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BOARD OF TRUSTEES REGULAR MEETING

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BOARD OF TRUSTEES REGULAR MEETING Powered By Docstoc
					                             BOARD OF TRUSTEES REGULAR MEETING
                                   ICC Administration Building
                                      May 10, 2011-5:30 P.M.

                                                MINUTES

Members Present:
Bill Rollison
Jay Jones
Kenny Wilson
Lisa Drumeller
Jed Newkirk
Kym Kays

Others Present:
Max VanLaningham, Dean of Student Services
Jan Fischer, Chief Financial and Human Resources Officer
Greg Eytcheson, Chief Information and Facilities Officer
Beverly Harris, Executive Assistant
Lois Lessman, Public Relations/Marketing Director
Ben Seel, Political Science Instructor
John Eubanks, Business/Accounting Instructor
Tammie Geldenhuys, Athletic Director
Karen Roush, PTK Advisor
Ann Dutton, Program Director Veterinary Technology Program

Guests:
Greg Lower, Daily Reporter
Phillip Fienen, Incoming Trustee
Kevin Cowan, Ranson Financial Representative
Judy Harris, Booster Club Member
Abiy Ghirmay, Student
Jennifer Clark, Student

Call to Order:                         Bill Rollison called the regular monthly Board Meeting for May to
                                       order at 5:30 p.m.

   Approval of Minutes:                Lisa Drumeller moved to approve the minutes of the regular meeting
                                       held on April 12, 2011 and the special meeting held April 21, 2011.
                                       Jed Newkirk seconded the motion. The motion carried 6-0.


   Approval of Agenda:                 Kenny Wilson moved to approve the amended agenda as distributed.
                                       Lisa Drumeller seconded the motion. The motion carried 6-0.


Recognition of Guests and              Bill Rollison welcomed the guests. There was no public comment on
Public Participation:                  on items pertaining to the agenda.

Reports:
A. College Report-Bill Rollison presented the College Report.
B. Student/Faculty Report - Karen Roush, Abiy Ghirmay, and Jennifer Clark presented highlights of this year’s
   PTK activities; Jennifer will be the Regional PTK President next year.
May 10, 2011-Regular Meeting                                                                            Page 2

C. AQIP Update - Ben Seel informed the Trustees they could contact Debbie Phelps if they wished to view a
   copy of the System Portfolio. The Portfolio will be submitted toward the end of May and the next HLC
   accreditation site visit will be in 2017. Ben also provided highlights of the additional location site visit
   conducted by Bryon Clark on behalf of the Higher Learning Commission.
D. Enrollment Update - Max VanLaningham presented the enrollment report which reflected increased
   enrollment numbers.
E. Personnel Update - Jan Fischer presented the personnel update which included the: resignation of Kelli
   Miller from the position of Assistant Volleyball Coach effective May 30, 2011; resignation of Pecos Miller
   from the position of Assistant Baseball Coach effective May 31, 2011; resignation of Maggie Renfrow from
   the position of Associate Professor of Business and Office Technology effective June 30, 2011; retirement
   request submitted by Kay Ackerson, Media Supervisor, and effective July 1, 2011; voluntary termination of
   Stanley Billings from the position of part-time Assistant Basketball Coach, involuntary termination of Tye
   Hallowell from the position of Head Baseball Coach; employment of Miranda Wheatley in the position of
   Pirate Cove full-time Teacher at an hourly wage of $7.25 per hour and College support for employee
   participation in ICC’s group health insurance plan; and employment of Mary Pamela Allen in the position of
   part-time Bookstore Assistant at an hourly wage of $8.25 per hour.

Discussion Items:
A. KACCT/COP Retreat/New Trustee Workshop June 10-11/Kansas City Kansas Community College - Jay
   Jones and Kym Kays will attend; the remaining Trustees will contact Beverly regarding availability.

    Board Action Items:
    1. Approval of 2011-2012 Veterinary Technology Program Fees
       Jed Newkirk moved to approve the Veterinary Technology Program fees for the 2011-2012 academic
       year as presented. Jay Jones seconded the motion. The motion carried 5-1.

    2.   Approval of Hybrid Courses and Associated Fees
         Jay Jones moved to approve hybrid course offerings and associated fees as presented. Lisa Drumeller
         seconded the motion. The motion carried 6-0.

    3.   Approval of Jenzabar Annual Maintenance
         Jed Newkirk moved to approve payment to Jenzabar in the amount of $45,824 for annual maintenance
         of the management information system software utilized on the AS/400. Kenny Wilson seconded the
         motion. The motion carried 6-0.

