MEMORANDUM
Prelim 8/19/2009
TO: R. David Laurrell, County Administrator
FROM: Catherine C. Vance - Finance/Budget Analyst
SUBJECT: FY 09 Carryover Requests
GENERAL FUND
Non-Departmental
4-100-011011-3130 $ 3,850.00 Management Consulting Services
Funds needed to be carried forward from 4-100-011011-3840 - Background Check/Drug Testing to perform 360 degree
performance appraisals of all exempt library employees as part of the strategic and long-range planning for the Library
system.
Real Estate
4-100-012350-3312 $ 14,886.30 Maint/Repair - Office Equipment
Contracted real estate valuation information services for the Real Estate Office including web hosting has not been paid yet as
we are negotiating for a reduction in cost. Amount included here is what is expected to be needed to pay for these contracted
services after negotiations have been completed.
Information Technology
4-100-012510-8112 $ 15,360.48 Network Client Personal Computers
Funds needed to be carried forward to purchase 4 Panasonic Toughbooks totaling $13,860.48 for use by the Campbell County
Sheriff's office personnel to complete reports from squad cars which will allow personnel to remain in the field rather than
traveling to the office to complete each report, and to purchase 5 Blackberry devices totaling $1,500 for use by Public Safety
and Emergency Personnel to provide e-mail communication while in the field performing routine business as well as during
emergency situations.
4-100-012510-8113 $ 1,140.00 Network Client Printers
Funds needed to be carried forward from 4-100-012410-3500- Printing and Binding in the Treasurer's office to purchase
individual printers at each station that is serving the public in the new Citizen Services Building.
Clerk of Circuit Court
4-100-021600-1310 $ 2,032.36 COMP - PT Grant Funds
4-100-021600-3501 $ 99,236.00 LVA Circuit Court Records Preservation Grant
Funds needed to be carried forward in the total amount of $101,268.36 for the project that is being conducted in the Circuit
Court Clerks office for the preservation of thier records and the pursuant personnel performing this function. The monies that
are not utilized are to be returned to the Library of Virginia pursuant to the terms of the agreement.
3-100-024048-0003-023 $ 101,396.00 Circuit Court Preservation Records Grant Revenue
4-100-021600-3120 $ 3,000.00 Auditing
Funds needed to be carried forward to pay for FY09 State audit which is conducted in June, 2009
Virginia Domestic Violence Grant
4-100-021950-3190 $ 18,210.00 Other Professional Services
4-100-021950- $ 241.92 Travel & Substinence
4-100-021950-6014 $ 1,126.50 Other Operating Supplies
Funds are to be carried forward to support this grant for FY10.
3-100-024040-0010-023 $ 19,578.42 Virginia Domestic Violence Victim Grant Revenue
Sheriff
4-100-031200-6017 $ 3,450.72 Project Lifesaver Supplies
Funds were donated by citizens of Campbell County and are dedicated to the Project Lifesaver Program.
4-100-031200-6022 $ 2,993.98 DARE Supplies
Funds were donated by citizens of Campbell County and are dedicated to the DARE program.
4-100-031200-6023 $ 684.68 Crime Watch Prevention
Funds were donated by citizens of Campbell County and are dedicated to the Crime Prevention Program.
4-100-031200-6024 $ 50.00 Computer Task Force Donation
Funds were donated by citizens of Campbell County and are dedicated to the Task Force.
4-100-031200-6032 $ 3,664.87 J Saunders Memorial
Funds were donated by citizens of Campbell County and are dedicated to the J Saunders Memorial
4-100-031200-6033 $ 800.64 Car Seat Donations
Funds were donated by Walmart and are dedicated for car seats.
ATF Taskforce Grant
4-100-031620-1200 $ 713.44 COMP - Overtime
4-100-031620-2100 $ 61.48 Employer Cost - FICA
4-100-031620-2720 $ 34.34 Workers Compensation
Revenue was awarded in the amount of $5,320 and some monies were expended in FY08. As of June 30, 2009, no monies
have been expended for FY09. These monies are reuqested to be carried forward as this is a monthly reimbursement only type
grant.
