FACILITIES & GROUNDS LOG
Tuesday, June 15, 2010
ECIA Facilities and Grounds Committee
MISSION STATEMENT
F&G Mission Statement
The mission of the Facilities and Grounds Committee is to advise, assist, and recommend to the ECIA Board of Directors actions
that encourage long-range planning and development for the up-keep and improvement of acilities and areas in the Eldorado
community center complex and all amenities of the ECIA. The recommendations of the Facilities and Grounds Committee shall be
based on their collective judgment as they balance the needs of the community with available financial resources.
Facilities and Grounds Agenda for July 6, 2010
Call to Order
Public Forum:
Approval of Prior Meeting Minutes
GM Report:
Board Liaison Report:
Old Business:
Landscape Proposal Resubmission
Discuss amenity log items not yet addressed
Living Room TV Cabinet and Nicho
Rental House
Bocce Court
Relocate Home Plate
Add 2nd flagpole to grounds
Relocate small child playground at CC
Pool Bubble
Concrete slab for other uses at Compadres Park
Remove basketball hoop at Compadres Park
New Business:
Review and rank high priority items
Ensure no high priority items on Medium priority list
Committee Comments:
Date of next meeting
Adjournment
High Priority (0-
AS OF:
TAB AMENITY
Buildings Bathroom 3
Buildings Classroom
Buildings Classroom
Buildings Foyer
Buildings Foyer
Buildings Hallway
Buildings Hallway
Buildings Hallway
Buildings Hallway
Buildings Kitchen
Buildings Depot
Buildings Living Room
Buildings Living Room
Buildings Living Room
Buildings Rental House
Courts Various
Courts Various
Courts Basketball
Courts Tennis
Courts Volleyball
Courts Volleyball
Courts Volleyball
Courts Shuffleboard
Courts Shuffleboard
Courts Han dball
Courts Han dball
Fields Dog Park
Grounds CC-Wide
Grounds CC-Wide
Grounds CC Perimeter
Grounds Planters at Ranch House
Grounds Planters at Ranch House
Grounds CC Playgrounds
Pool Pool Deck
Pool Pool
Miscellaneous Hike/ Bike Paths
Miscellaneous CC Parking Lot
Miscellaneous Wi-FI Network at CC
High Priority (0-1 Yr) Amenities/Action Items
06/15/10
ITEM CATEGORY
redecorate/refresh/ improve ventilation R
replace ac/heater covers O
Replace blinds O
re-do lighting C
Small pieces furniture in corners C
Replace exisiting coat rack with one on wheels O
add small recycling bins C
add trash bin - nice one C
improve lighting O
add recycling bins C
Repair Floor O
re-do lighting C
Scrap existing piano N
acquire piano C
Cut down tree on north side O
Develop ant control program O
trash receptacles in areas C
add "no skates or bikes" signs O
add "no skates or bikes" signs O
add windscreens to fences R
improve sand texture R
buy new net boundary ropes R
discuss new uses for spaces N
add hopscotch or other line games O
add floor stripes per handball specs O
Add Handball Court to R&R Schedule N
establish small dog "annex" C
develop goat head removal plan O
Master Landscaping Plan C
Screen or remove from visitor view maintenance
equipment stored behind barn C
fill empty beds with plants C
repair crumbling planters O
tables/benches under trees C
Expand area having shade covers C
recruit adults to get lifeguard cert O
repair XXing at Torreon water hut O
install more conspicuous signs O
Install routers and boosters as necessary O
nities/Action Items
COMMENTS
5/4/10: planning will include ADA accessibility
current covers look bad, dented w/sharpe edges
country wooden hunter douglas?
6/10 New Track lighting doesn't meet need
6/10: discuss at future meeting
6/1/10:store in other space when not needed.
3/10: Try brighter bulbs in fixture; 6/1/10: Pending
Loose boards
Proposal to FC 1/6/10; 5/3 Underway
Repairs exceed value
Donation preferable
7/15/09 ants eating small holes into court surface 10/13/09 GM to
investigate; 5/3/10 Awaiting appearance of ants
4/15/09 needed in court areas; 10/13/09 GM to follow up; 5/3/10 3 in
area now; can provide more as needed; Futures part of landscaping plan
10/13/10 GM will follow-up; 6/15/10 signs on order
10/13/10 GM will follow-up; 6/15/10 signs on order
6/09: encourage more usage, less wind/sun. 10/13/09: Discussion
deferred to 2010
too coarse. 10/13/09: Discussion deferred to 2010
players say need is there 10/13/09: Discussion deferred to 2010
Deferred to 2010
GM to pursue to coincide with installation of new playground
equipment.
1/13: GM to pursue.