    4.   Approval of Microsoft Campus Agreement Payment
         Lisa Drumeller moved to approve payment in the amount of $11,345.44 to Insight Public Sector for the
         renewal of the annual Microsoft Campus Agreement. Jay Jones seconded the motion. The motion
         carried 6-0.

    5.   Approval of Financing Option for Further Renovation of ICC West
         Kenny Wilson moved to approve the Resolution #51011 submitted by Ranson Financial for the
         renovation of ICC West to accommodate the Veterinary Technician Program to finance the entire
         project. The length of the financing will be determined when interest rates are finalized. Lisa
         Drumeller seconded the motion. The motion carried 6-0.

    6.   Approval of Upward Bound Program Summer 2011 Employees
         Jay Jones moved to approve employment of the Upward Bound Program Summer 2011 employees. Jed
         Newkirk seconded the motion. The motion carried 5-0-1.
May 10, 2011-Regular Meeting                                                                                    Page 3

Financial/Treasurer Reports:
   A. Revenue Report
   B. Expenditure Report
   C. Bank Transactions
   D. Bill Summary/Payables

    Financial Reports:             Kenny Wilson moved to accept the Financial/Treasurer’s Report and allow
                                   payables. Bill Rollison seconded the motion. The motion carried 6-0.

    Executive Session:             Kym Kays moved to enter into Executive Session in order to discuss non-
                                   elected personnel, to protect the privacy rights of individuals to be discussed;
                                   to protect the district’s right to the confidentiality of its negotiating position,
                                   and the public interest; and matters relating to the security of the board, the
                                   school, school buildings or facilities or the information system of the school
                                   for thirty minutes after a five-minute break. Bill Rollison seconded the
                                   motion. The motion carried 6-0. The Board entered Executive Session at
                                   7:17 p.m. The Board returned to Open Session at 7:47 p.m. Jed Newkirk
                                   moved to enter into Executive Session in order to discuss non-elected
                                   personnel, to protect the privacy rights of individuals to be discussed; to
                                   protect the district’s right to the confidentiality of its negotiating position, and
                                   the public interest; and matters relating to the security of the board, the
                                   school, school buildings or facilities or the information system of the school
                                   for an additional fifteen minutes. Bill Rollison seconded the motion. The
                                   motion carried 6-0. The Board entered Executive Session at 7:48 p.m. The
                                   Board returned to Open Session at 8:03 p.m. Lisa Drumeller moved to enter
                                   into Executive Session in order to discuss non-elected personnel, to protect
                                   the privacy rights of individuals to be discussed; to protect the district’s right
                                   to the confidentiality of its negotiating position, and the public interest; and
                                   matters relating to the security of the board, the school, school buildings or
                                   facilities or the information system of the school for an additional ten
                                   minutes. Kenny Wilson seconded the motion. The motion carried 6-0. The
                                   Board entered Executive Session at 8:03 p.m. The Board returned to Open
                                   Session at 8:13 p.m.

    Board Action Items:
    1. Approval of Personnel Update
       Lisa Drumeller moved to approve the Personnel Update and position changes as presented. Kym Kays
       seconded the motion. The motion carried 5-0-1.

    2.   Approval of Finalists for Position of President of Independence Community College
         Jay Jones moved to approve on-campus interviews for the group of finalists for the position of President
         of Independence Community College. A list of the finalists and the scheduled meeting times during
         the May 25-27, 2011 interviews will be provided at the end of the meeting. Jed Newkirk seconded the
         motion. The motion carried 6-0.

    3.   Approval of Release From Position
         Kenny Wilson amended the motion to move for approval of the May 9, 2011 termination of Tye
         Hallowell from the position of Head Baseball Coach and open the search for a replacement. Bill
         Rollison seconded the motion. The motion carried 5-0-1
May 10, 2011-Regular Meeting                                                                             Page 4

ADJOURNMENT: The Chair requests a motion for adjournment.

   ADJOURNMENT: Kenny Wilson moved the meeting adjourn. Jed Newkirk seconded the motion. The
motion carried 6-0. The meeting adjourned at 8:17 p.m.

___________________________________
Beverly Harris
Board Clerk

Independence Community College is committed to a policy of nondiscrimination on the basis of race, sex,
national origin, religion, age, and handicap in admissions, educational programs or activities, and employment,
all as required by applicable laws and regulations under the Title VI Civil Rights Act of 1964, Title IX
regulations of 1972, Section 5 of the Social Rehabilitation Act of 1973, and the Americans With Disabilities Act
of 1990.

				
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