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Board of Directors’ Meeting
Thursday, May 1, 2008
Board Room
3:00 p.m.
Members Present
Councilmember Heather Coleman, alternate City of Lake Stevens
Councilmember Deanna Dawson City of Edmonds
Councilmember Carlton Gipson City of Brier
Councilmember Dave Gossett Snohomish County
Mayor Crystal Hill City of Gold Bar
Mayor Dennis Kendall, Chair City of Marysville
Mayor Joe Marine City of Mukilteo
Councilmember Dave Somers Snohomish County
Councilmember Mike Todd, alternate City of Mill Creek
Members Absent and Excused
Councilmember Michelle Angrick City of Mountlake Terrace
Mayor Margaret Larson City of Arlington
Others Present
Phyllis Andrew CT-Executive Secretary
Mike Allende CT-Staff Writer
Colleen Baumann CT-Manager, Transportation Operations
Roland Behee CT-Supervisor of Strategic Planning
Art Braeul CT-Customer Services Manager
Don Burr CT-Risk Management Analyst
Mike Burress CT-Risk Manager
Matt Chomjak CT-Coach Operator Instructor
Tim Chrobuck CT-Interim Chief Technology Officer
Barbara Earl BETS Consulting, Inc.
Joyce Eleanor CT-Chief Executive Officer
Ken Harvey CT-Director of Marketing and Communications
Jessica Hawkinson CT-Coach Operator Instructor
Emmett Heath CT-Director of Administration
Allen Hendricks CT-Legal Counsel
Rick Jurkovic ATU Local 1576
Treva Kosloski CT-Staff Development Manager
Jan McBride CT-Executive Office Manager
Cherrill Mears CT-Administrative Coordinator, Administration
Todd Morrow CT-Chief of Strategic Communications
Martin Munguia CT-Public Information Officer
Joy Munkers CT-Director of Planning and Development
Colleen Murphy CT-Risk Management Analyst
Deb Osborne CT-Administrative Assistant II, Administration
Gil Pehrson CT-Coach Operator Instructor
Dave Richards CT-Director of Maintenance
Jeff Ristau CT-Chief Financial Officer
Scott Ritterbush CT-Senior Transportation Planner High Capacity
Gary Scroggs IS Domain
Janna Snider CT-Marketing Manager
Board of Directors Meeting
May 1, 2008
Page 2
Sgt. Dave Sorenson Snohomish County Sheriff’s Office
Lynn Starcher CT-Manager of Human Resources
Carol Thompson CT-Service Development Manager
Councilmember Doug Thorndike City of Snohomish
Bob Throckmorton CT-Director of Customer Relations
Gerhild Turner CT-Procurement Supervisor
Jim Turpie CT-Deputy Chief Executive Officer
Diane Webb-Cristelli CT-Administrative Assistant II, IT
Jeri Welch CT-Administrative Assistant II, Transportation
Steve Winecoff CT-Manager of Transportation Administration
Fred Worthen CT-Director of Transportation
CALL TO ORDER
Chair Dennis Kendall called the May 1, 2008, Community Transit Board of Directors’ meeting to order at
3:04 p.m. at the Community Transit Board Room, Everett, Washington.
ROLL CALL OF MEMBERS
The Executive Secretary called roll. Attendance was as noted above. A quorum was present.
PUBLIC COMMENT
There were no comments from the public.
PRESENTATIONS
A. Employee Promotion
Bob Throckmorton introduced Art Brauel who was promoted to the Manager of Customer Services
position. Mr. Brauel was well-known by our regional partners through his work on the SmartCard
project. His previous position was Supervisor of the Ride Store.
B. Service Awards
Joyce Eleanor announced that Gil Pehrson reached his 25-Year Anniversary at Community Transit.
He began as a Coach Operator Trainee on May 2, 1983. He graduated to a part-time Coach
Operator in July of that year and became a full-time Coach Operator in March 1984. Gil was
promoted to Coach Operator Instructor in February 1990 and has continued teaching our new
trainees. He has received acknowledgements for his performance, training skills and problem
solving. It is of note that Gil won the 1988 Bus Roadeo.
