capability. Averaged and        visible in a single place                   reporting in place?
                              2. Optional practice of the EC Code of Conduct,
                                                                                    instantaneous DCiE are reported. Supersedes Written report
                              Value 3/5

                                                                                    1. An integrated energy and environmental reporting
                                                                                    capability in the main IT reporting console allows integrated
                              1. A reporting console is in place for energy use
                                                                                    management of energy use and comparison of IT workload
                              and environmental conditions and it dynamically
                                                                                    with energy use. Averaged, instantaneous and working
        19.Monitoring and     calculates and reports PUE/DCiE                                                                                        1. Energy efficiency of the data centre   1. Is the dashboard
DC115                                                                               range DCiE are reported and related to IT workload.                                                                              1          L                  M
        reporting equipment                                                                                                                          is visible in a single place              reporting in place?
                                                                                    Supersedes Written report and Energy and environmental
                              2. Optional practice of the EC Code of Conduct,
                                                                                    reporting console. This reporting may be enhanced by the
                              Value 4/5
                                                                                    integration of effective physical and logical asset and
                                                                                    configuration data.

                              1. Utilisation of the ICT equipment is collated and   1. Reporting of the processor utilisation of the overall or
                                                                                                                                                     1. Processor utilisation reporting is
                              reported in a single dashboard                        grouped by service / location IT server estate. Whilst
        19.Monitoring and                                                                                                                            collated and reported in a single place. 1. Is the dashboard
DC116                                                                               effective metrics and reporting mechanisms are still under                                                                       1          M                  M
        reporting equipment                                                                                                                          Comparisons against medians and best reporting in place?
                              2. Optional practice of the EC Code of Conduct,       development a basic level of reporting can be highly
                                                                                                                                                     practice provide analysis of weak spots
                              Value 3/5                                             informative.

                                                                                    1. Reporting of the proportion of the overall or grouped by
                              1. Reporting is split by function or geography
                                                                                    service / location network capacity utilised. Whilst effective
        19.Monitoring and                                                                                                                                                                      1. Is the dashboard
DC117                                                                               metrics and reporting mechanisms are still under                 1. As described to the left                                     1          L                  M
        reporting equipment   2. Optional practice of the EC Code of Conduct,                                                                                                                  reporting in place?
                                                                                    development a basic level of reporting can be highly
                              Value 3/5
                                                                                    informative.


                                                                                    1. Reporting of the proportion of the overall or grouped by
                                                                                    service / location storage capacity and performance utilised.
                                                                                    Whilst effective metrics and reporting mechanisms are still
                              1. Reporting is split by function or geography and    under development a basic level of reporting can be highly
                              also by bands of utilisation level to                 informative. The meaning of utilisation can vary depending
        19.Monitoring and                                                                                                                                                                      1. Is the dashboard
DC118                                                                               on what is considered available capacity (e.g., ports, raw v.  1. As described to the left                                       1          L                  M
        reporting equipment                                                                                                                                                                    reporting in place?
                              2. Optional practice of the EC Code of Conduct,       usable data storage) and what is considered used (e.g.,
                              Value 3/5                                             allocation versus active usage). Ensure the definition used in
                                                                                    these reports is clear and consistent. Note that mixed
                                                                                    incentives are possible here through the use of technologies
                                                                                    such as de-duplication.


                                                                                                                                                                                               1. Number of server
                                                                                    1.Set out DC efficiency programmes for on-site, off-site
                                                                                                                                                                                               rooms/DCs meeting
                                                                                    or out-sourced server rooms/DCs                                  1. Organisation registered under the
        19.Monitoring and     1. Agreed Server room/Data centre greening                                                                                                                       minimum requirements
DC119                                                                               2. Engage with Estates and Facilities Management                 EU Code of Conduct as an Endorser                               1          L                  L
        reporting equipment   programme                                                                                                                                                        2. Number registered
                                                                                    3. Validate by applying for Endorser status under the            of the Code
                                                                                                                                                                                               as Participants under
                                                                                    Code of Conduct
                                                                                                                                                                                               the Code
                                                                                                                                                                                                                          Version 1.1
Section 9 - Through Life                                                                                                                                                                                        Wednesday, February 16, 2011
                                                                                                                                                                                                                Items in bold denote Top Tips
Management (TLM)
                                                                                                                                                                                                                                                           Indicative
           Technologies/              Desired Outcomes                      Suggested actions and approaches                                                  Best practice                                                  Metric                          cost:    Degree of                Date                      kgCO2
 UIN                                                                                                                                                                                                                                                Tier                        Start date              Owner   Status
           Methods (TM)                     (DO)                                          (SA)                                                                    (BP)                                                        (M)                           £/kgCO2 difficulty               embedded                    saved



                                                                                                                                                                                                              1. Number of technology and
                                1. Implementation of best    1.Set up a staff/supplier quality circle/ideas scheme
                                                                                                                                                                                                              organisational sustainability
TLM01   1. Innovations          innovations for greening ICT                                                                   1. Profile each idea with owner, decription, £/CO2 etc assessments                                              2           H         L
                                                                                                                                                                                                              innovation ideas that are
                                or ICT greening
                                                                                                                                                                                                              progressed to delivery per annum




                                                                                                                                                                                                              1. Number of technology and
                                1. Implementation of best    2.Survey latest literature and case studies for
                                                                                                                                                                                                              organisational sustainability
TLM02   1. Innovations          innovations for greening ICT appropriate innovations                                           1. Profile each idea with owner, decription, £/CO2 etc assessments                                              2           H         L
                                                                                                                                                                                                              innovation ideas that are
                                or ICT greening
                                                                                                                                                                                                              progressed to delivery per annum




                                                                                                                                                                                                              1. Number of technology and
                                1. Implementation of best
                                                             3.Engage in other cross-organisational forums for                                                                                                organisational sustainability
TLM03   1. Innovations          innovations for greening ICT                                                                   1. Profile each idea with owner, decription, £/CO2 etc assessments                                              2           H         L
                                                             sustainability                                                                                                                                   innovation ideas that are
                                or ICT greening
                                                                                                                                                                                                              progressed to delivery per annum




        2. Business and IT      1. ICT greening of proposals is                                                                                                                                         1. Percentage of development,
                                                                1. Review all ideas and business change proposals for
        development,            part of BaU processes for                                                                    1. Sustainability and ICT are embedded into the exising processes and pro- change and innovation opportunities
TLM04                                                           opportunities to use ICT as a greening tool to reduce energy                                                                                                                2              H         L
        innovation and change   Business and IT change and                                                                   formas for business and IT changes and innovations                         that have been reviewed for ICT
                                                                costs, sustainability impacts, risks and enhance benefits
        proposals               innovation                                                                                                                                                              greening opportunities



                                                                                                                               1. Align ICT procurement processes with DEFRA's Flexible
                                                                                                                               Framework for sustainable procurement
                                                                                                                               2. Establish whether there is a need to procure capital items eg are
                                                                                                                               there opportunities to sweat the asset for longer, or move to a Cloud
                                                                                                                               service
        3. Procurement and
                                1.Adherence to best practice 1. Align ICT procurement processes with DEFRA's                   3. Ensure procurement is undertaken with a view to minimising end of 1. Scoring based on alignment
TLM05   Supply Chain                                                                                                                                                                                                                               2       M         M
                                in sourcing ICT services     Flexible Framework for sustainable procurement                    life and disposal costs, eg avoid use of hazardous substances,        with flexible framework
        Management
                                                                                                                               maximise opportunity for re-use and recycling of components and
                                                                                                                               materials (build can be disaggregated into components and
                                                                                                                               constituent materials for re-cycling)
                                                                                                                               4. Close the loop and allow for purchase of recycled kit and
                                                                                                                               consumables


