MARS by gbZk9SD

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									     MARS
                    Commonwealth of Kentucky




            Management Administrative Reporting System


                                                                 Commonwealth of Kentucky

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                                                                             MARS
                                                         Management Administrative and Reporting System
            What is “MARS”?

       “MARS” is an acronym for the
Management Administrative Reporting System

                       Management
                       Administrative
                       Reporting
                       System
                                                Commonwealth of Kentucky

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                                                            MARS
                                        Management Administrative and Reporting System
   MARS will contribute significantly to the
   Simplified Administrative Services Goals
                               Retool Workers              Eliminate Duplicate
                                                                Services




                   Strengthened                                           Improved Systems
                   Accountability




      Reduced Operational                                                             Improved
             Risk                           Administrative                           Performance
                                            Services Goals



                    Efficient and                                          Timely, relevant
                Integrated Processes                                         information

                                                Aggressive Cash
                                                 Management


                                                                                                           Commonwealth of Kentucky

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                                                                                                                       MARS
                                                                                                   Management Administrative and Reporting System
MARS OVERVIEW AND BENEFITS



                                 Commonwealth of Kentucky

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                                             MARS
                         Management Administrative and Reporting System
     MARS Background:

   Replaces STARS & KAPS
   Will incorporate E-Commerce
    technologies
   Comprehensive audit trails
   Comprehensive security
   Vendor Performance Measurement
   Graphical User Environment

                                             Commonwealth of Kentucky

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                                                         MARS
                                     Management Administrative and Reporting System
          Benefits expected as a result
               of MARS include:
Commonwealth Key Objectives include:
 Enhanced service delivery to customers and citizens through
  the automation of certain manual processes;
 Enhanced decision support capabilities;
 Creation of a strong position for the Commonwealth to utilize
  emerging technologies, such as electronic commerce;




                                                               Commonwealth of Kentucky

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                                                                           MARS
                                                       Management Administrative and Reporting System
     E-Commerce


   MARS vision: The delivery of products,
    services, payments and information
    electronically over public and private
    networks.
   A growing number of your business
    transactions with the Commonwealth
    will now be conducted electronically.
                                                    Commonwealth of Kentucky

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                                                                MARS
                                            Management Administrative and Reporting System
                  PROCUREMENT benefits
 System guided ordering at the lowest level
                 E-Commerce Framework:
                    Catalog
                    Delegation of Purchasing Responsibility
                    Rich Electronic Content
                 Vendor Registration
                    New Profiles
                    Updates


                 Posting of Solicitations to the Web
                         RFP
                         RFQ
                         IFB
                         RFI
                                                                       Commonwealth of Kentucky

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                                                                                   MARS
                                                               Management Administrative and Reporting System
     PROCUREMENT benefits

        Vendor submits responses via the Web
                 price quotations
                 document attachments
                 best value criteria
             It will be the vendor’s responsibility to check the e-commerce web
              page to ensure that no addendum or modification has been made
              to a solicitation.
        Automated Bid evaluations
           Line level, group or total




                                                                                Commonwealth of Kentucky

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                                                                                            MARS
                                                                        Management Administrative and Reporting System
               PROCUREMENT benefits
      Automated receiving
             Automated match process
                Two way payment match (order-receive) goods (order-
                 invoice) services
                Three way payment match (order-receive-invoice)

      Inventory\fixed assets life cycle tracking through
            disposal




                                                                           Commonwealth of Kentucky

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                                                                                       MARS
                                                                   Management Administrative and Reporting System
     PROCUREMENT benefits
        Shared vendor management & performance tracking
            information
             Tracking of Vendor statistics (complaints, protests,
              resolutions)
             Established through workflow
             Submitted via the Web
             Customer Resource Center Mgt
        Collection of consumption data to support
            procurement planning activities
             Reports on commodity usage
             Master agreement (PCT) usage
             Catalog usage
                                                                             Commonwealth of Kentucky

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                                                                                         MARS
                                                                     Management Administrative and Reporting System
     Overview:
     Catalog Functionality
   Commonwealth users will have access to one
    stop shopping through the MARS catalog
    module. All approved sources of supply will be
    included in the catalog;
   The MARS search engine provides robust
    searching capabilities and on-line access to rich
    electronic content;
   Ability for the Commonwealth to load simple files
    as Catalogs.