Will be added in 2010 schedule update.
separates dogs by sizes to reduce "skirmishes". 5/4/10: Users to bring
data to R&G for future discussion.
6/15/09 needed all over CC area; 10/13/09 Jean to study feasibility of
bringing in goat herd; 1/5/10 refer to Conserv. Comm.6/1/10: Pending,
awaiting outcome of goat removal pilot
10/13/09 Depends on findings re water availability; 6/1/10 Draft plan
for Phases 1-3 reviewed and approved for passing to BOD; To submit
CPR for Phase 1 for June BOD Meeting
10/13/09 Needs project submittal to BOD
5/4/10: Review being made as part of landscaping plan
10/13/09 equipment identified; project proposal needs to be
submitted
6/15/09 lap swimmers uniting to help, survey and results presented to
July board meeting; 10/13/09 in 2010 budget
6/1/10: Safety Issue: Uneven crossing at bottom of 2 hills where
pavement meets dirt driveways, bikers go fast
6/1/10: Concern re: safety; need more one-way and “do not enter” signs
between Av Amistad and parking areas
6/1/10: Eliminate “dead” spots as part of La Canada community project
Medium Priority Projects
High Priority (0-1 Yr) Amenities/Action Items
AS OF: 06/15/10
TAB AMENITY ITEM CATEGORY COMMENTS
Buildings Classroom improve air flow C musty smell lingers after yoga, etc
Buildings Closets acquire wheeled tiered chair rack C To improve ease of moving chairs between rooms and buildings
Buildings Closets acquire wheel rack for tables C To improve ease of moving tables between rooms and buildings
Buildings Conference Room acquire larger whiteboard C Use as projection screen
Buildings Conference Room install overhead lighting dimmer O to reduce existing glare from fixed position
Buildings Depot add small chair & table rack C current stacked against walls, fall easily
Buildings Depot acquire portable projection screen O 6/09: requested by other ecia committees:
Buildings Depot whiteboard installation O 6/09: requested by other ecia committees: 6/10:relocate whiteboard from conf. Room
Buildings Depot improve lighting O Can get very dim depending on ambient light
Buildings Depot repair floor O Loose boards
Buildings Foyer repair floor C maybe try faux paint
Buildings Foyer hook up fireplace C status unknown6/10: check with Bill
Buildings Foyer relocate microwave O attach under cabinet or stove
Buildings Kitchen replace fridge R Need larger capacity
Buildings Living Room acquire piano C Donation preferable
Buildings Living Room Acquire mirror for piano wall C
Courts Tennis Courts Re-do Tennis Courts C 9/1 Two options- total replace or Flexi-pave over existing surface
Courts Tennis Courts New surface R incorporate into re-do project plans
Courts Tennis Courts add shade to east bench area C incorporate into re-do project plans
Courts Tennis Courts landscape perimeter R incorporate into re-do project plans
Courts Tennis Courts replace all windscreens R incorporate into re-do project plans
Courts Tennis Courts replace fence C incorporate into re-do project plans
Courts Tennis Courts install 2 backboards C incorporate into re-do project plans
Courts Tennis Courts new landscape plan C incorporate into re-do project plans
Courts Tennis Courts water catchment/runoff system C incorporate into re-do project plans
Fields Complex develop pocket gopher plan N
Fields Baseball Field buy temporary little league fence C
Fields Dog Park add water line C
Grounds Pathways designate are for “memorial” benches/markers C 6/4/10 items would be purchased by individual ECIA members or groups.
10/13 Needs Project submission to BOD; 11/3 Concluded that existing lights augmented with
Courts Patio New Night Lighting System C portable solar ground lighting will suffice; 5/3/10 Still needs project submission to BOD.
Pool Deck Add Hot Tub to Pool Area C 10/1309 Needs adding to 5 year plan
Pool Utilities Solar energy to heat baby pool and showers C 11/3: Discussion deferred to future F&G meeting.
Misc Bike Racks Move to more obvious location O Better spot is near fence between pool and patio
Page 17
Legend of Abbreviations
ECIA Amenities Log
Committee Vote
Y No. Voting in Favor
N No. Voting Against
A No. Abstaining
T Vote Decided by Tie-Breaker
$$
O Operating Expense
R Repair/Replacement Reserve Expense
C Capital Reserve Expense
N Not an Expense Item
COMMUNITY CENTER BUILDINGS
as of: 6/15/2010
Annex - May 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
paint and redecorate Jun '09 not required X X O 5/4/10: will be painted soon.
