INSIDERS
NEWSLETTER
North Central Texas Council of Governments P.O. Box 5888, Arlington, Texas 76005-5888
The INSIDERS NEWSLETTER is distributed to all voting representatives and chief administrators of local
governments participating in the North Central Texas Council of Governments. Items for the August 27,
2009 Executive Board Meeting are submitted for your review. On behalf of your local government, if you
have any concerns with the agenda – please contact Executive Board members or NCTCOG’s Executive
Director. The meeting will begin at 12:45 p.m. in the CenterPoint II Building on the first floor, 616 Six Flags
Drive, Arlington, Texas 76011. All local officials are invited to attend.
AGENDA/August 2009
APPROVAL OF MINUTES
Approval of Minutes and Ratification of Action Taken at the July 23, 2009 Executive Board Meeting
ACTION ITEMS
Update on the Implementation of the Cisco VoIP Phone System and Ratification of the Purchase of
Cisco IPCC Call Center Software for the AirCheck Texas Program
The Board will be given an update on the implementation efforts of the Cisco VoIP Phone System and will also
be asked to ratify the purchase of the Cisco IPCC Call Center Software and Hardware for the AirCheck Texas
Program.
Resolutions Authorizing Four Solid Waste Technical Studies
The Board will be asked to accept four solid waste technical studies: The City of Dallas Love Field Recycling
Feasibility Study; The North Texas Municipal Water District Construction and Demolition Material Recovery
Facility Siting and Assessment Study; The City of Grand Prairie’s Disaster Debris Management Study; and The
City of Mansfield’s Disaster Debris Management Study.
Resolution Authorizing FY2010-2011 Regional Solid Waste Funding Process
The Board will be asked to approve a resolution authorizing the FY2010-2011 Regional Solid Waste Funding
Process document.
Resolution Authorizing Receipt of Community and Economic Development Assistance Funds
The Board will be asked to approve the submittal of NCTCOG’s Community Economic Development Assistance
Funds (CEDAF) application to the Office of Rural Community Affairs and to execute the CEDAF contract for the
coming year.
Resolution Authorizing Receipt of Water Quality Stimulus Funding
The Executive Board will be asked for authorization to execute the necessary agreements with the Texas
Commission on Environmental Quality for the 200-2011 watershed protection work program in an amount not to
exceed $300,000. The Board will also be asked for authorization to execute the necessary agreements with the
Trust for Public Land to carry out greenprinting services.
Resolution Authorizing Execution of Agreements with Subgrantees of the Heavy-Duty Vehicle and
Equipment Grant Program
The Board will be asked to authorize agreements between NCTCOG and the Subgrantees for the Heavy-Duty
Vehicle and Equipment Grant Program in an amount not to exceed $3,071,695.
Resolution Authorizing 9-1-1 Master Planning Consultant Services
The Board will be asked for authorization to execute a contract with a consulting firm to provide research on the
features and functionalities of Next Generation (NG) 9-1-1 and to assess the possibilities for NCTCOG to move
towards becoming NG compliant.
Resolution Authorizing Contract for 9-1-1 Consortium Consulting Services
The Board will be asked for authorization to execute a contract with a consulting firm for planning services on
behalf of the Metroplex 9-1-1 Consortium.
Resolution Authorizing Procurement of AT&T Last Mile Diversity Network Solution
The Board will be asked for authorization to execute a contract with AT&T through the Department of
Information Resources for last mile diversity I the existing NCTCOG 9-1-1 IP Network in an amount not to
exceed $1,500,000.
Resolution Authorizing Purchase of Pictometry Software, Storage, Imagery, and Hosting Solution
The Board will be asked for authorization to order Pictometry hosting solution, network attached storage,
software integration and imagery in an amount not to exceed $702,000.
Resolution Authorizing Lease of Four Vehicles for 9-1-1 Maintenance and Repair
The Board will be asked to authorize a four-year lease for four trucks from Curry Auto Leasing, Inc in the
amount of $129,953 to implement Tier 1 maintenance and future installations in 42 Public Safety Answering
Points. The trucks will be used by technicians who will be responding to 9-1-1 service outages and repairs that
require a two-hour response time on a 24-hour basis.
Resolution Authorizing Purchase of Tools and Test Sets for 9-1-1 Maintenance
The Board will be asked for authorization to purchase 9-1-1 tools and test equipment, which will be used to
diagnose, monitor and repair problems within NCTCOG’s 9-1-1 network and Customer Premise Equipment.
Resolution Authorizing Purchase of Three Long Term Voice Recorder Systems at Host Locations
The Board will be asked to authorize a contract with Positron Public Safety through the Houston-Galveston Area
Council of Governments’ cooperative purchasing program for three hosted long-term voice recorders in the
amount not to exceed $198,000. The recorders will be used to record 9-1-1 Centralized Automatic Message
Accounting trunks located at NCTCOG host locations.