                                                                                                                                                                                                            1. Percentage of ICT supply chain
                                                                                                                                                                                                            who have signed up to a minimum
        3. Procurement and      2.Strong management of           1.Implement supply chain scoring and/or a minimum
                                                                                                                               1. Entire ICT supply chain is signed up to a minimum standards charter and standards charter.
TLM06   Supply Chain            environmental impacts in         standards charter.                                                                                                                                                                2       M         L
                                                                                                                               their sustainability performance is actively improved through joint working.
        Management              supply chain for ICT services
                                                                                                                                                                                                            2. Numbers of ICT suppliers on
                                                                                                                                                                                                            sustainability watch list



                                                                                                                                                                                                            1. Percentage of ICT supply chain
                                                                                                                                                                                                            who have signed up to a minimum
        3. Procurement and      2.Strong management of
                                                                                                                               1. Entire ICT supply chain is signed up to a minimum standards charter and standards charter.
TLM07   Supply Chain            environmental impacts in                                                                                                                                                                                           2       M         L
                                                                 2.Drive down the ICT supply chain requiring accountability.   their sustainability performance is actively improved through joint working.
        Management              supply chain for ICT services
                                                                                                                                                                                                            2. Numbers of ICT suppliers on
                                                                                                                                                                                                            sustainability watch list




                                                                                                                                                                                                              1.Business and ICT service portolios
                                                                                                                                                                                                              exist, are aligned with a line of sight
                                                                                                                               1. Audit and rationalise portfolio of ICT services' alignment with business
                                1.ICT portfolio of services is   1.Document and understand scope of existing ICT and                                                                                          to business outcomes
        4. Business and ICT                                                                                                    services and remove redundancy, minimise overlaps and replication, and
TLM08                           well-aligned with Business       Business services                                                                                                                            2.Projects in place to remedy gaps 2         L         M
        services                                                                                                               identify and make the case for projects to fill gaps or coalesce current ICT
                                Services portolfio                                                                                                                                                            in ICT service provisions and take
                                                                                                                               provisions
                                                                                                                                                                                                              opportunities to coalesce existing
                                                                                                                                                                                                              provisions to reduce footprints
                                                                                                                                                                                                                                                      Indicative
           Technologies/            Desired Outcomes                      Suggested actions and approaches                                                  Best practice                                                 Metric                        cost:    Degree of                Date                      kgCO2
  UIN                                                                                                                                                                                                                                            Tier                      Start date              Owner   Status
           Methods (TM)                   (DO)                                          (SA)                                                                    (BP)                                                       (M)                         £/kgCO2 difficulty               embedded                    saved



                                                                                                                                                                                                           1.Business and ICT service portolios
                                                                                                                                                                                                           exist, are aligned with a line of sight
                                                                                                                            1. Audit and rationalise portfolio of ICT services' alignment with business
                              1.ICT portfolio of services is                                                                                                                                               to business outcomes
        4. Business and ICT                                                                                                 services and remove redundancy, minimise overlaps and replication, and
TLM09                         well-aligned with Business       2.Ensure project portfolios for future developments are also                                                                                2.Projects in place to remedy gaps 2       L         M
        services                                                                                                            identify and make the case for projects to fill gaps or coalesce current ICT
                              Services portolfio               well-aligned adn take on board ICT greening opportunities                                                                                   in ICT service provisions and take
                                                                                                                            provisions
                                                                                                                                                                                                           opportunities to coalesce existing
                                                                                                                                                                                                           provisions to reduce footprints




                                                               1. When developing new ICT services, identify existing                                                                                      1. Number of ICT services which
      4. Business and ICT 2.Replaced ICT services are          and overlapping services which could be                1. The implementation of new ICT services doesn't result in the                      are unused or have a minority of
TLM10                                                                                                                                                                                                                                           2     H         M
      services            decommissioned                       decommissioned and adjust project scope accordingly retention of small functions from otherwise unutilised legacy services                  their features which are still
                                                               to minimise longer-term portfolio impacts.                                                                                                  relevant to business need.




                                                                                                                             1.Asset list is known to be accurate and is regularly audited.
                                                                                                                                                                                                           1.Number of assets that the
                                                                                                                             2.Use sampling approach to derive operational footprints for asset
                                                                                                                                                                                                           organisation possesses.
                              1. ICT Asset list is accurate,                                                                 types with large volumes
                                                                                                                                                                                                           2.Level of confidence that the
        5. Operational        ITC operational footprints are 1.Audit asset list for cross-check with reality.                3.Use PAS 2050 to extend footprint ot encompass the emissions from
TLM11                                                                                                                                                                                                      asset register is accurate, as       2     H         L
        Footprints            calculated and kept up to                                                                      major elements of the service wrap eg support staff travel
                                                                                                                                                                                                           measured by audits
                              date                                                                                           4.Establish trajectory for footprint from assessment of upcoming
                                                                                                                                                                                                           3.ICT operatoinal Footprint in
                                                                                                                             business and ICT projects/changes and track progress regularly to
                                                                                                                                                                                                           place and regularly updated
                                                                                                                             harvest emission and energy savings


                              1. ICT Asset list is accurate,
      5. Operational          ITC operational footprints are
TLM12                                                        2.Ensure that asset list is updated.                            as above                                                                      as above                             2     H         L
      Footprints              calculated and kept up to
                              date



                              1. ICT Asset list is accurate,   3.Put processes in place to derive ICT operational
      5. Operational          ITC operational footprints are   footprint from asset lists using metering,sampling and
TLM13                                                                                                                        as above                                                                      as above                             2     H         L
      Footprints              calculated and kept up to        other approaches to calculate the footprint for all ICT
                              date                             assets deployed



                              1. ICT Asset list is accurate,
        5. Operational        ITC operational footprints are 4.Recalculate regularly or when major asset change
TLM14                                                                                                                        as above                                                                      as above                             2     H         L
        Footprints            calculated and kept up to      undertaken
                              date

                              1. ICT Asset list is accurate,
        5. Operational        ITC operational footprints are 5.Project forward in line with busienss and ICT
TLM15                                                                                                                        as above                                                                      as above                             2     H         L
        Footprints            calculated and kept up to      changes, to provide trajectory for tracking carbon
                              date                           emission reductions




                                                                                                                             1.ICT Capacity plan is in place, containing capacity utilisation,
                              1. ICT capacity meets but        1.Audit current ICT capacity provision (servers (virtual
      6. Capacity                                                                                                            capacity provision and growth profile.                                        1. Percentage of total ICT
TLM16                         does not exceed business         and physical) and storage (by tier))                                                                                                                                             2     H         M
      Management                                                                                                             2.ICT Capacity plan is regularly audited against reality.                     capacity that is actively utilised
                              need
                                                                                                                             3.ICT Capacity plan minimises overheads and excess provision.




                              1. ICT capacity meets but
        6. Capacity                                            2.Create a capacity plan that builds in current needs                                                                                        1. Percentage of total ICT
TLM17                         does not exceed business                                                                       as above                                                                                                           2     H          M
        Management                                             and future growth/reduction projections.                                                                                                    capacity that is actively utilised
                              need


                              1. ICT capacity meets but
        6. Capacity                                                                                                                                                                                        1. Percentage of total ICT
TLM18                         does not exceed business         3.Build in annual reviews .                                   as above                                                                                                           2     H         M
        Management                                                                                                                                                                                         capacity that is actively utilised
                              need
                                                                                                                                                                                                                                                           Indicative
           Technologies/            Desired Outcomes                        Suggested actions and approaches                                                   Best practice                                                 Metric                          cost:    Degree of                Date                      kgCO2
 UIN                                                                                                                                                                                                                                                  Tier                      Start date              Owner   Status
           Methods (TM)                   (DO)                                            (SA)                                                                     (BP)                                                       (M)                           £/kgCO2 difficulty               embedded                    saved



                              1. ICT capacity meets but
        6. Capacity                                             4.Match ICT capacity provision to requirements in a                                                                                           1. Percentage of total ICT
TLM19                         does not exceed business                                                                          as above                                                                                                              2    H         M
        Management                                              lean manner, minimising unused capacity and                                                                                                   capacity that is actively utilised
                              need
                                                                overheads.