5/4/10: not currently required; defer until $$
widen bathroom entry doorway Feb '09 7 0 0 X C available
Barn - May 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
raze and replace barn Jun '09 7 0 0 X C build new barn, consult original design
Bathroom 1 (Small hall bath) - May 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
Bathroom 2 (Near Conf. Rm) - May 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
Bathroom 3 (in North Hall) - May 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
redecorate/refresh/ improve
ventilation Jun '09 7 0 0 X R 5/4/10: planning will include ADA accessibility
Classroom – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
replace ac/heater covers Jun '09 5 0 0 X O current look bad, dented w/sharpe edges
Replace blinds Jun '09 5 0 0 X C country wooden hunter douglas?
improve air flow Jun '09 5 0 0 X C musty smell lingers after yoga, etc
install overhead lcd projector Jun '09 5 0 0 X C 6/1; Revisit if portable doesn't meet needs
add pull down screen Jun '09 5 0 0 X 6/1; Revisit if portable doesn't meet needs
Closets – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
acquire wheeled tiered chair rack Jun '09 5 0 0 X C
acquire wheel rack for tables Jun '09 5 0 0 X C
Conference room – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
acquire larger whiteboard Jun '09 5 0 0 X C Use as projection screen
install overhead lighting dimmer Jun '10 5 0 0 X O to reduce existing glare from fixed position
Depot – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
add small chair & table rack Jun '09 5 0 0 X C current stacked against walls, fall easily
acquire portable projection screen Jun '09 5 0 0 X O 6/09: requested by other ecia committees:
6/09: requested by other ecia committees:
whiteboard installation Jun '09 5 0 0 X O 6/10:relocate whiteboard from conf. Room
Can get very dim depending on ambient
improve lighting Jun '09 5 0 0 X O light
Foyer – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
re-do lighting Jun '10 5 0 0 X X C 6/10 Track lighting doesn't meet need
Small pieces furniture in corners Jun '09 5 0 0 X C 6/10: discuss at future meeting
repair floor Feb '09 5 1 X C maybe try faux paint
hook up fireplace Feb '09 6 0 0 X C status unknown6/10: check with Bill
Hallways – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
Replace exisiting coat rack with 5 0 0
one on wheels Jun '10 X R 6/1/10:store in other space when not needed.
add small recycling bins Jun '09 5 0 0 X C
add trash bin - nice one Jun '09 5 0 0 X
new water fountain Jun '09 5 0 0 X O energy efficient
Kitchen – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
add recycling bins Jun '09 5 0 0 X C
relocate microwave Jun '09 5 0 0 X O attach under cabinet or stove
tidy up sink area Jun '09 not required O Maintenance Item
replace fridge Jun '09 5 0 0 X ? larger storage capacity
Living Room – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
re-do lighting Feb '09 6 0 0 X X Proposal to FC 1/6/10; 5/3 Underway
Scrap existing piano Jun '09 5 0 0 X Repairs exceed value
acquire piano Jun '10 5 0 0 X X ? Donation preferable
Acquire mirror for piano wall Jun '09 5 0 0 X
dispose tv cabinet and tv
equipment Jun '09 6/1/10: Needs more discussion
convert nicho to art & shelf space Jun '09 6/1/10: Needs more discussion
Rental House – June 2010
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date A T yrs Done N/A $ NOTES
repair fence Jun '09 O 6/1/10: To be added to next mtg agenda
weed control program Jun '09 R 6/1/10: To be added to next mtg agenda
tidy up outside Jun '09 O 6/1/10: To be added to next mtg agenda
Cut down tree on north side Jun' 10 5 0 0 X O
1/6/10 FC recommends against renting to
convert to live in security residence Jun '09 C employe; 6/1/10: To be added to next mtg
Develop alternate use (e.g. storage
for search/rescue; Childrens'
Theater, etc) or raze for park Jun' 10 C 6/1/10: To be added to next mtg agenda
COMMUNITY CENTER SPORTS COURTS
as of: 6/15/2010
Basketball Court - October 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
control ants Jul '09 Not Required X X O
add "no skates or bikes" signs Feb '09 Not Required X X O
develop snow/ice removal policy Feb '09 Not Required X X N
Tennis Court - October 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
add "no skates or bikes" signs Apr '09 Not Required X X O
Re-do Tennis Courts 6 1 X X C
New surface Jun '09 X C
add shade to east bench area Feb '09 X C
landscape perimeter Apr '09 X C
replace all windscreens Apr '09 X R
replace fence Jun '09 X R
install 2 backboards Jun '09 X C
new landscape plan Jun '09 X C
water catchment/runoff system Jun '09 X C
develop snow/ice removal policy Feb '09 Not Required X X N
Volleyball Court - October 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
add windscreens to fences Jun '09 X C
improve sand texture Jun '09 X R
buy new net boundary ropes Jun '09 X C