C. Security Plan Update
Mike Burress, Risk Manager, reported on the Five-Year Security Plan Project. In 2005, the plan
began with an in-depth threat and vulnerability assessment (TVA). With recommendations from the
TVA, the Board of Directors approved a Security Implementation Plan that included:
Perimeter security and access control;
Upgrades and expansion of the camera system ;
Initialization of the bait car program;
Vegetation control at park and ride lots;
Continuation of the transit watch campaign.
Accomplishments over the past two years included the following:
Bait car purchased and equipped;
Upgraded coach camera systems (to DVR);
Stealth vehicles for park and ride surveillance;
Sheriff’s office uniformed volunteers;
Detailed police activity reporting;
Quarterly meetings with Transportation Supervisors;
Weekly meetings between the Sergeant and Risk Management to ensure efficient utilization of
resources;
Deputy presence at Board meetings;
Board of Directors Meeting
May 1, 2008
Page 3
Risk Analyst and Deputy received 40-hour training in video forensics.
Plans for 2008-2010 would provide the following:
Continuation of processes in place;
Establish a building access control system for all buildings;
Expand the camera system at KPOB and park and ride lots.
COMMITTEE REPORTS
A. Executive Committee
Chair Dennis Kendall reported for the Committee:
Todd Morrow reviewed the status of the Federal Transportation monies and our earmark request.
He was to travel to Washington, D.C. in May to meet with our delegation.
The Committee discussed attendance at the APTA Transit Board Members’ Conference in July.
As the meeting would be held in Seattle, no travel costs would be incurred. All Board members
and alternates were invited to register and participate in the event.
Proposed language in the Bylaws was reviewed and forwarded to the Board for approval in the
consent agenda.
B. Finance and Administration Committee
Chair Carlton Gipson noted the March 31, 2008, sales tax revenue was 5.99 percent less than the
2008 budget and .11 percent more than sales tax revenue for the same period in 2007. Items for
Board consideration were included in the consent and regular agenda.
C. Planning and Capital Projects Committee
Mayor Crystal Hill reported for the Committee:
Swift Bus Rapid Transit (BRT) Project - Right of way acquisitions were on schedule. TruForm
had been awarded the contract for fabrication of the shelters, with design work scheduled in May.
Award of the construction contract for site work and installation was set for September.
Advanced Public Transportation Systems (APTS) - The contract was awarded and signed with
INIT and a Project Kickoff took place in April. Gunnysack and Kasch Park radio site construction
was scheduled to begin in May.
SmartCard Project - Release 1 testing was underway in Seattle. Documents for Release 3 and 4
were in review.
Marysville Cedar and Grove Park and Ride Project - Characteristics and functionality of the
facility were defined. Customer amenities included parking for 212 cars, bike racks and lockers,
motorcycle parking, passenger shelters and benches, drivers’ comfort station, site lighting and
landscaping. It was anticipated that the construction bid would occur in the fall of 2008 with
project completion in the fall of 2009.
One action item was forwarded for Board approval.
D. Marketing, Operations and Maintenance Committee did not meet.
CONSENT AGENDA
Councilmember Carlton Gipson moved to approve items A. through N. on the Consent Calendar:
A. Approval of minutes of the April 3, 2008, Community Transit Board of Directors’ Meeting.
B. Approval of vouchers dated March 4, 2008 in the amount of $1,037,815.00.
C. Approval of vouchers dated March 5, 2008 in the amount of $134,486.95.
D. Approval of vouchers dated March 10, 2008 in the amount of $460,814.69.
E. Approval of vouchers dated March 12, 2008 in the amount of $951,162.19.
F. Approval of vouchers dated March 13, 2008 in the amount of $1,508,260.24.
G. Approval of vouchers dated March 14, 2008 in the amount of $1,519,296.75.
H. Approval of vouchers dated March 18, 2008 in the amount of $245,469.45.
I. Approval of vouchers dated March 20, 2008 in the amount of $900,529.93.
J. Approval of vouchers dated March 21, 2008 in the amount of $114,873.27.
K. Approval of vouchers dated March 25, 2008 in the amount of $590,046.95.
L. Approval of vouchers dated March 27, 2008 in the amount of $307,817.27.
M. Approval of vouchers dated March 31, 2008 in the amount of $2,321,899.52.
N. Approval of Revision of Bylaws.
Board of Directors Meeting
May 1, 2008
Page 4
The motion was seconded by Mayor Joe Marine. At the request of Mayor Crystal Hill, Item N.,
Approval of Revision of Bylaws, was removed from the Consent Agenda. Councilmember Mike Todd
noted two items to be corrected in the April 3, 2008, minutes:
Page 2, Presentations, Item B -
“The Phase 2 plan could go to the voters as early as November 2008 and would probably ask for a
.04 or .05 percent tax rate increase.”
Page 4, Action Items, Item A.1 -
“…Mayor Joe Marine moved to authorize the award of RFP No. 63-07, Paratransit Vehicles to
Emmett Koelsch Coaches, Inc. (E. K. Coaches)…”
Councilmember Dave Gossett moved to approve Consent Agenda Items A through M, with
corrections as noted. Mayor Joe Marine seconded the motion and it passed unanimously.
Councilmember Dave Gossett moved to approve Consent Agenda Item N. Councilmember
Carlton Gipson seconded the motion. A lengthy discussion ensued regarding the proposed language
to amend the Bylaws. Councilmember Carlton Gipson moved to table Consent Agenda Item N.
Mayor Joe Marine seconded the motion and it passed unanimously. This item would be presented at
the July 3, 2008, Board meeting.
ACTION ITEMS
A. Finance and Administration Committee
1. Approval of Resolution No. 5-08, Mid-Year Budget Amendment.
Emmett Heath took the opportunity to thank Mike Burress publicly for his efforts on the Five-Year
Security Plan Project.
Mr. Heath prefaced his report by stating that all funding followed a cyclical pattern and the agency
was challenged at this time. This was due to several factors, including the current aggressive
capital program, increased cost of fuel and volatility in the financial arena. Cash reserves had
been put aside and a portion would now be used to complete necessary projects. He reviewed
the process in establishing a balanced budget and noted that staff was putting together the 2009
work plan and budget.
Mayor Joe Marine moved to approve Resolution No. 5-08, Mid-Year Budget Amendment.
Councilmember Carlton Gipson seconded the motion it passed unanimously.
2. Award of RFP No. 16-08, Information Technology Project Management and Consulting Services.
Mr. Heath reviewed four major projects as defined by the Information Technology Department:
LAN/WAN Architecture Upgrade and Optimization
Microsoft Network Migration
PBX Switch Replacement
Interim IT Service Disaster Recovery.
Community Transit does not have the necessary resources available to oversee and manage
these projects. An RFP was issued to solicit proposals for these services. Of the four proposals
received, the review process determined that two of the firms did not have the necessary
infrastructure experience needed. The two remaining companies lacked the breadth of
experience to manage all four projects. It was determined to evaluate proposals on a project-by-
project basis. The evaluation team recommended awarding the first three projects to IS Domain,
and award the remaining project at a later date.
Councilmember Carlton Gipson moved to award three of the four projects included in RFP
#16-08, IT Project Management and Consulting Services to IS Domain as follows:
LAN/WAN Architecture Upgrade and Optimization for $66,000;
Board of Directors Meeting
May 1, 2008
Page 5
Microsoft Network Migration for $125,400;
PBX Switch Replacement for $125,400.
and that the contract award will be for a period of eight months beginning with the Notice
to Proceed and with the option to extend the contract period if necessary. Councilmember
Heather Coleman seconded the motion and it passed unanimously.
3. Award of Real Estate Appraisal Services to Allen Brackett Shedd.
In January 2008, Allen Brackett Shedd was awarded the contract for on-call real estate appraisal
services for non-Everett properties along SR 99. At that time the City of Everett was to conduct
its own appraisals for Bus Rapid Transit (BRT) station sites within the City of Everett. Community
Transit and the City of Everett have entered into a cooperative agreement whereby Community
Transit has agreed to be the lead agency responsible for site acquisition of all BRT station sites.
The City of Everett will reimburse Community Transit at a later date.