                              1. Business Resilience and
                                                                1. Business Service resilience/continuity measures are                                                                                       1. Proportion of ICT capacity that is
                              Continuity measures take into                                                                     1. Additional ICT capacity and equipment allocated specifically for business
TLM20   7. Resilience                                           designed/reviewed based on the greening opportunities                                                                                        provided specifically for business       2    H         M
                              account ICT greening                                                                              resilience are minimised.
                                                                provided by ICT tools.                                                                                                                       continuity
                              opportunities


                              1. ICT Resilience and
                                                                                                                                                                                                              1. Proportion of ICT capacity that is
        8. Resilience - ICT   Continuity measures take into     1. ICT resilience is designed/reviewed based on the             1. Additional ICT capacity and equipment allocated specifically for ICT
TLM21                                                                                                                                                                                                         provided specifically for service       2    H         M
        continuity            account ICT greening              greening opportunities provided by ICT tools.                   resilience are minimised.
                                                                                                                                                                                                              resilience
                              opportunities



                              1. Management of security risk 1. When reviewing the response to security risk, consequent                                                                                      1. Number of security risk
TLM22   9. Risk management    is balanced with sustainability sustainability risk of the available options is considered, and 1. Sustainability risk is considered on a par with security risk                mitigations that have been subject to 2      M         M
                              risk in deploying ICT solutions the risks mitigated in a balanced manner                                                                                                        a sustainability impact assessment




                           1.Calls dealing with software                                                                        1.Over 90% of incident calls are diagnosed remotely by the service desk       1. Support mileage for
                                                                1.Implement remote analysis/diagnosis tools for the
        10. Incident &     and non-hardware problems                                                                            2.Over 70% of incident calls are resolved remotely by the service desk        analysis/diagnosis
TLM23                                                           service/help desk                                                                                                                                                                     2    M         M
        Problem Management are diagnosed and dealt with                                                                         3.All software upgrades/fixes are rolled out remotely with no travel for      2. Support mileage for software
                           remotely                                                                                             installation                                                                  installations and fixes



                           1.Calls dealing with software
        10. Incident &     and non-hardware problems            2.Implement software roll-out tools for deploying fixes and
TLM24                                                                                                                           as above                                                                      as above                                2    M         M
        Problem Management are diagnosed and dealt with         upgrades
                           remotely


                           1.Calls dealing with software
        10. Incident &     and non-hardware problems
TLM25                                                                                                                           as above                                                                      as above                                2    M         M
        Problem Management are diagnosed and dealt with         3.Implement remote control tools
                           remotely

                           2.Repeat incidents (problems)
        10. Incident &                                          1. Incidents are assessed and fixes compared to identify        1. Travel mileage and replacement equipment for repeat problems is            1. Travel mileage for repeated
TLM26                      have fixes which minimise                                                                                                                                                                                                  2    M         L
        Problem Management                                      repeats and save re-invention of solutions                      minimised                                                                     incidents (problems)
                           impact

                                                            1. Using remote training and collaboration tools, ICT
                                                                                                                                                                                                              1. Mileage to attend ICT training
TLM27   11. Training          1. Training is given remotely training is given remotely, minimising travel to                    1. All ICT training is online - supported where needed by mentors                                                     2    L         L
                                                                                                                                                                                                              courses
                                                            centralised training suites


                                                                1. Plan and optimise delivery routes for equipment
                              1. Equipment delivery &
                                                                dynamically, focussing on mileage not time targets and                                                                                        1. ICT support delivery, collection
TLM28   12. Logistics         hardware support mileage is                                                                       1. Site visits by ICT support staff are optimised to reduce mileage                                                   2    M         L
                                                                ensuring that specific trips to a site for a single visit are                                                                                 and hardware fix mileage
                              minimised
                                                                minimised.
                                                                                                                                                                                                                                            Indicative
           Technologies/           Desired Outcomes                     Suggested actions and approaches                                              Best practice                                               Metric                      cost:    Degree of                Date                      kgCO2
 UIN                                                                                                                                                                                                                                   Tier                      Start date              Owner   Status
           Methods (TM)                  (DO)                                         (SA)                                                                (BP)                                                     (M)                       £/kgCO2 difficulty               embedded                    saved

                                                                                                                        1. Waste Electrical & Electronic Equipment(WEEE) is managed in line
                                                                                                                        with the waste hierarchy:
                                                                                                                        - Prepare for re-use
                                                                                                                        - Re-use and other disposal prevention actions
                                                                                                                        - Recycle
                                                                                                                        - Other recovery (e.g. energy recovery)
                                                                                                                                                                                                    1. Waste management strategy for
                                                                                                                        - Disposal
                                                                                                                                                                                                    WEEE in place
                                                              1. Agree Waste Management Strategy with suppliers         2. Compliance with relevant waste legislation, including
                                                                                                                                                                                                    2. A regular report breaking down
                                                              and in-house teams                                        (a) Duty of Care
                                                                                                                                                                                                    WEEE sent for disposal by no of
                                                              - to ensure legal obligations and processes in place for ( http://www.netregs.gov.uk/netregs/63197.aspx)
                                                                                                                                                                                                    items
                                                              handling the disposal of equipment no longer required (b) Hazardous Waste Regulations
                                                                                                                                                                                                    - re-used by Charities/Schools
                                                              by the business                                           ( http://www.netregs.gov.uk/netregs/63464.aspx)
                                                                                                                                                                                                    - re-sold commercially
                              1.Established Strategy for      - to incentivise/reduce costs by establishing markets     (c) WEEE Regulations (http://www.bis.gov.uk/files/file54145.pdf).
        13.IT Disposal                                                                                                                                                                              by no of items and weight - non-
TLM29                         managing WEEE to achieve        for re-use/re-cycle where supplier can retain any sale    3. Use of reputable / permitted / accredited organisations for the re-                                         2    L         M
        Strategy                                                                                                                                                                                    hazardous waste
                              zero landfill                   proceeds, to reduce buy-back/disposal costs for user      use, treatment, recycling/other recovery or disposal of WEEE,
                                                                                                                                                                                                    - hazardous waste
                                                              organisation                                              4. asset management processes in place to update or write off
                                                                                                                                                                                                    - reclaimed/recycled materials
                                                              - to provide roadmap tracking trajectory to zero landfill equipment from asset lists when appropriate
                                                                                                                                                                                                    - residue sent for disposal (break
                                                                                                                        5. no illegal exports, by ensuring audit trail / tracking of equipment to
                                                                                                                                                                                                    out by how disposed off eg
                                                                                                                        its end destination (not just to the point where it is handed to waste
                                                                                                                                                                                                    incineration etc)
                                                                                                                        collector etc.).
                                                                                                                        6..supplier or organisation to provide an accredited audit trail so that
                                                                                                                        all items and their components (where appropriate) entering the
                                                                                                                        hierarchy are accounted for
                                                                                                                        7.Adopt landfill avoidance reporting by weight, only weighing kit that
                                                                                                                        has reached end of useful life ie submitted for re-clamation and/or
                                                                                                                        disposal
                                                                                                                        8.Obtain and verify statements of compliance with local and regional
                                                                                                                        statutory requirements, including the RoHS, WEEE Directive etc.