Resolution Authorizing Purchase of 15 Global Positioning System (GPS) Units
The Board will be asked for authorization to purchase 15 Trimble YUMA Global Positioning System (GPS) units,
relevant accessories, and three Trimble ProXH high accuracy GPS receivers. Twelve of the units will be utilized
by the counties’ 9-1-1 Addressing Coordinators for data collection and data editing, and three will be used by
NCTCOG technical staff for Wireless Phase II high accuracy testing.
Resolution Authorizing Interlocal Agreement with the Dallas-Fort Worth International Airport for
Procurement of Regional Interoperable Communications Equipment and Services
The Board will be asked for authorization to enter into an Interlocal Agreement with the Dallas-Fort Worth
International Airport for the procurement, installation and operation of communications equipment.
Resolution Authorizing Interlocal Agreement with the City of Fort Worth for Procurement of Regional
Interoperable Communications Equipment and Services
The Board will be asked for authorization to enter into an Interlocal Agreement with the City of Fort Worth for the
procurement, installation and operation of communications equipment.
Resolution Authorizing Aging Contract with National Association of Area Agencies on Aging for
Generational Communication Campaign
The Board will be asked for authorization to accept a grant contract from the National Association of Area
Agencies on Aging in the amount of $36,355 for intensive outreach to young retirees, persons aging into
Medicare, family members and caregivers, with a period of performance from July 1, 2009 through March 31,
2010.
Resolution Endorsing FY 2010 Justice Assistance Grant (JAG) American Recovery and Reinvestment
Act (ARRA) Criminal Justice Priorities for North Central Texas
The Board will be asked to endorse the priority rankings of projects requesting FY 2010 Justice Assistance
Grant American Recovery and Reinvestment Act funds and authorize the submission to the Criminal Justice
Division.
Resolution Authorizing Approval of Grant Applications and Funding List for the 2009 State Homeland
Security Program Grant
The Executive Board will be asked to approve and accept the 2009 State Homeland Security Program Grant
funding list. Pending Executive Board approval, the selected grant applications will be funded based on
available funds.
Resolution Authorizing Approval of Grant Applications and Funding List for the 2009 Citizen Corps
Grant Program
The Executive Board will be asked to approve and accept the 2009 Citizen Corps Grant Program funding list.
Pending Executive Board approval, the selected grant applications will be funded based on available funds.
Resolution Authorizing FY10 Contract for the Vaccination Planning Campaign
The Executive Board will be asked to accept this contract from the Texas Department of State Health Services.
The performance period of this project is from September 15, 2009 until July 31, 2010. The amount of this
contract is not to exceed $35,000 and will be an addition to the current budget.
APPOINTMENTS
Appointment to the 2009 Regional Emergency Preparedness Advisory Committee (REPAC)
The Board will be asked to make an appointment to the REPAC. REPAC is a Technical Committee of the
Emergency Preparedness Planning Council that is established and authorized by the NCTCOG Executive
Board.
STATUS REPORTS
September is National Preparedness Month
The Board will be briefed on the efforts by local governments to increase preparedness at the citizen level,
including the KnoWhat2do regional public education campaign.
North Central Texas Citizen Corps Councils Receive National Honors
The Board will be briefed on the efforts of two regional citizen corps councils and their supporting local
governments in promoting community resiliency and preparedness through integrated volunteer programs.
Status Report for the Southern Dallas County Intermodal Port Project
NCTCOG has been working with local entities and the County of Dallas to perform a sustainable development
plan for the Southern Dallas County Intermodal Port Project. A considerable amount of communications has
occurred with all of the public participants and many from the private sector, and communications are continuing
to finalize support. The Board will be given an update on this project.
Status Report on Fiscal Year 2010 Budget
A presentation will be given on the Fiscal Year 2010 Budget.
2009 - 2010 Executive Board
North Central Texas Council of Governments
President Director Director Director
Bobby Waddle Mike Cantrell Carter Burdette Steve Terrell
Mayor Commissioner Councilmember Mayor
City of DeSoto Dallas County City of Fort Worth City of Allen
Vice President Director Director Executive Director
B. Glen Whitley Bobby Mitchell John Horn Mike Eastland
County Judge Commissioner County Judge
Tarrant County Denton County Hunt County General Counsel
Jerry Gilmore
Secretary-Treasurer Director Director
Linda Koop Allen Harris Kelly Walker
Councilmember Councilmember Mayor Pro Tem
City of Dallas City of The Colony City of University Park
Past President Director Director
John Murphy Sheri Capehart John Matthews
Councilmember Councilmember County Commissioner
City of Richardson City of Arlington Johnson County