                                                           Commonwealth of Kentucky

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                                                                       MARS
                                                   Management Administrative and Reporting System
Catalog Demonstration
             The Catalog File


The Commonwealth is asking for an
electronic file containing all of your
items that are currently on Price Contract
- your catalog file can not contain items
that have not been approved as part of
your Price Contract.
                                             Commonwealth of Kentucky

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                                                         MARS
                                     Management Administrative and Reporting System
               Catalog File Layout

Field Name            Description                  Miscellaneous
Category              (Optional) The name of       The file categories.xls contains all applicable
                      the Category identified      categories. Select one for this item. If no category
                      from the                     is applicable use the text “No Category”.
                      Commonwealth'’

Description
                      categories.
                      Short Item Description       The product name or short description of the
                                                   product
                                                                                                          The file
Sup Name

Sup Part Num
                      Supplier Name

                      Supplier Part Number
                                                   The name of the supplier who provided
                                                   information about the product
                                                   The product part number provided by the supplier
                                                                                                          should be in
                                                   (sometimes called SKU)
Price                 The list or manufacturer
                      suggested retail price for
                      the product
                                                   This item does not include a dollar sign. Format:
                                                   ###.##                                                 MS-EXCEL
UOM                   Unit of Measure              The two digit Unit of Measure that matches the
                                                   Commonwealth’s approved unit of Measures

Picture               (Optional)The file name
                      of the picture that
                                                   detailed in file:Unit of Measure.xls
                                                   The file should be in JPEG format and not exceed
                                                   280 X 210 pixls. Each graphics file should be
                                                                                                          97 format
                      should be included in        included with the submission of the catalog file to
                      the catalog for this item    the Commonwealth.




                                                                                                                          Commonwealth of Kentucky

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                                                                                                                                      MARS
                                                                                                                  Management Administrative and Reporting System
     Content Management

Make data commerce ready:
      Take  paper catalog or electronic file and
       refine the data to make it suitable for
       electronic commerce
      “Findable” and presentable




                                                            Commonwealth of Kentucky

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                                                                        MARS
                                                    Management Administrative and Reporting System
            Content Management
            Options

   •Create file that conforms to
   defined standard;
   •Third Party Content
   Management Firms.


                                           Commonwealth of Kentucky

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                                                       MARS
                                   Management Administrative and Reporting System
     Web Registration: Overview

   You can now maintain your own Vendor
    records through the Internet and world
    wide web.




                                               Commonwealth of Kentucky

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                                                           MARS
                                       Management Administrative and Reporting System
     Browse for
     Opportunities:Overview

 Search for new opportunities to do
  business with Kentucky;
 View and print the entire Solicitation on-
  line




                                                 Commonwealth of Kentucky

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                                                             MARS
                                         Management Administrative and Reporting System
     Submit Bids Online:Overview

 Submit your responses to all solicitation
  types on-line.
 We will be asking for pricing, responses
  to best-value criteria, and supporting
  electronic files.



                                                 Commonwealth of Kentucky

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                                                             MARS
                                         Management Administrative and Reporting System
     Announce Awards

   The Commonwealth will announce all
    awards on their web site.




                                                 Commonwealth of Kentucky

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                                                             MARS
                                         Management Administrative and Reporting System
     Feed back:

   Questions can be submitted through the
    Commonwealth’s existing Web site at
    http://www.state.ky.us/agencies/adm/
    mars/faq_mars.htm




                                               Commonwealth of Kentucky

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                                                           MARS
                                       Management Administrative and Reporting System
     Timeline:

 MARS will go live July 1, 1999.
 To be included in the Catalog for July
  1st we need your file before May 15th to
  guarantee your participation.
 Files received after May 15 will be
  incorporated after July 1 on a first come,
  first serve basis.

                                                 Commonwealth of Kentucky

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                                                             MARS
                                         Management Administrative and Reporting System
     Questions?




                               Commonwealth of Kentucky

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                                           MARS
                       Management Administrative and Reporting System

								
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