                                                              1. Establish and implement processes for preparing
                                                              equipment for re-use including:
                                                              - safety test (e.g. test electrical safety in accordance
                                                              with HB 10194);
                                                              - functionality tests;
                                                              - data eradication (e.g. all storage/memory wiped of
                                                              data and software in line with INFOSEC guidelines);
                                                              - software removal/uploading (e.g. software licences       1.When available adhere to PAS 141:2011 "Reuse of used and waste
                                                              reclaimed, removed, redeployed as appropriate);            electronic equipment - Process management" when preparing
                                                                                                                                                                                                1.Re-use preparation processes
                                                              - removal and redeployment of consumables such as          equipment for re-use in-house or, if using an external organisation to
                                                                                                                                                                                                in place
                                                              toners, paper                                              prepare the equipment for re-use on your behalf, ensure in due course
        14.Re-use of kit and                                                                                                                                                                    2.Number of software licences
TLM30                        1.Prepare kit for re-use         - clean (e.g. remove all physical means of identifying     that they are accredited to PAS 141                                                                      2         L         L
        kit components                                                                                                                                                                          removed from kit
                                                              your organisation as owner ensuring no organisation
                                                                                                                                                                                                3.Number of software licences re-
                                                              residue on or in kit).                                     2. Deploy Information Assurance (IA) ghost data specialist service to
                                                                                                                                                                                                used and number cancelled
                                                              If unable to prepare equipment for re-use in-house, use    ensure memory and hard drive destruction or erasure to meet
                                                              a suitably accredited and permitted re-use organisation.   appropriate security standards
                                                              - carry out a current market value assesment
                                                              (independent of the re-use organisation) to establish
                                                              asset value prior to collection and agree arrangements
                                                              to recover proceeeds where these are significant for
                                                              HMG eg agree an accepted price per item for overheads
                                                              of sale eg cleaning , then recover proceeds above this
                                                              from supplier




                                                                                                                         1. Re-use within organisation
                             2.All kit purchased is re-used                                                              - Upgrade and continue use
                                                              1. Maintain asset lists with owners and current
                             by organisation or service                                                                  - Change use eg redeploy as a host for virtual Thin Client                 1. By type of item eg PC, laptop
        14.Re-use of kit and                                  use/apps hosted, tracking change of use/ownership
TLM31                        supplier within the current                                                                 - sell on to staff for home use                                            etc number of items redeployed     2    L         L
        kit components                                        2. At refresh points seek to re-use spare kit eg by
                             organisation to end of                                                                      - adopt 5 year re-fresh cycle                                              within overall organisation
                                                              deploying virtual desktop solutions in line with Gov IT
                             useable life
                                                              Desktop frameworks
                                                                                                                                                                                                                                        Indicative
           Technologies/           Desired Outcomes                    Suggested actions and approaches                                              Best practice                                           Metric                       cost:    Degree of                Date                      kgCO2
 UIN                                                                                                                                                                                                                               Tier                      Start date              Owner   Status
           Methods (TM)                  (DO)                                        (SA)                                                                (BP)                                                 (M)                        £/kgCO2 difficulty               embedded                    saved


                                                                                                                                                                                               1.By type of item, eg PC etc,
                                                                                                                                                                                               number of items
                                                                                                                                                                                               - Re-used with other customers
                             3.All kit purchased that can
                                                                                                                       1.Re-use with other customers                                           - Re-sold with Charities and
                             not be used within the         1.Establish a re-use network in locality or within the
                                                                                                                       2.Re-sale with Charities and Schools                                    Schools
        14.Re-use of kit and organisation is re-used by     supplier customer base
TLM32                                                                                                                  3.Re-sale on market                                                     - Re-sold on market                 2    L         L
        kit components       the service supplier outside
                                                                                                                       4.Free-cycle to Charities or Schools if no residual market value        - Free-cycled to charities or
                             the current organisation to
                                                                                                                                                                                               Schools if no residual market
                             end of life
                                                                                                                                                                                               value
                                                                                                                                                                                               - passed on for recycling /
                                                                                                                                                                                               disposal




                                                            1. Only use reputable / permitted / accredited
                                                            organisations for the re-use, treatment, recycling/other
                                                            recovery or disposal of WEEE                               1. Adopt PAS 141 when issued, for re-use of WEEE
                                                                                                                                                                                               1.By type of item, eg PC etc,
                                                            2. Use draft PAS 141 text to assess re-use markets,        2. Agree with 3rd party to seek
                                                                                                                                                                                               number of items
                                                            recoveries from sale, assessing credentials of re-use      - Re-sale with Charities and Schools
                                                                                                                                                                                               - Re-sold with Charities and
                             4. All kit that can not be re- organisations                                              - Re-sale on market
                                                                                                                                                                                               Schools
                             used within the Supplier's re- 3. Ensure no illegal exports:                              - if no residual value free-cycle to Charities or Schools
        14.Re-use of kit and                                                                                                                                                                   - Re-sold on market
TLM33                        use network is re-used by          - take responsibility for tracking equipment           3. Use asset registers to track the location and end destination of                                         2    L         L
        kit components                                                                                                                                                                         - Free-cycled to charities or
                             3rd party to end of life             to its end destination (not just to the point        individual items, and produce reports on amounts re-used,
                                                                                                                                                                                               Schools if no residual market
                                                                  where it is handed to waste collector etc.).         recycled/recovered, and sent to landfill.
                                                                                                                                                                                               value
                                                                - ensure agent is approved exporter (AE)               4. Remove any markings from the equipment which could be used to
                                                                                                                                                                                               2. number of WEEE items going
                                                                  accredited                                           identify the organisation
                                                                                                                                                                                               for recycling
                                                                - seek free service based on commercial
                                                                  sales of WEEE and disagreggated materials




                                                            1. Re-claim materials from equipment and components                                                                                1. Residual weight of non-
                             5. All components and          - dis-aggregate into materials that are fully reclaimed                                                                            recycled material for reclamation
        14.Re-use of kit and
TLM34                        material constituents of       and redeployed                                             1. Only use approved authorised treatment facilities (AATF)             2.Weight of material reclaimed      2    L         L
        kit components
                             WEEE are re-cycled             - exploit rising value of basic materials such as copper                                                                           3.Weight of material that is
                                                            etc to meet costs of material reclamation                                                                                          passed on for disposal




                                                                                                                                                                                               1. Number of WEEE items
                                                                                                                                                                                               received for recycling
                              1. All components and                                                                                                                                            2. Number / weight of
                                                            1. Cannabilise equipment to re-use components eg
TLM35   15.Recycling          material constituents of                                                                 1 Recycle back to manufacturer/OEM for re-use of components             components cannabilised by type 2        L         L
                                                            memory cards, before sending remainder for recovery
                              WEEE are re-cycled                                                                                                                                               of component eg disk drive,
                                                                                                                                                                                               memory card




                                                            1. For residue material following re-use and re-cycling
                                                            processes, exploit available opportunities for other
                              1. Minimal material sent to                                                                                                                                      1.Measure of energy or other
TLM36   16. Disposal                                        recoveries eg through incineration for heat and energy     1. Use of accredited land-fill and other disposal sites for materials
                              landfill or incineration                                                                                                                                         output from disposal
                                                            generation for local businesses, households and the
                                                            National Grid




                                                                                                                                                                                               1. By type of item eg PC, laptop
                                                            1.Repair where possible and if not fully repairable re-    1 . Clear procedures and audit processes in place to track broken       etc number of broken items,
        17. Broken            1. Maximise opportunity for
TLM37                                                       use components that are                                    items and their subsequent repair or disposal                           number repaired and number sent 2        L         L
        equipment             repair and re-use
                                                                                                                                                                                               for disposal (landfill, incineration
                                                                                                                                                                                               etc)
                                                                                                                                                                                                                           Indicative
           Technologies/        Desired Outcomes                   Suggested actions and approaches                                         Best practice                                       Metric                       cost:    Degree of                Date                      kgCO2
 UIN                                                                                                                                                                                                                  Tier                      Start date              Owner   Status
           Methods (TM)               (DO)                                       (SA)                                                           (BP)                                             (M)                        £/kgCO2 difficulty               embedded                    saved