Shuffleboard Court - November 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
discuss new uses for spaces Feb '09 X X N
add hopscotch or other line games Jun '09 X X O
Horseshoe Pits - November 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
Handball Court - Nov 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
add floor stripes per handball specs Jun '09 6 X X O
Add Handball Court to R&R Schedule Nov '09 6 X X N
Bocce Court - November 2009
COMMITTEE PRIORITY High
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending Done
RECOMMENDATION Date A T yrs N/A $
identify Need/ Location Jun '09 x X N
Install Jun '09 X X C
RTS
NOTES
7/15 ants eating small holes into court surface 10/13
GM to investigate; 5/3 Awaiting appearance of ants
10/13 GM will follow-up; 6/18/10 signs ordered
10/13 F&G to consider user network to do this
NOTES
10/13 GM will follow-up; 6/18/10 signs ordered
6/15 suggested by GM to move forward
9/1 Two options- total replace or Flexi-pave over
existing surface
incorporate into re-do project plans
incorporate into re-do project plans
incorporate into re-do project plans
incorporate into re-do project plans
incorporate into re-do project plans
incorporate into re-do project plans
incorporate into re-do project plans
10/13 F&G to consider user network to do this
NOTES
6/09: encourage more usage, less wind/sun. 10/13:
Discussion deferred to 2010
too coarse. 10/13: Discussion deferred to 2010
players say need is there 10/13: Discussion deferred to
2010
NOTES
Deferred to 2010
8/09: GM to pursue to coincide with installation of new
playground equipment.
NOTES
NOTES
1/13: GM to pursue.
Will be added in 2010 schedule update.
NOTES
11/13: Discussion deferred to 2010 due to economy
11/13: Depends on need
COMMUNITY CENTER SPORTS FIELDS
as of: 6/15/2010
Baseball Field - May 2010
PRIORITY High
COMMITTEE VOTE Y Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date N A T yrs Done N/A $ NOTES
develop pocket gopher plan Jun '09 7 0 0 X X N safety issues for players, do extensive research
11/3: discussion deferred to future F&G meeting;
5/4/10: see soccer field
buy temporary little league fence Apr '09 7 0 0 X C set up for games, remove after, very common.
11/3/10: discussion deferred to future F&G
meeting; 5/4/10 See Soccer Field
Relocate home plate to allow Jun '10 C
longer left field line 6/1/10; deferred to future meeting.
Soccer Field - May 2010
PRIORITY High
COMMITTEE VOTE Y Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date N A T yrs Done N/A $ NOTES
improve grass Apr '09 not required X R Scheduled for 2011 in R&R
7 0 0
safety issues for players, do extensive research;
develop pocket gopher plan Jun'09 X O 5/4/10: will be included in replacement of grass
Dog Park - May 2010
PRIORITY High
COMMITTEE VOTE Y Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date N A T yrs Done N/A $ NOTES
separates dogs by sizes to reduce "skirmishes".
establish small dog "annex" 5/4/10: Users to bring data to R&G for future
Jan '09 7 0 0 X X O discussion.
add water line Jun '09 7 0 0 X C run pipes from nearest water source
COMMUNITY CENTER GROUNDS
as of: 6/15/2010
CC-WIDE PROJECTS-June 2010
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
develop goat head removal plan Jun '09 6 X x N
Master Landscaping Plan Sept '09 6 1 X C
Phase1 Breezeway to Patio Jun '10 5 0 0 X C
Phase 2 Ranch House/Depot Jun '10 5 0 0 X C
Phase 3 Infield Area Jun '10 5 0 0 X C
Phase 4 Courts/Perimeter Sept '09 6 1 X C
Driveway Infield Circle Area – May 2010
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
discuss longterm uses Apr '09 5 0 0 0 X N
CC Perimeter - Aug 2009
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
flower pots between CC & Depot Feb '09 5 0 0
install grass sod around flag pole Feb '09 5 0 0
add second flag pole Jun '09 C
Screen or remove from visitor view Sept '09 4 0 3 0 X C
maintenance equipment stored
behind barn
Pathways – June 2010
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
Redesign pathway from parking lot to
basketball court and tennis courts Apr '08 C
parking lot to playground Apr '08 C
bike/hike path CC perimeter Feb '09 C
designate are for “memorial”
benches/markers Jun '10 5 0 0 X C
Patio - November 2009
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
100% landscaping around patio Feb '08 5 0 0 0 X C
New Night Lighting System Jun '09 5 0 1 0 X C
Planters – June 2010
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
fill empty beds with plants Feb '09 5 0 0 X R
repair crumbling planters Feb '09 5 0 0 X R
C.C. Playground - August 2009
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
add adult equipment section Feb '09 X C
tables/benches under trees Mar '09 4 0 3 0 X x C
relocate small child playground Feb '09 C
Ramada (large) - Aug 2009
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
build/install acoustic panels for stage Apr '08 X ?
