LIBERTY TOWNSHIP BOARD OF TRUSTEES
MINUTES OF REGULAR MEETING
October 2, 2006
Liberty Township Administration
6400 Princeton Road, Liberty Township, OH 45011
On October 2, 2006 at 7:00 P.M., the Liberty Township Board of Trustees met this day
for a regular trustee meeting. All three trustees were present.
Daniel Benton, Boy Scout Troop 946, led the Pledge of Allegiance.
Mr. Reynolds presented the Supplemental and New Appropriations as follows:
Supplemental Appropriation
October 2, 2006
General Fund
1) $2,000 to Other Professional & Technical Services (1000-110-319) from Liability Insurance
Premiums (1000-110-382) for remaining 2006 expenses.
2) $500 to Printing (1000-110-344) from Liability Insurance Premiums (1000-110-382) for
remaining newsletter costs.
3) $500 to Office Supplies (1000-110-410) from Liability Insurance Premiums (1000-110-382) for
remaining 2006 expenses.
4) $1,500 to Parks- Operating Supplies (1000-610-420) from Parks-Rents & Leases (1000-610-
321) for remaining 2006 expenses.
5) $500 to Parks- Other Supplies & Materials (1000-610-490) from Parks- Rents & Leases (1000-
610-321) for remaining 2006 expenses.
Road & Bridge Fund
1) $800 to Telephone (2031-330-341) from Property Insurance (2031-330-381) for remaining
2006 expenses.
Gasoline Tax Fund
1) $6,000 to Rents & Leases (2021-330-321) from Repair & Maintenance (2021-330-323) for
remaining 2006 expenses.
Zoning Fund
1) $5,000 to OPERS (2181-130-211) from Salaries (2181-130-190) for final 2006 quarterly
payment.
2) $300 to Telephone (2181-130-341) from Other Dues & Fees (2181-130-519) for remaining
2006 expenses.
3) $300 to Electricity (2181-130-351) from Other Dues & Fees (2181-130-519) for remaining 2006
expenses.
Fire Fund
1) $3,500 to Other Insurance Benefits (2191-220-229) from Training (2191-220-318) for
remaining 2006 expenses.
2) $10,000 to Accounting & Legal Fees (2191-220-311) from Other Supplies/Materials (2191-220-
490) for remaining 2006 expenses.
3) $5,000 to Contracted Services (2191-220-360) from Other Supplies/Materials (2191-220-490)
for remaining 2006 expenses.
4) $500 to Dues & Fees (2191-220-519) from Training (2191-220-318) for remaining 2006
expenses.
5) $1,000 to Medical/Hospitalization (2191-220-221) from Property Insurance
(2191-220-381) for remaining 2006 expenses.
6) $5,600 to Property Tax Collection Fees (2191-220-314) from Property Insurance
(2191-220-381) for remaining 2006 expenses.
Ambulance Fund
1) $4,500 to Operating Supplies (2281-210-420) from Machinery, Equipment & Furniture (2281-
760-740) for remaining 2006 expenses.
Minutes
October 2, 2006
Page 2 of 4
New Appropriation
October 2, 2006
General Fund
1) $11,000 to Parks- Salaries (1000-610-190) for remaining 2006 salary expense.
Permissive Motor Vehicle Tax Fund
1) $500 to Contracted Services (2231-330-360) for remaining 2006 expenses.
Mr. Hiltman MOVED TO APPROVE THE SUPPLEMENTAL APPROPRIATIONS AND
THE NEW APPROPRIATIONS AS PRESENTED. Mr. Kern seconded. The motion
passed unanimously.
Mr. Reynolds requested a resolution to approve the bills for payment.
Mr. Kern mentioned that he went to Liberty Urgent Care for treatment for an eye injury
and when he did not give them his Social Security number, they would not give him
treatment. He said he does not think our employees should be required to go
somewhere where you have to provide your Social Security number.
Mr. Hiltman MOVED TO PAY THE BILLS AS PRESENTED. Mr. Kern seconded. The
motion passed unanimously.
Mrs. Matacic thanked Mr. Reynolds for providing the Cash Fund Summary.
Public Comments
There were no public comments.
Business Items
Requests for Requisitions over $1,000
Jack F. Grove, Esq. for legal services rendered for the Joint Economic
1) Admin. $4,650.00 1000-110-311
Development District I JEDD I
Zoll Advancing Resuscitation for preventative maintenance service
2) Fire $1,365.00 2281-760-740
for seven cardiac monitors at $195.00 each.
Dalene M. Pride for 2005 audit of MVL (Middletown, Hamilton,
3) Admin. $5,028.60 2231-330-360 Lemon Twp., West Chester Twp., Fairfield Twp., Fairfield, Madison
Twp.)
Mr. Kern made a MOTION TO APPROVE THE REQUESTS FOR REQUISITIONS
OVER $1,000.00 AS PRESENTED. Mr. Hiltman seconded. The motion passed
unanimously.
Park Committee
Mrs. Minneci requested a resolution to allow the Township Administrator to execute an
agreement with the Alleen Company in an amount not to exceed $4,000.00 from
account #1000-610-490-0001 to provide canopies, booths, and other items for the Third
Annual Fall Festival to be held on Saturday, October 7, 2006 at Liberty Park and to
replace the resolution passed on August 21, 2006 because the amount was based off of
an estimate of the booths we thought we would need—however, due to the festival’s
increasing popularity, we are in need of more tents.