                                                                                                                                                                                   1. By type of item eg PC, laptop
                                                         2.Ensure suppliers process broken or damaged
                                                                                                                                                                                   etc number of broken items,
        17. Broken         1. Maximise opportunity for   equipment that contains hazardous waste in line with   1. Clear procedures and audit processes in place to track broken
TLM38                                                                                                                                                                              number repaired and number sent 2       L         L
        equipment          repair and re-use             Environment Legisaltion using transport and            items and their subsequent repair or disposal
                                                                                                                                                                                   for disposal (landfill, incineration
                                                         disposal/recycling contractors that have EA
                                                                                                                                                                                   etc)
                                                         certification .
                                                                                                                                                                                                     Version 1.1
                                                                                                                                                                                              #####################
Section 10 - Information Management (IM)                                                                                                                                                   Items in bold denote Top Tips

                                                                                                                                                                                                                                     Indicative cost:
                   Technologies/             Desired Outcomes                                Suggested actions and approaches                                    Best practice                         Metric                                               Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                         Tier       £/kgCO2                         Start date              Owner   Status
                   Methods (TM)                    (DO)                                                    (SA)                                                      (BP)                               (M)                                                 difficulty                embedded                    saved


                                                                                                                                                      1. Introduce tools for
                                                                                                                                                      shared/collaborative document
                                                                            1.Encourage staff to work on shared documents rather than e-mailing       working eg Sharepoint, Huddle,
                                                                                                                                                                                             1. Ratio of personal/local
        1.Information / Data files   1.Have less information to store:      individual versions.                                                      Google Docs, EDRM systems
IM01                                                                                                                                                                                         vs corporate/shared          2          L                  M
        management                   only one copy of information is kept                                                                             2. Ability to import/export and access
                                                                                                                                                                                             storage volumes
                                                                                                                                                      datasets across business
                                                                                                                                                      established as key criteria for system
                                                                                                                                                      development and procurement



                                                                                                                                                      1. Introduce tools for
                                                                                                                                                      shared/collaborative document
                                                                                                                                                      working eg Sharepoint, Huddle,
                                                                            2.Use pointers/links/URLs to a single instance of documents in a                                                 1. Ratio of personal/local
        1.Information / Data files   1.Have less information to store:                                                                                Google Docs, EDRM systems
IM02                                                                        shared space instead of emailing as attachments                                                                  vs corporate/shared          2          L                  M
        management                   only one copy of information is kept                                                                             2. Ability to import/export and access
                                                                                                                                                                                             storage volumes
                                                                                                                                                      datasets across business
                                                                                                                                                      established as key criteria for system
                                                                                                                                                      development and procurement



                                                                                                                                                      1. Introduce tools for
                                                                                                                                                      shared/collaborative document
                                                                                                                                                      working eg Sharepoint, Huddle,
                                                                            3.CIOs to review their enterprise content management strategy and                                                1. Ratio of personal/local
        1.Information / Data files   1.Have less information to store:                                                                                Google Docs, EDRM systems
IM03                                                                        solution sets                                                                                                    vs corporate/shared          2          L                  M
        management                   only one copy of information is kept                                                                             2. Ability to import/export and access
                                                                                                                                                                                             storage volumes
                                                                                                                                                      datasets across business
                                                                                                                                                      established as key criteria for system
                                                                                                                                                      development and procurement



                                                                                                                                                      1. Introduce tools for
                                                                                                                                                      shared/collaborative document
                                                                            4. Ensure that information can be got in and out of systems effectively working eg Sharepoint, Huddle,
                                                                                                                                                                                             1. Ratio of personal/local
        1.Information / Data files   1.Have less information to store:      and establish policies to limit the replication of stand alone databases, Google Docs, EDRM systems
IM04                                                                                                                                                                                         vs corporate/shared          2          L                  M
        management                   only one copy of information is kept   to ensure that datasets are trusted across the business, and are not      2. Ability to import/export and access
                                                                                                                                                                                             storage volumes
                                                                            replicated with multiple copies held locally                              datasets across business
                                                                                                                                                      established as key criteria for system
                                                                                                                                                      development and procurement




                                                                                                                                                                                             1. Volume required for
                                                                                                                                                                                             email archive and
                                                                            1. Ensure all information assets are described, and the length of time    1.Adopt proactive/automatic
                                     2. Have less information to store:                                                                                                                      corporate and personal
        1.Information / Data files                                          they need to be kept is defined and implemented via retention             document and email archiving and
IM05                                 information that's not needed is                                                                                                                        folders                     2           M                  M
        management                                                          schedules                                                                 automatic disposal based on
                                     disposed of                                                                                                                                             2. Record of email and file
                                                                                                                                                      retention period
                                                                                                                                                                                             deletions by users/
                                                                                                                                                                                             corporate function




                                                                                                                                                                                             1. Volume required for
                                                                                                                                                                                             email archive and
                                                                                                                                                      1.Adopt proactive/automatic
                                     2. Have less information to store:                                                                                                                      corporate and personal
        1.Information / Data files                                          2. Ensure that retention decisions are also applied to large datasets     document and email archiving and
IM06                                 information that's not needed is                                                                                                                        folders                     2           M                  M
        management                                                          and to audit and logging data being stored                                automatic disposal based on
                                     disposed of                                                                                                                                             2. Record of email and file
                                                                                                                                                      retention period
                                                                                                                                                                                             deletions by users/
                                                                                                                                                                                             corporate function
                                                                                                                                                                                                                                 Indicative cost:
                   Technologies/             Desired Outcomes                             Suggested actions and approaches                                     Best practice                        Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                     Tier       £/kgCO2                         Start date              Owner   Status
                   Methods (TM)                    (DO)                                                 (SA)                                                       (BP)                              (M)                                                difficulty                embedded                    saved



                                                                                                                                                                                          1. Volume required for
                                                                                                                                                                                          email archive and
                                                                          3. Introduce prompts to encourage early decisions about retention of      1.Adopt proactive/automatic
                                     2. Have less information to store:                                                                                                                   corporate and personal
        1.Information / Data files                                        documents and emails, to reduce storage cost and over provisioning        document and email archiving and
IM07                                 information that's not needed is                                                                                                                     folders                     2          M                  M
        management                                                        as well as soft costs including staff time for the on-going maintenance   automatic disposal based on
                                     disposed of                                                                                                                                          2. Record of email and file
                                                                          of their personal folders and emails to remain in quota                   retention period
                                                                                                                                                                                          deletions by users/
                                                                                                                                                                                          corporate function




                                                                                                                                                                                          1. Volume required for
                                                                                                                                                                                          email archive and
                                                                                                                                                    1.Adopt proactive/automatic
                                     2. Have less information to store:                                                                                                                   corporate and personal
        1.Information / Data files                                                                                                                  document and email archiving and
IM08                                 information that's not needed is     4.Introduce 'clean-up' days for users to cull unwanted files and emails                                         folders                     2          M                  M
        management                                                                                                                                  automatic disposal based on
                                     disposed of                                                                                                                                          2. Record of email and file
                                                                                                                                                    retention period
                                                                                                                                                                                          deletions by users/
                                                                                                                                                                                          corporate function




                                                                                                                                                                                          1. Volume required for
                                                                                                                                                                                          email archive and
                                                                                                                                                    1.Adopt proactive/automatic
                                     2. Have less information to store:                                                                                                                   corporate and personal
        1.Information / Data files                                                                                                                  document and email archiving and
IM09                                 information that's not needed is                                                                                                                     folders                     2          M                  M
        management                                                        5.Encourage by making visible the cost/amount of archived material        automatic disposal based on
                                     disposed of                                                                                                                                          2. Record of email and file
                                                                                                                                                    retention period
                                                                                                                                                                                          deletions by users/
                                                                                                                                                                                          corporate function