Ramada (small) - Aug 2009
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
Irrigation System – June 2010
PRIORITY High
COMMITTEE VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 ACTION
RECOMMENDATION Date A T yrs Pending Done N/A $
Acquire/Install Temporary Soaker
System to Support Hand Watering Aug. '09 5 0 1 0 X C
Design/Install Irrigation System for
Entire CC grounds Sep. '09 4 0 3 0 X C
NOTES
6/15 needed all over CC area; 10/13 Jean to study
feasibility of bringing in goat herd; 1/5 refer to
Conserv. Comm.
10/13 Depends on findings re water availability;
6/1/10 Draft plan for Phases 1-3 reviewed and
approved for passing to BOD
6/1/10: Phases reprioritized
6/1/10: Phases reprioritized
NOTES
5/4/10: Deferred to future meeting
NOTES
spuce up areas and define entry ways
many new water saving fescues are now bred
fly NM state flag or design Eldorado flag to fly
10/13 Needs project submittal to BOD
NOTES
Remove brick edge; improve accessibility to courts for
wheelchair access and reduce risk of injury
improve accessibility to courts and reduce risk of injury
rough drawings exist
items would be purchased by individual ECIA members
or groups.
NOTES
6/1/10: See CC Landscaping Plan
10/13 Needs Project submission to BOD; 11/3
Concluded that existing lights augmented with
portable solar ground lighting will suffice; 5/3/10 Still
needs project submission to BOD.
NOTES
6/1/10: Part of Landscape plan Phase 2
6/1/10: Part of Landscape plan Phase 2
NOTES
Par Course along new perimeter path
5/4/10: Review being made.
NOTES
deferred due to amplification ban
NOTES
NOTES
Included in Phase 1 of Landscaping Plan
To be incorporated into Landscaping Plan
COMMUNITY CENTER SWIMMING POOL
as of: 6/15/2010
Bath House - October 2009
RECOMMENDATION Date COMMITTEE PRIORITY High $ NOTES
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5
A T yrs ACTION Pending
Done N/A
Deck - May 2010
RECOMMENDATION Date COMMITTEE PRIORITY High ACTION Pending $ NOTES
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 Done N/A
A T yrs
Guard House - October 2009
RECOMMENDATION Date COMMITTEE PRIORITY High ACTION Pending $ NOTES
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 Done N/A
A T yrs
Pool - October, 2009
RECOMMENDATION Date COMMITTEE PRIORITY High ACTION Pending $ NOTES
VOTE Y N Med Low 0-1 yr 1-3 yrs 3-5 Done N/A
A T yrs
support snack concession at pool May '09 Not Required X N 10/13 ECIA happy to have private concessioner
Add hot tub to pool area Oct '09 6 0 0 X X C 10/13 Needs adding to 5 year plan
discus pool bubble addition Feb '09 X X N 10/13 discussion deferred to a 2010 F&G meeting
Expand area having shade covers Jan '09 5 1 X X C 10/13 equipment identified; project proposal needs
to be submitted
recruit adults to get lifeguard cert Jun '09 5 1 X X O 6/15 lap swimmers uniting to help, survey and results
presented to July board meeting; 10/13 in 2010
budget
Solar Energy Collectors - October 2009
Discuss feasibility for small pool Nov '09 6 0 0 X X N 11/3: Discussion deferred to future F&G meeting.
and showers
MISCELLANEOUS ECIA AMENITIES
as of: 6/15/2010
Hike/Bike Paths – June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
repair XXing at Torreon water hut Apr '09 5 0 0 X C
Bike Racks – June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
Move to more obvious location Jun '09 5 0 0 X N
Compadres Park – June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
consider concrete slab other uses Jun '09 X C
remove basketball poles and hoops Jun '09 X
Events Center – June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
Determine Need May '09 X N
Marquees – June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
Parking Lot – June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
install more conspicuous signs Jun '09 5 0 0 X C
Wireless Network at Community Center-June 2010
PRIORITY High
COMMITTEE VOTE Med Low 0-1 yr 1-3 yrs 3-5 ACTION Pending
RECOMMENDATION Date Y N A T yrs Done N/A $
Install routers and boosters as necessary Jun '10 5 0 0 X O
NOTES
Uneven crossing at bottom of 2 hills where
pavement meets dirt driveways, bikers go fast
NOTES
In corner nr pool and chained pathway
NOTES
bocce ball, paddle tennis, line games
donate
NOTES
6/1/10: Need not identified, esp. with La Tienda
and new school expansion coming up.