Councilmember Carlton Gipson moved to approve the work order for real estate appraisal
services for Everett property to Allen Brackett Shedd in the amount of $65,550 to keep the
State Route 99 Swift BRT project on schedule. Councilmember Dave Gossett seconded
the motion and it passed unanimously.
B. Planning and Capital Projects Committee
1. Approval of September 2008 Service Change.
Joy Munkers introduced Carol Thompson and noted that she had been promoted to Service
Development Manager. Ms. Thompson presented the proposed September 2008 service
changes that aligned with the 2008-2013 Service Planning and Scheduling Objectives adopted by
the Board in January 2008. The objective included -
Direct, frequent, consistent and easily understood service associated with “Transit Emphasis
Corridors”.
Improve frequency and span of service.
Improve connection opportunities.
Attract new customers and keep existing customers.
Utilize APTS to improve service design, productivity and resource utilization.
Ms. Thompson outlined service concepts for the next six years. The goal for 2008 was to
improve local bus frequency to 15 minutes between Everett and Lynnwood on I-5 and modestly
increase commuter bus capacity on the I-5 Transit Emphasis Corridor between Lynnwood and
Seattle. The 2009 goal was to implement Swift BRT service on the SR 99/Rucker/Pacific corridor
between Aurora Village Transit Center and the Everett Station and improve the frequency and
span of service in the east-west Transit Emphasis Corridors.
Mayor Crystal Hill moved to approve the proposed September 2008 Service Change.
Mayor Joe Marine seconded the motion and it carried unanimously.
CHAIR’S REPORT
Chair Dennis Kendall noted the following items:
Board members received an e-mail about the APTA Transit Board Members’ Conference Call and
Webinar scheduled for May 14. If interested, the link and instructions to register were included in the
e-mail.
There were two changes in meeting dates:
- Finance and Administration Committee was scheduled for May 15 at 4:00 p.m.
- Executive Committee would meet on May 27 at 4:00 p.m.
The Board/Citizens’ Advisory Committee Dinner was this evening at 6:00 p.m. at the Embassy Suites
in Lynnwood.
The next regular meeting of the Board of Directors would be Thursday, June 5, at 3:00 p.m.
Board of Directors Meeting
May 1, 2008
Page 6
CHIEF EXECUTIVE OFFICER’S REPORT
Joyce Eleanor presented the following items:
Wednesday, May 14, was Employee Appreciation/Multicultural Day. Board members were invited to
join staff for breakfast or lunch, offered between 3:30 a.m. and 7:00 p.m.
May was National Bike Month and to date, 78 teams and 461 people had committed to biking to work
or school at least once a week for five weeks in the Bike Commute Challenge. Friday, May 16 was
Bike to Work or School Day. Community Transit was coordinating seven “Celebration Stations” in the
region co-sponsored by the cities of Bothell, Everett, Lynnwood and Marysville.
Ms. Eleanor and Jim Turpie were scheduled to attend the APTA Bus and Paratransit Conference in
Austin, May 2 through May 8.
It was just announced that Community Transit was receiving the Business Excellence Award from the
South Snohomish County Chamber of Commerce. The Awards Luncheon would be held on June 10
at the Mill Creek Country Club.
One of the new 40-foot low floor coaches was ready for service and was parked in front of the
building for view. These coaches offered improved quality, wider and more-padded seats, improved
lighting and air conditioning.
BOARD COMMUNICATION
Councilmember Deanna Dawson thanked Community Transit staff, Todd Morrow and Roland Behee, for
information regarding service planned in the future. She stated the Sound Transit Snohomish County
delegation was working to keep interest in light rail north of the King County line.
Mayor Crystal Hill noted the Department of Emergency Management released new Federal regulations
for buses.
Councilmember Carlton Gipson stated he attended the Entrance Conference with the Washington State
Auditor’s Office on April 22. Today, May 1, was the National Day of Prayer.
The meeting was adjourned at 4:50 p.m.
The next regular Board meeting will be held June 5, 2008, at 3:00 p.m. at Community Transit’s Board
Room, 7100 Hardeson Road, Everett, WA.
Phyllis Andrew
Executive Secretary
050108 Minutes