3-100-024050-0115-033 $ 731.61 ATF Taskforce Grant Revenue
Regional Narcotic OCEDTF Grant
4-100-031630-1200 $ 2,653.06 COMP - Overtime
4-100-031630-2100 $ 222.49 Employer Cost - FICA
4-100-031630-2720 $ 66.26 Workers Compensation
Revenue was awarded in the amount of $3,990. As of June 30, 2009, the County has been reimbursed for all expenditures in
FY08. The remainder of the revenue will be received in FY09 as this is a monthly reimbursement only type grant.
3-100-033010-0040-034 $ 1,791.25 Regional Narcotic TF Grant Revenue
VSTOP Grant - Violence Against Women
4-100-031745-1300 $ 20,622.97 COMP - P/T Help
4-100-031745-2100 $ 1,799.67 Employer Cost - FICA
4-100-031745-2720 $ 444.21 Workers Compensation
Revenue was awarded and carried forward in the amount of $51,130.26. As of June 30 th, 2009, the County has received
$23,745.26. These monies are requested to be carried forward as this is a quarterly reimbursement only type grant with an
expiration date of December 31, 2009.
3-100-033010-0007-034 $ 24,024.66 VSTOP Grant Revenue
Highway No Fatalities
4-100-031751-1200 $ 12,217.00 COMP - Overtime
4-100-031751-2100 $ 934.94 Employer Cost - FICA
4-100-031751-2720 $ 247.10 Workers Compensation
4-100-031751-5530 $ 400.00 Travel - Subsistence & Lodging
4-100-031751-6010 $ 800.00 Supplies
Revenue was awarded in the amount of $25,000.00. As of June 30 th, 2009, the County has received $6,688.34. The remainder
of the revenue will be received in FY10 as this is a monthly reimbursement only type grant with an expiration date of
September 30, 2009.
3-100-033010-0044-034 $ 14,599.37 Highway No Fatalites Revenue
E Byrne Jag Grant
4-100-031752-8118 $ 1,148.00 Law Enforcement Equipment
Funds are to be carried forward to purchase traditional law enforcement equipment for the Sheriff's department.
3-100-033010-0043-034 $ 1,148.00 E Byrne Jag Grant Revenue
TRIAD Grant
4-100-031785-6014 $ 1,354.32 Donations - Operating Supplies
Funds were donated by citizens of Campbell County and is dedicated for the TRIAD program.
Bulletproof Vest Grant
4-100-031797-8118 $ 1,749.50 Law Enforcement Equipment - Vest
Funds are to be carried forward to purchase bullet proof vest for the Sheriff's department.
3-100-033010-0035-034 $ 1,749.50 Bulletproof Vest Revenue
Concord Rescue
4-100-032305-5655 $ 24,351.00 EMS Revenue Recovery Proceeds
Funds needed to be carried forward to do special projects as approved by the EMSAC and BOS. The projects have not been
completed due to the Concord water line project per the Concord Rescue Captain. Squad to request payment for this later
EMS Services
4-100-032500-5655 $ 651,564.89 EMS Excess Revenue
Funds are requested to be carried forward for EMS Excess Revenue Expenditure resulting from EMS Billing Service Revenue
collected in excess of budget and subsequently appropriated as an expenditure for future expansion and support of the EMS
Program. The amount above is an estimate. The exact amount will not be known until late August early September. Any
difference verses our estimate here will be handled by a future carryover appropriation request.
4-100-032500-5865 $ 13,029.22 Recruitment & Retention
Funds are to be carried forward from 4-100-032300-5865 Recruitment & Retention to be used for volunteer R&R programs
as the EMSAC determines. These funds were approved by the EMSAC and appropriated by the BOS in FY2008 (is from
excess EMS revenue recovery proceeds) and were carried over last year and will be carried over year to year until it is all
spent.