NOTES
NOTES
6/1/10: Concern re: safety; need more one-way
and “do not enter” signs between Av Amistad
and parking areas
NOTES
Eliminate “dead” spots as part of La Canada
community project
F&G Log Action Items Completed, To-Date
As Of: 6/15/2010
RECOMMENDATION Date COMMITTEE VOTE
Requested Y N A T
CATEGORY Sub-Category
Bldgs Annex Make Front rm available for Feb '09 4 1 1
meetings; remove carpeting
Bldgs Annex initially use card tables/chairs for Not Required
meetings Feb '09
Bldgs Barn new garage door Feb '09 Not Required
Bldgs Conference Room add waste container Jun '09
Bldgs Conference Room acquire flip chart/easels Jun '09
Bldgs Conference Room acquire portable projectors Jun '09
Bldgs Foyer remove post Feb '09 4 1 1
Bldgs Foyer buy new tables & chairs Feb '09 5 1
Bldgs Foyer add table/stools to north wall Jun '09 5 1
Bldgs Foyer replace buffet Feb '09 5 1
Bldgs Foyer re-do lighting Feb '09 7
Bldgs North Hallway improve lighting Nov '09 6 0 0
Bldgs Living Room buy new couch Feb '09 5 1
Bldgs Living Room reupholster two chairs Feb '09 5 1
Bldgs Living Room buy new coffee table Feb '09 5 1
Bldgs Events Center Survey Potential Users
Courts Basketball Court buy west fence 10' H windscreen Apr '09 Not Required
Courts Basketball Court secure all windscreen grommets Mar '08 Not Required
Courts Basketball Court
trash receptacles in areas Apr '09 Not Required
Courts Tennis Court replace broken gate latch Apr '09 Not Required
Courts Handball Court repaint horizontal net high wall Jun '09
stripe
Courts Horseshoe Pits add benches and/or picnic tables Sep '08 Not Required
Fields Baseball Field
grade surface Apr '09 Not required
Fields Soccer Field landscape drawings Apr '09 not required
Grounds Water Availability Determine feasibility of having Sept '09 4 0 0 0
enough water to economically
water existing and new
landscaping
Grounds Patio shade cover for patio May '08 5 0 0 0
Grounds CC Playground relocate & replace all play Feb '09 5 0 0 0
equipment
Pool Bath House re-do male/female showers Feb '09 Not Required
Pool Bath House doors need guy/gal signs May '09 Not Required
Pool Bath House add towel hooks in shower stalls May '09 Not Required
Pool Deck Repaint Walls Feb '09 Not Required
Pool Deck 100% re-do deck Feb '09
Pool Pool extend pool season thru Sept Jun '09 5 1
Pool Pool replace missing tiles in deep end Jul '09 Not Required
Misc Hike/Bike Paths repair XXing at Dovela May '08 Not Required
Misc Hike/Bike Paths replace missing signs Aug '08 Not Required
Misc Hike/Bike Paths Develop 5 year plan for bike path Jul '09 4 0 0
network
Misc Hike/Bike Paths
correct sign installation Jun '09
Misc Compadres Park shade cover for equipment Apr '09
Misc Compadres Park playgroud renovation Feb '09
Misc Events Center Survey Potential Users May '09
PRIORITY High Med ACTION $
Low 0-1 yr 1-3 yrs 3-5 yrs Pending Done N/A
X Dec '09 O
X Jan '10 C
X Jul '09 O
Jan '10 O
Jan '10 O
Jan '10 R
X Apr '09 C
X Apr '09 R
X Jun '09 R
X Aug '09 R
X Apr '10 C
X X O
X Apr '09 R
X Apr '09 R
X Jun '09 R
X Feb '10 O
X Mar '10 O
X May '10 O
X Jul '09 O
X Apr '09 O
X Jul '09 O
X X O
X Jan '10 O
X Mar '10 N
X Jun '09 C
X Dec '09 R
X Apr '09 R
X Jul '09 O
X Jun '09 O
X May '09 R
X 05/26/10 R
X Oct'09 O
X X 05/26/10 O
X Aug '08 O
X Apr '09 O
X Aug '09 C
X Oct '09 O
X Dec '09 R
X Dec '09
X Aug '09 N
Comments
6/16/10 Brighter bulbs installed
4/15 needed in court areas; 10/13 GM to follow up; 5/3/10
3 in area now; can provide more as needed 6/17/10.
Others will be part of landscaping plan.
11/3: GM to pursue as maintenance item. 5/3/10:
Performed every 2 weeks as part of routine maintenance.
