BRANDON SCHOOL DIVISION
POLICY
POLICY 5038
JOB SHARING – SUPPORT STAFF
Adopted: Motion 136/93
Reaffirmed: Motion 126/2009; June 22, 2009
STATEMENT OF UNDERSTANDING
Job sharing is defined as an assignment in which one full-time support staff position and
its accompanying responsibilities are shared by two employees. Job sharing assignments
shall be considered to be an option in the Brandon School Division subject to the
conditions outlined herein and at the discretion of the Secretary-Treasurer and the
immediate supervisor of the position to be so involved.
This job sharing guideline has been designed for the benefit of support staff presently in
the employ of the Division and of the students and operations of the Division.
This job sharing guideline and the conditions set forth herein shall be subject to annual
Administration review during a two-year trial period. If the guidelines are satisfactory
during the trial period, approved job share arrangements shall be subject to periodic
review by the Secretary-Treasurer and the supervisor and may be terminated as provided
herein.
ELIGIBILITY
To be eligible for consideration a support staff employee must be currently employed in
the Division and have a minimum of two or more consecutive years of service.
HOW REQUESTED
Support staff requesting consideration for job sharing shall make a written request to the
Secretary-Treasurer with a copy to the employee’s supervisor. The request, where
possible, shall identify a proposed partner and outline the proposed scheduling and
responsibilities. The commencement date will be determined by the Secretary-Treasurer
in consultation with the parties concerned.
CONDITIONS OF JOB SHARING
1. All job sharing arrangements shall have as a first consideration the needs of the
Division and are subject to final approval by the Superintendent of Schools/CEO.
2. Job sharing arrangements shall be considered only for a full-time position.
3. Job sharing arrangements shall be reviewed annually and continued or terminated at
the discretion of the Secretary-Treasurer and the supervisor involved. In the event it
is decided that the arrangement be terminated, the job share partners will be given
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written notice of a minimum of sixty (60) calendar days. If one of the job share
partners is the original incumbent of the position, that individual shall receive first
consideration for the full-time job position. In other circumstances the decision as to
which of the job share partners, if either, fills the position on a full-time basis shall
be made by the Secretary-Treasurer in consultation with the supervisor. The
remaining partner, upon request shall be assigned to the first available vacancy for
which he/she has the qualifications and ability and those being equal, seniority.
4. Support staff in job sharing situations wishing to discontinue the arrangement shall
submit their request to the Secretary-Treasurer. If approved, any assignment(s)
resulting from the discontinuance of the arrangement will be made at the earliest
opportunity.
5. Support staff in job sharing situations shall be subject to the same supervision-
evaluation practices as all other support staff.
6. Job sharing partners, in consultation with and written approval of the supervisor and
Secretary-Treasurer, shall agree in advance on:
a. the actual hours and/or days to be worked by each;
b. the system or communication to be utilized between the partners and the
supervisor;
c. the rights and obligations of each partner with respect to job related
activities, such as office meetings, functions, closures, vacations and
statutory holidays, substitution practice, overtime, etc.
7. Each job sharing partner shall agree, at no additional compensation unless approved
by the Secretary-Treasurer, to:
a. attend all staff meetings, if requested;
b. attend all Division sponsored in-service activities on the same basis as
regular full-time employees;
c. attend all other job related functions as requested by the supervisor or
Secretary-Treasurer.
8. The job sharing agreement shall be designed to provide specific time commitments
to the position. Should discrepancies exist between assigned work schedules, time
assignments shall be negotiated between the job share partners and approved by the
supervisor.
9. Job sharing partners in the absence of one partner, must be available on request to
provide relief work for each other in order to ensure continuity. Payment for such
work shall be at the employee’s regular rate of pay.
10. Job sharing partners shall be employed on a predetermined specific time basis and
shall be entitled to prorated salary and benefits provided for in the Collective
Agreement in force. Sick leave entitlements shall be determined as of the
commencement date of the job share prorated to the specific basis of employment
up to the maximum accumulation provided for in the Collective Agreement. The
same principles shall be applied in the determination of other benefit entitlements
unless otherwise specifically provided.
11. In the event that it becomes necessary to replace one of the job share partners,
continuance of the job share arrangement for that position shall be at the discretion
and approval of the Secretary-Treasurer. If the arrangement is continued for that
position it shall be rearranged and approved in accordance with the conditions
herein.
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If it is decided that the position will no longer be job shared and will revert to a full-
time position, the remaining partner shall receive first consideration for the full-
time position subject to the agreement of the supervisor and Secretary-Treasurer. In
the event that the remaining partner declines or is not approved for the full-time
position, the vacant position shall be posted and filled in accordance with the terms
of the Collective Agreement. The remaining partner, upon request, shall be assigned
to the first available vacancy for which he/she has the qualifications and ability and
those being equal, seniority.
12. Job sharing partners shall be eligible for the same maternity leave provisions as are
employees with regular assignments.
13. Failure by either or both job share partners to comply with the conditions of the job
sharing arrangement shall be sufficient cause for the supervisor and Secretary-
Treasurer to review and if deemed necessary, terminate the arrangement.
JOB SHARE AGREEMENT
1. Parties entering into a job sharing position shall sign an agreement provided by the
Division Office stating that they accept the conditions of job sharing as outlined
herein.
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