Public Safety
4-100-035500-5895 $ 25,070.73 Emergency Management Performance Grant LEMPG
Grant still active.
Emergency Management Performance Grant LEMPG
3-100-033010-0011-034 $ 10,938.01 Revenue
3-100-033010-0004-034 $ 1,668.45 Citizen Corp Program
Funds needed to be carried forward to purchase supplies according to grant specifications. Monies have been encumbered in
line item 4-100-035500-5892
Community Support Grants
4-100-053500-5707 $ 4,875.02 FEMA/EFSP
Funds needed for the support of the services offered and paid for in FY09. Federally funded.
Library
4-100-073100-8107 $ 1,136.46 EDP Equipment
Funds to be carried forward to purchase technological filters for the library's public computer system. State code mandates
that these filters can be turned off at the patrons request. Grant was given in August, 2007.
Literacy
4-100-073300-5855 $1,000.00 Student Assessments
Carryover grant funds to cover the cost of special psychological testing for learning disabilities.
Economic Development
4-100-081500-3651 $ 11,142.78 501 Coalition Market Plan
Campbell County serves as a fiduciary agent for the 501 Coalition. Line funded by dues paying Coalition members.
4-100-081500-5961 $ 28,444.75 Tobacco/Beef Initiative - Phase II
Funds needed to be used for the Central VA Value Added Beef Initiative Expansion Project - Phase II.
4-100-081500-5923 $ 6,000.00 Incentive - Jet Broadband
Funds needed to be carried forward to complete appropriated economic development incentive payment to Jet Broadband
when earned.
4-100-081500-5965 $ 353,293.55 460 Waterline Subsidy
All remaining funds need to be carried over to cover increased water subsidies for BWXT and Framatone as required by
Agreements with those businesses and the City of Lynchburg.
Debt Service
4-100-095100-0600 $ 1,197,343.68 Debt Service - Debt Stabilization
Funds are requested to be carried forward for upcoming principal and interest payments for capital projects financed through
VML/VACO Finance Program Bond Issue of 2008.
4-100-095100-9120 $ 1,987.93 Debt Service Interest Payment - Other
Funds are requested for carryober to pay for remaining interest payments for Aerial Firefighting Equipment funded though the
VML/VACO Commercial Paper Loan.
CAPITAL IMPROVEMENT FUND
Information Systems
4-302-094100-0076 $ 23,322.68 Phase 5/8 Implementation
Funds are requested to be carried forward to continue implementation of the Document Imaging System which is part of the
County's Information Technology Plan and will enable the County Staff to quickly receive and record invoices that are
processed on a daily basis and store HR employee information in a separate secure location. It will also integrate with the
County's existing financial software (Bright). Project delayed in FY09 due to additional funds anticipated to be received in
FY10 from the stimulus package for the CommonWealth Attorney's Office and Sheriff's Department which changed the
original scope of this project.
Public Safety
4-302-094300-0010 $ 35,635.00 Fire Program Funds
Funds needed to be carried forward to improve the County's fire response program. Grant funds have already been received
for FY09. This program will no longer be available in FY10.
4-302-094300-0070 $ 51,242.46 County Communications System
Funds needed to be carried forward to complete the communications system upgrade project in FY10.
Public Works
4-302-094400-0035 $ 155,525.54 Maint HVAC Improvements
Funds needed for completion of the renovations of the Haberer Building windows and HVAC system.
4-302-094400-0051 $ 126,307.61 Phase I - Road Construction
Funds needed to complete final concrete and stormwater control work of the multi-year project.
4-302-094400-0053 $ 380,622.48 Phase I - Construction Cost
Funds needed to complete contracted work of the multi-year project.
4-302-094400-0085 $ 76,658.24 Facility Construction & Parking Lots
Funds needed to complete work on parking lots adjacent to the Historic Jail and the Library.