We have aerials of field
10/1 Requires submittal to BOD and approval
10/13 County Land Dept advises cannot drill another
well; other options to be explored; 3/1/10: decision
made to work around limits
In 2010 budget
Work with County Trails/Open Space Dept to get funding
some signs bent and upside down; 10/09: signs replaced or
righted
8/4/09 To be considered in review of existing equipment,
on order, status? 12/31/09 Completed
8/4/09 Installation should be completed by 2/2010.
Completed 12/21/09.
8/4/09: Limited need by two groups (band and Children's
Theater)
F&G Log Action Items Deleted To-Date
As of: 6/15/2010
COMMITTEE
VOTE Y N A
CATEGORY Sub-Category RECOMMENDATION Date T
Buildings Annex knock out wall Feb '09 not required
Buildings Annex add wall partition Feb '09 0 7 0
Buildings Annex cantina space Feb '09 0 7 0
Buildings Annex equip as multi media space Jun '09 0 7 0
Buildings Annex consider kitchen Jun '09 0 7 0
Buildings Barn power wash Jun '09 not required
Buildings Barn Clean it up Jun '09 not required
Buildings Basement Consult Dominic Jun '09 0 7 0
Buildings Bathrooms Install low watt bulbs Jun '09 not required
Buildings Small Hall Bath Reduce Fan Noise Jun '09 not required
Buildings Classroom dimmer switches for overhead lights Jun '09 0 5 0
Buildings Various ethernet and wireless connrection Jun '09 not required
Buildings Closets clean and repaint boiler closet Jun '09 not required
Buildings Closets clean and repaint coat closet Jun '09 not required
Buildings Closets move other coat closet items out Jun '09 not required
Buildings Closets use coat closet as coat closet only Jun '09 not required
Buildings Closets install lock on boiler closet door Jun '09 not required
Buildings Closets install lock on coat closet door Jun '09 not required
Buildings Closets redesign cleaning closet storage Jun '09 not required
Buildings Closets cleaning closet front to coat rack Jun '09 not required
Buildings Conference Rm replace furniture w/smaller pieces Jun '09 0 5 0
Buildings Depot build in an audio system Jun '09 0 5 0
Buildings Foyer whiteboard installation Jun '09 0 5 0
Buildings Kitchen fix warped ceiling panel Jun '09 not required
Buildings Kitchen cleaning supplies on sink shelves Jun '09 not required
Buildings Living Room flat screen on wall above buffet Jun '09 0 5 0
Buildings Living Room speakers on rafters above new TV Jun '09 0 5 0
Buildings Living Room buy audio system Oct '09 0 5 0
Buildings GM Office Various Jun '09 not required
Buildings Adm. Asst Office Various Jun '09 not required
Buildings Downstairs Office Various Jun '09 not required
Courts Basketball Ct move windscreens winward Feb '09 Not Required
Courts Basketball Ct develop goat head removal plan Apr '09 Not Required
Courts Basketball Ct landscape bench area Mar '08 Not Required
Courts Basketball Ct landscape perimeter fence Mar '08 Not Required
Courts Basketball Ct dodgeball lines on bb court Jun '09 1 5
Courts Basketball Ct large trees along south fenceline Mar '08 Not Required
Courts Basketball Ct water catchment/runoff system Jun '09 Not Required
Courts Tennis Court trim overhanging tree branches Jun '09 Not Required
Courts Tennis Court develop goat head removal plan Apr '09 Not Required
Courts Volleyball Ct develop goat head removal plan Jun '09 Not Required
Courts Volleyball Ct landscape perimeter Feb '09 Not Required
Courts Handball Ct trim landscape Jun '09 Not Required
Courts Handball Ct redsign landscape Jun '09 Not Required
Courts Handball Ct re-paint Jun '09 Not Required
Courts Handball Ct 100% re-do Jun '09 6
Courts Horseshoe Pits improve pits by adding clay soil Sep '08 6
Courts Horseshoe Pits consider adding alternate pavers Sep '08 6
Courts Horseshoe Pits add wood pit boxes to RR schedule Jul ' 09 Not Required
Courts Shuffleboard Ct. 100% re-do surfaces Jun '09 6
Courts Shuffleboard Ct. buy shuffleboard equipment Jun '09 Not Required
Fields Baseball Field landscape drawings Apr '09 Not required
Fields Baseball Field 100% reconfigure design Apr '09 6
Fields Baseball Field re-postion field layout Apr '09 6
Fields Baseball Field add grass to infield Apr '09 6
Fields Soccer Field 100% reconfigure design to extend field
south Apr '09 0 7 0