                                                                          1. Establish policies and practices for managing personal storage,                                              1. Volume of on-line
                                                                                                                                                    1. Set capacity limits for personal
                                                                          that identify it as a transitory repository for personal and                                                    storage taken up by
                                     3.Have less information to store:                                                                              folders.
        1.Information / Data files                                        corporate information and provide the means for moving on to the                                                personal folders
IM10                                 information being stored is                                                                                    2. Establish clear responsibilities                              2           L                  H
        management                                                        corporate record, archiving and culling personal information and                                                2. Volume/growth rate
                                     minimised                                                                                                      for reducing data volumes as part
                                                                          data using tools such as DROID                                                                                  for storage per
                                                                                                                                                    of information governance
                                                                                                                                                                                          information asset




                                                                                                                                                                                          1. Volume of on-line
                                                                                                                                                    1. Set capacity limits for personal
                                                                                                                                                                                          storage taken up by
                                     3.Have less information to store:                                                                              folders.
        1.Information / Data files                                        2. Close down shared and personal drives when corporate                                                         personal folders
IM11                                 information being stored is                                                                                    2. Establish clear responsibilities                              2           L                  H
        management                                                        information repositories are established                                                                        2. Volume/growth rate
                                     minimised                                                                                                      for reducing data volumes as part
                                                                                                                                                                                          for storage per
                                                                                                                                                    of information governance
                                                                                                                                                                                          information asset




                                                                                                                                                                                          1. Volume of on-line
                                                                                                                                                    1. Set capacity limits for personal
                                                                          3. Ensure all information assets are properly under the control of                                              storage taken up by
                                     3.Have less information to store:                                                                              folders.
        1.Information / Data files                                        Information Asset Owners (IAOs) and ensure that one of the tasks                                                personal folders
IM12                                 information being stored is                                                                                    2. Establish clear responsibilities                              2           L                  H
        management                                                        of IAOs is to reduce the volume of unneeded or duplicated                                                       2. Volume/growth rate
                                     minimised                                                                                                      for reducing data volumes as part
                                                                          information/data in their area of responsibility, setting appropriate                                           for storage per
                                                                                                                                                    of information governance
                                                                          targets                                                                                                         information asset
                                                                                                                                                                                                                                Indicative cost:
                   Technologies/              Desired Outcomes                               Suggested actions and approaches                                   Best practice                        Metric                                            Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                    Tier       £/kgCO2                         Start date              Owner   Status
                   Methods (TM)                     (DO)                                                   (SA)                                                     (BP)                              (M)                                              difficulty                embedded                    saved


                                                                                                                                                     1. Remove duplication of records
                                     4.Have less information to store: All
                                                                                                                                                     (and their back-up) by establishing
                                     departmental records stored             1.Establish managed, structured repositories for storage of corporate
                                                                                                                                                     integrated polices for digital records 1. Corporate, Personal
        1.Information / Data files   electronically and managed in           information eg Sharepoint sites, shared drives, EDRM systems.
IM13                                                                                                                                                 and information management, based folder and email tray         2          H                  H
        management                   accordance with the FOI Section 46
                                                                                                                                                     on storing information/data once       volumes
                                     Records Management Code of
                                     Practice




                                                                                                                                                    1. Remove duplication of records
                                     4.Have less information to store: All
                                                                                                                                                    (and their back-up) by establishing
                                     departmental records stored
                                                                             2.Provide straightforward means for transferring information/data from integrated polices for digital records 1. Corporate, Personal
        1.Information / Data files   electronically and managed in
IM14                                                                         personal workspaces to corporate information repositories              and information management, based folder and email tray          2          H                  H
        management                   accordance with the FOI Section 46
                                                                                                                                                    on storing information/data once       volumes
                                     Records Management Code of
                                     Practice




                                                                                                                                                     1. Remove duplication of records
                                     4.Have less information to store: All
                                                                                                                                                     (and their back-up) by establishing
                                     departmental records stored
                                                                                                                                                     integrated polices for digital records 1. Corporate, Personal
        1.Information / Data files   electronically and managed in           3.Provide means for adequate archive and backup for the corporate
IM15                                                                                                                                                 and information management, based folder and email tray         2          H                  H
        management                   accordance with the FOI Section 46      and personal record spaces
                                                                                                                                                     on storing information/data once       volumes
                                     Records Management Code of
                                     Practice




                                                                             1.Assess frequency of file types used for storing images and
                                                                             other non-text / non-data information and review availabilty of         1. Deploy file optimisation,
        1.Information / Data files   5.Reduced space required for                                                                                                                          1. Establish before and
IM16                                                                         appropriate optimisation tools(these avoid compression routines         compression and de-duplication                                 2           L                  M
        management                   storing information                                                                                                                                   after storage space data
                                                                             and so do not need decompressing on access).                            techniques and tools




                                                                                                                                                     1. Deploy file optimisation,
        1.Information / Data files   5.Reduced space required for            2.Assess frequency of embedded imagery and make the case for                                                  1. Establish before and
IM17                                                                                                                                                 compression and de-duplication                                 2           L                  M
        management                   storing information                     deploying optimisation s/w to reduce size of embedded images                                                  after storage space data
                                                                                                                                                     techniques and tools




                                                                                                                                                 1. Deploy file optimisation,
        1.Information / Data files   5.Reduced space required for                                                                                                                          1. Establish before and
IM18                                                                         3. Activate email and folder compression facilities where available compression and de-duplication                                     2           L                  M
        management                   storing information                                                                                                                                   after storage space data
                                                                                                                                                 techniques and tools



                                                                                                                                                     1. Deploy file optimisation,
        1.Information / Data files   5.Reduced space required for                                                                                                                          1. Establish before and
IM19                                                                         4. Implement de-duplication technologies to reduce amount of            compression and de-duplication                                 2           L                  M
        management                   storing information                                                                                                                                   after storage space data
                                                                             duplicate data being held                                               techniques and tools



                                                                             1. Apply data volume / green criteria for selection of file formats
                                                                                                                                                     1. File format policy that identifies
        1.Information / Data files   6.Reduced space required for            and systems (there can be big variances in the data volume                                                    1. Establish before and
IM20                                                                                                                                                 an approved list of formats that                                2          L                  M
        management                   storing the same information            different file formats require).                                                                              after storage volumes
                                                                                                                                                     should be used




                                                                             2. Assess file formats already in use and consider migration or
                                                                                                                                                1. File format policy that identifies
        1.Information / Data files   6.Reduced space required for            conversion to alternative formats that take up less storage space,                                       1. Establish before and
IM21                                                                                                                                            an approved list of formats that                                     2          L                  M
        management                   storing the same information            if these can still meet business needs; DROID can be used to                                             after storage volumes
                                                                                                                                                should be used
                                                                             identify formats held (may be particularly effective to apply this
                                                                             strategy for media/image formats that take up lots of space)
                                                                                                                                                                                                                                  Indicative cost:
                 Technologies/               Desired Outcomes                              Suggested actions and approaches                                     Best practice                         Metric                                             Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                      Tier       £/kgCO2                         Start date              Owner   Status
                 Methods (TM)                      (DO)                                                  (SA)                                                       (BP)                               (M)                                               difficulty                embedded                    saved

                                                                                                                                                     1.Set individual quota for mail boxes
                                                                           1.Set email policy and practices including
                                                                                                                                                     and provide archive that is regularly
                                     1. Have less information to store:    - capacity limits
                                                                                                                                                     culled                                1. Volume of on-line
IM22    2.Email management           reduced amount of email being         - archiving                                                                                                                               2            L                  M
                                                                                                                                                     2.Minimum sized signature blocks      storage taken up by email
                                     stored                                - ultimate deletion
                                                                                                                                                     and banners/trailers
                                                                                                                                                     "