4-302-094400-0086 $ 84,977.48 Facility Upgrades
Funds needed to cover approved renovations in the Agriculture building high density storage and sprinkler system and for the
Brookneal PSAP equipment.
Sheriffs Department
4-302-094600-0030 $ 50,000.00 Firing Range/Impound Lot
Funds needed to be carried forward to partially fund the proposed firing range and impound lot for the Sheriff's Office.
Recreation
4-302-094700-0018 $ 17,940.25 Timbrook Park
4-302-094700-0020 $ 19,865.62 Community Park
4-302-094700-0021 $ 93,627.33 County Wide Park
4-302-094700-0022 $ 207,352.29 Altavista Park
4-302-094700-0023 $ 98,517.31 Long Mountain
4-302-094700-0025 $ 5,912.75 Tennis Courts
4-302-094700-0030 $ 115,096.33 Lighting Improvements
4-302-094700-0040 $ 5,450.60 Vehicles
4-302-094700-0080 $ 26,227.07 Abbott-Duncan Park
These are funds approved by the Board for each individual park for planning and construction, park development,
Economic Development
4-302-094800-0010 $ 91,533.95 Airport Development Area
Funds designated to be used for access road to Wards Crossing West per Cooperative Agreement with Lynchburg.
4-302-094800-0020 $ 281,293.89 Dearing Ford Mfg Center
Funds are from the proceeds of the Wal-Mart sale and are to be used for future industrial develoments for the property.
4-302-094800-0030 $ 10,980.15 CC/Brookneal Airport Authority
Funds designated for Capital Projects (Taxiway & Apron Rehabilitation) at the Brookneal-Campbell County Airport to match
state and federal grants.
4-302-094800-0090 $ 456,124.28 Seneca Commerce Park
p p p y p p
including sewer, clearing and grading individual lots, preparing virtual building site, and developing business incubator/flex
space.
Registrar
4-302-094870-0011 $ 14,979.49 Electronic Pollbook
Funds needed to be carried forward to purchase peripherals, thumb drives, training materials for the Electronic Pollbook
project to be complete in FY10.
Solid Waste Management Fund
Transfer Site
4-515-042300-6030 $ 44,913.00 Transfer Site Improvements
Funds needed to be carried forward to improve transfer sites including new signage and improvements to the Evington site
for a new compactor.
Litter Control
4-515-042700-3180 $ 1,238.92 Contracted Services
4-515-042700-3500 $ 1,000.00 Printing & Binding
4-515-042700-5210 $ 156.00 Postage
4-515-042700-5530 $ 524.67 Travel - Subsistence & Lodging
4-515-042700-5540 $ 800.00 Convention & Education
4-515-042700-5880 $ 1,172.07 Awards
4-515-042700-5890 $ 62.72 Misc Fees & Charges
4-515-042700-6013 $ 1,000.00 Educational Supplies
Funds needed to be carried forward for all Litter Grant funds to be spent as required by the State.
SHERIFF'S FORFEITED ASSETS
4-755-091400-6010 $ 6,229.05 Police/Equipment Supplies
Funds are requested to be carried forward to purchase police equipment and supplies from forfeitures.
4-755-091400-3860 $ 4,500.00 Special Investigations
Funds are requested to be carried forward to purchase narcotics.
Carryover Summary:
General Fund - (100)
Expenditures $ 2,535,437.24
Revenues $ 177,625.27
Net Carryover - Gen Fund $ 2,357,811.97
CIP Fund - (302)
Expenditures $ 2,429,192.80
Revenues 0.00
Net Carryover - CIP $ 2,429,192.80
Solid Waste Management - (515)
Expenditures $ 50,867.38
Revenues 0.00
Net Carryover - Solid Waste
Management Fund $ 50,867.38
Sheriff's Forfeited Asset - (755)
Expenditures $ 10,729.05
Revenues 0.00
Net Carryover - Sheriff's Forefeited
Asset $ 10,729.05
Grand Total Carryover $ 4,848,601.20