Mr. Hiltman made a MOTION TO ALLOW THE TOWNSHIP ADMINISTRATOR TO
EXECUTE AN AGREEMENT WITH THE ALLEEN COMPANY IN AN AMOUNT NOT
TO EXCEED $4,000.00 TO PROVIDE CANOPIES, BOOTHS, AND OTHER ITEMS
FOR THE THIRD ANNUAL FALL FESTIVAL TO BE HELD SATURDAY, OCTOBER 7,
2006, AT LIBERTY PARK AND TO REPLACE THE RESOLUTION PASSED ON
AUGUST 21, 2006. Mr. Kern seconded.
Melanie Brokaw gave an update on the Fall Festival. She stated that we have more food
booths than we have ever had before. She said that with sponsors and booth rentals,
we have received over $9,000.00. She stated that the Duke Energy Fun Stage would
have a magician, a juggler and a magic act. She said there are a lot of activities for
children. A pumpkin patch where the children paint pumpkins will be sponsored by
Minutes
October 2, 2006
Page 3 of 4
Niederman Farms. The festival will be very family friendly. The festival will be held
from 1:00 to 5:00 P.M. and if you are a volunteer she asked that you arrive at 12:30
P.M. The festival will be held at Liberty Park behind the YMCA.
Mrs. Minneci thanked the Parks Committee for the time they have given to this festival.
Fire Department
Chief Stumpf requested a resolution to purchase ten (10) sets of turnout gear from
Webco Fire Equipment via the state bid contract at $819.00 per coat and $641.00 per
bunker pants for a total cost of $14,600.00 from Account #2191-760-740.
Mr. Hiltman MADE A MOTION TO PURCHASE TEN (10) SETS OF TURNOUT GEAR
FROM WEBCO FIRE EQUIPMENT VIA THE STATE BID CONTRACT AT $819.00
PER COAT AND $641.00 PER BUNKER PANTS FOR A TOTAL COST OF
$14,600.00. Mr. Kern seconded. The motion passed unanimously.
Services Department
Mr. Plummer stated that he is getting prices on radar signs.
Zoning Department
Mr. West requested a resolution to set a fee schedule for the Comprehensive Plan at
$25.00 for a printed version in a three-ring binder and $5.00 for an electronic version on
CD.
Mr. Kern stated that we should donate a copy of the Comprehensive Plan to the library.
Mr. Hiltman MOVED TO SET A FEE SCHEDULE FOR THE COMPREHENSIVE PLAN
AT $25.00 PER A PRINTED VERSION IN A THREE-RING BINDER AND $5.00
FOR AN ELECTRONIC VERSION ON CD. Mr. Kern seconded. The motion passed
unanimously.
Mr. West read the Zoning Report. He stated that they had eleven (11) single family
homes in September compared to 48 at the same time last year and a 259 total through
September 2006. He said we were at 461 at the same time last year.
Sheriff’s Department
No report.
Administration
Mrs. Minneci requested a resolution to adopt the revisions made to the Liberty Township
Personnel Policy Handbook as recommended by the Employee Policy Subcommittee, as
presented.
Mr. Kern MOVED TO TABLE THE RESOLUTION REGARDING THE PERSONNEL
POLICY HANDBOOK UNTIL THE NEXT MEETING. Mr. Hiltman seconded.
A Work Session was scheduled for October 18, 2006, at 2:00 P.M. to discuss the
Personnel Policy Handbook.
Mrs. Minneci announced that the next Trustee Meeting would be moved from Monday,
October 16 to Thursday, October 19 and it will start at the normal 7:00 P.M. time. She
said this announcement is on the web site and the T.V.
Fiscal Officer
Mr. Reynolds requested a resolution accepting amounts and rates as determined by the
Budget Commission and authorizing the necessary tax levies and certifying them to the
County Auditor for the tax year 2006 collecting in 2007.
Mr. Kern MADE A MOTION TO ACCEPT THE AMOUNTS AND RATES AD
DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE
NECESSARY TAX LEVIES AND CERTIFY THEM TO THE COUNTY AUDITOR FOR
THE TAX YEAR 2006 COLLECTING IN 2007 WITH THE APPROPRIATE
INFORMATION ON THE POLICE LEVY BEING CHANGED ON THE FORM. Mr.
Hiltman seconded. The motion passed unanimously.
Minutes
October 2, 2006
Page 4 of 4
Trustee Comments
Mr. Kern spoke for the Board in expressing their condolences for the passing of the
mother of Ellen Sando who is Liberty Township’s receptionist.
Mrs. Matacic said that she wanted to clarify the article and headlines in the Pulse Journal
in that the income tax is only in the JEDD area and is only if you work in that JEDD area,
so if you are a resident and you don’t work in the JEDD area, you do not have to worry
about the tax. She stated that sometimes the headlines in the newspapers are
misleading.
There being no more business to come before the Board, Mr. Hiltman MOVED TO
ADJOURN. Mr. Kern seconded. The motion passed unanimously and MEETING
ADJOURNED.
______________________________
Christine Matacic, President
_______________________________
Roger Reynolds, Fiscal Officer