                                     1. Have less information to store:                                                                              1.Prompt users at the point of
                                                                                                                                                                                             1. Volume of on-line
IM23    2.Email management           reduced amount of email being         2.Launch campaign for staff to cull unwanted email trails when            accessing in-coming email and on                                  2          L                  M
                                                                                                                                                                                             storage taken up by email
                                     stored                                replying, reduce size of signature blocks and banners                     creation of email to select "save or
                                                                                                                                                     delete in x days"




                                                                                                                                                                                             1. Comprehensive
                                                                                                                                                     1. Information usability requirements   inventory of live
                                                                           1. Define usability requirements for information assets that can inform
                                     1. Greener applications and storage                                                                             including availability and retention    applications and systems
                                                                           more effective use of appropriate tiered/hierarchical/offline storage
IM24    Storage Management and use   used: reduced storage volumes,                                                                                  period documented in an Information     linked to information
                                                                           management
                                     fewer/greener applications deployed                                                                             Asset Register, used by IT to inform    usability
                                                                                                                                                     storage and system management           requirements/information
                                                                                                                                                                                             asset register
                                                                                                                                                                                                                                                               Version 1.1
                                                                                                                                                                                                                                                        #####################
Section 11: ICT as a Greening Tool                                                                                                                                                                                                                   Items in bold denote Top Tips

                                                                                                                                                                                                                                                                                                 Indicative cost:
             Technologies/                Desired Outcomes                                         Suggested actions and approaches                                                                    Best practice                                             Metric                                                 Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                                     Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                       (DO)                                                             (SA)                                                                                      (BP)                                                   (M)                                                   difficulty                embedded                    saved


                                                                     1. Adopt a structured approach
                                                                      => Assess opportunities for cutting travel by first analysing
                                                                     - business travel profiles (location, frequency, mode, purpose, costs (£, CO2...)
                                                                     - meeting profiles (frequency, purpose, location, attendee office location, costs (£,
                                                                     CO2...)
                                                                     - who holds what travel budgets
                                                                     - staff views and expectations around travel eg by conducting a travel survey
                                                                     => Profile requirements (e.g. security levels, attendee characteristics
                                                                                                                                                                        1. Meet, and present material in cyberspace
                                                                     and decision types) of e-meeting service(s) you require and match
                                                                                                                                                                        2. Establish hierarchy of e-meeting tools, set policies for their
                                                                     with the type of e-meeting service available (from instant/email conversations,                                                                                                   1. Usage levels, travel
                                                                                                                                                                        respective use and promote simplest first !                                                                              Dependant
                                   1. Reduction in business travel through audio, web, video and telepresence conferences)                                                                                                                             miles reduced, cost
        01. Synchronous                                                                                                                                                 3. Link deployment of e-meeting tools with Travel and                                                                    upon
GRN01                              footprint, miles and costs(direct => Deliver/deploy/enhance existing, e-meeting services to meet requirements                                                                                                       savings                        3                         Medium
        collaboration                                                                                                                                                   accommodation policies and savings/outcomes                                                                              implementation
                                   and indirect eg staff time)       ensuring                                                                                                                                                                          Number of meetings
                                                                                                                                                                        4. Adopt Shared Services solutions as these are delivered under                                                          approach
                                                                     - simplicity in access and operation                                                                                                                                              held by type
                                                                                                                                                                        the Gov's ICT strategy and access is made available through PSN
                                                                     - as seamless as possible transition from one e-meeting service to another
                                                                     - reliability (one failure can reverberate for sometime!)
                                                                     - availability / capacity matches demand now and expected growth
                                                                     => Ensure your business case is clear, ROI is followed through and metrics captured
                                                                     and communicated.
                                                                     => Communicate clearly to staff so they can use the equipment,
                                                                     understand the need for change and feel part of any success.
                                                                     => Exploit and promote e-meeting technologies as enabling dispersed
                                                                      team working, with removal of location as a barrier for participation



                                                                   1. Develop hierarchy of collaboration spaces to enable shared editing and version
        02. Asynchronous           1. Reduced use of paper, emails                                                                                                      1. Provide e-working spaces for teams to collaborate on
GRN02                                                              control of documents, information and data eg Huddle, Sharepoint, Google docs                                                                                                       1. Number of emails            3          L                  L
        collaboration              and storage                                                                                                                          preparation, editing and publication of documents, information,
                                                                                                                                                                        and data,


        02. Asynchronous           1. Reduced use of paper, emails                                                                                                      1. Enable VPN or other communications to enable remote
GRN03                                                              2. Exploit and promote opportunities for working as member of a dispersed team
        collaboration              and storage                                                                                                                          attachment to collaboration spaces


                                                                        1. Adopt a structured approach
                                                                        =>Run staff surveys etc to understand staff commuting profiles/costs, views and
                                                                                                                                                                        1. . Provide ICT that enables staff to choose the degree of separation
                                                                        preferences for home or mobile working
                                                                                                                                                                        from office presence and the time at which they work, including 3rd party
                                                                        => Assess opportunities from current IT comms provisions to meet requirements and
        03. Mobile                                                                                                                                                      locations and home working                                                1. Office space and
GRN04                              1. Reduced office estate             provide IT solutions to meet staff preferences, dispersed team working and required levels                                                                                                                    3          M                  Medium
        communicatons                                                                                                                                                   2. Adopt Shared Services solutions to support staff working away from occupany levels
                                                                        of social iteraction including collaboration spaces, e-meeting technologies
                                                                                                                                                                        the office as these are delivered under the Gov's ICT strategy and
                                                                        => Tackle on gradual basis eg have a home working day, share offices with other orgs
                                                                                                                                                                        access is made available through PSN
                                                                        closer to home




                                                                        1. Assess occupancy levels and review granularity of control over office services , including   1. Deploy IT BMS with sensors and timers to control heating, lighting
                                                                                                                                                                                                                                                       1. Footprint, power
                                   1. energy and footprint reduction    lighting, heating, power, server support, security. Establish means eg Building Management      and other building infrastructure services including lifts with sufficient
GRN05   04. Building environment                                                                                                                                                                                                                       consumption and cost of
                                   for building/office                  Systems for reducing use of office services outside normal office hours or when occupancy       granularity to enable reduction or removal of office services for un-
                                                                                                                                                                                                                                                       office services for building
                                                                        falls below a minimum level that requires full service provision                                occupied areas and times




                                                                                                                                                                        1. Deploy IT BMS with sensors and timers to control heating, lighting
                                                                                                                                                                        and other building infrastructure services including lifts with sufficient
                                                                                                                                                                                                                                                       1. Footprint, power
                                   2. Reduced office service costs at                                                                                                   granularity to enable reduction or removal of office services for un-
GRN06   04. Building environment                                        1. Provide means for staff to hot-desk and thereby enable them to move and work together                                                                                       consumption and cost of
                                   times of low occupancy                                                                                                               occupied areas and times
                                                                        in smaller spaces at times of low occupancy                                                                                                                                    office services for building
                                                                                                                                                                        2.At times of low occupancy group staff together and switch off office
                                                                                                                                                                        services for unused space


                                                                      1. Establish levels of occupancy throughout working week and capacity of existing UADs            1.Use of WIFI for laptop population to occupy minimum number of desks
                                   3. Maximum use of available office and comunication services to support anytime, anywhere computing in or outside the office.        and hot desk                                                             1. Occupancy levels
GRN07   04. Building environment
                                   space                              Enhance as required to enable more staff to work in the same office space , thus balancing        2. Provide multi-user destop arrangements, orThin clients allowing users
                                                                      costs with officesavings from                                                                     to work through any UAD in the office