Fields Dog Park develop weed control program Jun '09 Not Required
Grounds Infield Area Landscape plan for infield area Apr '09 Not Required
Grounds Infield Area fix/replace tower wood railing Jun '09 Not Required
Grounds Infield Area close flap in water tower Jun '09 Not Required
Grounds Infield Area check windmill functionality Jun '09 Not Required
Grounds Infield Area repaint water tower Jun '09 Not Required
If feasible, restore use of water tower
Grounds Infield Area to supply irrigation water Oct '09 Not Required
Grounds
Grounds CC Perimeter Aug '09
Landscape plan for area between ranch
house/depot and playgrounds Not Required
Grounds CC Perimeter Landscape plan for area between pool Aug '09
and tennis courts Not Required
Grounds CC Perimeter Landscape plan for area adjacent to Aug '09
new playground Not Required
Grounds CC Perimeter Landscape area between ranch
house/depot and playgrounds Sep, '09 Not Required
Grounds CC Perimeter Landscape area between pool and
tennis courts Sep, '09 Not Required
Grounds CC Perimeter Landscape area adjacent to new
playground Sep, '09 Not Required
Grounds Patio 100% landscaping around patio Feb '08 Not Required
Grounds Ramadas landscape around stage Apr '08 Not Required
Pool Bath House soap dishes in shower areas Jun '09 Not Required
Pool Guard House Allow Music Jun '09 Not Required
Pool Guard House
Enlarge Facility Sept '09 1 5
Pool Pool install shade panels on cabanas Feb '09 Not Required
Misc Hike Bike Paths institute goat head removal program Apr '09 Not Required
Misc Hike Bike Paths trim overhanging tree branches Apr '09 Not Required
Misc Compadres Park institute goat head removal program Feb '09 Not Required
Misc Greenbelts designate F&G subcommittee Jul '09 Not Required
PRIORITY High
Med Low 0-1 yr 1-3 yrs 3- ACTION
5 yrs Pending Done N/A $
C
C
C
C
C
O
O
O
O
O
O
C
O
O
O
O
O
O
O
O
C
C
C
O
O
C
C
C
O
O
C
C
O
C
C
O
O
O
C
O
C
O
C
R
C
O
R
O
N
C
C
O
O
C
R
R
N
R
C
C
C
C
C
C
C
C
C
C
NA
C
NA
O
O
O
X O
NOTES
5/4/10: back room to be office.
5/4/10: not favored
5/4/10: not favored
5/4/10: not favored
5/4/10: not favored
Maintenance Item
Maintenance Item
5/4/10: determined out of scope
Maintenance Item
Maintenance Item
Urgency not identified
Consolidate various bldgs into single project
Maintenance Item
Maintenance Item
Maintenance Item
Maintenance Item
Maintenance Item
Maintenance Item
Maintenance Item
Maintenance Item
current big for space, easier room navigation
Need not identified
6/09: requested by other ecia committees; 6/10: using wall.
Maintenance Item
Maintenance Item
6/1/10:decision to not have tv or audio in LR
6/1/10:decision to not have tv or audio in LR
6/1/10Need not identified
6/1/10:Deemed out of scope
6/1/10:Deemed out of scope
6/1/10:Deemed out of scope
2/09 current locations wearing out screens 10/13 Not
required if all grommets secured
See"Grounds"
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
6/15 other vegetation growing thru fence 10/13 On
going
See"Grounds"
See"Grounds"
See"Grounds"
10/13 On going
See"Grounds"
To be added to R&R Schedule.
11/13: Not required at this time. Demand for use unclear.
Will be added in 2010 R&R schedule update.
9/09: shoes bury too deep in sand, get lost. 11/13/09: Not
perceived as problem.
9/09: current already cracked and trap sand; 11/3/09:
pavers will be removed.
Not R&R; wood cost inexpensive; will be replaced as
needed.
11/3: No perceived useage. Hopscotch lines to be painted
on existing surface.
No perceived useage.
See "Grounds"
11/3: No need perceived.
4/09: keep current for little leauge, add new for softball
11/3: Existing land area limitations preclude this action.
11/3: Lack of water for this purpose precludes.
5/4/10; not feasible
See"Grounds"
Made part of CC Landscaping Plan (Grounds)
5/10:deemed unsafe to do
5/10:deemed unsafe to do
5/10:deemed unsafe to do
5/10:deemed unsafe to do
5/10:deemed unsafe to do
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Made part of CC Landscaping Plan (Grounds)
Not Required
radio prohibited due to amplification ban
Need not identified; would be deterrant to keeping guards
on duty
current units ok, deferred until need arises
See"Grounds"
10/13 On going
See"Grounds"
6/1/10: Deemed out of scope