                                                                        1. Review busines continuity and DR solutions with Estates to take advantage of
                                   1.Reduced costs of Business          virtualisation techniques to provide instances of your systems that can be redeployed onto
        05. Business Continuity                                                                                                                                                                                                                        1. Footprint and costs of
                                   Continuity and Disaster recovery     other servers if existing servers become inoperable. Avoiding the need to rebuild systems
GRN08   Management &                                                                                                                                                1. Share DR sites with other organisations                                         setting up and running DR 3               L                  L
                                   arrangements from use of Green       and to have separate DR sites purely for your fall-back operations. System instances can be
        Resilience                                                                                                                                                                                                                                     and BC arrangements
                                   IT virtualisation technologies       reloaded onto server space elsewhere alongside other organisation systems
                                                                                                                                                                                                                                                                               Indicative cost:
             Technologies/               Desired Outcomes                                         Suggested actions and approaches                                                            Best practice                                       Metric                                              Degree of                   Date                      kgCO2
  UIN                                                                                                                                                                                                                                                                   Tier       £/kgCO2                         Start date              Owner   Status
             Methods (TM)                      (DO)                                                             (SA)                                                                              (BP)                                             (M)                                                difficulty                embedded                    saved


                                                                                                                                                                                                                                           1. Number of staff logged
        05. Business Continuity   2. Loss of office access does not     1. When formulating or reviewing busines continuity plans take advantage of communication                                                                          in and continuing to work
                                                                                                                                                                  1. Provide VPN services to permit staff to work with a UAD outside their
GRN09   Management &              prevent staff continuing to work as   services to enable staff to work outside the office, if this or transport to it becomes                                                                            at times when they can't 3          L                  L
                                                                                                                                                                  office
        Resilience                normal                                inoperable                                                                                                                                                         get to or occupy their
                                                                                                                                                                                                                                           office
                                                                                                                                          Version 1.1

                                                                                                                               Wednesday, February 16, 2011
Links

Government Buying Standards for external power leads:
http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/power-supplies.htm

Government Buying Standards for laptops :
http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/laptops.htm

Government Buying Standards for desktop PCs :
http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/computers.htm

Government Buying Standards for screen displays and monitors:
http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office/monitors.htm

Government Buying Standards for printers and imaging devices:
http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/office

Government Buying Standards for paper:
http://www.defra.gov.uk/sustainable/government/advice/public/buying/products/paper/index.htm

UNEP standards for toners and cartridges:
http://www.unep.fr/scp/sun/facility/reduce/procurement/PDFs/UNEP%20Toner%20Cartridges%20-%20Advanced%20Criteria%20-%20Revised%20(Apr%202010).pdf

UK government standards for use of timber and timber related products:
http://www.defra.gov.uk/corporate/about/how/procurement/sell/conditions.htm

UK government standards for recycling batteries
http://www.defra.gov.uk/environment/waste/producer/batteries/

Ofcom agreement with UK ISPs
http://www.broadbandwatch.eu/advertising/uk-isps-commit-to-code-of-conduct.html

EU Code of Conduct for Broadband suppliers
http://re.jrc.ec.europa.eu/energyefficiency/pdf/CoC%20Brodband%20Equipment/Code%20of%20Conduct%20Broadband%20Equipment%20V3%20final.pdf

EU Code of Conduct for energy efficient data centres
http://re.jrc.ec.europa.eu/energyefficiency/html/standby_initiative.htm

EU Code of Conduct for uninterruptible AC power supplies
http://re.jrc.ec.europa.eu/energyefficiency/html/standby_initiative.htm

Energy Star
http://www.eu-energystar.org/en/253.shtml#imagingequipment
Waste

        ·    Duty of care
              http://www.netregs.gov.uk/netregs/63197.aspx

        ·    Hazardous waste
              http://www.netregs.gov.uk/netregs/63464.aspx
              http://www.businesslink.gov.uk/bdotg/action/detail?type=RESOURCES&itemId=1074461230

        ·    WEEE regulations – see p61 of
              http://www.bis.gov.uk/files/file54145.pdf
              http://www.environment-agency.gov.uk/business/topics/waste/32084.aspx

Information Management

        ·    FOI Section 46 Records Management Code of Practice
               http://www.justice.gov.uk/guidance/docs/foi-section-46-code-of-practice.pdf.

        ·    TNA guidance on FOI Section 46
               http://www.nationalarchives.gov.uk/information-management/projects-and-work/implementation-guides.htm

        ·    TNA guidance on What to Keep
               http://www.nationalarchives.gov.uk/information-management/projects-and-work/what-to-keep.htm

        ·    TNA guidance on Digital Continuity
               http://www.nationalarchives.gov.uk/digitalcontinuity, including

        ·    Mapping the technical Dependencies of Information Assets
              www.nationalarchives.gov.uk/documents/mapping-technical-dependencies.pdf

        ·    Identify Information Assets and Business Requirements
               nationalarchives.gov.uk/documents/identify-information-assets.pdf

        ·    Assessing file formats
              http://www.nationalarchives.gov.uk/documents/evaluating-file-formats.pdf

        ·    Conversion guidance
              http://www.nationalarchives.gov.uk/documents/format-conversion(1).pdf .

        ·    DROID reference
              http://www.nationalarchives.gov.uk/information-management/projects-and-work/dc-file-profiling-tool.htm
                                                                                                                                      Version 1.1
                                                                                                                                   ###############
Metrics

General messages:
(i) make sure that in-use kit is put into low power mode when temporarily idle, and is switched off when idle for longer periods;
(ii) try to manage with far fewer shared devices by switching off (and decommissioning) unused or rarely used devices eg printers, copiers etc.
iii) check all actions against SLAs, and contracts for ICT services and assets, before implementation




Number of tCO2 per KwH :

See URL                        http://www.defra.gov.uk/environment/business/reporting/pdf/ghg-cf-guidelines2008.pdf

                                         Nov 2010 fig                  0.543 kgCO2 per KwH


Price per KwH:

See URL                        http://www.decc.gov.uk/en/content/cms/statistics/publications/prices/prices.aspx
                               Table 3.4.2 Prices of fuels purchased by non-domestic consumers in the United Kingdom (including the Climate Change Levy)
                               Over last 12 months average of           £0.08 per KwH


Carbon price

See URL                        http://www.decc.gov.uk/assets/decc/what%20we%20do/a%20low%20carbon%20uk/carbon%20valuation
                                          Nov 2010 fig                 £12 per tCO2


Typical power consumption figures


                               power      power
Device                          in use    on standby Comment                            Carbon emissions                Cost savings
                               (watts/hr) (watts/hr) (Defra 2009 study)

PC                                70           2        Processor only
Thin Client processor             10           1        Processor only
Laptop                            35          0.2       No external peripherals
Screen/monitor                    26          1.5       LCD devices
Single function printer           123         19
Copier                            280          6
Network device                    80          80        Av of switch/router
Server                            200         200       Can exceeed 450wh (Gartner)
Storage                           0.2         0.2       1Gb on SAN
Cooling                           150         150       For 200wh server

Metrics for UAD peripherals

Screen Saver                   upto 20w ontop of normal Office working
Laptop screen                  6w
Reducing the screen
Brightness/Contrast. without
degrading the quality of the
display.                       3 watts   for reducing brightness by 10%
Switch off WIFI                3 watts
                                                                                                                                            Version 1.1
                                                                                                                                    Wednesday, February 16, 2011
Feedback

We welcome your feedback and comments to help inform future versions of the workbook. In particular:

   • Any amends or additions to current actions
   • Any new actions you have implemented in your organisation


Please submit these and any comments in an email to green.ict@cabinet-office.x.gsi.gov.uk
                                                                                                                                                                       Metric(old
                                                                                                                                                                       comments                     Indicative cost   Degree of             kgCO2
    Section e.g. "Print"      Equipment                       Desired Outcomes                   Suggested actions and approaches          Best practice                                  Tier                                     Status
                                                                                                                                                                         column                          £/CO2        difficulty            saved
                                                                                                                                                                     contents below)




                                                                                                                                                           a74bc10b-eeb9-4cc4-a978-e557fba6e928.xls - Feedback - 59

				
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